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Certification of Contract with National Fire Protection, LLC.
M!IMIBEACH caR crl'e CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For Annual Inspection, Testing, Certification, Repair And Maintenance of Fire Sprinklers, Fire Systems, And Hood Suppression Systems Citywide CONTRACT NO.: 2016-004-ITB-MT EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of Contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City, though its City Manager, for two (2) additional (1) years terms, if mutually agreed by both parties . SUPERSEDES: N/A CONTRACTOR(S): National Fire Protection, LLC. (Primary Vendor Group A and B). ESTIMATED ANNUAL CONTRACT AMOUNT: $104,814.00 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on March 9 , 2016 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and National Fire Protection, LLC., A Delaware limited liability corporation, (The Contractor). B. EFFECT - This Contract is entered into to provide for Annual Inspection, Testing, Certification, Repair and Maintenance of Fire Sprinklers, Fire Systems, And Hood Suppression Systems Citywide pursuant to City Invitation to Bid No. 2016-004-ITB-MT and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2016-004-ITB-MT. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Anthony Kaniewski, Property Management— Division Director at 305-673-7000 ext. 2914. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or 1 Page 2 Certificate of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 • Page 3 Certificate of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: National Fire Protection, LLC. . 3125 W. Commercial Blvd, Suite 200 Ft. Lauderdale, FL. 33309 Attn: Darryl Jewell Phone: 954-739-8107 Fax: 301-309-1284 E-mail: diewell�natlrie.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. 0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor ve caused this Certification of Contract to be signed and attested on this (SP day of , 20 1 , by their respective duly authorized representatives. NATIONAL FIRE =-OTECTIO, LLC. CITY OF MIAMI BE-A H y-- J- , , By ■ _ _�� By /4fr , Y/ � — Y . re Phil', � ev'fe, Mayor i . V/' 'ZESIDit)T ai, % z/YL. '---Z .VJELL- / / ,-- Print Na a Date 612- /C Date ATTEST: ATTEST: T. Secretary/ Signature Rafae E. G ado, City Clerk Mic EL J om J 3 A koI)0 Print Name Date 4 \ 0 ,q /A `v`. ... p5-- 02 - 10/, =N� , .•- _ :.. :INCORP ORATED TO . si,ss..-.............:;\°)4 , ' cii-i 26' -4. - .\\,....,- APPROVED G GE FORM & LANGUAGE F R E CUTION • City Attorney ,'.: i Date 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD CONTRACTS PURSUANT TO INVITATION TO BID (ITB)NO.2016-004-MT FOR ANNUAL INSPECTION,TESTING,CERTIFICATION,REPAIR AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE. Key Intended Outcome Supported: Build and Maintain Priority Infrastructure with Full Accountability. Supporting Data(Surveys, Environmental Scan, etc: N/A Item Summary/Recommendation: The City issued Invitation to Bid No. 2016-004-MT(the"ITB")to establish a contract, by means of sealed bids,with a qualified vendor(s),to provide Annual Inspection,Testing,Certification,Repair and Maintenance of Fire Sprinklers, Fire Systems, and Hood Suppression Systems Citywide for the Property Management Department. The contract shall remain in effect for three(3)years from date of contract execution by the Mayor and City Clerk,and may be extended at the sole discretion of the City,through its City Manager,for two(2)additional one(1)year terms, if mutually agreed by both parties. The ITB was issued on October 1, 2015. 40 bid notices were issued and a pre-proposal bid was held on October 19,2015. On November 16,2015, bids were received from: National Fire Protection, LLC,All Fire Services, Inc., and Triangle Fire, Inc. The ITB was categorized into multiple groups: Group A- Fire Sprinklers, Fire Pump, Standpipe Systems Group B-Fire Backflow Preventers Systems Group C- Hood Suppression Systems Testing Inspection Services Group D-Clean Agent Fire Suppression Systems Testing Inspection Services The bid tabulation is attached in Appendix A. National Fire Protection, LLC, has been deemed as the lowest responsive vendor for Groups A and B and, therefore, is being recommended as the primary vendor for both groups. All Fire Services, Inc., has been deemed as the second lowest responsive vendor for Groups A and B,and,therefore,is being recommended as the secondary vendor. No award is being recommended at this time for Groups C and D as the bid from Triangle Fire has been deemed to not be responsive to the requirements of the ITB because its bid,contrary to the requirements of the ITB, indicated that it would not supply the City with parts at cost, but that it would add a 25% mark-up to any parts supplied to the City. RECOMMENDATION The City Manager considered the staff's recommendation and the bids received,pursuant to ITB 2016-004- MT,and recommends that the Mayor and City Commission of the City of Miami Beach, Florida,approve the award of a contract for Groups A & B to National Fire Protection, LLC, as the primary lowest responsive vendor for, and All Fire Services, Inc., as secondary lowest responsive vendor; and further authorize the Mayor and City Clerk to execute contract(s). No award is recommended at this time for Group C&D as no responsive bids were received. Advisory Board Recommendation: N/A Financial Inform.-.'on: Source of Amount Account nd 1 $104,814.00 520-1720-000325 Total $104,814.00 Fin-n al Impact Summary: City Clerk's Office Legislative Tracking: Alex Denis, John Rebar Sign-Offs: De'artment Di for . Assista �'' anager Cit y a agar AD 11, AK M :\ JLM AAA ITB 2016-004-MT rUAL INSPE ION,TESTING,CERTIFICATION,REPAIR AN' • TENANCE OF FIRE SPRINKLERS, FIRE SYST' ND HOOD SUPPRESSIO `STEMS CITYWIDE-Commission Item Summary doc MIAMI BEACH AGENDA, M C 18 DATE 3 9 ko MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members 1 the City Co r mission FROM: Jimmy L. Morales, City Manager 41011P DATE: March 9, 2016 SUBJECT: REQUEST APPROVAL TO AWA D CONTRACTS PURSUANT TO INVITATION TO BID (ITB) NO. 2016-004- FOR ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS,AND HOOD SUPPRESSION SYSTEMS CITYWIDE. KEY INTENDED OUTCOME NA FUNDING Funding has been allocated for these services for FY2016 as follows: Property Management Account#520-1720-000325 Amount$104,814.00 Additional expenditures for these services may be allocated and contingent upon funds available. BACKGROUND The City issued an Invitation to Bid 2016-004-MT (the "ITB") to establish a contract, by means of sealed bids, with a qualified vendor(s), to provide Annual Inspection, Testing, Certification, Repair and Maintenance of Fire Sprinklers, Fire Systems, and Hood Suppression Systems Citywide for the Property Management Department The Contractor must provide all labor, supervision, materials, equipment and supplies necessary to perform said services at various City of Miami Beach facilities. The ITB stated that the lowest responsive, responsible bidders meeting all terms, conditions, and specifications of the ITB will be recommended for award. The contract shall remain in effect for three(3)years from date of contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City,through its City Manager, for two (2) additional one (1) year terms, if mutually agreed by both parties. ITB PROCESS The ITB was issued on October 1, 2015.40 bid notices were issued and a pre-proposal bid was held October 19, 2015. On November 16,2015, bids were received from: National Fire Protection, LLC, All Fire Services, Inc., and Triangle Fire, Inc. The ITB was categorized into multiple groups: Group A- Fire Sprinklers, Fire Pump, Standpipe Systems Group B- Fire Backflow Preventers Systems Group C- Hood Suppression Systems Testing Inspection Services Group D-Clean Agent Fire Suppression Systems Testing Inspection Services The tabulation is attached in Appendix A. 19 Commission Memorandum ITB 2016-004-MT Annual Inspection, Testing,Certification,Repair and Maintenance of Fire Sprinklers,Fire Systems,and Hood Suppression Systems Citywide March 9,2016 Page 12 Having primary and secondary vendors will allow the Property Management Department to be able to secure and meet the demands for the required services in the event that the primary vendor is not able to provide services. National Fire Protection, LLC,has been deemed as the lowest responsive vendor for Groups A and B and, therefore, is being recommended as the primary vendor for both groups. All Fire Services, Inc., has been deemed as the second lowest responsive vendor for Groups A and B, and,therefore, is being recommended as the secondary vendor. No award is being recommended at this time for Groups C and D as the bid from Triangle Fire has been deemed to not be responsive to the requirements of the ITB because its bid,contrary to the requirements of the ITB, indicated that it would not supply the City with parts at cost,but that it would add a 25% mark-up to any parts supplied to the City. CITY MANAGER'S RECOMMENDATION The City Manager considered the staffs recommendation and the bids received,pursuant to ITB 2016-004-MT, and recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract for Groups A & B to National Fire Protection, LLC, as primary vendor, and All Fire Services, Inc., as the secondary vendor; and, further authorize the Mayor and City Clerk to execute contract(s). JLM /MT/AD/AK/MLT T:IAGENDA120161March\Procurement\ITB-2016-004-MT Annual Inspection,Testing,Certification,Repair and Maintenance of Fire Sprinklers,Fire Systems,and Hood Suppression Systems Citywide -MEMO.doc 20 • ID C c.3 LLI — (,1A a ) ' Z > >• Ici 0 u. 0- c c Q W CI 0- IX C 2 Z 0 a c (2 , O 'er z zzzz '7• 1 O a co W- ^ o0 00 LU o Sri o N • -2 L = >V 2 0000 1 c N • CD ki V 0 0' 4.0 J _ _W >+ Q cu I' CO z z C L o 0 O •— o 0 e_ �1 V ..... d O CD m I/2 re J O `f -i 0. w o = v cz O > �.n- Z V i Q '- O ; W ca = m Q ® L C i Z a 0 0 , ,_ m m 0 LL o 0 E F-- 4— z z 2 O ® v Q O C a Q on u 0 CO X r .. 0 E O ® o 0 0,„_ z cNI C L7 C9 L7 W W M Q I=- 21 t\/\ AMIBEACH City of Miami Beach, 1755 Meridian Avenue, 3rd Floor,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 March 2, 2016 TO: All Fire Services, Inc. art@allfire.net National Fire Protection, LLC diewell(@natlfire.com Triangle Fire, Inc. Orlando(a.trianglefire.com RE: INVITATION TO BID (ITB) NO. 2016-004-MT FOR ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE This letter shall serve as notification that the City Manager will recommend to the Mayor and City Commission (the"Commission")at its March 9, 2016 meeting that the Commission approve the award of contract to National Fire Protection, LLC as the primary responsive, responsible bidder and All Fire Services, Inc., as the secondary primary responsive, responsible bidder pursuant to Invitation to Bid (ITB) No. 2016-004-MT for Annual Inspection, Testing, Certification, Repair, and Maintenance of Fire Sprinklers, Fire Systems, and Hood Suppression Systems Citywide. Any actual bidder, qualified proposer, or interested parties (hereinafter collectively referred to as the "Contractor") who has a substantial interest in, and is aggrieved in connection with the proposed recommendation may protest in writing to the City Manager. . • The City will allow a bid protest to be submitted by 5 p.m., on Friday, March 4, 2015. Any protest shall state the particular grounds on which it is based and shall include all pertinent documents and evidence. Protests not timely filed shall be barred. Any basis or ground for a protest not set forth in the letter of protest shall be deemed waived. If the protest is not resolved by mutual agreement, the City Manager and the City Attorney, or their respective designees, shall promptly issue a decision in writing. The decision shall specifically state the reasons for the action taken and inform the protestor of his or her right to challenge the decision. The parties to the protest shall be bound by the determination of the City Manager and the City Attorney. The City may request reasonable reimbursement for expenses incurred in processing any protest, which expenses shall include, but not be limited to, staff time, legal fees and any other related expense. Should you have any questions or need additional information, please address said inquiries in writing to Martha L. Torres, e-mail: marthatorres@miamibeachfl.gov with a copy to the City Clerk's Office. T).07 • Or Ale Tor nis • :ctor Procurement Department c: Rafael Granado, City Clerk We are committed to providing excellent public service and safety to all who lire work,and play in our vibrant, tropical, historic community. ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS INVITATION TO BID ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE 2016-004-MT BID ISSUANCE DATE: OCTOBER 15T, 2015 BID DUE: NOVEMBER 16TH , 2015 @ 3:00 PM ISSUED BY: MARTHA L. TORRES 1915.2015 MIAMIBEACH MARTHA L. TORRES, Procurement Coordinator PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x6858 I www.miamibeachfl.gov MIAMI BEA TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS& FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B NO BID" FORM 23 APPENDIX C . MINIMUM REQUIREMENTS & SPECIFICATIONS 26 APPENDIX D SPECIAL CONDITIONS 33 APPENDIX E COST PROPOSAL FORM 36 APPENDIX F INSURANCE REQUIREMENTS 41 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this solicitation is to establish a contract for the annual inspections, testing, certification, repair and maintenance of fire sprinklers, fire systems and hoods suppressions systems, at various City facilities, in accordance with the specifications contained herein. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued October 1st, 2015 Pre-Bid Meeting October 19th, 2015 at 9:00 a.m. Site Visits October 19th, 2015 at 9:00 a.m. Deadline for Receipt of Questions October 30th, 2015 by 5:00 p.m. Responses Due November 16th , 2015 at 3:00 p.m. Tentative Commission Approval Authorizing Award December 2015 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Martha L.Torres,Procurement Coordinator 305.673.7000 x 6858 marthatorres(a miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado a@,miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-BID MEETING OR SITE VISIT(S). A Pre-Bid conference will be held as scheduled in the Solicitation Timeline above at the following address with site visits to be conducted at the conclusion of the pre-bid conference. City of Miami Beach 1755 Meridian Avenue, 3rd Floor Procurement Department Miami Beach, Florida 33139 MAM1 BEACH Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER:4142489 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation.Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.qov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES .. CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT - '` • - •--- • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. MIAMI BEACH • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATES FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2)or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his'consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City.The City Commission shall consider the City Manager's recommendation(s)and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARDS.The City may award up to three vendors (primary, secondary,tertiary), as available, by line item, MIAMI BEACH by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1)a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2)it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder,which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). tY 9 9 tY The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum in reverse order of release;2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder,the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City,or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21.AMERICAN WITH DISABILITIES ACT.To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request.TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation,without the prior written consent of the City. MIAMI BEACH 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three(3)years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including,without limitation, responses to questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION.Where two (2)or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties"means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. MIAMI BEACH Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays,from 8:30 A.M.to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form,the guaranteed delivery time(in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this • MIAMI BEACH subsection. 35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services(as the case may be)to be furnished hereunder, the decision of the City shall be final and binding on all parties. In the event of a conflict between the Bid documents,the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid,with the latest Addendum taking precedence;then C. The Bid; then D. The bidder's bid in response to the Bid. 36. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 37. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. 38. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 39. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority"under the emergency conditions noted above. 40. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 41. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of MIAMI BEACH the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 42. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 43. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 44. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 45. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor,or agent of the City, for the purpose of influencing consideration of this Bid. 46. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided.The above indemnification provisions shall survive the expiration or termination of this Agreement. 47. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidders expense. 48. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection MIAMI BEACH fees required under the contract; and shall comply with all Applicable Laws. 49. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 50. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 51. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 52. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 53. MODIFICATION/WITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 54. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 55. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 56. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 57. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and M 1 AMI BEACH its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented,or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 58. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications,free of damage or defect, and properly invoiced. 59. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 60. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5)calendar days upon request from Purchasing Agent. 61. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 62. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items,when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139. 63. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 64. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract,or on an as-needed basis through the City's spot market purchase provisions. 65. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 66.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 67. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be MIAMI BEACH given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion,which will make a recommendation for award to the City Commission. 68. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may,at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period,then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 69. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination,which shall become effective thirty(30)days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 70. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s)offered and furnished. Balance of Page Intentionally Left Blank MIAMI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids.Additionally, five(5) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 - Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2- Bid Certification, Questionnaire and Affidavits (Appendix A). • TAB 3-Submittal Requirements. Documentation requested under Minimum Requirements. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. Balance of Page Intentionally Left Blank -7 • APPENDIX <<A„ • _ ■11.■ 1915 • 2015 MIAMI Proposal : Certification , Questionnaire & Requirements Affidavit 2016-004-MT ; '-_ • ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE -SPRINKLERS, ' FIRE SYSTEMS; AND HOOD SUPPRESSION SYSTEMS CITYWIDE • PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Solicitation No: Solicitation Title: ITB-2016-004-MT ANNUAL INSPECTION,TESTING,CERTIFICATION,REPAIR AND MAINTENANCE OF FIRE SPRINKLERS,FIRE SYSTEMS,AND HOOD SUPPRESSION SYSTEMS CITYWIDE Procurement Contact: Tel: Email: Martha. L. Torres 305-673-7000 x 6858 marthatorres a,miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No.of Employees: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity.Each Proposer shall arrange for Dun &Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City,of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=l 1 696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800.424.2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s),provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten(10%) percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. ■ • e.• "•.••• 9-e_••••• • - ••-• • - -- 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave - Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendums may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after Y P p 9 � 9 9 issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representabve: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: Notary Public for the State of My Commission Expires: • r APPENDIX " B" .■■■ 1915 • 2015 MIAMI BEACH Form 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors'who have received notification of this solicitation but have decided not to respond, to complete, and submit the attacheda."Statement.of No.Bid." The "Statement of No Bid" provides the City with information obi how to_improvethe solicitation process. Failure to submit a."Statement of No Bid" may resultin not beingtvnotified of future solicitaations. by theft Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: MARTHA L. TORRES, Procurement Coordinator ITB NO. 2016-004-MT 1755 Meridian Avenue, 3rd Floor MIAMI BEACH, FL 33139 APPENDIX "C" ■■■■ NENNo amimm■aor 1915 • 2015 ... M Minimum Requirements 8( Specifications 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 C1. MINIMUM REQUIREMENTS The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. 1. Bidder must be licensed in accordance to State of Florida requirements for the services bid. C2. SCOPE OF WORK/SPECIFICATIONS The purpose of this solicitation is to establish a contract for the procurement of services for fire suppression systems including the annual inspection, testing, repair, maintenance and parts at various City of Miami Beach facilities in conjunction with the City's needs. The Contractor must provide all labor, supervision, materials, equipment and supplies necessary to perform said services. The services are divided into multiple groups: Group A Fire Sprinklers, Fire Pump, Standpipe Systems; Group B Fire Backflow Preventers Systems; Group C Hood Suppression Systems Testing Inspection Services; and Group D Clean Agent Fire Suppression Systems Testing Inspection Services. All bidders are required to submit pricing for all locations within a group but do not have to submit pricing for all groups. GROUPS A and B: Bidders shall provide pricing to include annual inspection and certification service, for the fire sprinkler system, to include fire pump start-up and testing, for each facility listed on the applicable bid form. All maintenance repairs, testing and inspection procedures will be in accordance with National Fire Protection Association NFPA 25 latest edition (Standard for the Inspection, Testing and Maintenance of Water Based Fire Protection Systems), and the Uniform Fire Safety Rules and Standards. All fire pumps shall be inspected with the latest edition and certified annually in accordance with NFPA 20 Standard for Installation of Stationary Pumps for Fire Protection and NFPA 25. GROUP C: Bidders will supply a line item annual inspection service charge for each facility listed on the applicable bid form. All maintenance, repairs, testing and inspection procedures of the hood suppression systems will be in accordance with National Fire Protection Association NFPA 96 latest edition (Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations), Florida Fire Prevention Code, and the manufacturer's instructions. GROUP D: Bidders will supply a line item annual inspection service charge for each facility listed on the applicable bid form. All inspections, testing, maintenance and repair of the clean agent fire suppression systems will be in accordance with NFPA 2001 (Standard on Clean Agents Fire Extinguishing Systems), Florida Fire Prevention Code, and the manufacturer's instructions. The following is a listing of all of the site locations by group: GROUP A-SITE LOCATIONS- FIRE SPRINKLERS, FIRE PUMP, STANDPIPE SYSTEMS START-UP& TESTING SITE ADDRESS 1. Fleet Management Maintenance Facility 140 MacArthur Causeway 2. South Pointe Park Buildings(3) bldgs. 1 Washington Avenue 3. 7th Street Municipal Parking Garage 100 7th Street (7th St&Collins) 4. Beach Patrol Headquarters/Art Deco/Auditorium 1001 Ocean Drive 5. South Shore Community Center 833—6TH Street 6. Miami Beach Police Department 1100 Washington Avenue 7. Historic Old City Hall 1130 Washington Avenue 8. Pennsylvania Garage 1661 Pennsylvania Avenue 9. 16th Street Municipal Parking Garage 100 16th Street 10. Miami Beach City Hall 1700 Convention Center Drive 11. City Hall Offices 1755 Meridian Avenue 12. City Hall Garage 1755 Meridian Avenue 13. Bass Museum 2100 Park Avenue 14. Miami City Ballet Building 2200 Liberty Avenue 15. Public Works Maintenance Facility 451 Dade Boulevard 16. Fire Station No.2 (2) buildings 2310 Pinetree Drive 17. Fire Station No. 2 (Admin. Building) 2300 Pinetree Drive 18. Scott Rakow Youth Center 2700 Sheridan Avenue 19. 42nd Street Parking Garage 42ndStreet and Sheridan Avenue 20. North Shore Park&Youth Center 501 -72nd Street 21. Byron Carlyle Theatre 500-71 StStreet&Carlyle Avenue 22. Fire Station No.4 6880 Indian Creek Drive 23. Miami Beach Golf Club 2301 Alton Road 24. Normandy Shores Golf Club 2401 Biarritz Drive 25. Sunset Harbor Garage 1900 Bay Road 26. 777 Building (City Hall Annex) 1701 Meridian Avenue GROUP B-SITE LOCATIONS - FIRE BACKFLOW PREVENTERS SYSTEMS SITE ADDRESS 1. Fleet Management Maintenance Building 140 MacArthur Causeway 2. 7th Street Parking Garage 7th Street&Collins Avenue 3. Beach Patrol Headquarters/Art Deco/Auditorium 1001 Ocean Drive 4. South Shore Community Center 833-6TH Street 5. Miami Beach Police Department 1100 Washington Avenue 6. 16th Street Parking Garage 16th Street&Collins Avenue 7. Miami Beach City Hall 1700 Convention Center Drive 8. Bass Museum 2100 Park Avenue 9. Fire Station No.2 (2) buildings 2310 Pinetree Drive 10. 42nd Street Parking Garage 42ndStreet and Sheridan Avenue 11. Byron Carlyle Theatre 500-71St Street&Carlyle Avenue 12. Sunset Harbor Garage 1900 Bay Road GROUP C - HOOD SUPPRESSION SYSTEMS TESTING INSPECTION SERVICES SITE ADDRESS 1. Fire Station No. 1 (Two (2) Buildings) 1051 Jefferson Avenue 2. Fire Station No. 3 5303 Collins Avenue 3. Fire Station No. 4 6880 Indian Creek Drive 4. Bass Museum 2100 Park Avenue 5. Miami Beach Golf Club 2301 Alton Road 6. Normandy Shores Golf Club 2401 Biarritz Drive GROUP D-CLEAN AGENT FIRE SUPPRESSION SYSTEMS TESTING INSPECTION SERVICES SITE ADDRESS 1. Fire Station No. 2 (2) bldg. 2310 Pinetree Drive 1.The following is a listing of all of the equipment by group: GROUP A—FIRE SPRINKLERS(Makes and model(s)will be identified after site inspection and provided via addenda). GROUP A—FIRE PUMPS Manufacturer Model# GPM RPM Driver Controller Jockey Pumps Serial-# Manufacturer Aurora :9865912 500 ! 3,530 : Us Electric Clark Grundfos CrR-2 I ! Motor Peerless 3ABF9 500 3,540 Westinghouse Hubbell Domestic Make— N/A u Peerless '5ABF8J ' X1,000 ' 3,520 ;Lincoln Guard ' Fireprol MTH Tool 86-15731 ITTAC Pump 8100 500 3,550 Marathon Cutler MTH Tool 16B7167 Hammer Peerless ': 4AFF12 ; L500 i 2,350 Clarke L Firetrol Grundfos j CR-2 Fairbanks 1824BF 1,250 1,770 WEG Metron Aurora NA-09N Morse Aurora ; 3-481- ; 500 1 ,3,560 Marathon Clark Aurora N/A 10 7 i Faibanks 1591 BF 500 3,500 NIDEX Motor Metron Aurora N/A Morse GROUP A—STANDPIPE SYSTEMS Type of Length of Type of Number of Pump System Hose Hose. Hoses Class II 100 ft. Rubber ; 8 Electric Class III 100 ft. Rubber 8 None Clsss III 100 ft. " Rubber 22 ; ' None Class I Electric Class.I j Electric Class III Electric GROUP B—BACKFLOW PREVENTORS Type of Size Manufacturer Model. Serial# Assembly DC 1 6 Ames. ! 2000BM3 32503 RPDA 6" Ames 500N-BF me-1550 TBD 4" Ames 3000SS '. ; 125085 GROUP C—HOOD SUPPRESSION Model PCL300 GROUP D—CLEAN AGENT FIRE SUPPRESION (Makes and model(s) will be identified after site inspection and provided via addenda). 2. RECORD KEEPING REQUIREMENTS The successful bidder(s) must provide and maintain inspection logs of all equipment maintained at each site and provide a detailed monthly report summary of inspections, maintenance and repairs to the City of Miami Beach, Property Management Division, Contract Administrator. All fire protection systems and equipment must be tagged as required by Florida Statue 633 and appropriate State Fire Marshal's Rule (69A). The detailed report summary shall include at a minimum the following information: 1. Facility Address 2. Equipment Type 3. Tag# 4. Date Serviced, Tested, or Inspected 5. Date Due for Service, Testing or Inspection 6. Remarks(e.g. repairs or parts replaced) The successful bidder(s)of all categories of fire safety systems listed below shall be responsible for notifying the City of Miami Beach, Property Management Division's Contract Administrator of obsolete, non-repairable, vandalized, or missing equipment requiring immediate or anticipated replacement within 24 hours of discovery. 3. MALFUNCTIONS In the event of any life safety system (fire alarm control panel, annunciators, advisory any strobe lights) malfunctions at any of the below City facilities, whether due to malfunction, testing, maintenance, or repair, the contractor must immediately notify the Contract Administrator. 1. Police Department 911 Non-Emergency Operator 2. Fire Department Operations Office-Dispatch 3. Property Management 4. Risk Management 5. Property Management The contractor must restore the malfunction system to full function as soon as possible to minimize the time the City's facility is unprotected by the system malfunction. Upon completion of any repairs or maintenance, the contractor must submit written confirmation/certification to the Property Management Division Director or designee that the system has been completely restored. 4. INTERVENING REPAIR CALLS Contract shall include repair calls made outside the normal inspection period. Such services shall be conducted during the contractor's normal business hours, and within eight(8)working hours after receipt of repair request. Only repair requests originating from the City of Miami Beach's Property Management Director or designee shall be responded to by the contractor. The contractor shall inform other City departments requesting maintenance and/or repair to forward their request directly to the City's Property Management Division for disposition. This part of work will be quoted on a time(hourly labor rate) and materials(at cost) basis. 5. REPLACEMENT PARTS&EQUIPMENT Contract shall include request for replacement of parts and equipment. All replacement parts shall be submitted in writing, prior to purchase or installation by the contractor, for approval by the City's Property Management Division, Contract Administrator. The request shall show part number, description, model number(if applicable), manufacturer or distributor, and cost to the City. Manufacturer and distributor price lists shall be supplied to the City of Miami Beach Property Management Division upon request. Bids for parts and supplies shall be submitted at the successful bidder's cost. Evidence of said costs shall be submitted with invoice, for each repair, or service call. Proof of costs shall be printed, properly identified, and dated as to issuance and effectiveness. Parts will be at a pass through to the City. All replacement parts must be an exact replacement or equal, unless otherwise approved by City. All repair work shall have a one(1)year warranty. 6. INABILITY TO PERFORM REQUIRED TESTING The successful contractor shall inform the City's Contract Administrator anytime required tests cannot be performed due to circumstances beyond the control of the contractor. No fees shall be charged to the City for tests not performed. The successful contractor shall obtain an alternate date from the City's Contract Administrator when the required test cannot be performed due to the circumstances stated above. 7. FINES If contractor is found to be non-compliant with the required services, the following fines may be imposed by the City. 1. Fire Pump certification expired (not tested by expiration date) $100.00 2. Fire Sprinkler certification expired (not tested by expiration date) $100.00 3. Not notifying the Property Management Contract Administrator or Fire $150.00 Department of a System impairment of a life safety system 4. Failure to maintain proper maintenance log of Life Safety Equipment $75.00 5. Failure to supply monthly and annual status reports to the Contract Administrator $150.00 8. HOURLY RATE The hourly rate quoted shall include full compensation for labor, equipment use, travel time, fuel and any other cost to the bidder. Hourly labor rates are specified as follows: Hourly Labor Rate (HR I)— hourly rate for straight time repairs; i.e. from 8:00 a.m. to 5:00 p.m., Monday thru Friday (rate to include labor and travel, parts are not included). Hourly Labor Rate (HR II) — hourly rate for overtime repairs; i.e. before 8:00 a.m. or after 5:00 p.m., Monday thru Friday, or on weekends or holidays(rate to include labor and travel, parts are not included). Contractor will not be paid at the over-time hourly labor rate(s) unless specific authorization is obtained from the City's Property Management Division's Contract Administrator. 9. CONTRACTOR'S PERSONNEL Contractor shall employ personnel competent to perform the work specified herein. The City reserves the right to request the removal of the Contractor's employee's from performing maintenance on the City's grounds where the employee's performance or actions are obviously detrimental to the program. Contractor's personnel must wear photo identification at all times. 10. BACKGROUND CHECKS. The CONTRACTOR shall conduct a full criminal background check at its own expense on each of its employees engaged in providing services under this ITB or any resulting Agreement prior to the commencement of said services. No CONTRACTOR employee shall be eligible to perform services, pursuant to this ITB or resulting Agreement, if he or she: (1) has been convicted of or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust; embezzlement; drug trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen property; identity theft; fraud; money laundering; shoplifting; larceny; falsification of documents and/or(2) has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The CONTRACTOR shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys'fees)or claims for injury or damages arising out of its failure to comply with this requirement. 11. WORK COMPLETION The bidder shall remove all unusable materials and debris from the premises at the end of each workday, and dispose of in an appropriate manner. Upon final completion, the bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated user department's building manager/project manager. 12. EXPENDITURES All repair or replacement work exceeding $100 shall be authorized by the City of Miami Beach Property Management Director or Contract Administrator prior to any repairs or replacements. Contractor(s) shall be required to submit a written estimate on each project to include location, labor hours with hourly rate and cost of each part. The actual charge to the City for a specific project shall not exceed the vendor's initial estimate without the expressed prior approval from an authorized agent of the City. • APPENDIX 'D„ 1915 . 2015 M I AM I B E AC H Special - on ions - - 2016-004-MT - -.- ANNUAL INSPECTION, `TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE O.F FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755. Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1. TERM OF CONTRACT. The contract(s) entered into with the successful proposer(s) will have an initial term of three (3) years. 2. OPTIONS TO RENEW. The City, through its City Manager, will have the option to extend for two (2) additional one-year periods subject to the availability of funds for succeeding fiscal years. 2.1 Cost Adjustments. The initial contract prices resulting from this ITB shall remain constant for one (1) year from the contract's initial effective date. 90 days prior to each anniversary date of the contract the City may consider an adjustment to the preceding year's unit costs for the subsequent year. Only request for increases based on a corresponding increase in the Consumers Price Index for the local urban market (CPI-U), as established by the United States Bureau of Labor Statistics, or material adjustments to the scope or requirements of the Y adjustments P q ITB by the City, including (but not limited to) living wage increases, will be considered. In the event that the City determines that the requested increase is unsubstantiated, the Contractor agrees to perform all duties at the current cost terms. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 90 days prior to expiration of the then current contract year. The vendor adjustment request must clearly substantiate and support with documentation the requested increase. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. 3. PRICES SHALL BE FIXED AND FIRM. All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. 4. PERFORMANCE BOND. Intentionally omitted. 5. EMERGENCY SERVICES. Awarded bidder(s) shall provide 24 hours, 7 days a week emergency service to the City under the resulting contract. When an emergency is deemed to exist by a representative of the City, the bidder will be required to respond to a written notice via fax or email and/or to a verbal request by a representative of the using Department. 6. RESPONSE TIME. A two (2) hour response time shall be required for emergency services. The response must result in the arrival of a work crew at the affected site within two (2) hours of notification by the City. At the discretion of the City of Miami Beach representative, this response time may be increased to one (1) calendar day. The invoice for this emergency service should list the name of the City representative that requested the emergency. 7. WARRANTY REQUIREMENTS. In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full period identified above; regardless of whether the bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. Correcting Defects Covered under Warranty The bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within seven (7)calendar days after the City notifies the bidder of such deficiency in writing. If the bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the bidder, in writing, that the bidder may be debarred as a City bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within seven (7)calendar days of receipt of the notice. If the bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in default of its contract, and/or(b) procure the products or services from another bidder and charge the bidder for any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. 8. ADDITIONS/DELETIONS OF FACILITIES. Although this Solicitation identifies facilities to be serviced, it is hereby agreed and understood that any facility may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required, successful bidder(s) under this contract shall be invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for similar services, the award(s) shall be made to the lowest responsible bidder(s) meeting specification in the best interest of the City and a separate purchase order shall be issued by the City. 9. PARTS AND SUPPLIES AT COST. Bids for parts and supplies shall be submitted at the successful bidder's cost. Evidence of said costs shall be submitted with invoice, for each repair, or service call. Proof of costs shall be printed, properly identified, and dated as to issuance and effectiveness. 10.ADDITIONAL SERVICES. While the City has listed all major items on the bid. However, there may be additional items or services that must be requested by the City during the term of this contract. Under these circumstances, the successful bidder(s) shall be invited to submit price quotes for the additional items or services. The City reserves the right to award these items to the lowest responsible bidder or to bid the items through a separate solicitation, as deemed in the best interest of the City. _ APPENDIX " E" 1915 • 2015 I\A AAA' BEACH Cost 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 APPENDIX E PROPOSAL TENDER FORM FOR FIRE SPRINKLERS, FIRE PUMPS AND STANDPIPE SYSTEMS - INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP A Failure to submit Section,5, Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being re'ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. ANNUAL INSPECTION, FACILITY LOCATION ADDRESS QTY. CERTIFICATION COST PER SITE 1.FLEET MANAGEMENT BLDG 140 MacARTHUR CAUSEWAY 1 $ 2.SOUTH POINTE PARK(3 BUILDINGS) 1 WASHINGTON AVE 1 $ 3.7TH STREET PARKING GARAGE 100-7th STREET 1 $ 4.BEACHPATROLHO/AUDITORIUM/ARTDECO 1001 OCEAN DRIVE 1 $ 5.SOUTH SHORE COMMUNITY CENTER 833 6TH STREET 1 $ 6.POLICE DEPARTMENT 1100 WASHINGTON AVE 1 $ 7.HISTORIC OLD CITY HALL 1130 WASHINGTON AVE 1 $ 8.PENNSYLVANIA PARKING GARAGE 1661 PENNSYLVANIA AVE 1 $ 9.16TH STREET PARKING GARAGE 100-16th STREET 1 $ 10.CITY HALL BUILDING 1700 CONVENTION CENTER DR 1 $ 11.CITY HALL PARKING-OFFICES 1755 MERIDIAN AVE 1 $ 12.CITY HALL PARKING GARAGE 1755 MERIDIAN AVE 1 $ 13,BASS MUSEUM 2100 PARK AVE 1 $ 14.MIAMI CITY BALLET BUILDING 2200 LIBERTY AVE 1 $ 15.PUBLIC WORKS MAINTENANCE 451 DADE BLVD 1 $ 16.FIRE STATION 2(ADMIN BLDG) 2310 PINE TREE DR 1 $ 17.FIRE STATION 2(2ND BLDG) 2300 PINE TREE DR 1 $ 18.SCOTT RAKOW YOUTH CENTER 2700 SHERIDAN AVE 1 $ 19.42ND STREET PARKING GARAGE 42ND STREET&SHERIDAN AVE 1 $ 20.NORTH SHORE PARK&YOUTH CENTER 501-72ND STREET 1 $ 21.BYRON CARLYLE THEATRE 500-71ST STREET&CARLYLE AVE 1 $ 22.FIRE STATION 4 6880 INDIAN CREEK DR 1 $ 23.MIAMI BEACH GOLF CLUB 2301 ALTON ROAD 1 $ 24.NORMANDY SHORES GOLF CLUB 2401 BIARRITZ DRIVE 1 $ 25.SUNSET HARBOR GARAGE 1900 BAY ROAD 1 $ 26.777 BUILDING(City Hall Annex) 1701 MERIDIAN AVENUE 1 $ TOTAL GROUP Al GROUP A2-REPAIRS Extended Hourly Description Estimated Quantity UIM Cost Hourly Rate Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ $ Hourly Rate-Non Regular 50 hrs. Hourly Rate $ $ TOTAL GROUP A2 $ TOTAL GROUPS Ai , A2 = APPENDIX E PROPOSAL TENDER FORM FOR FIRE BACKFLOW PREVENTERS INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP B Failure to submit Section 5, Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. ANNUAL INSPECTION, QTY. CERTIFICATION COST PER SITE FACILITY LOCATION ADDRESS 1.FLEET MANAGEMENT MAINTENANCE BLDG 140 MacARTHUR CAUSEWAY 1$ 2.7TH STREET PARKING GARAGE 7TH STREET&COLLINS AVE 1$ 3.BEACHPATROL HQ/AUDITORIUM/ART DECO 1001 OCEAN DRIVE 1$ 4.SOUTH SHORE COMMUNITY CENTER 833 6TH STREET 1$ 5.POLICE DEPARTMENT 1100 WASHINGTON AVE 1$ 6.16TH STREET PARKING GARAGE 16TH STREET&COLLINS AVE 1$ 7.CITY HALL BUILDING 1700 CONVENTION CENTER DR 1$ 8.BASS MUSEUM 2100 PARK AVE 1$ 9.FIRE STATION 2(ADMIN BLDG) 2310 PINE TREE DR 1$ 10.42ND STREET PARKING GARAGE 42ND STREET&SHERIDAN AVE 1$ 11.BYRON CARLYLE THEATRE 500 71ST STREET&CARLYLE AVE 1$ 12.SUNSET HARBOR GARAGE 1900 BAY ROAD 1$ TOTAL GROUP B1 GROUP B2-REPAIRS Cost Hourly Extended Description Estimated Quantity U/M Rate Hourly Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ $ Hourly Rate-Non Regular 50 hrs. Hourly Rate $ $ TOTAL GROUP B2 $ TOTAL GROUPS Bt•B2 • • • • • APPENDIX E PROPOSAL TENDER FORM FOR HOOD SUPPRESSION INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP C Failure to submit Section 5, Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. EXTENDED BI-ANNUAL INSPECTION, ANNUAL QTY. CERTIFICATION COST PER INSPECTIONS, SITE CERTIFICATIONS FACILITY LOCATION ADDRESS COST PER SITE 1.FIRE STATION 1(2 BLDGS) 1051 JEFFERSON AVE 2$ $ 2.BASS MUSEUM 2100 PARK AVE 2$ $ 3.FIRE STATION 3 5303 COLLINS AVE 2$ $ 4.FIRE STATION 4 6880 INDIAN CREEK DR 2$ $ 5.MIAMI BEACH GOLF CLUB 2301 ALTON ROAD 2$ $ 6.NORMANDY SHORES GOLF CLUB 2401 BIARRITZ DRIVE 2$ $ TOTAL GROUP C1 $ GROUP C2- REPAIRS Extended Description Estimated Quantity I U/M Cost Hourly Rate Hourly Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ ,$ Hourly Rate-Non Regular 50 hrs. Hourly Rate $ $ TOTAL GROUP C2 TOTAL GROUPS CI,C2= S APPENDIX E PROPOSAL TENDER FORM FOR CLEAN AGENT FIRE SUPPRESSION SYSTEM INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP D Failure to submit Section 5, Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and bein. rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. BI-ANNUAL EXTENDED INSPECTION, ANNUAL QTY. INSPECTIONS, CERTIFICATION COST PER SITE CERTIFICATIONS FACILITY LOCATION ADDRESS COST PER SITE 1.FIRE STATION 2(2 BLDGS) 2310 PINETREE DRIVE 2$ $ TOTAL GROUP D1 $ GROUP D2-REPAIRS Extended Description Estimated Quantity U/M Cost Hourly Rate Hourly Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ $ Hourly Rate-Non Regular 50 hrs. Hourly Rate $ $ TOTAL GROUP D2 $ TOTAL GROUPS Di,D2 = Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: APPENDIX " F" 1915 . 2015 MIAMIBEACH Insurance Requirements 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 TYPE 2 - INSURANCE REQUIREMENTS A. Worker's Compensation Insurance as required by Florida, with Statutory limits and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence, for bodily injury and property damage. D. Umbrella Liability with limits no less than $5,000,000. The umbrella coverage must be as broad as the primary General Liability coverage. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor. Waiver of Subrogation Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. Verification of Coverage Contractor shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Contractor's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications,at any time. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer,coverage,or other special circumstances. Certificate Holder CITY OF MIAMI BEACH c/o PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor MIAMI BEACH, FL 33139 • Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. - The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. • • • • • • • • • • MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue, 3`d Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 INVITATION TO BID (ITB) NO. 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE (the ITB) October 26, 2015 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. Q1: I am starting to review the bid specifications and want to make sure no bid bond is required with this bid. Please advise. Al: As confirmed with the Property Management Department there is NO bid bond required for this bid. 1: May I please obtain the sign in sheet from the pre-bid meeting for the Annual Q Y P 9 P 9 Inspection, Testing, Certification, Repair and Maintenance of Fire Sprinklers, Fire Systems, and Hood Suppression Systems Citywide 2016-004-MT? Al: The sign-in sheet to follow. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(a�miamibeachfl.gov. Procurement Contact: Telephone: Email: Martha L. Torres 305-673-7000, ext. 6858 marthatorres @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. Sincerely, Alex Denis Procurement Director • • • • • • • • • • 1 • • _ • • • n • • • • • • • • • • • • • • • • • • • . ' • • • • 1 ATTACHMENT C CONSULTANTS RESPONSE TO THE ( ITB) APPENDIX "A" 1915 . 2015 c F "Aii BEACH Proposal Questionnaire Requirements Affidavit 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Solicitation No: I Solicitation Title: ITB-2016-004-MT ANNUAL INSPECTION,TESTING,CERTIFICATION,REPAIR AND MAINTENANCE OF FIRE SPRINKLERS,FIRE SYSTEMS,AND HOOD SUPPRESSION SYSTEMS CITYWIDE Procurement Contact: Tel: Email: Martha. L.Torres 305-673-7000 x 6858 marthatorres ,miamibeach>fl.tiov PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No.of22 ployees: National Fire Protection, LLC 225 No of Years in Business: 28 No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: National Fire Protection,Inc. FIRM PRIMARY ADDRESS(HEADQUARTERS): • 515 Dover Road,Suite 2600 CITY: Rockville STATE: Maryland ZIP CODE: 20850 TELEPHONE NO.: 301-340-6500 TOLL FREE NO.: FAX NO.: 301-309-1284 FIRM LOCAL ADDR S 31 15 W.Commercial Blvd.,Suite 200 CITY: Ft.Lauderdale STATE: ZIP CODE: Florida 33309 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Darryl Jewell ACCOUNT REP TELEPHONE NO.: 954-739-8107 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL. djewell @natlrie.com FEDERAL TAX IDENTIFICATION NO.: 20-4511038 The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity.Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the City,of the SQR directly from Dun &Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: httns://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storc!d=l 1696 Proposers are responsible for the accuracy of the information contained in its SQR.It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. *3. Litigation History.Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number,and the status or disposition for such reported action.If no litigation or regulatory action has been filed against your firm(s),provide a statement to that effect.If"No°litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. *See Attached Statement 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an sublic sector agency? YES Q NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). • 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposalresponse or within five(5)days upon receipt of request. The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others,,the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement!. •- -"- - • .. . . . . .. -• . • _._. .11.:e.•••:• .•: s •• •_ _ ._. _ .. -: -. _ -• • .• .. ....• • ... - .. -- 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach.who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? X YES NO • C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. • BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X X Sick Leave X X Family Medical Leave X X Bereavement Leave X X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendums may result in proposal disqualification. I Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 I Addendum 15 If additional confirmation of addendum is required,submit under separate cover. SDCL.OSllRE 111 R AIMER SECT OiV The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation.as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicants affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion, The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. • PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws;all responses, data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposers Authorized Representative: Darryl L.Jewell Sr.Vice President Signature of Pr os s Authorized-• - entative: Date: November 16,2015 State of FLORIDA ) On this 16 day of November ,2015,personally appeared before me Darryl L.Jewell who County of Broward ) stated that (s)he is the Sr.Vice President of National Fire Protection,LLC a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: A,e0(?1 1 Y)/1 Li) 7/ Notary Public for the State of\.Florida My Commission Expires: December 28,2017 ; .;!.''''. DONNA M.MAZZARELLA � f:, MY COMMISSION i FF 068710 EXPIRES:December 28,2017 °P' Bonded Thru Notary Public Underwriters APPENDIX " E" ■11.1. 1915 • 2015 t\AAANBEACH Cost 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 APPENDIX E PROPOSAL TENDER FORM FOR FIRE SPRINKLERS, FIRE PUMPS AND STANDPIPE SYSTEMS - INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP A Failure to submit Section 5,Bid Price Form, in its entirety and;fully executed by the deadline established for the receipt of o ro 0 osals will.result in .ro a osal being deemed non-responsive and being re`ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. ANNUAL INSPECTION, FACILITY LOCATION ADDRESS QTY. CERTIFICATION COST PER SITE 1.FLEET MANAGEMENT BLDG 140 MacARTHUR CAUSEWAY 1 $ 250.00 2.SOUTH POINTE PARK(3 BUILDINGS) 1 WASHINGTON AVE 1 $ 250.00 3.7TH STREET PARKING GARAGE 100-Ph STREET 1 $ 250.00 4.BEACHPATROLHOJAUDITORIUM!ARTDECO 1001 OCEAN DRIVE 1 $ 250.00 5.SOUTH SHORE COMMUNITY CENTER 833 6TH STREET 1 $ 250.00 6.POLICE DEPARTMENT 1100 WASHINGTON AVE 1 $ 250.00 7.HISTORIC OLD CITY HALL 1130 WASHINGTON AVE 1 $ 250.00 8.PENNSYLVANIA PARKING GARAGE 1661 PENNSYLVANIA AVE 1 $ 250.00 9.16TH STREET PARKING GARAGE 100-16th STREET 1 $ 250.00 10.CITY HALL BUILDING 1700 CONVENTION CENTER DR 1 $ 250.00 11.CITY HALL PARKING-OFFICES 1755 MERIDIAN AVE 1 $ 250.00 12.CITY HALL PARKING GARAGE 1755 MERIDIAN AVE 1 $ 250.00 13.BASS MUSEUM 2100 PARK AVE 1 $ 250.00 14.MIAMI CITY BALLET BUILDING 2200 LIBERTY AVE 1 $ 250.00 15.PUBLIC WORKS MAINTENANCE 451 DADE BLVD 1 $ 250.00 16.FIRE STATION 2(ADMIN BLDG) 2310 PINE TREE DR 1 $ 250.00 17.FIRE STATION 2(2ND BLDG) 2300 PINE TREE DR I $ 250.00 18.SCOTT RAKOW YOUTH CENTER 2700 SHERIDAN AVE 1 $ 250.00 19.42ND STREET PARKING GARAGE 42ND STREET 8 SHERIDAN AVE 1 $ 250.00 20.NORTH SHORE PARK&YOUTH CENTER 501-72ND STREET t $ 250.00 21.BYRON CARLYLE THEATRE 500-71ST STREET&CARLYLE AVE 1 $ 250.00 22.FIRE STATION 4 6880 INDIAN CREEK DR 1 $ 250.00 23.MIAMI BEACH GOLF CLUB 2301 ALTON ROAD 1 $ 200.00 24.NORMANDY SHORES GOLF CLUB 2401 BIARRITZ DRIVE 1 $ 200.00 25.SUNSET HARBOR GARAGE 1900 BAY ROAD 1 $ 250.00 26.777 BUILDING(City Hall Annex) 1701 MERIDIAN AVENUE 1 $ 250.00 TOTAL GROUP 6,400.00 Al GROUP A2-REPAIRS Extended Hourly Description Estimated Quantity U!M Cost Hourly Rate Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ 75.00 $ 3,750.00 Hourly Rate-Non Regular 50 hrs. Hourly Rate $ 112.00 $ 5,600.00 TOTAL GROUP $ 9,350.00 TOTAL GROUPS Ai , A2 = 15,750.00 APPENDIX E PROPOSAL TENDER FORM FOR FIRE BACKFLOW PREVENTERS INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP B Failure to submit Section 5,Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in pro•osal bein• deemed non-res•onsive and bein• rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. ANNUAL INSPECTION, QTY. CERTIFICATION FACILITY LOCATION ADDRESS COST PER SITE 1.FLEET MANAGEMENT MAINTENANCE BLDG 140 MacARTHUR CAUSEWAY 1$ 65.00 2.7TH STREET PARKING GARAGE 7TH STREET&COLLINS AVE 1$ 65.00 3.BEACHPATROL HO/AUDITORIUM/ART DECO 1001 OCEAN DRIVE 1$ 65.00 4.SOUTH SHORE COMMUNITY CENTER 833 6TH STREET 1$ 65.00 5.POLICE DEPARTMENT 1100 WASHINGTON AVE 1$ 65.00 6.16TH STREET PARKING GARAGE 16TH STREET&COLLINS AVE 1$ 65.00 7.CITY HALL BUILDING 1700 CONVENTION CENTER DR 1$ 65.00 8.BASS MUSEUM 2100 PARK AVE 1$ 65.00 9.FIRE STATION 2(ADMIN BLDG) 2310 PINE TREE DR 1$ 65.00 10.42ND STREET PARKING GARAGE 42ND STREET&SHERIDAN AVE 1$ 65.00 11.BYRON CARLYLE THEATRE 500 71ST STREET&CARLYLE AVE 1$ 65.00 12.SUNSET HARBOR GARAGE 1900 BAY ROAD 1$ 65.00 TOTAL GROUP 780.00 B1 GROUP B2-REPAIRS Cost Hourly Extended Description Estimated Quantity U/M Rate Hourly Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ 75.00 $3,750.00 Hourly Rate-Non Regular 50 hrs. Hourly Rate $ 112.00 $5,600.00 TOTAL GROUP 82 $9'350.00 TOTAL GROUPS Bi,B2= 10,130.00 APPENDIX E PROPOSAL TENDER FORM FOR HOOD SUPPRESSION INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP C Failure to submit Section 5,Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of •ro•osals will result in •ro•osal bein• deemed non-responsive and bein. re'ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. EXTENDED 81-ANNUAL INSPECTION, ANNUAL QTY. CERTIFICATION COST PER INSPECTIONS, SITE CERTIFICATIONS FACILITY LOCATION ADDRESS COST PER SITE 1.FIRE STATION 1(2 BLDGS) 1051 JEFFERSON AVE 2$ N/A $ N/A 2.BASS MUSEUM 2100 PARK AVE 2$ N/A $ N/A 3.FIRE STATION 3 5303 COLLINS AVE 2$ N/A $ N/A 4.FIRE STATION 4 6880 INDIAN CREEK DR 2$ N/A $ N/A 5.MIAMI BEACH GOLF CLUB 2301 ALTON ROAD 2$ N/A $ N/A 6.NORMANDY SHORES GOLF CLUB 2401 BIARRITZ DRIVE 2$ N/A $ N/A TOTAL GROUP C1 $ N/A GROUP C2- REPAIRS Extended Description Estimated Quantity U/M Cost Hourly Rate Hourly Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ N/A N/A Hourly Rate-Non Regular 50 hrs. Hourly Rate $ N/A $ N/A TOTAL GROUP C2 N/A N/A TOTAL GROUPS Ci,C2= APPENDIX E PROPOSAL TENDER FORM FOR CLEAN AGENT FIRE SUPPRESSION SYSTEM INSPECTION, TESTING, CERTIFICATION, REPAIR AND MAINTENANCE GROUP D Failure,to submit Section 5,,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of pro:osals will result.in •ro•osal being deemed non-res•onsive and;bein• re'ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes,insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. BIANNUAL EXTENDED INSPECTION ANNUAL QTY. CERTIFICATION COST INSPECTIONS, PER SITE CERTIFICATIONS FACILITY LOCATION ADDRESS COST PER SITE 1.FIRE STATION 2(2 BLDGS) 2310 PINETREE DRIVE 2$ N/A $ N/A TOTAL GROUP D1 $ N/A GROUP D2-REPAIRS Extended Description Estimated Quantity U/M Cost Hourly Rate Hourly Rate Hourly Rate-Regular 50 hrs. Hourly Rate $ N/A $ N/A Hourly Rate-Non Regular 50 hrs. Hourly Rate $ N/A $ N/A TOTAL GROUP D2 $ N/A TOTAL GROUPS Di,D2 = N/A Bidder's Affirmation Company: National Fire Protection, LLC Authorized Representative: Darryl L.Jewell Address: 3125 W.Commercial Blvd.,Suite 200, Ft.Lauderdale,FL 33309 Telephone: 954-739-8107 Email: djewell @natlfire.com Authorized Representative's Signature: I\IFF) National Fire Protection LLC FIRE PROTECTION CONTRACTORS 3125 W Commercial Blvd. • Suite 200 • Ft.Lauderdale, FL 33309 • (954) 739-8107 • Fax(954)739-5471 Legal and Claim History 2015: There is one suit pending against NFP. It was filed by a painting subcontractor (Magvest) in Florida State court for work Magvest performed on the Port of Miami tunnel project. They are seeking approximately $150,000. The dispute is that the prime contractor thinks Magvest did a bad job, so they don't want to pay for the work. Essentially, NFP is stuck in the middle of the dispute, but we are the named defendant since we have privity of contract with Magvest. Rockville• Baltimore • Frederick• Ft. Lauderdale •Tampa•Dallas Established 1987 National Fire Protection LLC FIRE PROTECTION COITRACLT'ORS 3125 W Commercial Blvd. • Suite 200 • Ft.Lauderdale, FL 33309 • (954) 739-8107 • Fax(954)739-5471 INSPECTIONS REFERENCES Customer name: Miami-Dade Aviation Department Address: 2500 NW 4200 St., Bldg. 3030, 1st Floor, West Wing Miami, FL Phone number: 786.543.3493 Email: ctellez @miami-airport.com Contact name: Carlos Tellez Scope of work: Fire suppression systems annual inspection and tagging, repairs, upgrades and purchase of parts Service dates: 2011-2016 Customer Name: Taylor & Mathis of Florida Project Name: University of Miami Life Science & Technology Park Address: 5805 Blue Lagoon Drive, #400 Miami, FL 33126 Phone Number: 305.267.8062 Contact Name: Miguel Suarez Scope of Work: Perform Annual and Quarterly Fire Sprinkler, Fire Pump inspections, tagging, repairs and upgrades Service dates: 2012-2015 Customer Name: Florida Power and Light Project Name: Turkey Point Nuclear Plant Inspections Address: 9760 SW 344 Street, Florida City, FL 33035 Phone Number: 305.246.6914 Contact Name: Sharon K. Gonzalez Scope of Work: Perform Annual Fire Sprinkler, Fire Pump inspections, tagging, repairs and upgrades Service dates: 2013-2015 Customer Name: Miami Marlins, L.P. Project Name: Miami Marlins Stadium Inspections Address: 501 Marlins Way, Miami, FL 33125 Phone Number: 305.480.1610 Contact Name: Jeff King Scope of Work: Perform annual fire and quarterly sprinkler, fire pump and fire backflow certification for existing equipment and sites at the Marlins Stadium Service dates: 2013 —To date (5 year contract) Rockville • Baltimore • Frederick• Ft. Lauderdale 'Tampa. Established 1987 ® DATE(MM/DOlYYYY) I4i® CERTIFICATE OF LIABILITY INSURANCE 3/23/2015 _ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NA : _ _ Construction Risk Solutions, LLC. PHONE— 443-798-7499 FAX FAX 11311 McCormick Road, Ste 450 -. ,r-xa-Ext)= ------- . I(A/C.No): - A E-MAIL certificates thecrsteam.com Hunt Valley MD 21031-8622 _ADDRESS @__.___. _ ___._________._._._�__ _ INSURERjS)AFFORDING COVERAGE I NAIC# -- — - W"-_ INSURER A:Travelers Property Casual Co of A _ 125674 INSURED _INSURER B:Travelers Indemnity Co 125658 National Fire Protection,LLC INSURER c:XL Specialty Insurance Company) 137885 515 Dover Road Suite 2600 INSURER D. _ 4--_____ Rockville MD 20850 ".iNsuRER E: ._,_-,.__ __ "_ INSURER F: COVERAGES CERTIFICATE NUMBER: 1046473728 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR.THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR i TYPE OF INSURANCE IADDCSUBR ; POLICY EFF 7 POLICY EXP I LIMITS LTR I INSD I WVD I POLICY NUMBER I(MM/OO/YYYY)i(MM/OD/YYYY)i A x I COMMERCIAL GENERAL LIABILITY I VTC2JC081828206TIL-15 4/1/2015 4/1/2016 EACH OCCURRENCE $1,000,000 __ f i OAUTAGE TO REN7ED'M� 1 CLAIMS-MADE I X I OCCUR i i � PREMISES LEa occurrence) ,S300,000 X . Per Lot MED EXP(Any one person) .$10,000 , , I X Includes XCU _ i i PERSONAL 8 ADV INJURY p j 51,000,000 I GEN'L AGGREGATE LIMIT APPLIES PER: I I,GENERAL AGGREGATE [$2,000,000 � f POLICY E X j PE {"Xvj LOG I PRODUCTS-COMP/OP AGG i$2,000,000 OTHER: I S COMBINED SINGLE LIMIT A 1 1 1 4 1/ 1 I - S AUTOMOBILE IL LIABILITY '4!J2 5 , 20 6 U B E IABILI 0 1 I 1 VTC2JCAP8 8282187E 5 1 0 I � 000 00 (Ea accidenQ , 1 ANY AUTO , , I BODILY INJURY(Per person) S I 1 1 ALL OWNED n-1 SCHEDULED I BODILY INJURY(Per accident) S I AUTOS I ,AUTOS I ._.1 NON-OWNED I j I I i X I HIRED AUTOS I X I AUTOS i (Per rr ac dent}DAM S AGE i I I ! I jS C I X j UMBRELLA LIAB I X OCCUR US00066732Lt15A 4/1/2015 4/1/2016 `EACH OCCURRENCE i 510,000,000 I EXCESS LIAB j__ CLAIMS-MADE; I AGGREGATE 1 610,000,000 DED 1 X RETENTION$10,000 I I __ ..� ;S B 'WORKERS COMPENSATION PER 0TH-VTC2KU88182B199IND-15 x/1/2015 3 1/2016 X I STATUTE I I ER AND EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNER'EXECUTIVE YIN ( � 1 OFFICERIMEMBER EXCLUDED? N I A I i E.L.EACH ACCIDENT —)$1,000.000 i(Mandatory In NH) I E.L.DISEASE-EA EMPLOYEE S1,000,000 i If yes,describe under I I I DESCRIPTION OF OPERATIONS below 'E.L.DISEASE-POLICY LIMIT I$1,000,000 I ■ i DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule.may be attached if more space is required) Re:Bid Purposes CERTIFICATE HOLDER CANCELLATION 30 days/10 days for non-payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Sample ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE gARAIL•01/24sId.©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD ■ • Jeff Atwater Casia Sinco CHIEF FINANCIAL OFFICER: 1.7BUREAU CHIEF Julius Halas 41:1. r DIVISION DIRECTOR Keith McCarthy SAFETY PROGRAM MANAGER G?'..- .....tip FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF STATE FIRE MARSHAL 200 East Gaines Street-Tallahassee,Florida 32399-0342 Tel.850-413-3644 Fax.850-410-2467 CERTIFICATE OF COMPETENCY OFFICIAL COPY THIS CERTIFIES THAT: Darryl L Jewell 3125 West Commercial Blvd Ste 200 Ft. Lauderdale FL 33309 BUSINESS ORGANIZATION:National Fire Protection.LLC" Contractor I includes the execution of contracts requiring the ability,experience,knowledge,science,and skill to intelligently layout,fabricate,install,inspect,alter,repair,or service all types of Fire Protection Systems,excluding Pre-Engineered Systems. Issue Date: 07/01/2014 Type: 07 Class: 10 County: Broward . License/Permit 4: 205721-0001-2010 .`•* _ Expiration Date: 06/30/2016 • • •.. • • • • Chief Financial Officer • Detail by Entity Name Page 1 of 2 FLORIDA DEPARTMENT OF STATE DIVISION OF CORPORATIONS tVtei, Address/Phone List Detail byEEftity Name Foreign Limited Liability Company NATIONAL FIRE PROTECTION, LLC Filing Information Document Number M06000002350 FEI/EIN Number 20-4511038 Date Filed 04/25/2006 State DE Status ACTIVE Last Event LC NAME CHANGE Event Date Filed 12/01/2006 Event Effective Date NONE Principal Address 515 DOVER ROAD ROCKVILLE, MD 20850 Mailing Address 515 DOVER ROAD ROCKVILLE, MD 20850 Registered Agent Name &Address C T CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION, FL 33324 Name Changed: 07/07/2010 Address Changed: 07/07/2010 Authorized Person(s) Detail Name &Address Title MGR Kirlin Industries, LLC 515 DOVER ROAD ROCKVILLE, MD 20850 Annual Reports Report Year Filed Date http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 3/9/2016 Detail by Entity Name Page 2 of 2 2013 04/16/2013 2014 " 05/05/2014 2015 04/30/2015 Document Images 04/30/2015 --ANNUAL REPORT View image in PDF format 05/05/2014 --ANNUAL REPORT View image in PDF format 06/19/2013 --AMENDED ANNUAL REPORT View image in PDF format 04/16/2013 --ANNUAL REPORT View image in PDF format 03/26/2012 --ANNUAL REPORT View image in PDF format 04/18/2011 --ANNUAL REPORT View image in PDF format 07/07/2010 -- Reg. Agent Change View image in PDF format 04/20/2010 --ANNUAL REPORT View image in PDF format 03/20/2009 --ANNUAL REPORT View image in PDF format 04/29/2008 --ANNUAL.REPORT View image in PDF format 07/10/2007 --ANNUAL REPORT View image in PDF format 12/01/2006 -- LC Name Change View image in PDF format 04/25/2006 -- Foreign Limited View image in PDF format Copyright©and Privacy Policies State of Florida,Department of State http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 3/9/2016 Detail by Entity Name Page 1 of 2 FLORIDA DEPARTMENT OF STATE 44141C, DIVISION or CORPORATIONS .519/,41Z Detail by Entity Name Foreign Limited Liability Company NATIONAL FIRE PROTECTION, LLC Filing Information Document Number M06000002350 FEI/EIN Number 20-4511038 Date Filed 04/25/2006 State DE Status ACTIVE Last Event LC NAME CHANGE Event Date Filed 12/01/2006 Event Effective Date NONE Principal Address 515 DOVER ROAD ROCKVILLE, MD 20850 Mailing Address 515 DOVER ROAD ROCKVILLE, MD 20850 Registered Agent Name &Address C T CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION, FL 33324 Name Changed: 07/07/2010 Address Changed: 07/07/2010 Authorized Person(s) Detail Name &Address Title MGR Kirlin Industries, LLC 515 DOVER ROAD ROCKVILLE, MD 20850 Annual Reports Report Year Filed Date http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 4/21/2016 Detail by Entity Name Page 2 of 2 2013 04/16/2013 2014 05/05/2014 2015 04/30/2015 Document Images 04/30/2015 --ANNUAL REPORT View image in PDF format 05/05/2014 --ANNUAL REPORT View image in PDF format 06/19/2013--AMENDED ANNUAL REPORT View image in PDF format 04/16/2013--ANNUAL REPORT View image in PDF format 03/26/2012 --ANNUAL REPORT . View image in PDF format 04/18/2011 --ANNUAL REPORT View image in PDF format 07/07/2010 -- Reg. Agent Change View image in PDF format 04/20/2010--ANNUAL REPORT View image in PDF format 03/20/2009 --ANNUAL REPORT View image in PDF format 04/29/2008--ANNUAL REPORT View image in PDF format 07/10/2007 --ANNUAL REPORT View image in PDF format 12/01/2006 -- LC Name Change View image in PDF format 04/25/2006 -- Foreign Limited . View image in PDF format Copyright©and Privacy Policies State of Florida,Department of State • http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 4/21/2016 1 MO' 'f . - , 70 (Requestors Name) r �.. (Address) 1 300 ■ 1617523 (Address) (CityJStatep/Phone#) T``' 0 El PICK-UP 0 WA{T 0 MAIL ,� 1:s. ):rcn3y N r. o C1l (Business Entity Name) trs... - rn v r---cr? t (Document Number) �'; -'fi CA Certified Copies Intl. ales of Status Special lnstruction5'to Filing Offic r. , • f L.' f -, f- 1 i V ( .2.r.. . it s - - ':; .1 ti Office Use Only —— , (e r L'J S^1 C) • CSC: Wins) CQRPQBaTtail $IV!1 CE C411IPilir ACCOUNT NO. 072100000032 REFERENCE 051155 4320946 AUTHORIZATION OP '140, r COST LIMIT $ 1 .1. ' . ORDER DATE : April 24, 2006 r ORDER TIME : 12:40 PM T c1‘ •0 ORDER NO. 051155-005 vn J, CUSTOMER NO: 4320946 I! FO-EIGG _FI,LIS NAME: NATIONAL FIRE, LLC. XIDEX QUALIFICATION (TYPE: LL) PLEASE RETURN THE FOLLOWING 'AS PROOF OF FILING: CERTIFIED COPY XX PLAIN STAMPED COPY _. CERTIFICATE OF GOOD STANDING CONTACT PERSON: Sara Lea - EST## 2914 EXAMINER: • APPLICATION BY FOREIGN LIMITED LIABILITY COMPANY FOR AUTHORIZATION TO TRANSACT BUSINESS IN FLORIDA IN CO1t?PF,UM E WHIZ ZC7ION 608503,FLORIDA£MUTE Th1E FOLLOWNG lS SUBMITTED It)REG>,'S7FJt A FOREIGN LAMED LG4B TYCOMPANY7n3RANFACTBI 1NTh STAzEOFFLORID4: 1. National Fire,LLC (Name of Foreign Limited Liability Company) 0 2. Delaware 3_ 20-4511038 _ p a` (Jurisdiction company si ti s under d law of which1'oreign limited liability — num•er,i app Ica•e ) 4. 10/26/05 . --- 5. _perpetual - J►. 3 \Ai!. (Date of Organization) �uratton:'ear cmt Ica•t ity company wt . to .4g exist or"perpetual") -se 6. Upon filing Gate first transacted businesss in Florida if prior to registration.) (See sections 608.50I&608.502 F.S.to dleterrmne penalty liability) 7. 515 Dover Road,Rockville,MD 20850 - - - - a- - • treet Address of Principal Office) • 8. If limited liability company is a manager-managed company,check here rl 9. The name and usual business addresses of the managing members or managers are as follows: Robert W.Bacon,515 Dover Road,Rockville,MD 20850 10.Attached isanoriginal certiEcateofexistence,nom=than 90 days old,duly authenticatdby the c ciai having t cdyofieconism the jurisdiction under the law ofwhi,ch it is organind(A photocopy isnot accept/He.If t e certificate is is a foreign language~a translation ofthe certificate under oathofdetransiatornn istbesubmitted) I I. Nature of business or purposes to be conducted or promoted in Florida: Constnactian company • Signatur a member or an authorized representative of a member. (In accordan with section 608.408(3),F,S.,the execution of this document constitutes an affirmation under the penalties of perjury that the facts stated herein are true.) Robert W.Bacon,Manager _.. Typed or printed name of signee CERTIFICATE OF DESIGNATION OF REGISTERED AGENT/REGISTERED OFFICE PURSUANT TO THE PROVISIONS OF SECTION.608.415 or 608.507,FLORIDA STATUTES,THE UNDERSIGNED LIMITED LIABILITY COMPANY SUBMITS THE FOLLOWING STATEMENT TO DESIGNATE A REGISTERED OFFICE AND REGISTERED AGENT IN THE STATE OF FLORIDA. __ I. The name of the Limited Liability Company is: National Fire,LLC 2. The name and the Florida street address of the registered agent and office are: Corporation Service Company -- . .--F me) 1201 Hays Street Florida Street Address(P.O.Box NOT ACCEPTABLE) Tallahassee FL 32301 City/State/Zip Having been named as registered agent and to accept service ofprocess for the above stated limited liability company at the place designated in this certificate,l hereby accept the appointment as registered agent and agree to act in this capacity. I further agree to comply with the provisions of all statutes relating to the proper and complete performance of my duties,and I am familiar with and accept the obligations of my position as registered agent as provided for in Chapter 608.Florida Statutes. Corporation Service Company By: v+ 41 4/2A-0 L(s^'_ (Signature) _ S 100.00 Filing Fee for Application $ 25.00 Designation of Registered Agent $ 30.00 Certified Copy(optional) $ 5.00 Certificate of Status(optional) . . t.. . . . ' PAGE Z The. First State I, HARRIET SMITH WINDSOR, SECRETARY OF STATE OF THE STATE OF DELAWARE, DO HEREBY CERTIFY "NATIONAL FIRE, LLC" IS DULY FORMED UNDER THE LAWS OF THE STATE. OF DELAWARE AND IS IN GOOD STANDING AND HAS A LEGAL EXISTENCE SO FAR AS THE RECORDS OF THIS OFFICE SHOW, AS OF THE TWENTY-FOURTH DAY OF APRIL, A.D. 2006. AND I DO HEREBY FURTHER CERTIFY THAT THE SAID "NATIONAL FIRE, LLC" WAS FORMED ON THE TWENTY-SIXTH DAY OF OCTOBER, A.D. 2005. - - - AND I DO HEREBY FURTHER CERTIFY THAT THE ANNUAL TAXES HAVE NOT BEEN ASSESSED TO DATE. _ qa\'- ( ) Harriet Smith Windsor.Secretary of State ,� c:4.:*: -7. 4051629 8300 =$ ' `,,9''- AUTHENTICATION: 4688531 060375578 _ DATE: 04-24-06 ATTACHMENT D INSURANCE REQUIRMENTS APPENDIX " F" • NNW M111■111111111■11■ 1915 • 2015 MIAMIBEACH Insurance Requirements 2016-004-MT ANNUAL INSPECTION, TESTING, CERTIFICATION, REPAIR, AND MAINTENANCE OF FIRE SPRINKLERS, FIRE SYSTEMS, AND HOOD SUPPRESSION SYSTEMS CITYWIDE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 TYPE 2 - INSURANCE REQUIREMENTS A. Worker's Compensation Insurance as required by Florida, with Statutory limits and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury in J u or disease. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence, for bodily injury and property damage. D. Umbrella Liability with limits no less than $5,000,000. The umbrella coverage must be as broad as the primary General Liability coverage. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor. Waiver of Subrogation Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. Verification of Coverage Contractor shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Contractor's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications,at any time. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer,coverage, or other special circumstances. Certificate Holder CITY OF MIAMI BEACH c/o PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor MIAMI BEACH, FL 33139 r Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes.