Loading...
2016-29396 Reso RESOLUTION NO. 2016-29396 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO AWARD, THROUGH A COMPETITIVE SELECTION PROCESS, UP TO FOUR (4) GRANTS TOTALING $60,000, FOR SCHOLARSHIPS AND CONTRIBUTIONS TO PHILANTHROPIC ORGANIZATIONS WITH AN EMPHASIS ON THE ENVIRONMENT AND SUSTAINABILITY, WHICH GRANTS SHALL BE FUNDED THROUGH THE CITY'S PUBLIC BEACHFRONT CONCESSION AGREEMENT WITH BOUCHER BROTHERS MIAMI BEACH LLC, AND THE CITY'S SERVICE AGREEMENT WITH THE CITY'S FRANCHISE WASTE HAULERS. WHEREAS, the City's Public Beachfront Concession Agreement with Boucher Brothers Miami Beach LLC ("Concession Agreement") includes an annual five-thousand dollar ($5,000) contribution to the City to be utilized by the City in support of environmental organizations and programs; and WHEREAS, the City's Service Agreement with the City's franchise waste haulers includes an annual contribution to the City of twenty-five thousand dollars ($25,000) to support environmental programs in the City; and WHEREAS, the annual contributions of $5,000 and $25,000 for Fiscal Year 2014/15 were never awarded, and will be reallocated to FY 2015/2016, to be utilized by the City in support of environmental organizations and programs; and WHEREAS, in previous years, the City has advertised the annual solicitation of applications for environmental grants to philanthropic organizations, and such grants have been awarded through a competitive process; and WHEREAS, the Administration recommends that the City advertise the availability of up to four (4) grants totaling $60,000, which are available for Fiscal Year 2015/16, and which shall be funded by the Concession Agreement and the City's Service Agreement with the City's franchise waste haulers; and WHEREAS, the City Manager shall appoint a Selection Committee comprised of City staff, which shall include members of the Environment and Sustainability Department, to review and evaluate all grant applications submitted in response to this solicitation; and WHEREAS, the Selection Committee shall ensure compliance with the requirements of this solicitation, and shall evaluate grant applications on the basis of the score sheet attached to the grant application. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission authorize the City Manager to award, through a competitive selection process, up to four (4) grants totaling $60,000, for scholarships and contributions to philanthropic organizations with an emphasis on the environment and sustainability, which grants shall be funded through the City's Public Beachfront Concession Agreement with Boucher Brothers Miami each LLC, and the City's Service Agreement with the City's franchise waste haulers. PASSED AND ADOPTED this 11th day of May, 2016. Attest: • 1‘.) VANIAVKitlili Rafae'ranado, C i E,�' 14144 Philip Le ine, �� • • i \OBP\IED APPROVED AS TO .�� CH FORM & LANGUAGE & FOR EXECUTION ity Attorney Date P/ T:\AGENDA\2016\May\Environment\Environmental Grant RESO.docx MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members oij the City C. mission FROM: Jimmy L. Morales, City Manager DATE: May 11, 2016 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO AWARD, THROUGH A COMPETITIVE SELECTION PROCESS, UP TO 4 GRANTS TOTALING $60,000, FOR SCHOLARSHIPS AND CONTRIBUTIONS TO PHILANTHROPIC ORGANIZATIONS WITH AN EMPHASIS ON THE ENVIRONMENT AND SUSTAINABILITY, WHICH GRANTS SHALL BE FUNDED THROUGH THE CITY'S PUBLIC BEACHFRONT CONCESSION AGREEMENT WITH BOUCHER BROTHERS MIAMI BEACH LLC, AND THE CITY'S SERVICE AGREEMENT WITH THE CITY'S FRANCHISE WASTE HAULERS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND The attached Resolution authorizes the City Manager to award, through a competitive selection process, up to four (4) grants totaling $60,000, for scholarships and contributions to philanthropic organizations with an emphasis on the environment and sustainability. These grants shall be funded through the City's Public Beachfront Concession Agreement with Boucher Brothers Miami Beach LLC ("Concession Agreement") and the City's Service Agreement with the City's franchise waste haulers. The City Manager will appoint a Selection Committee comprised of City staff, which shall include members of the Environment and Sustainability Department, to review and evaluate all grant applications submitted in response to this solicitation. The Selection Committee shall ensure compliance with the requirements of this solicitation, and any other requirements under State, County, or City law. The Selection Committee will use the score sheet attached to the grant application to evaluate each application. The Concession Agreement includes value-added enhancements including a $5,000 annual contribution to the City. Pursuant to Section 3.9.2 of the Concession Agreement (Attachment A), the City shall allocate these funds equally in support of environmental organizations and/or programs. Similarly, the City's Service Agreement with the City's franchise waste haulers (Attachment B) includes additional funding to the City for public services, in the amount of $25,000.00, to support environmental programs. The City has not awarded any of the contributions from FY 2014/15 and FY 2015/16, in order to ensure that a competitive process was in place. The amount of these contributions from both fiscal years will be combined for a total of $60,000. Up to four projects/programs may be funded Agenda Item C-7 P Date S 11—jCp May 11, 2016 City Commission Memo Boucher Brothers and Waste Haulers Environmental Grant Page 2 of 2 through the proposed grants. Applicants will be asked to submit a grant application form (Attachment C) that describes their organization, the scope and objective of their project or program, and the anticipated environmental impacts/benefits of the project or program to the City of Miami Beach. In addition, applicants would be asked to submit a proposed budget demonstrating the intended use of the funds to support the proposed environmental project or program. Applicants must otherwise be in good standing with the City of Miami Beach. Proposals that are found to be significantly impactful may be awarded more than one grant, up to the $60,000.00 total. In previous years, the $5,000.00 and $25,000.00 annual environmental grants to philanthropic organizations have been allocated to groups such as the Environmental Coalition of Miami and the Beaches ("ECOMB"), the Miami Beach Senior High School Environmental Club, and the Sunflower Society, Inc. Projects that have received funds in the past include beach and waterway clean-ups, administration of the Adopt-a-Beach Program, after-school environmental education programs, and ecosystem restorations of the dune and mangrove systems. City Staff recommends that the City advertise the availability of the $60,000 and request applications from local non-profit and philanthropic organizations. The selected applicant(s) are expected to produce measurable results as well as reports to demonstrate the success of the program. The outcome of each program(s) will be presented to the Sustainability and Resiliency Committee at the conclusion of each grant. Staff will evaluate the grant applications and select up to four grant recipients. CONCLUSION The Administration recommends adopting the Resolution. Attachment A: Boucher Brothers LLC Public Beachfront Concession Agreement 3.9.2 Attachment B: Waste Hauler Franchisee Agreement— Page 35 Attachment C: Rising Above Environmental Grant Application JLM/SMT/ESW/YP ATTACHMENT A d. The placement and removal of facilities and equipment on the beach seaward of 230 feet from the high water line shall be conducted during daylight hours and shall not occur in any location prior to completion of the necessary marine turtle protection measures. e. The beach area seaward of the 230-foot setback from the high water line should be cleared of all furniture and equipment, except lifeguard equipment, at nights during the turtle-nesting season. f. Disturbing the existing beach, Dune topography and vegetation is prohibited. 3.8 City Business Tax Receipts. Concessionaire shall obtain, at its sole cost and expense, any Business Tax Receipts (BTRs) required by City law, as amended from time to time, for the each of its proposed uses, as contemplated in Section 3 of the Agreement. BTR's shall be obtained for each proposed use within a particular Concession Area. For example, in the Lummus Park Concession Area, the Concessionaire would be required to obtain four (4) BTR's; one each for: (i) rental of Beach Equipment; (ii) food and beverage service; (iii) sale of Beach-Related Sundries/Skin Care Products; and (iv) rental of Watersports Equipment) 3.9 Value-Added Enhancements The Concessionaire agrees to provide the following Value-Added Enhancements throughout the Term: 3.9.1 An annual donation to the City, in the amount of five-thousand dollars ($5000) per year, to be utilized by the City for scholarships and contributions to philanthropic organizations, with an emphasis on marine-related and children-related recipients. The City shall make the sole and final determination as to the recipient organization(s). 3.9.2 An annual donation to the City, in the amount of five-thousand dollars ($5000) per year, to be utilized by the City in support of environmental organizations and programs. The City shall make the sole and final determination as to the recipient organization(s). The monetary donations in Subsections 3.9.1 and 3.9.2 above shall be submitted to the City, in full, at the commencement of each contract year during the Term. 3.9.3 Concessionaire shall establish and maintain, at its sole cost and expense, a lounge chair "promotional towel programs in the "Luxury" areas of the Concession Areas, that would provide for the promotion of the City of Miami Beach. Said promotional towel program would provide for a minimum of 600 imprinted lounge chair towels, which shall be replaced with 600 new imprinted towels at least once during the Initial Term, and twice during the Renewal Term. The design and content of the imprinted message shall be determined and approved by the City Manager or his/her designee, at their sole discretion. In order to preserve the City's approval rights in the preceding sentence, Concessionaire shall provide written notice to the City Manager or his/her designee at least thirty (30) days prior to ordering such promotional towels. Concessionaire's notice shall include the proposed design to be used by Concessionaire for the promotional towel program. The City Manager or his/her designee shall have thirty (30) days from receipt of Concessionaire's notice to approve or disapprove of the proposed design and content of the imprinted message, or otherwise submit an alternative design for the imprinted message. If the City Manager or his/her designee fails to approve or disapprove the proposed design and/or content of the imprinted message, or submit an alternative design for the imprinted message, within such thirty(30) day period, the City shall be deemed to have waived its approval rights under this subsection. 3.9.4 Concessionaire shall provide, at its sole cost and expense, enhanced beach cleanliness as follows: Concessionaire shall provide assistance in the supervision of cleanliness in Lummus Park, including the area outside of the Concession Area(s), beginning at the west foot of the sand dunes and extending westerly to, and including the east sidewalk of, Ocean Drive; said 16 7. On October 1' of each year during the Term of the Service Agreement, the Contractors shall collectively provide funds, in the total sum of eight thousand dollars ($8,000.00), to the City for security services for the "Wasteful Weekend" event at each of the sites where the event is held in the City each month. The proportionate amount due by each Contractor shall be determined by their respective current Market Share. (The actual annual cost for 2013 was$8,000.00) 8. During the Term, each Contractor shall pay to the City one and one half percent (1.5%)of its Gross Receipts in the City, to be used by the City to establish a fund for implementation of sustainable initiatives in the City of Miami Beach (which initiatives shall be as approved by the City Commission, in its sole and reasonable discretion). This contribution will be payable and due at the time of, and in conjunction with, Contractors' franchise fee payments to the City. 9. On October ls`of each year during the Term,the Contractors shall pay to the City, collectively, in equal shares, the sum of$75,000 ($25,000.00 per Contractor) per year, to support educational programs in the City. The City Commission, in its sole and reasonable discretion, shall determine the time, place, and manner of such programs. 10. On October 1 s` of each year during the Term, the Contractors shall collectively pay to the City the amount of$400,000. The proportionate amount due by each Contractor shall be determined by each Contractor's current Market Share. These funds will be used to offset costs incurred by the Sanitation Division's efforts to eradicate illegal dumping. g P 11. On October 1't of each year during the Term, the Contractors collectively, in equal shares, shall pay to the City the sum of twenty five thousand dollars ($25,000) per year($8,333.34 per Contractor), to support environmental programs in the City. The City Commission, in its sole and reasonable discretion, shall determine the time, place, and manner of such programs. 35 ATTACHMENT B 7. On October 1 s' of each year during the Term of the Service Agreement, the Contractors shall collectively provide funds, in the total sum of eight thousand dollars ($8,000.00), to the City for security services for the "Wasteful Weekend" event at each of the sites where the event is held in the City each month. The proportionate amount due by each Contractor shall be determined by their respective current Market Share. (The actual annual cost for 2013 was$8,000.00) 8. During the Term, each Contractor shall pay to the City one and one half percent (1.5%)of its Gross Receipts in the City, to be used by the City to establish a fund for implementation of sustainable initiatives in the City of Miami Beach (which initiatives shall be as approved by the City Commission, in its sole and reasonable discretion). This contribution will be payable and due at the time of, and in conjunction with, Contractors' franchise fee payments to the City. 9. On October P1 of each year during the Term,the Contractors shall pay to the City, collectively, in equal shares, the sum of$75,000 ($25,000.00 per Contractor) per year, to support educational programs in the City. The City Commission, in its sole and reasonable discretion, shall determine the time, place, and manner of such programs. 10. On October 1' of each year during the Term, the Contractors shall collectively pay to the City the amount of$400,000. The proportionate amount due by each Contractor shall be determined by each Contractor's current Market Share. These funds will be used to offset costs incurred by the Sanitation Division's efforts to eradicate illegal dumping. 11. On October 1'' of each year during the Term, the Contractors collectively, in equal shares, shall pay to the City the sum of twenty five thousand dollars ($25,000) per year($8,333.34 per Contractor), to support environmental programs in the City. The City Commission, in its sole and reasonable discretion, shall determine the time, place, and manner of such programs. 35 d. The placement and removal of facilities and equipment on the beach seaward of 230 feet from the high water line shall be conducted during daylight hours and shall not occur in any location prior to completion of the necessary marine turtle protection measures. e. The beach area seaward of the 230-foot setback from the high water line should be cleared of all furniture and equipment, except lifeguard equipment, at nights during the turtle-nesting season. f. Disturbing the existing beach, Dune topography and vegetation is prohibited. 3.8 City Business Tax Receipts. Concessionaire shall obtain, at its sole cost and expense, any Business Tax Receipts (BTRs) required by City law, as amended from time to time, for the each of its proposed uses, as contemplated in Section 3 of the Agreement. BTR's shall be obtained for each proposed use within a particular Concession Area. For example, in the Lummus Park Concession Area, the Concessionaire would be required to obtain four (4) BTR's; one each for: (i) rental of Beach Equipment; (ii) food and beverage service; (iii) sale of Beach-Related Sundries/Skin Care Products; and (iv) rental of Watersports Equipment) 3.9 Value-Added Enhancements The Concessionaire agrees to provide the following Value-Added Enhancements throughout the Term: 3.9.1 An annual donation to the City, in the amount of five-thousand dollars ($5000) per year, to be utilized by the City for scholarships and contributions to philanthropic organizations, with an emphasis on marine-related and children-related recipients. The City shall make the sole and final determination as to the recipient organization(s). 3.9.2 An annual donation to the City, in the amount of five-thousand dollars ($5000) per year, to be utilized by the City in support of environmental organizations and programs. The City shall make the sole and final determination as to the recipient organization(s). The monetary donations in Subsections 3.9.1 and 3.9.2 above shall be submitted to the City, in full, at the commencement of each contract year during the Term. 3.9.3 Concessionaire shall establish and maintain, at its sole cost and expense, a lounge chair "promotional towel program' in the "Luxury" areas of the Concession Areas, that would provide for the promotion of the City of Miami Beach. Said promotional towel program would provide for a minimum of 600 imprinted lounge chair towels, which shall be replaced with 600 new imprinted towels at least once during the Initial Term, and twice during the Renewal Term. The design and content of the imprinted message shall be determined and approved by the City Manager or his/her designee, at their sole discretion. In order to preserve the City's approval rights in the preceding sentence, Concessionaire shall provide written notice to the City Manager or his/her designee at least thirty (30) days prior to ordering such promotional towels. Concessionaire's notice shall include the proposed design to be used by Concessionaire for the promotional towel program. The City Manager or his/her designee shall have thirty (30) days from receipt of Concessionaire's notice to approve or disapprove of the proposed design and content of the imprinted message, or otherwise submit an alternative design for the imprinted message. If the City Manager or his/her designee fails to approve or disapprove the proposed design and/or content of the imprinted message, or submit an alternative design for the imprinted message, within such thirty (30) day period, the City shall be deemed to have waived its approval rights under this subsection. 3.9.4 Concessionaire shall provide, at its sole cost and expense, enhanced beach cleanliness as follows: Concessionaire shall provide assistance in the supervision of cleanliness in Lummus Park, including the area outside of the Concession Area(s), beginning at the west foot of the sand dunes and extending westerly to, and including the east sidewalk of, Ocean Drive; said 16 Rising Above , ATTACHMENT C MIAMI BEACH ' RISING \ ABOVEL Environment and Sustainability Grants Program Funding Opportunity The City of Miami Beach has $60,000 in funding available for projects within our City that promote environmental and/ or marine resource protection and/or youth environmental stewardship. With funds provided by the Boucher Brothers Scholarship Fund and Miami Beach Waste Haulers Fund,the City is seeking community-based organizations with the capacity and experience to undertake such projects that encourage: 4 Restoration and Enhancement of the natural environment 4 Sustainable practices, urban forestry,water quality,wildlife awareness and healthy ecosystems 4 Voluntarism and youth involvement that serve to expand community awareness 4 Partnerships among community groups and stakeholders to leverage experience and resources 4 Long-term, measureable results Available Funding The City will award a total of$60,000 for up to four projects. The City,at its sole discretion, reserves the right to amend the distribution of funds. Eligible Applicants Eligible applicants are non-profit or for-profit organizations registered in the State of Florida as eligible to conduct business. Applicants must be properly licensed to do business in the City of Miami Beach and Miami-Dade County and meet insurance threshholds prior to the award of funds. Funding Priorities The City seeks to fund projects that support its environment and sustainability priorities.These include: 4 Green Infrastructure 4 Marine Conservation 4 Urban Forestry 4 Water Conservation -Solid Waste Reduction 4 Pet Waste 4 Alternative Transportation 4 Water Quality(BMPS for households, grease management, lawn care) The City's Environmental Stewardship The City of Miami Beach is a barrier island with approximately 70 miles of shoreline along numerous canals and waterways including Indian Creek, Surprise Lake, Lake Pancoast, the Biscayne Bay Aquatic Preserve and the Atlantic Ocean. Our environment is our natural capital and is the foundation of our strong economic development and high quality of life. The Environment&Sustainability Department focuses on protecting and enhancing our natural environment through sea level rise adaptation efforts, natural resources management and environmental compliance. We are also conscious of promoting a sustainable community that includes improving resource efficiencies, increasing the urban forest, preventing harm to the City of Miami Beach Rising Above Application Information Applicants must complete the application in its entirety and include the delineated attachment documents. Incomplete applications will not be considered. Application Timeline *Times and dates subject to change Date Benchmark _ May 11, 2016 The City Commission authorizes release of the Request For Proposals(RFP) May 20, 2016 The RFP is released to the public May 27,2016 Proposers Conference is held. Location and Time TBD. June 03, 2016 Last day for online RFP questions July 01, 2016 Application submission deadline at 4pm July 06 -July 13 City staff evaluates proposals for eligibility and award July 20, 2016 Sustainability and Resiliency Committee reviews staff recommendations September 21, 2016 Grant Recipients Announced at Commission Meeting September 30, 2016 Funding agreements are executed September 30, 2017 Funded projects must be completed and final project/expenditure reports submitted to City Required Attachments The following attachments are required at the time of application submission: 4 Applicant's Articles of Incorporation 4 Sunbiz.org Corporate Profile 4 Letters of Collaboration 4 Organization's Most Recent Audit/Financial Statements City of Miami Beach Rising Above Applicant Information Applicant Name: Applicant Address: Telephone Number: ! Fax Number: Executive Director: E-Mail Address: Contact Person: E-Mail Address: Board Secretary: I E-Mail Address: Employer Identification Number: Corporate Status: Required Attachments, Applicant's Articles of Incorporation Internal Revenue Services(IRS) Designation Letter Current Board of Director's Membership with Professional Affiliations Sunbiz.org Corporate Profile Project Summary Priority Area Please indicate the Environmental Priority which the proposed project will address: Project Summary-Brief Proposed Budget'-Brief Proposed Project Budget: Amount Requested from City: Applicant Certification On behalf of the applicant organization,we certify that all of the information contained in this application is true and accurate. We further understand that the material omission or inclusion of false information contained in this application constitutes grounds for disqualification of the application and Applicant. We further understand that by submitting an application, we, as the authorized representatives for the organization, are accepting the terms and conditions as they appear in the Request For Proposals. Signature of Preparing Party/Date Signature of Authorizing Party/Date Name/Title: j Name/Title: City of Miami Beach Rising Above Proposed Project In the space below,provide a summary of the proposed project including area of impact,scope of work and staff involved. Staff/Personnel/Volunteers Involved in Project Implementation Indicate the number of persons from each category below involved in the project described above: Environmental Professionals Consultants Youth Volunteers General Agency Staff Total People 0 Adult Volunteers Others City of Miami Beach Rising Above Project Collaborators In the space below, explain how the applicant will collaborate with others to bring the project to fruition. List collaborating agencies and their specific role(s). Applicant Experience In the space below, explain how what experience the applicant has in relation to the proposed project. Required Attachments (3) Letters of Support Project Benefit In the space below, explain how your project addresses one of the City's Environmental Priorities. City of Miami Beach Rising Above Project Budget List the project budget providing-detail for each line item. Line Item Total Cost Leverage/In-Kind City Request Personnel/Staffing Operations/Supplies 'Administrative/Indirect Costs TOTALS $ - $ - $ Required Attachments Organization's Most Recent Audit/Financial Statements Organization's Proof of Insurance City of Miami Beach Rising Above Application Scoring (1 of 2) Minimum requirements for application submission:Applicants submitting applications may be from local non-profit and philanthropic organizations. Selection criteria will include, but is not limited to: • Ability to provide measurable results • How well a proposed project supports the goals and mission of the City's Environment and Sustainability Department • Location: projects must take place in Miami Beach • Value and accessibility to the community • Demonstration of creative thinking and planning • Use of innovation in improving sustainability • Project feasibility/high likelihood of success The City Manager will appoint a Selection Committee comprised of City staff, which shall include members of the Environment and Sustainability Department, to review and evaluate all grant applications submitted in response to this solicitation. The Selection Committee shall ensure compliance with the requirements of this solicitation, and any other requirements under State, County, or City law.All eligible grant applications must be submitted to the Environment and Sustainability Department. The Selection Committee shall evaluate applications on the basis of the following criteria, as further defined on page 2. Section/Tab Maximum Points Applicant Information 5 Project Overview 25 Project Benefit 30 Applicant Experience 15 Project Budget 20 Priority Alignment 5 MAXIMUM POSSIBLE SCORE 100 City of Miami Beach Rising Above Application Scoring (2 of 2) Applicant Information Information provided must be complete and accurate and must include all required attachments. Project Overview This section requires an overall summary of the project in an objective and fiscal context. Applicants must succinctly and clearly describe proposed projects. Applicants must also indicate any community-based partners who will assist the applicant in carrying out the applicant's proposal. Up to 25 points can be awarded based on the quality of the proposal. Applicant Experience This section provides the applicant an opportunity to sell themselves as worthy recipients of public resources. Be specific in providing achievements, success stories, experience and expertise. Project Benefit This is the section that most describes the viability, impact, purpose and overall leverage for a proposed project project within a holistic context. In this section, please ensure to provide operational details for your project including specific beneficiaries, eligibility criteria, timelines, progress measures, and outcome measures. If the proposed project project creates secondary benefits(i.e. creates new jobs or sustainable services for an area), provide such detail. Project Budget The project budget must be sound, practical, achievable, and sustainable. The budget should provide the fiscal perspective of what was described in the Project Overview and Project Impact sections. Priority Alignment This section enables the applicant to identify the proposed project's alignment to required environmental emphasis. City of Miami Beach