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Concession Agreement with Communitel, Inc. SECTION TITLE PAGE 16. PERFORMANCE BOND OR ALTERNATE SECURITY 19 17. ASSIGNMENT 19 18. SPONSORSHIPS 20 19. ADVERTISING 20 20. NO IMPROPER USE 20 21. NOTICES 21 22. LAWS 22 22.1 Compliance 22 22.2 Governing Law 22 22.3 Equal Employment Opportunity 22 22.4 No Discrimination 22 23. MISCELLANEOUS 23 23.1 No Partnership 23 23.2 Modifications 23 23.3 Complete Agreement 23 23.4 Headings 23 23.5 Binding Effect 23 23.6 Clauses 23 23.7 Severability 23 23.8 Right of Entry 24 23.9 Not a Lease 24 23.10 Signage 24 23.11 Procedure for Approvals and/or Consents 24 23.12 No Waiver 25 23.13 No Third Party Beneficiary 25 23.14 No Lien 25 24. LIMITATION OF LIABILITY 25 25. VENUE 26 26. FLORIDA PUBLIC RECORDS LAW 26 EXHIBITS Proposal Documents 28 Exhibit 1 Concession Areas 29 Exhibit 2 Approved ATM Specifications 30 Exhibit 3 Project Schedule 31 Exhibit 4 Example of Illuminated Topper .32 3 CONCESSION AGREEMENT BETWEEN CITY OF MIAMI BEACH, FLORIDA AND COMMUNITEL, INC. FOR THE INSTALLATION, OPERATION, MAINTENANCE, AND MANAGEMENT OF CITYWIDE AUTOMATED TELLER MACHINES (ATMs) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES THIS CONCESSION AGREEMENT {the "Agreement") made on 2016 ("Effective Date"), between the CITY OF MIAMI BEACH, a municipal corporation of the State of Florida, having its principal address at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (hereinafter called the "City"), and COMMUNITEL, INC, a for profit Florida corporation, having its principal address at 6955 N.W. 77th Avenue, Suite 204, Miami, Florida 33166 (hereinafter called "Concessionaire"). WITNESSETH WHEREAS, on March 11, 2015, the City Commission referred to the Finance and Citywide Projects Committee (the "Committee") the discussion relating to the issuance of a solicitation for the placement of automated teller machines on City property; and WHEREAS, the Committee discussed this issue at is April 8, 2015 meeting and recommended issuance of a solicitation for automated teller machines ("ATMs") at City-owned properties and facilities; and WHEREAS, on May 6, 2015, the City Commission adopted Resolution No. 2015-29013, accepting the recommendation of the Finance and Citywide Projects Committee and approving and authorizing the Administration to issue Request for Proposals (RFP) No. 2015-178-WG for the installation and operation of Citywide automated teller machines at various City-owned properties and facilities; and WHEREAS, on September 30, 2015, the City Commission adopted Resolution No. 2015-29151, which authorized the Administration to negotiate with Communitel, Inc. for the installation and operation of Citywide automated teller machines; and authorized the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations; and WHEREAS, the City and Communitel, Inc. have negotiated the following Agreement for the installation, operation, maintenance and management of the automated teller machines, subject to the terms and conditions contained herein (the "Program"); and WHEREAS, as referred to in this Agreement, Proposal Documents shall mean the City of Miami Beach Request for Proposals (RFP) No. 2015-178-WG, together with all amendments 4 thereto, issued by the City in contemplation of this Agreement, and the Concessionaire's proposal in response thereto ("Proposal"), all of which are hereby incorporated herein by reference and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFP; and the Proposal. NOW THEREFORE, in consideration of the premises and the mutual covenants and conditions herein contained and other good and valuable consideration, the receipt and adequacy of which are hereby conclusively acknowledged, it is agreed by the parties hereto as follows: The above recitals are true and correct and are incorporated herein by reference as part of this Agreement. SECTION 1. TERM. 1.1 The initial term of this Agreement shall be for three (3) Contract Years (as defined in Subsection 1.4), commencing on the date of Operational Rollout. The "Operational Rollout Date" shall be defined as the earlier of: (i) the first date that all the ATMs in the Program are operational and available for the public's use, or (ii) three (3) months from the Effective Date on page 1 hereof. 1.1.1 In case of Subsection 1.1(i) above, Concessionaire shall provide the City Manager or his designee with written notice of the Operational Rollout Date no later than thirty(30) days prior to the commencement of said date. 1.2 The Operational Rollout Date may be extended by the City Manager, in writing, at his sole discretion, upon written request from Concessionaire, which notice shall state the reason for the request and the anticipated period of time requested. 1.3 At the City Manager's sole discretion, and provided further that the Concessionaire is not in default under this Agreement, the City may extend the term of this Agreement, for two (2) additional one (1)year renewals. 1.4 For purposes of this Agreement, the first "Contract Year" shall be defined as commencing on the Operational Rollout Date and thereafter continuing for twelve (12) full calendar months, ending on the last day of the 12th full calendar month. Thereafter, each subsequent Contract Year shall be defined as that certain 365 day period commencing on the first day of the calendar month following the end of the prior Contract Year. 1.5 For purposes of this Agreement, "Term" shall mean the initial term and any renewal term, if approved by the City Manager, at the City Manager's sole and absolute discretion. SECTION 2. CONCESSION AREA(S). The City hereby grants to the Concessionaire the right, during the Term of this Agreement, to operate the Program in the Concession Areas identified in Exhibit 1 to this Agreement (hereinafter, such areas shall be referred to individually as a Concession Area, or collectively as 5 the Concession Areas). The Concession Areas shall be limited to the exact area occupied by the ATM and any ancillary equipment/structures necessary to the operation of the ATM. The exact location of the ATM, within the Concession Area, shall be subject to the written approval of the City Manager, in the City Manager's sole and absolute discretion. Additional Concession Areas and any change in the location of the ATM within the Concession Area may be approved, in writing, by the City Manager in the City Manager's sole and absolute discretion. SECTION 3. USE(S). 3.1 ATM Services. The Concessionaire is hereby authorized to install, operate, service and maintain one (1) ATM at each of the Concession Areas described in Exhibit "1", at its sole cost and expense. The City herein approves the type of ATM set forth in Exhibit "2", attached hereto. Notwithstanding the above, the City and Concessionaire hereby acknowledge and agree that the City's approval in Section 2 above, as to the Concession Areas, and the type of ATM described in Exhibit "2" is given by the City solely in its proprietary capacity, and not in its regulatory capacity. Notwithstanding such proprietary City approval, Concessionaire acknowledges and agrees that proposed locations of an ATM within an agreed upon Concession Area may also trigger and require review and approval by one (or more) of the City's regulatory bodies. Accordingly, in such circumstances, Concessionaire shall be required, at its sole cost and expense, to obtain any and all required final, non-appealable development approvals and/or orders for such stations, prior to implementation of said ATMs in the approved Concession Areas. 3.2 Design, Permitting, Delivery, Acceptance and Installation of ATMs. 3.2.1 Concessionaire shall provide, at its sole cost and expense, any and all design services including, but not limited to, architectural and engineering services, as reasonably required in connection with the permitting, approval, and installation of the ATMs. 3.2.2 Concessionaire agrees to secure, at its sole cost and expense, all required approvals from all governmental authorities having jurisdiction over the Program, in connection with the permitting, installation and operation of the ATMs. 3.2.3 Prior to installation of the ATMs, Concessionaire shall provide the City Manager's designee with a demonstration of the ATM equipment. The purpose of this demonstration is to observe the equipment in an operational environment and to verify its capability, suitability and adaptability in conjunction with performance requirements stipulated in the RFP. The equipment used for the demonstration shall be the same manufactures model identified in the Proposal. Accordingly, the equipment used in the demonstration shall create an expressed warranty that the actual equipment to be provided during the Term shall conform to the equipment used in the demonstration. The acceptance of the ATM equipment shall be at the City Manager's sole and absolute discretion. 3.2.4 The ATM machines shall be provided, delivered and maintained in full compliance with the specifications set forth in Exhibit "2" and pursuant to the requirements set forth herein. If an ATM machine is deemed non-compliant by 6 the City Manager, in the City Manager's sole discretion, upon written notice of said determination by the City Manager, Concessionaire shall remove the non- compliant ATM and replace it with a compliant ATM, at Concessionaire's sole cost and expense. 3.3 Project Schedule. Within thirty (30) days from the Effective Date, Concessionaire and City shall mutually agree upon a detailed written schedule for the fabrication, construction, permitting, and installation of the ATMs. At a minimum, the schedule shall specify (and include specific milestones and timelines for) the permitting phases; fabrication time; commencement and completion of construction; commencement and completion of installation; and implementation and set-up date (up to the Operational Rollout Date). Said schedule, when completed, shall be attached and incorporated as Exhibit 3 to this Agreement (as approved, the Project Schedule). The Project Schedule, or specific dates and/or milestones therein, may be extended by the City Manager, in writing, at his sole discretion, upon written request from the Concessionaire, which notice shall state the reason for the request and the anticipated period of time requested. 3.4 Removal of ATMs at Request of City. Notwithstanding the approval of the installation of any ATM, within a designated Concession Area, the City Manager, at the City Manager's sole and absolute discretion, may request the removal of any ATM, when the City Manager, in the City Manager's sole and absolute discretion, deems that the service of a particular ATM is no longer required. The City shall provide Concessionaire with fourteen (14) days written notice of such request ("Request for Removal"). Upon receipt of a Request for Removal, Concessionaire shall remove said ATM in conformance of the terms set forth in Subsection 15.7. 3.5 Construction Insurance. 3.5.1 The City shall not be liable for any claims, losses or damages suffered by third parties arising from Concessionaire's, or its officers', agents', employees' or contractors' fabrication, construction, and installation of the ATMs. 3.5.2 Concessionaire shall maintain, or require that its contractor(s) maintain, the following insurance coverages in connection with the installation of the ATMs: A. Worker's Compensation insurance in at least the minimum amounts required by Florida law; and B. Commercial General Liability on a comprehensive basis, including Contractual Liability, Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. The City of Miami Beach, Florida shall be included as an additional insured with e.respect to this coverage. 9 3.5.3 The policies of insurance referred to above shall not be subject to cancellation or changing coverage except upon at least thirty (30) days prior written notice to the 7 City, and then only subject to the prior written approval of the City Manager or his designee. Within ten (10) days from the Effective Date, Concessionaire shall provide the City with Contractor's Certificate of Insurance for the insurance requirements contained in Subsection 3.5.2. All such policies shall be obtained from companies. authorized to do business in the State of Florida with an A.M. Best's Insurance Guide (latest edition) rating acceptable to the City's Risk Manager, and any replacement or substitute company shall also be subject to the approval of the City's Risk Manager. 3.6 Price Schedules. Concessionaire agrees that surcharge charged for use of the ATM shall be no more than $3.00 per transaction. All subsequent surcharge changes must be approved, in writing, by the City Manager. The City shall have the final right of approval for all such surcharge, including requested surcharge changes contained therein, but said approval shall not be arbitrarily or unreasonably exercised. 3.7 The ATMs shall be the sole and exclusive property of Concessionaire during the Term of this Agreement. SECTION 4. CONCESSION FEES. 4.1 Minimum Guarantee (MG). In consideration of the City's execution of this Agreement and granting the rights as provided herein, for each Contract Year, Concessionaire shall pay to the City a Minimum Guaranteed Annual Concession Fee (MG), in the total amount of $26,555, annually, payable in equal quarterly installments of $6,638.75 each, payable on the first day of each quarter during the Term. The MG during the Term shall be increased annually, effective at the commencement of each Contract Year, by one and one half percent (1.5%) above the prior Contract Year's MG. 4.2 Percentage of Gross Sales (PG) vs MG., For each Contract Year during the Term, in the event that the Percentage of Gross Sales (PG), as outlined below, exceeds the MG amount, then Concessionaire shall also pay to the City the difference between the PG amount and the MG amount (the "PG True-Up Payment"). The PG shall be determined as follows: • From 1 to 200 surchargeable withdrawals per ATM, per month, Concessionaire will pay 42% of the $3 surcharge fee with the City; and • From 201 to 300 surchargeable withdrawals per ATM, per month, Concessionaire will pay 43% of the $3 surcharge fee with the City; and • From 301 to 400 surchargeable withdrawals per ATM, per month, Concessionaire will pay 44% of the $3 surcharge fee with the City; and 8 • From 401 and above surchargeable withdrawals per ATM, per month, Concessionaire will pay 45% of the $3 surcharge fee with the City. The term "surchargeable withdrawals" is understood to mean withdrawals and/or transactions for which customers are charged a transaction fee. The parties understand that there are transactions for which transaction fees are not assessed (non- surchargeable transactions"), such as: transactions in connection with an affiliated bank; bad pin transactions, balance inquiries, denied transactions, communication errors, and other similar non-surchargeable transactions. For all these transactions, customers are not charged a fee. Additionally, ATMs affiliated with a branded bank, bank cardholders are not charged a fee. The PG True-Up Payment shall be received no later than thirty(30) days after the end of each Contract Year and shall be accompanied by an annual report, as further described in Section 6.1 below. 4.3 Additional Percentage of Revenue (APR). In addition to the MG and PG described above, for each Contract Year during the Term, Concessionaire shall pay the City 20% of all gross sales from all approved advertising on the ATMs, as more particularly defined in Section 19. Said payment shall be received no later than thirty (30) days after the end of each Contract Year and shall be accompanied by an annual report of gross sales generated from said advertising. 4.4 Interest for Late Payment. Any payment which Concessionaire is required to make to City which is not paid on or before the respective date provided for in this Agreement shall be subject to interest at the rate of eighteen percent (18%) per annum, or the maximum interest allowable pursuant to Florida law, whichever is less, from the due date of payment until such time as payment is actually received by the City. 4.5 Sales and Use Tax. Any required Florida State Sales and Use Tax shall be paid by Concessionaire directly or added to payments and forwarded to the City as part of said payments. It is the City's intent that it is to receive all payments due from Concessionaire as net of such Florida State Sales and Use Tax. SECTION 5. PAYMENT OF UTILITIES. Concessionaire shall cause all necessary utility lines and services to be brought to the proposed location of the ATM within the Concession Area. Concessionaire shall pay all utility bills related to the use of the ATMs in the Concession Area, including without limitation, the electric and phone bill, on a monthly basis, upon receipt of the bill from the City or directly to the utility company. Concessionaire shall pay the City $5.00 per month per ATM for the electricity consumed by each ATM. 9 SECTION 6. MAINTENANCE AND EXAMINATION OF RECORDS. Concessionaire shall maintain current, accurate, and complete financial records (on an accrual basis) related to its operations herein. Systems and procedures used to maintain these records shall include a system of internal controls and all accounting records shall be maintained in accordance with generally accepted accounting principles and shall be open to inspection and audit by the City Manager or his designee, upon reasonable prior notice, whether verbal or written, and during normal business hours. Such records and accounts shall include, at a minimum, a breakdown of gross receipts, expenses, and profit and loss statements. In the event Concessionaire accepts cash as a form of payment, it shall maintain accurate receipt-printing cash registers or the like which will record and show the payment for every sale made or service provided in the Concession Areas; and such other records shall be maintained as would be required by an independent CPA in order to audit a statement of annual gross receipts and profit and loss statement pursuant to generally accepted accounting principles. 6.1 Reports of Gross Sales Receipts and Maintenance. Within thirty (30) days from the end of each Contract Year throughout the Term, Concessionaire shall provide the City Manager's designee with a detailed annual report of the ATM transactions for the preceding Contract Year with a separate report indicating the PG, and any PG True-Up Payment, if applicable, due to the City. The report shall reflect the activity on a monthly basis and shall itemize the total monthly revenue from Gross Sales per ATM machine. Additionally, upon the request of the City Manager or designee, Concessionaire shall submit a monthly (or at such greater intervals, i.e. quarterly or annually, as requested by the City) maintenance report reflecting routine maintenance performed on the ATMs, including any repairs performed on any of the ATMs. SECTION 7. INSPECTION AND AUDIT. Concessionaire shall maintain its financial records pertaining to its operations herein for a period of three (3) years after the expiration or other termination of this Agreement, and such records shall be open and available to the City Manager or his designee, as deemed necessary by them. Concessionaire shall maintain all such records at its principal office, currently located at 6955 N.W. 77th Avenue, Suite 204, Miami, Florida 33166, or, if moved to another location, all such records shall be relocated, at Concessionaire's expense, to a location in Miami Beach, within ten (10) days' notice (written or verbal)from the City. The City Manager or his designee shall be entitled to audit Concessionaire's records pertaining to its operations, as often as he deems reasonably necessary throughout the Term of this Agreement, and three (3) times within the three (3) year period following termination of the Agreement (regardless of whether such termination results from the natural expiration of the Term or for any other reason). The City shall be responsible for paying all costs associated with such audits, unless the audit(s) reveals a deficiency of five (5%) percent or more in Concessionaire's statement of gross receipts for any year or years audited, in which case Concessionaire shall pay to the City, within thirty (30) days of the audit being deemed final by the City, the cost of the audit and a sum equal to the amount of the deficiency revealed by the audit, plus interest. 10 Concessionaire shall submit at the end of each Contract Year (throughout the Term), an annual statement of gross receipts, in a form consistent with generally accepted accounting principles. Additionally, such statement shall be accompanied by a report from an independent CPA firm. It is Concessionaire's intent to stay informed of comments and suggestions by the City regarding Concessionaire's performance under the Agreement. Within thirty (30) days after the end of each Contract Year, upon written notice from the City Manager, Concessionaire shall meet with the City Manager or his designee to review Concessionaire's performance under the Agreement for the previous Contract Year. At the meeting, Concessionaire and City may discuss quality, operational, maintenance and any other issues regarding Concessionaire's performance under the Agreement. SECTION 8. TAXES, ASSESSMENTS. 8.1 Concessionaire agrees and shall pay before delinquency all taxes and assessments of any kind levied or assessed upon a Concession Area or the Concession Areas, and/or on Concessionaire by reason of this Agreement, or by reason of Concessionaire's business and/or operations within a Concession Area or Areas. Concessionaire will have the right, at its own expense, to contest the amount or validity, in whole or in part, of any tax by appropriate proceedings diligently conducted in good faith. Concessionaire may refrain from paying a tax to the extent it is contesting the imposition of same in a manner that is in accordance with law. However, if, as a result of such contest, additional delinquency charges become due, Concessionaire shall be responsible for such delinquency charges, in addition to payment of the contested tax, if so ordered. Concessionaire shall also be solely responsible (at its sole cost and expense) for obtaining and maintaining current any applicable licenses or permits, as required for the operations contemplated in this Agreement including, without limitation, any occupational licenses required by law for the proposed uses contemplated in Section 3 and for each Concession Area (if required). 8.2 Procedure If Ad Valorem Taxes Assessed. If ad valorem taxes are assessed against a Concession Area or the Concession Areas (or any portion thereof) by reason of Concessionaire's business and/or operations thereon, Concessionaire shall be solely responsible for prompt and timely payment of same. SECTION 9. EMPLOYEES AND INDEPENDENT CONTRACTORS. 9.1 Concessionaire's Employees. 9.1.1 Concessionaire shall select, train and employ such number of employees or contractors as is necessary or appropriate for Concessionaire to satisfy its responsibilities hereunder. Concessionaire shall be the sole authority to hire, terminate and discipline any and all personnel employed by Concessionaire. 9.1.2 Concessionaire shall designate a competent full-time employee to oversee the day-to-day operations, and who shall act as the contract administrator for the 11 Program and serve as Concessionaire's primary point-person with the City. This individual shall have the requisite amount of experience in operating, managing, and maintaining the Program and operations contemplated herein. The employee shall be accessible to the City Manager or his designee at all reasonable times during normal business hours to discuss the management, operation and maintenance of the Program, and within a reasonable time frame during non- business hours in the event of emergency. Consistent failure by the employee to be accessible shall be reported to Concessionaire's principal(s), and if not rectified, shall be grounds for replacement of the employee. 9.2 Concessionaire's employees and/or contractors shall wear identification badges and uniforms approved by the City Manager or his designee, during all hours of operation when such employee or contractor is acting within the scope of such employment or such contractor relationship. All employees and/or contractors shall observe all the graces of personal grooming. The Concessionaire shall hire people to work in its operation who are neat, clean, well groomed, and who shall comport themselves in a professional and courteous manner. The Concessionaire and any persons hired or otherwise retained by Concessionaire, shall never have been convicted of a felony. 9.3 Concessionaire shall use its best efforts to hire employees and/or contractors for the program from among unemployed workers in the City of Miami Beach workforce. 9.4 All employees of the Concessionaire must be able to pass a background check performed by the City of Miami Beach Police Department. 9.5 City's Contract Manager/City Manager's designee. Except for those responsibilities expressly set forth in this Agreement for, respectively, the City Commission and/or the City Manager, the City Contract Manager/City Manager's designee, for this Agreement, who shall serve as the City's day to day representative and point person for Concessionaire with respect to the Agreement, shall be Pedro R. Pelaez. SECTION 10. HOURS OF OPERATION. All Concession Areas and operations thereon shall be open every day of the year, weather or events of force majeure permitting, and shall be open to the public 24 hours per day, 365 days per year. SECTION 11. IMPROVEMENTS MAINTENANCE REPAIR and OPERATION The Concessionaire accepts the use of any and all Concession Areas provided in this Agreement "AS IS," "WHERE IS," and "WITH ALL FAULTS," existing as of the Effective Date. 11.1 Improvements. In addition to the specific procedures set forth in Subsection 3.2 for the design, fabrication, construction, and installation of the ATMs, Concessionaire shall also be solely responsible (including cost) and shall pay for the design, fabrication, construction, and installation of any and all other improvements to a Concession Area or Areas, including necessary utility connections. 12 11.2 Maintenance/Repair. The Concessionaire shall maintain, at its sole cost and expense, the Concession Areas and any equipment thereon (as required to operate the Program) including, without limitation, the ATMs. Concessionaire shall be solely responsible for the day to day operation, maintenance and repair of all Concession Areas. Concessionaire shall maintain the Concession Areas and any equipment thereon including, without limitation, the ATMs, in good working order and condition. Concessionaire shall keep all ATMs free of graffiti. Many small/light maintenance items may be done on-site by Concessionaire and/or its subcontractors to eliminate or minimize unit downtime, while moderate to heavy maintenance may require equipment to be removed from circulation and serviced at Concessionaire's repair center. Notwithstanding, no maintenance shall cause an ATM to be non- operational for a period of more than five (5) days from the date Concessionaire undertakes such maintenance. All damage of any kind to a Concession Area and any equipment thereon including, without limitation, the ATMs, shall be the sole obligation of Concessionaire, and shall be repaired, restored or replaced promptly by Concessionaire, at its sole cost and expense, to the reasonable satisfaction of the City Manager or his designee. Concessionaire shall have service technicians available 24 hours per day, 7 days per week. In the event that an ATM is damaged for any reason, Concessionaire shall, at a minimum, commence repairs within twelve (12) hours, and, in any event, complete repairs or (if irreparable), or if stolen, replace the damaged or stolen ATM so that same is fully operational, no later than twenty-four (24) hours from the time Concessionaire first becomes aware (or should be aware) of the damage or theft. All of the aforesaid repairs, restorations and replacements shall be in quality and class equal to or better than the original work (or equipment) and shall be done in good and workmanlike manner. If Concessionaire fails to make such repairs, restorations and/or replacements to a Concession Area and/or to any particular equipment thereon including, without limitation, the ATMs, the same may be made by the City, at the City's sole option and discretion, but without obligation. Concessionaire shall be responsible for any costs associated therewith, and shall reimburse the City within ten (10) days after rendition of a bill or statement. It shall be Concessionaire's sole obligation to insure that any renovations, repairs and/or improvements made by Concessionaire to the Concession Areas comply with all applicable building codes and life safety codes of governmental authorities having jurisdiction. Concessionaire also agrees, at its sole cost and expense, to pay for all garbage disposal generated by its operations. 11.3 Orderly Operation. The Concessionaire shall have a neat and orderly operation at all times and shall be solely responsible for the necessary housekeeping services to properly maintain the 13 Concession Areas and any equipment thereon. The Concessionaire shall make available all equipment within a Concession Area for examination by the City Manager or his designee upon reasonable verbal and/or written notice from the City. 11.4 No Dangerous Materials. The Concessionaire agrees not to use or permit the storage and/or use of gasoline, fuel oils, diesel, illuminating oils, oil lamps, combustible powered electricity producing generators, turpentine, benzene, naphtha, propane, natural gas, or other similar substances, combustible materials, or explosives of any kind, or any substance or thing prohibited in the standard policies of fire insurance companies in the State of Florida, on or within any of the Concession Areas, or on any City property and/or right of way. Concessionaire shall indemnify and hold City harmless from any loss, damage, cost, or expense of the City, including, without limitation, reasonable attorney's fees, incurred as a result of, arising from, or connected with the placement by Concessionaire of any "hazardous substance" or "petroleum products" on, under, in or upon the Concession Areas as those terms are defined by applicable Federal and State Statute, or any environmental rules and environmental regulations promulgated thereunder; provided, however, Concessionaire shall have no liability in the event of the willful misconduct or gross negligence of the City, its agents, servants or employees. The provisions of this Subsection 11.4 shall survive the termination or earlier expiration of this Agreement. 11.5 Security. The Concessionaire shall be responsible, at its sole option, to employ or provide reasonable security measures, as it may deem necessary to protect the Concession Area and any equipment thereon. Additionally, should the City Manager deem it necessary to provide additional security for the protection of the general public, Concessionaire shall be responsible for the cost of said additional security, whether manned or automated. Concessionaire shall not employ any recorded video surveillance without the prior written approval of the City Manager. Under no circumstances shall the City be responsible for any stolen or damaged equipment, nor shall the City be responsible for any stolen or damaged personal property of Concessionaire's employees, contractors, agents, patrons, guests, invitees, and/or other third parties. 11.6 Inspection. The Concessionaire agrees that any Concession Area (including, without limitation, any equipment thereon) may be inspected at any time by the City Manager or his designee, or by any other municipal, County, State officer, or officers of any other agency(ies) having responsibility and/or jurisdiction for inspections of such operations. The Concessionaire hereby waives all claims against the City for compensation for loss or damage sustained by reason of any interference with the concession operation as a result of inspection by any public agency(ies) or officials, (including, without limitation, by reason of any such public agency or official in enforcing any laws, ordinances, or regulations as a result thereof). Any such interference shall not relieve the Concessionaire from any obligation hereunder. 14 SECTION 12. INSURANCE. 12.1 Concessionaire shall maintain, at its sole cost and expense, the following types of insurance coverage at all times throughout the Term of this Agreement: a. Comprehensive General Liability in the minimum amount of One Million ($1,000,000.00) Dollars per occurrence for bodily injury and property damage. This policy must also contain coverage for premises operations, products and contractual liability. b. Workers Compensation Insurance shall be required in accordance with the laws of the State of Florida. c. Automobile Insurance shall be provided covering all owned, leased, and hired vehicles and non-ownership liability for not less than the following limits: Bodily Injury $1,000,000 per person Bodily Injury $1,000,000 per accident Property Damage $1,000,000 per accident The policies of insurance referred to above shall not be subject to cancellation or changing coverage except upon at least thirty (30) days prior written notice to the City, and then only subject to the prior written approval of the City Manager or his designee. Within ten (10) days from the Effective Date of this Agreement, Concessionaire shall provide City with a Certificate of Insurance for each such policy. ALL POLICIES SHALL NAME THE CITY OF MIAMI BEACH, FLORIDA AS AN ADDITIONAL NAMED INSURED. All such policies shall be obtained from companies authorized to do business in the State of Florida with an A.M. Best's Insurance Guide (latest edition) rating acceptable to the City's Risk Manager, and any replacement or substitute company shall also be subject to the approval of the City's Risk Manager. Should Concessionaire fail to obtain, maintain or renew the policies of insurance referred to above, in the required amounts, the City may, at its sole discretion, obtain such insurance, and any sums expended by City in obtaining said insurance, shall be repaid by Concessionaire to City, plus ten (10%) percent of the amount of premiums paid to compensate City for its administrative costs. If Concessionaire fails to repay City's expenditures within fifteen (15) days of demand such failure shall be deemed an event of default, and the total sum owed shall accrue interest at the rate of eighteen (18%) percent per annum, or the highest rate allowed by Florida law, whichever is less, until paid. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE, 3RD FLOOR MIAMI BEACH, FLORIDA 33139 Compliance with the foregoing requirements shall not relieve the Concessionaire of its liability and obligation under this section or under any other section of this Agreement. 15 12.2 Subrogation. The terms of insurance policies referred to in Subsection 12.1 shall preclude subrogation claims against Concessionaire, the City and their respective officers, employees, contractors, agents, and servants. SECTION 13. INDEMNITY. 13.1 In consideration of a separate and specific consideration of Ten ($10.00) Dollars and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, Concessionaire shall indemnify, hold harmless and defend the City, its officials, directors, members, employees, contractors, agents, and servants from and against any and all loss, cost, expense, damage, injury, liability, claim, demand, penalty or cause of action (including reasonable attorneys' fees and legal costs at trial and on appeal) arising from or in any way related to, or resulting from: 1) Concessionaire's breach of the terms of this Agreement or its representations and warranties herein; 2) the operation of the Program; or 3) the negligent acts, errors, omissions, or misconduct of Concessionaire, its officials, directors, members, employees, contractors, agents, and servants. 13.2 Subsection 13.1 shall survive the termination or expiration of this Agreement. Subsection 13.1 shall not apply, however, to any such liability that arises as a result of the willful misconduct or gross negligence of the City. SECTION 14. FORCE MAJEURE. 14.1 Neither party shall be obligated to perform hereunder and neither party shall be deemed to be in default if performance is prevented by: a. Any act or chain of related acts resulting in destruction, vandalism or theft of ATMs which render at least fifty (50%) percent of the Concession Areas unusable at any one point in time and which is not caused by negligence of Concessionaire; b. Earthquake; hurricane; flood; act of God; direct act of terrorism; or civil commotion occurring which renders at least fifty (50%) percent of the Concession Areas unusable; and c. Any law, ordinance, rule, regulation or order of any public or military authority stemming from the existence of economic or energy controls, hostilities, or war which renders at least fifty(50%) percent of the Concession Areas unusable. 14.2 Labor Dispute. In the event of a labor dispute which results in a strike, picket or boycott affecting at least fifty (50%) percent of the Concession Areas, Concessionaire shall not thereby be deemed to be in default or to have breached any part of this Agreement, unless such dispute shall have been caused by illegal labor practices or violations by Concessionaire of applicable collective bargaining Agreements (and there has been a final determination of such fact which is not cured by Concessionaire within thirty(30) days). 16 14.3 Waiver of Loss from Hazards. The Concessionaire hereby expressly waives all claims against the City for loss or damage sustained by the Concessionaire resulting from any Force Majeure contemplated in Subsection 14.1 and Labor Dispute in Subsection 14.2 above, and the Concessionaire hereby expressly waives all rights, claims, and demands against the City and forever releases and discharges the City of Miami Beach, Florida, from all demands, claims, actions and causes of action arising from any of the aforesaid causes. SECTION 15. DEFAULT AND TERMINATION. Subsections 15.1 through 15.4 shall constitute events of default under this Agreement. An event of default by Concessionaire shall entitle the City to exercise any and all remedies described as City's remedies under this Agreement, including but not limited to those set forth in Subsection 15.5 and Section 16. 15.1 Bankruptcy. If either the City or Concessionaire shall be adjudged bankrupt or insolvent, or if any receiver or trustee of all or any part of the business property of either party shall be appointed, or if any receiver of all or any part of the business property shall be appointed and shall not be discharged within sixty (60) days after appointment, or if either party shall make an assignment of its property for the benefit of creditors, or shall file a voluntary petition in bankruptcy, or insolvency, or shall apply for reorganization or arrangement with its creditors under the bankruptcy or insolvency laws now in force or hereinafter enacted, Federal, State, or otherwise, or if such petitions shall be filed against either party and shall not be dismissed within sixty (60) days after such filing, then the other party may immediately, or at any time thereafter, and without further demand or notice, terminate this Agreement without being prejudiced as to any remedies which may be available to it for breach of contract. 15.2 Default in Payment. In the event Concessionaire fails to submit any payment within five (5) days of its due date, there shall be a late charge of five percent (5%) of the payment amount due, in addition to interest at the rate of eighteen percent (18%) per annum or the highest rate allowable by Florida law, whichever is less. If any payment and accumulated penalties are not received within fifteen (15) days after the payment due date, and such failure continues seven (7) days after written notice thereof, then the City may, without further demand or notice, terminate this Concession Agreement without being prejudiced as to any remedies which may be available to it for breach of contract; and may begin procedures to collect the Performance Bond required in Section 16 herein. 15.3 Non-Monetary Default. In the event that Concessionaire or the City fails to reasonably perform or observe the non-monetary covenants, terms or provisions under this Agreement, and such failure continues thirty (30) days after written notice thereof from the other party hereto, such non-defaulting party may immediately or at any time thereafter, and without further demand or notice, terminate this Agreement without being prejudiced as to any remedies which may be available to it for breach of contract. In the event that a default is not 17 reasonably susceptible to being cured within such period, the defaulting party shall not be considered in default if it shall, within such period, commence with due diligence and dispatch to cure such default and thereafter completes with dispatch and due diligence the curing of such default, but in no event shall such extended cure period exceed ninety (90) days from the date of written notice thereof. In the event Concessionaire cures any default pursuant to this subsection, it shall promptly provide the City Manager with written notice of same. 15.4 The failure of any ATM to be operational for a period of time exceeding fifteen (15) continuous calendar days, shall constitute a default under this Agreement. 15.5 City's Remedies for Concessionaire's Default. If any of the events of default, as set forth in this Section, shall occur, the City may, after expiration of the cure periods, as provided above, at its sole option and discretion, institute such proceedings as in its opinion are necessary to cure such defaults and to compensate City for damages resulting from such defaults, including but not limited to the right to give to Concessionaire a notice of termination of this Agreement. If such notice is given, the term of this Agreement shall terminate upon the date specified in such notice from City to Concessionaire. On the date so specified, Concessionaire shall then quit and surrender the Concession Area(s) to City pursuant to the provisions of Subsection 15.7. Upon the termination of this Agreement, all rights and interest of Concessionaire in and to the Concession Area(s) and to this Agreement, and every part thereof, shall cease and terminate and City may, in addition to any other rights and • remedies it may have, retain all sums paid to it by Concessionaire under this Agreement, including but not limited to, the Performance Bond in Section 16 herein. In addition to the rights set forth above, the City shall have the rights to pursue any and all of the following: a. the right to injunction or other similar relief available to it under Florida law against Concessionaire; and/or b. the right to maintain any and all actions at law or suits in equity or other proper proceedings to obtain damages resulting from Concessionaire's default. 15.6 If an event of default by the City shall occur, the Concessionaire may, after expiration of the cure periods, as provided above, terminate this Agreement upon written notice to the City. Said termination shall become effective upon receipt of a written notice of termination by the City, but in no event shall Concessionaire specify a termination date that is less than sixty (60) days from the date of the written termination notice. On the date specified in the notice, Concessionaire shall quit and surrender the Concession Area(s)to City pursuant to the provisions of Subsection 15.7. 15.7 Surrender of Concession Areas / Removal by Concessionaire of Equipment/Improvements. Upon expiration, or earlier termination of this Agreement, Concessionaire shall surrender the Concession Areas in the same condition as the Concession Areas were prior to the Effective Date, reasonable wear and tear excepted. Concessionaire shall, at its sole expense and at no charge to the City, remove all equipment from the Concession 18 Areas, (as well as any other permanent or fixed improvements) no later than sixty (60) days after the conclusion of the Term, (or from the date of other termination of this Agreement) unless a longer time period is agreed to, in writing, by the City Manager). Concessionaire's obligation to observe or perform this covenant shall survive the expiration or other termination of this Agreement. Continued occupancy of any Concession Areas after termination of the Agreement shall constitute trespass by the Concessionaire, and may be prosecuted as such. In addition, the Concessionaire shall pay to the City One Thousand ($1,000.00) Dollars per day per Area as liquidated damages for such trespass and holding over. 15.8 Substitute Performance. In the event that the Concessionaire fails to properly perform the removal of any equipment and restoration of the Concession Areas to their original condition in accordance with the terms of the Agreement, then the City shall have the right to undertake and/or purchase, as the City Manager deems appropriate, any such supplies, materials, services, etc., covered herein and to charge Concessionaire for all actual costs thereby incurred by the City. Concessionaire shall be responsible for paying all of said costs. SECTION 16. PERFORMANCE BOND OR ALTERNATE SECURITY. Concessionaire shall, on or before the Operational Rollout date, furnish to the City Manager or his designee a Performance Bond in the penal sum stated below for the payment of which Concessionaire shall bind itself for the faithful performance of the terms and conditions of this Agreement. A Performance Bond, in the amount of Twenty'Five Thousand ($25,000.00) Dollars, shall be provided by the Concessionaire in faithful observance of this Agreement. A cash deposit, irrevocable letter of credit, or certificate of deposit may also suffice, as determined by the City Manager or his designee, in his sole and reasonable discretion. The form of the Performance Bond or alternate security shall be approved by the City's Chief Financial Officer. In the event that a Certificate of Deposit is approved, it shall be a Twenty Five Thousand ($25,000.00) Dollar one-year Certificate of Deposit in favor of the City, which shall be automatically renewed, the original of which shall be held by the City's Chief Financial Officer. Concessionaire shall be so required to maintain said Performance Bond or alternate security in full force and effect throughout the Term of this Agreement. Concessionaire shall have an affirmative duty to notify the City Manager or his designee, in writing, in the event said Performance Bond or alternate security lapses or otherwise expires. All interest that accrues in connection with any financial instrument or sum of money referenced above shall be the property of Concessionaire, except in an event of default, in which case the City shall be entitled to all interest that accrues after the date of default. SECTION 17. ASSIGNMENT. Concessionaire shall not assign all or any portion of its costs or obligations under this Agreement without the prior written consent of the City Commission, in its sole discretion. Concessionaire shall notify the City Manager of any proposed assignment, in writing, at least sixty (60) days prior to the proposed effective date of such assignment. In the event that any such assignment is approved by the City Commission, the assignee shall agree to be bound by all the covenants of this Agreement required of Concessionaire. 19 SECTION 18. SPONSORSHIPS. 18.1 The City reserves unto itself all present and future rights to negotiate all forms of endorsement and/or sponsorship agreements based on the marketing value of any City trademark, property, brand, logo and/or reputation. Any and all benefits derived from an endorsement and/or sponsorship agreement based on the marketing value of a City trademark property, brand, logo and/or reputation, shall belong exclusively to the City. Concessionaire shall be specifically prohibited from entering into, or otherwise creating any, sponsorships and/or endorsements with third parties which are based solely or in any part on the marketing value of a City trademark, property, brand, logo and/or reputation. It is further acknowledged that the name, likeness, equipment, concepts, logos, designs and other intellectual property rights of Concessionaire shall remain in the exclusive possession and control of Concessionaire at all times; provided, however, that Concessionaire hereby grants City an irrevocable license to use any Concessionaire trademark, brand, and/or logo, for purposes of the City's promotion of the Program and including, without limitation, the right to use such trademarks, brand, and/or logo in all media (for such public marketing purposes) whether now existing or as may exist in the future. SECTION 19. ADVERTISING. Advertising on the ATM shall require the prior written approval of the City Manager, at the City Manager's sole and absolute discretion. Any approved advertising may be limited, at the City Manager's sole and absolute discretion, to the customer display or an optional 15" illuminated topper, as depicted in Exhibit "4" hereto. All advertising must comply with Federal, State, Miami-Dade County and existing City of Miami Beach laws, rules and regulations. Concessionaire shall not accept for insertion any advertisement that falls within one of the following categories: • Unlawful or illegal goods, service or activities • Tobacco or tobacco-related products • Firearms • Sexual services, program or products • Political candidates or political issues • Competitive products for any City of Miami Beach citywide exclusive sponsorship agreements (i.e Coca-Cola) • Advertising for alcoholic beverages within 250 feet of any school, day care, or house of worship • Any such additional category of adverting as the City may determine, as notified in writing Any such prohibited material displayed or placed shall be immediately removed by Concessionaire upon notice from the City. SECTION 20. NO IMPROPER USE. The Concessionaire will not use, nor suffer or permit any person to use in any manner whatsoever, any Concession Areas or improvements on equipment thereon, for any 20 illegal, improper, immoral or offensive purpose, or for any other purpose in violation of any Federal, State, County, or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. The Concessionaire will protect, indemnify, and forever save and keep harmless the City, its officials, employees, contractors, and agents from and against damage, penalty, fine, judgment, expense or charge suffered, imposed, assessed or incurred for any violation, or breach of any law, ordinance, rule, order or regulation occasioned by any act, neglect or omission of the Concessionaire, or any official, director, agent, contractor, or servant regarding the concession. In the event of any violation by the Concessionaire, or if the City or its authorized representative shall deem any conduct on the part of the Concessionaire to be objectionable or improper, the City shall have the right to suspend concession operation should the Concessionaire fail to correct any such violation, conduct, or practice to the satisfaction of the City Manager or his designee within twenty-four (24) hours following written notice of the nature and extent of such violation, conduct, or practice. Such suspension to continue until the violation is cured to the satisfaction from the City Manager or his designee. SECTION 21. NOTICES. All notices from the City to the Concessionaire shall be deemed duly served upon receipt, if mailed by registered or certified mail return receipt to the address to the Concessionaire at the following address: Pedro R. Pelaez Communitel, Inc. 6955 N.W. 77th Avenue Suite 204 Miami, Florida 33166 With copies to: Aliet Guevara Communitel, Inc. 6955 N.W. 77th Avenue Suite 204 Miami, Florida 33166 All notices from the Concessionaire to the City shall be deemed duly served upon receipt, if mailed by registered or certified mail return receipt requested to the City of Miami Beach at the following addresses: City Manager City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 21 With copy to: Director of Tourism, Culture and Economic Development City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 The Concessionaire and the City may change the above mailing address at any time upon giving the other party written notification. All notices under this Concession Agreement must be in writing. SECTION 22. LAWS. 22.1 Compliance. Concessionaire shall comply with all applicable City, County, State, and Federal ordinances, statutes, rules and regulations, including but not limited to all applicable environmental City, County, State, and Federal ordinances, statutes, rules and regulations. 22.2 Governing Law. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Any civil action arising in any way from this Agreement or the activities of the parties under this Agreement shall be brought only in a court of competent jurisdiction located in Miami-Dade County, Florida. 22.3 Equal Employment Opportunity. Neither Concessionaire nor any affiliate of Concessionaire performing services hereunder, or pursuant hereto, will discriminate against any employee or applicant for employment because of race, creed, sex, color, national origin, sexual orientation, and disability (as defined in Title I of ADA). Concessionaire will take affirmative steps to utilize minorities and females in the work force and in correlative business enterprises. 22.4 No Discrimination. Concessionaire agrees that there shall be no discrimination as to as to race, color, national origin, religion, sex, intersexuality, sexual orientation, gender identity, marital and familial status, or age, or handicap, in the operations referred to in this Agreement; and, further, there shall be no discrimination regarding any use, service, maintenance, or operation within the Concession Areas. All operations and services offered in the Concession Areas shall be made available to the public, subject to the right of the Concessionaire and the City to establish and enforce reasonable rules and regulations to provide for the safety, orderly operation, and security of the Concession Areas and improvements and equipment thereon. Pursuant to Sections 62-90 and 62-91, of Chapter 62, of the Miami Beach City Code entitled "Human Relations", Concessionaire, by executing this Agreement, certifies that it does not discriminate in its membership or policies based on race, color, national origin, 22 religion, sex, intersexuality, sexual orientation, gender identity, marital and familial status, or age, or handicap. SECTION 23. MISCELLANEOUS. 23.1 No Partnership. Nothing contained in this Agreement shall constitute or be construed to be or create a partnership or joint venture between the City and Concessionaire. 23.2 Modifications. This Agreement cannot be changed or modified except by Agreement in writing executed by all parties hereto. Concessionaire acknowledges that no modification to this Agreement may be agreed to by the City unless approved by the Mayor and City Commission except where such authority has been expressly provided herein to the City Manager or his designee. 23.3 Complete Agreement. This Agreement, together with all exhibits incorporated hereto, constitutes all the understandings and Agreements of whatsoever nature or kind existing between the parties with respect to Concessionaire's operations, as contemplated herein. 23.4 Headings. The section, subsection and paragraph headings contained herein are for convenience of reference only and are not intended to define, limit, or describe the scope or intent of any provision of this Agreement. 23.5 Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns. 23.6 Clauses. The illegality or invalidity of any term or any clause of this Agreement shall not affect the validity of the remainder of the Agreement, and the Agreement shall remain in full force and effect as if such illegal or invalid term or clause were not contained herein unless the elimination of such provision detrimentally reduces the consideration that either party is to receive under this Agreement or materially affects the continuing operation of this Agreement. 23.7 Severability. If any provision of this Agreement or any portion of such provision or the application thereof to any person or circumstance shall be held to be invalid or unenforceable, or shall become a violation of any local, State, or Federal laws, then the same as so applied shall no longer be a part of this Agreement but the remainder of the Agreement, such provisions and the application thereof to other persons or circumstances, shall not be affected thereby and this Agreement as so modified shall. 23 23.8 Right of Entry. The City, at the direction of the City Manager, shall at all times during hours of operation, have the right to enter into and upon any and all parts of the Concession Area(s) for the purposes of examining the same for any reason relating to the obligations of parties to this Agreement. 23.9 Not a Lease. It is expressly understood and agreed that no part, parcel, building, facility, equipment or space is leased to the Concessionaire, that it is a concessionaire and not a lessee; that the Concessionaire's right to operate the concession shall continue only so long as this Agreement remains in effect. 23.10 Signage. Concessionaire shall provide, at its sole cost and expense, any signs utilized for its program. All signage and postings shall be approved, in writing, by the City Manager, in the City Manager's sole and absolute discretion, and shall be in accordance with all applicable Municipal, County, State and Federal laws and regulations. Any signage posted by Concessionaire shall be subject to the prior approval of the City as to size, shape and placement of same, and no such approvals will be unreasonably withheld. City shall be responsible to provide, at its sole cost and expense, and as (or if) it deems necessary in its sole and reasonable judgment and discretion, any traffic, regulatory or public safety signs, whether related directly or indirectly to the program. 23.11 Procedure for Approvals and/or Consents. In each instance in which the approval or consent of the City Manager or his designee is allowed or required in this Agreement, it is acknowledged that such authority has been expressly provided herein to the City Manager or his designee by the Mayor and City Commission of the City. In each instance in which the approval or consent of the City Manager or his designee is allowed or required in this Agreement, Concessionaire shall send to the City Manager a written request for approval or consent (the "Approval Request"). The City Manager or his designee shall use reasonable efforts to provide written notice to Concessionaire approving of consent to, or disapproving of the request, within thirty -(30) days from the date of Approval Request (or within such other time period as may be expressly set forth for a particular approval or consent under this Agreement). However, the City Manager or his designee's failure to consider such request within this time provided shall not be deemed a waiver, nor shall Concessionaire assume that the request is automatically approved and consented to. The City Manager or his designee shall not unreasonably withhold such approval or consent. This subsection shall not apply to approvals required herein by the Mayor and City Commission. 24 23.12 No Waiver. It is mutually covenanted and agreed by and between the parties hereto that the failure of the City to insist upon the strict performance of any of the conditions, covenants, terms or provisions of this Agreement, or to exercise any option herein conferred, will not be considered or construed as a waiver or relinquishment for the future of any such conditions, covenants, terms, provisions or options but the same shall continue and remain in full force and effect. A waiver of any term expressed herein shall not be implied by any neglect of the City to declare a forfeiture on account of the violation of such term if such violation by continued or repeated subsequently and any express waiver shall not affect any term other than the one specified in such waiver and that one only for the time and in the manner specifically stated. The receipt of any sum paid by Concessionaire to the City after breach of any condition, covenant, term or provision herein contained shall not be deemed a waiver of such breach, but shall be taken, considered and construed as payment for use and occupation, and not as rent, unless such breach be expressly waived in writing by the City. 23.13 No Third Party Beneficiary. Nothing in this Agreement shall confer upon any person or entity, including, but not limited to sub concessionaires, other than the parties hereto and their respective successors and permitted assigns, any rights or remedies by reason of this Agreement. 23.14 No Lien. In the event any notice or claim of lien shall be asserted against the interest of the City on account of or arising from any work done by or for Concessionaire, or any person claiming by, through or under Concessionaire, or for improvements or work, the cost of which is the responsibility of Concessionaire, Concessionaire agrees to have such notice or claim of lien cancelled and discharged within fifteen (15) days after notice to Concessionaire by City. In the event Concessionaire fails to do so, City may terminate this Agreement for cause without liability to City. SECTION 24. LIMITATION OF LIABILITY. The City desires to enter into this Agreement placing the operation and management of the Concession Area(s) in the hands of a private management entity only if so doing the City can place a limit on its liability for any cause of action for breach of this Agreement, so that its liability for any such breach never exceeds the sum of Twenty Five Thousand ($25,000.00) Dollars. Concessionaire hereby expresses its willingness to enter into this Agreement Twenty Five Thousand ($25,000.00) Dollars limitation on recovery for any action for breach of contract. Accordingly, and in consideration of the separate consideration of Twenty Five Thousand ($25,000.00) Dollars, the receipt of which is hereby acknowledged, the City shall not be liable to Concessionaire for damages to Concessionaire in an amount in excess of Twenty Five Thousand ($25,000.00) Dollars, for any action for breach of contract arising out of the performance or on-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be 25 a waiver of limitation placed upon the City's liability as set forth in Florida Statutes, Section 768.28. SECTION 25. VENUE. This Agreement shall be deemed to have been made and shall be construed and interpreted in accordance with the laws of the State of Florida. This Agreement shall be-enforceable in Miami- Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any and all the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. CITY AND CONCESSIONAIRE HEREBY KNOWINGLY AND INTENTIONALLY WAIVE THE RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING THAT CITY AND CONCESSIONAIRE MAY HEREIN AFTER INSTITUTE AGAINST EACH OTHER WITH RESPECT TO ANY MATTER ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE CONCESSION AREA(S). SECTION 26. FLORIDA PUBLIC RECORDS LAW. Pursuant to Section 119.0701 of the Florida Statutes, if the Concessionaire meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the Concessionaire shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Concessionaire upon termination of this Agreement. Upon termination of this Agreement, the Concessionaire shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Concessionaire's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Concessionaire does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. 26 IN WITNESS WHEREOF, the parties hereto have caused their names to be signed and their seals to be affixed, all as of the day and year first above written, indicating their Agreement. Attest: CITY OF MIAMI BEACH, FLO' FA, /`f Sr✓ ' anado, City Cler. vo.wa Philip Levine, Ma ►r r , 4'�\ B ''.i Date: ti :Ili_ ... ... 4 / /;, s I ,CCRP ORATED: �' a. -, Attest: MUNITEL, INC . _ , /, , ,`,ti;,;''C� 2� .mac // -,_,,,_,‘„,, Aa. _. ...., 4.,,, ►2. PRA -Sr.ccPeco .�d/D L� Q 1 dQ n,r Print Name, Secretary Print Name and Title Date: Jc -I ' i APPROVED A&TO FORM & LANGUAGE &FO, X UTION 513 f r1 City Attorney ' Date 27 Proposal Documents 28 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM RESOLUTION NO. 2015-29151 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSAL (RFP) NO. 2015-178-WG FOR INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH COMMUNITEL, INC., AS THE SOLE RESPONSIVE PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COMMUNITEL, INC., UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Proposal No. 2015-178-WG (the RFP) was issued on May 14, 2015, with an opening date of August 7, 2015; and WHEREAS, a voluntary pre-proposal meeting was held on June 11, 2015;and WHEREAS, the City received four (4) proposals from Communitel, Inc., City Cash, LLC., Cord Financial Services and Payment Alliance International, Inc. ; and WHEREAS, the proposals submitted by City Cash, LLC., Cord Financial Services and Payment Alliance International, Inc., failed to meet to the minimum requirements and were therefore deemed non- responsive.; and WHEREAS, on July 6, 2015, the City Manager via Letter to Commission (LTC) No. 274-2015, appointed an Evaluation Committee which convened on May 20, 2015 to consider the proposal received by Communitel, Inc.; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of the proposal; and WHEREAS, the Committee was instructed to score and rank the proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, after reviewing all the submission and the Evaluation Committee's rankings, the City Manager exercised his due diligence and is recommending that the Administration be authorized to enter into negotiations with Communitel, Inc., as the sole responsive proposer NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Proposals No. 2015-178-WG (the RFP), for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City-owned Properties and Facilities; authorizing the Administration to enter into negotiations with Communitel, Inc., as the sole responsive proposer; and further authorizing the Mayor and City Clerk to execute an Agreement with Communitel, Inc., upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this 30 day of .1T de ht k(2015. . ATTEST* Raf el E. n do, City I r ;lip Levin APPROVED AS TO p FORM&LANGUAGE &FOR EXECUTION T:AGENDA120151September1PROCUR .ry1 T' 60 pWpi '1n rllati•.' .•'d •aeration of Citywide Automated Teller Machines(ATM)at Vart>3is Ky-owned ropertie?: d,:ciliti;= - esol on.doc , _ 15• \ `4C' 5` \cb City Attorney T Dote COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR PROPOSAL(RFP) NO.2015-178- WG FOR INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM)AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES. Key Intended Outcome Supported: Ensure expenditure trends are sustainable over the long term Supporting Data (Surveys, Environmental Scan, etc: N/A Item Summary/Recommendation: On May 6,2015,the City Commission approved the issuance of the subject Request for Proposal. The RFP was released on May 14, 2015.A pre-proposal conference to provide information to the proposers submitting a response was held on June 11, 2015. On August 7, 2015, the City received four(4) proposals from Communitel, Inc., City Cash, LLC., Cord Financial Services and Payment Alliance International. The proposals submitted by City Cash, LLC., Cord Financial Services and Payment Alliance International failed to meet to the minimum requirements and were therefore deemed non-responsive. On July 6, 2015, the City Manager appointed, via letter to Commission (LTC) No. 274-2015, an Evaluation Committee which convened on September 18,2015,to consider the proposal received. The Committee was instructed to score and rank the proposal pursuant to the evaluation criteria established in the RFP. The results of the evaluation committee process were presented to the City Manager for his recommendation to the City Commission. After reviewing the submission and the Evaluation Committee's ranking of the proposal, the City Manager recommends that the Mayor and the City Commission of the City of Miami Beach,Florida, authorize the Administration to enter into negotiations with Communitel, Inc.,and further authorize the Mayor and City Clerk to execute an agreement with Communitel, Inc., upon completion of successful negotiations by the Administration. RECOMMENDATION ADOPT THE RESOLUTION. Advisory Board Recommendation: At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended releasing an RFP for qualified companies to bid on placement of ATM machines throughout the City. Financial Information: I Source of I Amount Account Funds: 1 2 Financial Impact Summary: This RFP is intended to be revenue generating and should not create any operational costs for the City. City Clerk's Office Legislative Tracking: Alex Denis, Extension 6641 Sign-Offs: D: artment 11,• ector A si'tent City ia er City M eager MS II: AD -%/ KB AVM M' L JL 1.1► /w V .- T:\AGE •A\2•15\Septem•-r\PROCUREMENT\RF' 015-178-WG ATM- • mary.doc MIAMIBEACH AGENDA ITEM R7 J DATE MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSIO 4 MEMORANDUM TO: Mayor Philip Levine and Members of e City •Commiss'i,n FROM: Jimmy L. Morales, City Manager DATE: September 30, 2015 SUBJECT: A RESOLUTION OF THE MAYOR' AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE. RANKING OF FIRMS, PURSUANT TO REQUEST FOR PROPOSAL (RFP) NO. 2015-178-WG FOR INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER. MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES. ADMINISTRATION RECOMMENDATION Adopt the resolution. KEY INTENDED OUTCOME SUPPORTED Build and maintain priority infrastructure with full accountability. FUNDING This RFP is intended to be revenue generating and should not create any operational costs for the City. BACKGROUND At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended releasing an RFP for qualified companies to bid on placement of ATM machines throughout the City. The Administration issued RFP 2015-178-WG to seek proposals from qualified firms interested in partnering with the City for the installation and operation of citywide automated teller machines (ATM) at various city-owned properties and facilities. RFP PROCESS On May 6, 2015, the City Commission approved the issuance of the subject Request for Proposal. The RFP was released on May 14, 2015. A pre-proposal conference to provide information to the proposers submitting a response was held on June 11, 2015. On August 7, 2015, the City received four (4) proposals from Communitel, Inc., City Cash, LLC., Cord Financial Services and Payment Alliance International. The proposals submitted by City Cash, LLC., Cord Financial Services and Payment Alliance International failed to meet to the minimum requirements and were therefore deemed non- responsive. On July 6, 2015, the City Manager appointed, via letter to Commission (LTC) No. 274-2015, an Evaluation Committee(the Committee), consisting of the following individuals: • Raul Gonzalez, Leasing Specialist, Office of Real Estate, City of Miami Beach • Matt Hollander, GM of the Convention Center • Manny Marquez, Revenue Manager, Finance Department, City of Miami Beach The following Alternates were also appointed: • .Bruce Lam berto, Engineering Assistant, Public Works Department, City of Miami Beach • Allison Williams, Chief Accountant, Finance Department, City of Miami Beach Commission Memorandum —RFP 2015-178-WG Installation and Operation of Citywide Automated Teller Machines(ATM)at Various City-Owned Properties and Facilities September 30, 2015 Page 2 The Committee convened on September 18, 2015, to consider the sole responsive proposal received. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government in the Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank the proposal pursuant to the evaluation criteria established in the RFP. Proposer Experience and Qualifications, including Financial Capability 25 Approach and Methodology 15 Scope of Services 15 Public Benefit 15 The RFP also stipulated that additional points would be applied, if applicable pursuant to the City's Veteran's Preference Ordinance. However, the proposer was not eligible for the veteran's preference. The Committee discussed the proposer's qualifications, experience, and competence, and further scored the proposer accordingly. The final ranking is as follows: RFP#2015-178-WG installation • and Operation of Citywide Automated Teller Machines(ATM) LOW at Various City-owned Properties Bruce Manny AGGREGATE and Facilities Raul Gonzalez Ranking Lamberto Ranking Marouez Ranking . TOTALS Rank Communitel Inc. 92 1 100 1 99 1 3 1 In determining responsiveness and responsibility of the firm, the Procurement Department verified compliance with the minimum requirements established in the RFP, financial capacity as contained in the Dun & Bradstreet Supplier Qualifier Report, and past performance through client references submitted by each proposer. MANAGER'S DUE DILIGENCE After reviewing the submission and the Evaluation Committee's ranking of the proposal, the City Manager exercised his due diligence and is recommending that the Mayor and the City Commission authorize the Administration to enter into negotiations with Communitel, Inc. The RFP is revenue generating and should not create any operational costs for the City. Communitel, Inc., has proposed 42% of gross revenues be provided to the City. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the resolution accepting the recommendation of the City Manager, pursuant to Request for Proposal (RFP) No. 2015-178-WG, for Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City-owned Properties and Facilities, authorizing the Administration to enter into negotiations with Commmunitel, Inc.; and further authorizing the Mayor and City Clerk to execute an agreeme with a successful firm upon completion of successful negotiations by the Administration. JLM/ :/MT/ D T:\AGENDA\20151September\PROCUREMENTIRFP 2015-178-WG ATM Memo.doc r RESOLUTION NO. 2015-29013 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AND APPROVING AND AUTHORIZING THE ADMINSTRATION TO ISSUE REQUEST FOR PROPOSALS (RFP) NO. 2015-178-WG, FOR THE INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES. WHEREAS, on March 11, 2015, the City Commission, referred to the Finance and Citywide Projects Committee (the Committee) the discussion relating to the issuance of a solicitation for the placement of automated teller machines on City property; and WHEREAS, the Committee discussed this issue at its April 8, 2015 meeting and recommended issuance of a solicitation for ATMs at City-owned properties and facilities; and WHEREAS, the City Commission convened on May 6, 2015 and accepted the recommendation of the Committee, subject to the following amendments to the RFP prior to issuance; A. The bid time for the RFP shall be extended from 30 to 45 days; B. Scott Rakow Youth Center and North Shore Park & Youth Center would be removed from the list of possible ATM sites; C. The following language contained in the Minimum Specifications for the ATM requirements of Appendix C of the RFP shall be modified from "each ATM shall also provide account transfers...," to "each ATM may also provide account transfers..."; and D. The following minimum requirement was added to Appendix C of the RFP: "Proposers shall have previously processed ATM transactions totaling, at a minimum, one million dollars"; and WHEREAS, pursuant to the Committee's recommendation, and subject to the amendments made by the City Commission, the City Manager recommends the issuance of an RFP for the installation and operation of Citywide automated teller machines at various City-owned properties and facilities. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance and Citywide Projects Committee and approve and authorize the Administration to issue Request for Proposals (RFP) NO. 2015-178-WG, to provide the installation and operation of Citywide automated teller machines(ATM) at various City-owned properties and facilities. PASSED AND ADOPTED & day of a 20 ATTEST: / 97 `• EA ' •B, R� S. / '7"„di ( Rafa= E. Gr7111rd•, City Cl:,;k •;• 7 ill plk - TAAgenda120151May 61RFP 2015-178-WG c t on$nd I'.tallation i t hated T- - V-•••us City-owned Facilities-Reso.doc APPROVED AS TO ,\NCORP • FORM & LANGUAGE •■ & FOR EXECUTION 4)-SH 2‘0 N41,0 0e- C- City Attorney Dote COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO ISSUE A REQUEST FOR PROPOSALS (RFP) 2015-178-WG, TO PROVIDE FOR THE INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED FACILITIES. Key Intended Outcome Supported: Build And Maintain Priority Infrastructure With Full Accountability Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summary/Recommendation: At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended releasing an RFP for qualified companies to bid on placement of ATM machines throughout the City. The City of Miami Beach, as a benefit to its visitors and City residents, is seeking approval to issue the aforementioned RFP to seek proposals from qualified firms to provide for the installation, operation, maintenance, and management of automated teller machines (ATM) to be located at various City-owned facilities. The RFP is also intended to be revenue generating and should not create any operational costs for the City. CITY MANAGER'S RECOMMENDATION The City Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the resolution accepting the recommendation of the Finance and Citywide Projects Committee, authorizing the issuance of RFP 2015-178-WG for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City Owned Facilities. Advisory Board Recommendation: The Finance and Citywide Projects Committee recommends that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the issuance of RFP 2015-178-WG for the installation and operation of Citywide automated teller machines(ATM) at various City owned facilities. Financial Information: Source of Amount Account Funds: N/A Financial Impact Summary: Revenue Generating. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs: Depape t Director Assisi City Manager City M agar ADt.erlMS KB • 1fr MT JLM T:\AGENDA120151 ay1P OCUREMENTIRFP 2015-178-WG Installation and Operation of Citywide Automated T•Iler achines(ATM)at Various City Owned Facilities.-ISSUANCE SUMMARY.doc e miAAAIBEAcH AGENDA ITEM 67H DATE MIAMI BEAC H City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miomibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members the City Co/ mission -- - FROM: Jimmy L. Morales, City Manager DATE: May 6, 2015 SUBJECT: A RESOLUTION OF THE MAYS R AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO ISSUE A REQUEST FOR. PROPOSALS (RFP) 2015-178-WG, TO PROVIDE THE INSTALLATION.AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM)AT VARIOUS CITY-OWNED FACILITIES. ADMINISTRATION RECOMMENDATION Authorize the issuance of the RFP. BACKGROUND At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended releasing an RFP for.qualified companies to bid on placement of ATM • machines throughout the City. The City of Miami Beach, as a benefit to its visitors and City residents, is seeking approval to issue the aforementioned RFP to seek proposals from qualified firms to provide for the installation, operation, maintenance and management of automated teller machines (ATM) to be located at various City-owned facilities. The RFP is also intended to be revenue generating and should not create any operational costs for the City. In developing the list of location appropriate for an ATM machine, staff determined that it would be feasible to include Historic City Hall, City Hall the Miami Beach Convention Center, Colony Theater, Scott Rakow Youth Center, North Shore Recreation and Tennis Center, Flamingo Park Tennis Center, Miami Beach Golf Club and Normandy Golf Club. Additionally, several parking garages were also included. However, based on discussion with the Parking Department and Police Department, and given the potential for theft, garages were selected only if they had elevator lobby vestibules that were well lit. Therefore, the following garages were excluded: • 12 Street Garage, • 13th Street Garage, • 17th Street Garage, and • Pennsylvania Garage. SCOPE OF SERVICES The successful proposer(s) will be responsible for providing, installing, operating, maintaining and managing the Automated Teller Machines. City Commission Memorandum—RFP for Installation, Operation, Maintenance, and Management of Automated Teller Machines(ATM)at Various City-owned Facilities May 6, 2015 Page 2 of 2 • • OTHER RFP REQUIREMENTS • • MINIMUM QUALIFICATIONS. Please Reference, Appendix C, RFP 2015- 1 178-WG for Installation and Operation of Automated Teller Machines (ATM) at Various City-owned Facilities (attached). • • • SUBMITTAL REQUIREMENTS. Please Reference Section 030 RFP 2015- 178-WG for Installation and Operation of Automated Teller Machines (ATM) at Various City-owned Facilities (attached). • CRITERIA FOR EVALUATION. Please Reference Section 0400, RFP 2015- 178-WG for Installation and Operation of Automated Teller Machines (ATM) at Various City-owned Facilities (attached). CONCLUSION The City Manager recommends that the Mayor and City Commission of the City of Miami • Beach, Florida, approve the resolution accepting the recommendation of the Finance and Citywide Projects Committee, authorizing the issuance of RFP 2015-178-WG for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City Owned Facilities. • ATTACHMENTS RFP 2015-178-WG for Installation and Operation of. Automated Teller achines (ATM) at Various City-owned Facilities. JLM./ K:'/SF/AD T:WGENDA\20151May1PROCUREMENTIRFP 2015-178-WG Installation and Operation of Automated Teller Machines(ATM)at Various City-owned Facilities.- j ISSUANCE MEMO.doc • • Page 2 of 2 ATTACHMENT B REQUEST FOR PORPOSAL (RFP) AND ADDENDUMS MIAMIB.EAC.H City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490.Fax:786-394-4075. ADDENDUM NO. 6 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM)AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES RFP 2015-178-WG August 3, 2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. I. REVISION Appendix E Revenue Proposal Form revised and attached. THE REVISED REVENUE PROPOSAL FORM IS REQUIRED TO BE SUBMITTED WITH THE BID IN ORDER TO BE DEEMED RESPONSIVE. Proposer's failure to include the attached Revised Revenue Proposal From in its proposal will result in • • proposal being deemed non-responsive and disqualified from further consideration. • Any questions regarding this Addendum should be submitted in writing to the Procurement Management= Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @miamibeachfl.gov • Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential-proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. ex,D••nis Prq cement Director REVISED APPENDIX E REVENUE PROPOSAL FORM Failure to submit Appendix E,Revenue Proposal Form,in its entirety and fully executed by the deadlineTestablished for the receipt of proposals will result in proposal being deemed non-responsive and,being rejected. This Revenue Proposal Form shall be completed mechanically or, if manually, in ink. Revenue Proposal Form completed in pencil shall be deemed non-responsive.All corrections shall be initialed. PERCENTAGE OF GROSS TO THE CITY(PG):'See Paragraph 10 .27) (A) (B) (C) Percentage Of Gross Annual Total Revenue to City of Revenue (for point calculation Miami Beach (for point calculation purposes only) purposes only) (A x B=C) Percentage Of Gross (PG) Transaction/Surcharge Revenue To % $100,000 $ 1 Be Provided To The City Transaction Fee (Not to Exceed $3) 1The Percentage Gross (PG) Revenue to be provided to the City shall be utilized to allocate Cost Points in the Evaluation of Proposals. MINIMUM GUARANTEED REVENUE TO._THE CITY(MG.) - - -- See Paragraph 9(p.-27) (A) (B) (C) (AxB=C) 2 Minimum Guarantee (MG) $ /Month 12 Months $ /Year 2 2The City Reserves the Right to Negotiate the Minimum Guaranteed Revenue to the City during Contract Negotiations. _• Proposer's Affirmation : . - Company:. j Authorized Representative: Address: Telephone: 1 Email: Authorized Representative's Signature: 2 MIA.MIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490. Fax:786-394-4075. ADDENDUM NO. 5 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM)AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES • RFP 2015-178-WG July 21, 2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. I. REVISION The deadline for the receipt of proposals is extended until 3:00 p.m., on Friday, August 7, 2015, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A subsequent Addendum # 6 will be issued with additional information. Bidders are encouraged to not submit their bids until Addendum #6 is released. Any questions regarding this Addendum should be submitted in writing to the P rocurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @m iamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to -Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sin6-r-ly, le ( Denis Proc rement Director 1 MIAMIBEACH City of Miami Beach, 1700 Convention.Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490.Fax:786-394.4075. ADDENDUM NO. 4 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM)AT VARIOUS CITY- OWNED PROPERTIES AND FACILITIES RFP 2015-178-WG July 15,2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. I. REVISION The deadline for the receipt of proposals is extended until 3:00 p.m., on Friday, July 24, 2015, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be.accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays_for which the Proposer is solely responsible. • Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WiliiamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential propos- • have elected not to submit a response to the RFP are requested to complete and return the "Notice to P o •ec 'v)Bikers" questionnaire with the reason(s)for not submitting a proposal. inc, r: y, Procurement Director 1 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673.7490.Fax:786-394-4075. ADDENDUM NO. 3 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES(ATM)AT VARIOUS CITY- OWNED PROPERTIES AND FACILITIES RFP 2015-178-WG June 23, 2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City.The RFQ is amended in the following particulars only. I. REVISION The deadline for the receipt of proposals is extended until 3:00 p.m., on Wednesday, July 15, 2015, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. II. ANSWERS TO QUESTIONS RECEIVED Q1) Can you provide a copy of the sign-in sheet for those persons that attended (in person of telephonically)the June 11, 2015, pre-proposal meeting? Al)Yes. Please see sign in sheet below. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. A- Pro , -ment Director 1 MAMIBEACH CITY OF MIAMI BEACH PRE PROPOSAL MEETING SIGN-IN SHEET DATE: June 11,2015 Til'LE: RFP 2015-178-WG INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES(ATM)AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PRE PROPOSAL MEETING NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS William Garviso Procurement-CMB 305-673-7000 786-394-4010 williamgarvisona miamibeachfl.gov ext.7490 }!jet gue,Vet V ' aGrY,rnun��'�� e • 3OPY.YY-- far' (1'83- Gt, u.2VEtra-ee,ommtc4r RS4 Eori 42/2. (, l Q E Dv);G C4-ST'S AAA-- e..a V vL 41.-A.V'‘ Seo ,"LAS r •.v5et --t Lcs AAA.et,ov..1/4-1 u►,�0 • 2/�G+/ ^ .t� f ,/ 7 / 0/ A4,c;i7d,...J(a-fieo#4/4-6,,, 1/4y 6/1-;IA; CI hi) I.1 411 6.2"/ h.ice Pf J-d kt , ., 70.70,,s '`_ .5z/ 7 et� T (al/ 1/14 43,tiS (;' # t a.c,cf, , av 5-17 2 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490. Fax:786-394-4075. ADDENDUM NO. 2 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES(ATM)AT VARIOUS CITY- OWNED PROPERTIES AND FACILITIES RFP 2015-178-WG June 15,2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. I. REVISION Appendix C, Paragraph C1(3) of the Minimum Requirements is revised as follows: "Must be a banking Proposer must be a banking institution or financial institution that is insured by the Federal Deposit Insurance Corporation (FDIC), or an Independent Sales Organization (ISOs) that is sponsored by a banking institution that is insured by the FDIC. The term "Independent Sales Organization" shall mean an organization, other than a bank or credit union that deploys ATMs. SUBMITTAL REQUIREMENT: Evidence that the banking institution, financial institution, or banking institution which sponsors an ISO is listed in the FDIC database of FDIC insured banking institutions (https://research.fdic.gov/bankfind/). II. REVISION Appendix C, Paragraph C1(4) of the Minimum Requirements is revised as follows: "Proposers shall have ;, .. . . .. transactions." Proposers shall process ATM transactions totaling, at a minimum, one million dollars in annual surchargeable withdrawals. SUBMITTAL REQUIREMENT: Provide detailed reports used to document proof of the total number of viable transactions. III. REVISION Appendix C, Paragraph C2 (6) entitled Services is revised as follows: The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein. •- -• • --_ - _ - - - •• . ••- - _ -- '_ to be brought to the premises to facilitate the installations. The ATMs shall be installed in a manner compatible with the existing electrical, mechanical, and structural design of the premises. All costs associated with the installation of the ATM machines are the responsibility of the contractor. 1 IV. REVISION Appendix C, Paragraph C2(11)entitled Payment and Transaction Fees is revised as follows: The Vendor shall include in their proposal a transaction fee to be assessed per transaction to customer. Not to exceed $3.00 per transaction. This amount will not include any additional fees charged by customer's financial institution. However the contractor shall disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. The monthly flat rate fees are due and payable is-advance on the first (1st) day of the next each month. Foreign transaction fee payments are to be remitted to the City on a monthly basis. Foreign transaction fees earned in one month shall be remitted no later than the fifteenth(15th)of the next month or the next business day if the 15th falls on a weekend or holiday. V. ANSWERS TO QUESTIONS RECEIVED Q1) Has the date for offer submissions (Julylst,2015) been changed? Al) No. The proposal due date is July 1, 2015 @3:00PM Q2) Would you elaborate a bit more as to what type of specific public benefits, other than the obvious of providing access to cash, is the city looking for from the ATM company to offer? A2) See Section 0300, Proposal Submittal Instruction and Format,Tab 5, entitled Public Benefit. Q3) In Appendix C under minimum requirements it specifies that the proposer must be a financial institution or an ISO that is insured by the FDIC. From what I understand,the FDIC only insures banks and savings and loans institutions, not ISOs. Therefore, we, as solely being an ISO, cannot satisfy that insurance requirement.Would that rule us out as a qualified proposer? A3) See revision I above. Q4) The RFP mentions that the City will provide all the necessary utility lines for the installation of the ATMs. Does that include phone or Internet access? A4) No. The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein.. The awarded contractor shall pay for the telephone services associated with the ATMs. See Revision Ill above. Q5) Does the Minimum Guarantee (MG) concession fee applies to this type of RFP since the city will receive a per-transaction commission fee? A5) Yes. The City requires the MG as well as the Per Transaction Fee. The City will benefit from whichever is greater. Q6) RFP mentions under "Payments and Transaction Fees" that the flat rate fees are due and payable in advance on the 1st day of each month. However, we will only know the number actual surchargeable transactions after the end of the month.Would you please clarify? A6) See Revision IV above. Q7) Can you let me know what is the amount of the required performance bond? A7) The City will negotiate the performance bond or alternate security requirement with the successful proposer. Q8) Can the City provide historical data as to the amount of visitors per site? A8) Yes. See below. 1. HISTORIC CITY HALL-No Historical Data Available 2. FLAMINGO PARK TENNIS-Annual Average 66,000 people 3. 7th STREET PARKING GARAGE-Annual Average 402,643 vehicles 4. 16th STREET PARKING GARAGE-Annual Average 730,406 vehicles 5. 42nd STREET PARKING GARAGE-Annual Average 197,267 vehicles 6. SUNSET HARBOR GARAGE-Annual Average 219,106 vehicles 2 7. CITY HALL GARAGE-Annual Average 200,503 vehicles 8. MIAMI BEACH CONVENTION CENTER(4 ATMs)Refer to Attachment"A"in Publicpurchase.com 9. MIAMI BEACH GOLF CLUB-Annual Average 72,000 people 10. NORMANDY SHORES GOLF CLUB-Annual Average 48,000 people 11. CITY HALL—No Historical Data Available 12. COLONY THEATHER—No Historical Data Available Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. Si or A - D-\ is Prof ur=- ent Director 3 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490.Fax:786-394-4075. ADDENDUM NO. 1 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES(ATM)AT VARIOUS CITY- OWNED PROPERTIES AND FACILITIES RFP 2015-178-WG June 3, 2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City.The RFQ is amended in the following particulars only. 1. REVISION Pre-proposal meeting date has been changed to June 11, 2015 @ 10:00AM PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-Proposal conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall-4th Floor City Manager's Small Conference Room 1700 Convention Center Drive Miami Beach,Florida 33139 • Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1)Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2)Enter the MEETING NUMBER:5804578 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent tc participate via telephone. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. &ice -ly, -2L� Al:. i enis 'r. urement Director 1 REQUEST FOR PROPOSALS ( RFP INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES 2015-178-WG RFP ISSUANCE DATE: MAY 14, 2015 PROPOSALS DUE: JULY 1, 2015 @ 3:00 PM ISSUED BY: WILLIAM GARVISO, CPPB MIAMIBEACH WILLIAM GARVISO, PROCUREMENT COORDINATOR PROCUREMENT DEPARTMENT 1700 Convention Center Drive, 3rd Floor, Miami Beach, FL 33139 305.673.7000 X6650 I www.miamibeachfl.gov ® MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS& FORMAT 10 0400 PROPOSAL EVALUATION 12 APPENDICES: APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 14 APPENDIX B "NO PROPOSAL" FORM 21 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 23 APPENDIX D SPECIAL CONDITIONS 30 APPENDIX E COST PROPOSAL FORM 32 APPENDIX F INSURANCE REQUIREMENTS 34 RFP 2015-178-WG Page 2 ,v B EAC H E 1 SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Proposer(s) (the"contractor[s]")if this RFP results in an award. The City utilizes PublicPurchase (w6*w.publicaurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this Request for Proposals (RFP) is to establish a contract for the installation, operation, maintenance, and management of automated teller machines(ATMs)to be located at various City-owned properties and facilities. This RFP is intended to be revenue generating and should not create any operational costs for the City. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: RFP Issued May 14,2015 Pre-Proposal Meeting June 5,2015 @ 10:00AM Deadline for Receipt of Questions June 19, 2015 Responses Due July 1, 2015 @ 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: William Garviso 305.673.7000 x6650 williamgarviso @miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via email at: RafaelGranado o(�miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. RFP 2015-178-WG Page 3 m t\/\1 AAA 1BEACH 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-Proposal conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall-4th Floor City Manager's Small Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 5804578 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the exception of communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at RafaelGranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.Gov/orocurement/scroll.asox?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2 407 THROUGH 2 410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 RFP 2015-178-WG Page 4 \I i1I BEACH Y FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 0 ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS.The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section V, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) he/she deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1) The ability, capacity and skill of the Proposer to perform the contract. (2) Whether the Proposer can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s)will take place to arrive at a mutually acceptable Agreement. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 13. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one- hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals unilaterally before the expiration of one hundred and twenty(120) calendar days from the date of proposals opening. 14. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any RFP 2015-178-WG Page 5 AA.i,-, `iifBEACH obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 15. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City. 16. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 17.TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 18. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 20. PATENTS& ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, . or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device; or materials in any way involved in the work. 21. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and RFP 2015-178-WG Page 6 ® ' ` A' " ' BEACH Conditions shall have precedence. 23. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 24. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require Proposers to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplied to the City. 25. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation,without the prior written consent of the City. 26. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 27. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of City or non- profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of City or non-profit agency. 28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other City contract, or on an as-needed basis through the City's spot market purchase provisions. 29. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. 30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of RFP 2015-178-WG Page 7 . ;At`v!`t; BEACH defense, which the City or its/officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 calendar days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 calendar days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 32. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Proposals including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) calendar days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 33. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 34. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the RFP). 35. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or RFP 2015-178-WG Page 8 fv,IAMI BEACH service that might reasonably tend to improperly influence him/her in the discharge of his official duties. 36. JOINT VENTURES: Joint Ventures are not allowed. The City will contract with a Prime Contractor only. Each proposal shall be submitted by the Prime Contractor only. However, proposals may include sub-contractors or sub- consultants to the Prime Contractor. Balance of Page Intentionally Left Blank . . . RFP 2015-178-WG Page 9 ® "\i\1MAI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through email or facsimile, are not acceptable and will be rejected. Proposals are to be delivered to City of Miami Beach Procurement Department, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittals should be tabbed as enumerated below and contains a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposals that do not include the required information will be deemed non- responsive and will not be considered. TAB�1 .-• Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents.The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2:"T.=°' Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation. For each project that the Proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone&email,and year(s)and term of engagement. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded,the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract. 2.3 Financial Capacity. Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.comlwebapp/wcs/stores lservlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, RFP 2015-178-WG Page 10 /'/iAMIBEACH contact Dun&Bradstreet at 800-424-2495. TAB 3 Scope of Services Proposed Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications. Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a full review and score the proposed scope of services. • . Approach and Methodology Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed information, as applicable, which addresses, but need not be limited to: use of innovative technology, reporting and tracking of ATM transactions that result in the highest level of customer service while maximizing revenues received by the City. TAB 5°. Public Benefit Submit detailed information on how proposer will provide value-added services or public benefits related to the scope of this RFP proposed by the proposer. Public benefit(s) to the City which may include, without limitation, benefits to residents, benefits in support of the City's educational compact with Miami-Dade Public Schools, and/or such other City public benefits and/or services as the City Manager may, in his reasonable judgment and discretion, from time to time, require. t'7-4'r-TAB 6'2: Revenue Proposal Submit a completed Revenue Proposal Form (Appendix E). Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFP 2015-178-WG Page 1 1 AA, AM! BEACH SECTION 0400 PROPOSAL EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may: • review and score all proposals received,with or without conducting interview sessions;or • review all proposals received and short-list one or more Proposers to be further considered during subsequent interview session(s) (using the same criteria). ii .Step 1 Qualitative�Criteria - r rF` _ �, � Maximum Points Proposer Experience and Qualifications,including Financial Capability 25 Approach and Methodology 15 Scope of Services 15 Public Benefit 15 . ...-•` . t a� ? y -; ° ; �: :; S TOTAL AVAILABLE STEP 1 POINT 70 t y 3. Step 2. Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. ... , .* .tMKya�w:FC c, j.: arS4?Yn yti 1C•...a a r :Y• r- 'Step 2 Quantitafive Cntena� Y, _ , - S •..�,�,,,�vi9id��i�aa:�^v{+�� .tr. k'� �}^^�5..>,?-i;4-. �•:��7R-' ''J� Revenue Proposal 30 Veterans Preference 5 TOTALAVAI CAB LE STEP 2.POI NTS1.riV`.j'_. 4. Revenue Proposal Evaluation.The revenue proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Vendor Revenue Example Maximum Formula for Calculating Points(highest Total Proposal Allowable Points revenue share per ATM transaction paid Points (Points noted are for the City 1 revenue proposal being Awarded illustrative purposes only. evaluated X maximum allowable points= Actual points are noted above.) awarded points) Round to Vendor A $200.00 25 $1001$200 X 25=25 25 Vendor B $150.00 25 $1001$150 X 25=16 16 Vendor C $100.00 25 $100 1$100 X25=13 13 RFP 2015-178-WG Page 12 NAIAM! BEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Pro poser A Proposer B Proposer C Step 1 Points 82 76 80 Step 2 Points 25 16 13 Committee Total 107 92 93 Member 1 Rank 1 • 3 2 Step 1 Points 79 85 72 Step 2 Points 25 16 13 Committee Total 104 101 85 Member 2 - Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 25 16 13 Committee Total 105 90 79 Member 2 - Rank — 1 -2 3 Low Aggregate Score 3 i 7 8 Final,Ranking'_` 1; • 2 - - 3• * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission,which may be different than final ranking results. RFP 2015-178-WG Page 13 APPENDIX A CD___ MIAMI BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2015- 178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-I IB WG Page 14 Solicitation No: Solicitation Title: 2015-178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM)AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES Procurement Contact: Tel: Email: William Garviso 305.673.7000 x 6650 williamgarviso @miamibeachfl.gov PROPOSAL.CERTIFICATION,QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No.of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: ' FAX NO.: FIRM LOCAL ADDRESS: - CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal information, applicable licensure, resumes of relevant individuals, client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2015-178-WG Page 15 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal City,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten(10%) percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES I NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code, including a prohibition against any vendor giving a campaign contribution directly or indirectly to a candidate, or to the campaign committee of a candidate, for the offices of mayor or commissioner. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.A fine of up to$500.00 shall be imposed on every person who violates this section.Each act of giving or depositing a contribution in violation of this section shall constitute a separate violation. "Vendor" shall include natural persons and/or entities who hold a controlling financial interest in a vendor entity. The term "controlling financial interest"shall mean the ownership,directly or indirectly,of ten percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (to which the definition of vendor as defined above may apply), including your sub-consultants), who has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. RFP 2015-178-WG LL Page 16 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable Cityal rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 8. -- - - - - -!: _ -. _ -- - --- - - •. . - - - - - - . ..- _ •-- - .._ - The City Commie ion approved Ordinance 2014 3897 on September 30, 2014 increasing the living wage rate to - ' - i- -•-• - ---•'2'i ..• • . ._ .. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls durin—g-20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO RFP 2015-178-WG Page 17 C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 _ Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFP 2015-178-WG Page 18 1DISCLOSURE AND DISCLAIMER SECTION - The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied,as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the City-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2015-178-WG Page 19 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers Authorized Representative: Signature of Proposers Authorized Representative: Date: State of ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before.me: • Notary Public for the State of My Commission Expires: RFP 2015-178-WG Page 20 APPENDIX B MIAAAIBEACH " No 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note: I is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a `Statement of No Bid" may result in not being notified of future solicitations by the Ott. -- - - - - - RFP 2015-178-WG Page 21 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: William Garviso RFP PROPOSAL#2015-178-WG 1700 Convention Center Drive MIAMI BEACH, FL 33139 — RFP-2015-178-WG Page 22 APPENDIX C C11-_ MAMIBEACH Minimum Requirements & Specifications 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 700 Convention Center Drive Miami Beach, Florida 33139 ftFP 2015-1 ]8-\NG Page 23 APPENDIX C C1. Minimum Requirements. The minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 1. Proposer shall maintain commercial office within Miami-Dade, Palm Beach, Broward or Monroe Counties. SUBMITTAL REQUIREMENT: Submit the business tax receipt or occupational license for the Proposer's location which complies with this requirement. 2. Proposers shall have been awarded at least three(3)contracts of similar scope and size within the last five(5)years. Similar size and scope may include airports,state,county, municipalities etc. SUBMITTAL REQUIREMENT: For each of the three (3) required contracts, submit: the name of the awarding agency, agency contact person, address, telephone number, email address, and summary of scope of services provided. 3. Must be a banking institution,financial institution,or Independent Sales Organization(ISOs)that is insured by the Federal Deposit Insurance Corporation (FDIC). SUMITTAL REQUIREMENT: Provide copy of FDIC insurance certificate. 4. Proposers shall have previously processed ATM transactions totaling, at a minimum,one million dollars. SUBMITTAL REQUIREMENT: Provide detailed reports used to document proof of the number of total viable transactions. C2. Minimum Specifications. 1. ATM REQUIREMENTS Each ATM shall be compliant with Florida State Statute 655-960. Each ATM must accept a combination of credit and debit cards. The ATM may be a basic service machine providing only bank card ATM services but may also include such services as deposit to checking and savings; withdrawal from checking and savings; loan payments; transfers; and account balance inquiries. It is also desired by the City, that the machines offer night and after-hours capabilities given that some locations have weekend or afterhours use. Each ATM shall provide access to other area bank ATM cardholders whose banks are part of local, regional, national and/or international networks. Each ATM shall offer,at a minimum,the capability of processing at least three (3) networks such as: "Plus", "Cirrus", "Pulse", "Honor", "MAC", "NYCE", "Quattro","Presto","Star", and/or others. In addition,each ATM shall offer, at a minimum, Visa and MasterCard credit card acceptance. Each ATM shall provide cash withdrawal from checking and/or savings accounts and credit cards, and may also provide account transfers, and balance inquiries. Each ATM must meet American with Disabilities Act (ADA) regulations including approach height/reach requirements and accessibility for visually impaired. The ATMs must be attractive,functional,and resistant to rough usage and vandalism. RFP 2015-178-WG Page 24 ATMs shall have the capability of being programmed in at least two (2) languages. The City requires English and Spanish,however additional language capabilities are encouraged. ATMs must have systems management capabilities for predicting, assisting, and reporting maintenance. All ATMs shall be clearly marked with the ATM number, and have a 24-hour toll free telephone number to call for inquiries, maintenance issues,complaints or customer service issues. ATM machines may not be visible from the right of way. ATM's should be located within enclosed areas,such as lobby entrance. ATM's should be located against solid walls and away from any glass doors or storefront glass. ATM's should not be located within open terraces or verandas,or within open courtyards. ATM's should not obscure or block historic or architecturally significant features, finishes or fixtures. 2. ACCEPTANCE OF THE ATM MACHINES BY THE CITY The ATM machines to be provided hereunder shall be delivered to the City, and maintained in full compliance with the specifications and requirements set forth in the RFP and subsequent contract. If an ATM machine is determined to not meet the specifications and requirements of the contract, either prior to acceptance or upon initial inspection, the ATM will be removed by the contractor. The contractor shall provide a direct replacement for the non-compliant ATM. The contractor shall not assess any charge(s)for any conforming action taken by the City under this clause. 3. ADDITIONAL FACILITIES MAY BE ADDED Although the RFP and resulting contract identifies specific facilities to be serviced, the contractor will agree and understand that any City facility may be added to their contract at the sole option of the City. When required by the pricing structure of the contract, contractor under their contract shall be invited to submit price quotes for these additional facilities. If these quotes are determined to be fair and reasonable, then the additional facility will be awarded to the contractor who offers the highest revenue share to the City based on a per transaction basis. 4. DELETION OF FACILITIES Although this RFP identifies specific facilities to be serviced, the contractor will agree and understand that the City may delete service for any facility when such service is no longer required during the contract period; upon fourteen(14)calendar day's written notice to the contractor. 5. SUBSTITUTION OF ATM DURING TERM OF CONTRACT Substitute brands or models may be considered during the contract period for discontinued or defective/damaged models. The bidder shall not deliver any substitute ATM as a replacement for a brand or model without express written consent of the City. Substitute ATMs must be of equal or better quality than the original equipment. 6. SERVICES The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein. The City will cause all necessary utility RFP 2015-1 78-WG ____. Page 25 lines and services to be brought to the premises to facilitate the installations. The ATMs shall be installed in a manner compatible with the existing electrical, mechanical, and structural design of the premises. ATM services shall be provided with consideration regarding the regular scheduled opening and closing of the buildings. ATM services shall be available 24 hours per day, 7 days per week, including holidays. The contractor shall regularly service each ATM so that it will at all times be properly stocked, cleaned, and in condition for use. The contractor shall keep the ATM locations in good order and repair and shall not allow the accumulation of waste in the areas. The contractor shall repair any holes in the walls and flooring resulting from the installation or removal of the ATM machines. The contractor shall provide a twenty-four (24) hour response time for machine repairs and/or replacement. The contractor shall be responsible for any security services in addition to those customarily provided at the building, and will be liable for any amount and damage to equipment installed and any contents of the ATM machines. The awarded contractor shall pay for the telephone services associated with the ATMs. 7. MANAGEMENT AGENTIEMPLOYEES The Vendor shall appoint a main point of contact, or agent, who will routinely review and inspect operations and consult with the City on current and future services. The Vendor's agent shall be thoroughly familiar with all aspects of the contract and shall have full authority on the Vendor's behalf in any and all matters pertaining to the contract. All Vendors' employees must present a neat and clean appearance while performing under this contract. The Vendor and their employees and/or agents shall park motor vehicles only in a place(s) designated and/or approved by the contract administrator. The Vendor shall display signage in a conspicuous location at each ATM naming the business which provides the ATM services and contact information for complaints, questions or concerns. All employees of the Vendor must be able to pass a background check performed by the City of Miami Beach Police Department. 8. REPORTING REQUIREMENTS The contractor shall keep detailed monthly records on the number of total viable transactions and foreign transactions separately for each ATM machine to determine commissions payable to the City. RFP 201 5-1 78-WG Page 26 The contractor shall provide detailed records on the monthly transactions per machine and submit such reports to the City's Contract Administrator, no later than the fifteenth (15th)of each month for the preceding reporting period. The Vendor is required to provide as part of their response to this RFP the report format that will be used to document monthly revenue. The ideal report will itemize activity on a per location basis detailing period of report,location,weekly and year-to date revenue. The report shall be arranged that the total revenue and commission due is clearly indicated. The City of Miami Beach makes no warranty,either expressed or implied,of the potential sales to be realized from this contract. 9. MINIMUM GUARANTEE(MG) In consideration of the City executing a concession agreement and granting the rights provided in the agreement, the successful contractor shall guarantee and pay to the City an annual minimum concession fee. 10. PERCENTAGE OF GROSS(PG) During the initial term and any approved renewal term, the successful contractor shall pay the City a percentage of its gross receipts. During any term of the concession agreement, if the amount of the annual PG is greater than the annual MG, then the successful proposer shall pay to the City the difference between the PG amount and the MG amount. In the event that the City chooses to extend the term of the concession agreement for any renewal term(s),the renewal term(s)MG may be increased in a manner to be negotiated between the City and successful contractor. 11. PAYMENTS AND TRANSACTION FEES The Vendor shall include in their proposal a transaction fee to be assessed per transaction to customer. Not to exceed $3.00 per transaction. This amount will not include any additional fees charged by customer's financial institution. However the contractor shall disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. The monthly flat rate fees are due and payable in advance on the first (1st) day of each month. Foreign transaction fee payments are to be remitted to the City on a monthly basis. Foreign transaction fees earned in one month shall be remitted no later than the fifteenth (15th) of the next month or the next business day if the 15th falls on a weekend or holiday. 12. PERFORMANCE BOND OR ALTERNATE SECURITY The successful contractor shall furnish the City with a security deposit, as agreed to by the City. Said security shall serve to secure the successful contractor's performance in accordance with the provisions of the concession agreement. In the event the successful proposer fails to perform in accordance with said provisions, the City may retain said security, as well as pursue any and all other legal remedies provided in the concession agreement, or as may be provided by applicable law. , RFP 2015-178-WG Page 27 13. ATM LOCATIONS All locations will have at least one (1) machine. For any historic properties (identified with an asterisks (*) below), a Certificate of Appropriateness will be required to be obtained by the successful contractor. 1. *HISTORIC CITY HALL 1130 Washington Avenue (Exact location to be coordinated between successful proposer and the City) 2. *FLAMINGO PARK TENNIS 1235-1255 Michigan Avenue, inside Flamingo Park (The City prefers an ATM in the lobby. The exact location is to be coordinated with the Tennis Management Company.) 3. *7th STREET PARKING GARAGE 210 7TH St. (Exact location to be coordinated between successful proposer and the City) 4. *16th STREET PARKING GARAGE 1557 Washington Avenue (Exact location to be coordinated between successful proposer and the City) 5. 42nd STREET PARKING GARAGE 400 42ND Street—adjacent to the Enforcement Office (Exact location to be coordinated between successful proposer and the City) 6. SUNSET HARBOR GARAGE 1900 Bay Drive First Floor Elevator Lobby 7. CITY HALL GARAGE 1755 Meridian Avenue South Elevator Lobby 8. MIAMI BEACH CONVENTION CENTER(4 ATMs) 1901 Convention Center Drive (Exact locations to be coordinated between successful proposer and the City) 9. MIAMI BEACH GOLF CLUB 2301 Alton Road (In the main entrance hallway next to ADA computer.) 10. NORMANDY SHORES GOLF CLUB 2401 Biarritz Drive (Inside the pro shop left of the counter.) RFP 2015-178-WG Page 28 11. CITY HALL 1700 Convention Center Drive (Ground Floor Lobby) 12. COLONY THEATHER 1040 Lincoln Road (Exact location to be coordinated between successful proposer and the City) RFP 2015-178-WG Page 29 APPENDIX D m MIAMI BEACH Special Conditions 201 5- 178-W G INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM ) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 700 Convention Center Drive Miami Beach, Florida 33139 'REP 201 5-I ]Hf/G Page 30 1. TERM OF CONTRACT. The contract shall commence upon the date of notice of award and shall be effective for three (3) years. The successful proposer shall complete installation and be ready to offer services to the public within thirty(30)days after the commencement of the contract. 2. OPTION TO RENEW. The City,through its City Manager,will have the option to extend for two(2) additional one-year periods at the City's sole discretion. The successful contractor shall maintain, for the entirety of any renewal period, the same revenue share, terms, and conditions included within the originally awarded contract. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the successful contractor. 3. ADDITIONAL SERVICES. Services not specifically identified in this request may be added to, or deleted from, any resultant contract upon successful negotiations and mutual consent of the contracting parties,and approval by the City Manager. 4. PROTECTION OF PROPERTY. The Successful Contractor will at all times guard against damage to or loss of property belonging to the City of Miami Beach. It is the responsibility of the Successful Contractor to replace or repair any property lost or damaged by any of its employees. The City of Miami Beach may withhold payment or make such deductions as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the Successful Contractor,its employees or agents. 5. LICENSES, PERMITS AND FEES. The contractor shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein related to the installation and proper functioning of the ATM machines. Damages, penalties and or fines imposed on the'City or the contractor for failure to obtain required licenses, permits or fines shall be bornety the contractor. 6. EXAMINATION OF SITE RECOMMENDED. Prior to submitting its offer it is advisable that the vendor visit the site of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials and or labor required. The vendor is also advised to examine carefully the specifications and become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions. 7. DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION. After receipt offered by the City, the vendors may be required to demonstrate their specifically offered equipment to cognizant City personnel, at no additional cost. The purpose of this demonstration is to observe the equipment in an operational environment and to verify its capability, suitability and adaptability in conjunction with performance requirements stipulated in this solicitation. If a demonstration is required, the City will notify the vendor of such in writing and will specify the date and time and location of the demonstration. The City shall be the sole judge of the acceptability of the equipment in conformance with the specifications and its decision shall be final. The Equipment used for the demonstration shall be the same manufactures model identified in the vendors offer. Accordingly, the equipment used in the demonstration shall create an expressed warranty that the actual equipment to be provided during the contract period shall conform to the equipment used in the demonstration. RFP 2015-178-WG Page 31 APPENDIX E m MIAMI BEACH Revenue Proposal Form 2015- 178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM ) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 201 5-I ]a'NG Page 32 APPENDIX E REVENUE PROPOSAL FORM Failure to submit Appendix E,Revenue Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being re"eoted:. Proposer affirms that the prices stated on this form represents the entire cost of the items,except as otherwise allowed in this RFP, in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes,insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. This Revenue Proposal Form shall be completed mechanically or, if manually, in ink. Proposal Tender Form completed in pencil shall be deemed non-responsive. All corrections shall be initialed. Annual _Transaction/Surcharge Fee",* Percentage`::td Total Estimated 1 •City of Miami Items>.� Description• ., ..Revenue Beach - Annual Minimum 1 Guarantee : A Revenue Share to the $100,000 $ X %o $ 2 City of Miami Beach (*Not to Exceed$3.00 per transaction) TOTAL** $ **The Total shall be utilized to allocate Cost Points in the Evaluation of Proposals. Affil Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: RFP 201 5-178-WG Page 33 APPENDIX F P- .MIAMI BEACH Insurance Requirements 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-1I8 WG Page 34 MIA/V\ IBEACH INSURANCE REQUIREMENTS The Provider shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, including Personal Injury Liability, Products/Completed Operations, and Contractual Liability in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. A waiver of subrogation must be included for the insurance required above. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "A" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best'Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3RD FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. RFP 2015-178-WG Page 35 REQUEST FOR PROPOSALS ( RFP INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES 2015-178-WG • i. RFP ISSUANCE DATE: MAY 6, 2015 PROPOSALS DUE: JUNE 3, 2015 @ 3:00 PM ISSUED BY: WILLIAM GARVISO, CPPB MIAMIBE ACH WILLIAM GARVISO, PROCUREMENT COORDINATOR PROCUREMENT DEPARTMENT 1700 Convention Center Drive, 3rd Floor, Miami Beach, FL 33139 305.673.7000 X6-650 I www.miamibeachfl.gov m MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: - ' PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS &GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT /\ 10 0400 PROPOSAL EVALUATION • �`.:.. 12 APPENDICES: . APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFJ.DAVITS 14 f' \ APPENDIX B "NO PROPOSAL" FORM / 21 ii . ,, '\/ \,`\ :. i-: APPENDIX C . MINIMUM REQUIREMENTS & SPECIFICATIONS. ;/ 23 \ ✓ APPENDIX D SPECIAL CONDITIONS 30 APPENDIX•E COST PROPOSAL FORM' 33 ��.`�``'5 \ \ :i APPENDIX F INSURANCE REQUIREMENTS' 7 35 fi 1\. t\ .! -, r t S`\ ti \- ' ter.- ,•::.. ;\ - •..: '� \ � ✓/ -'::':1;N 7 . . . . .,..;;„•,\ ,....: -.,,:•:•,., . . ,,,,...:fr . . ,,,,/ . . . . . , . • . . . • RFP 2015-178-WG Page 2 G MIAMI BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals .(the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover,-comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Proposer(s) (the"contractor[s]") if this RFP results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PubUcPurchase must register immediately with PublicPurchase to assure it receives any addendum issued'fo this-RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this Request for Proposals (RFP) is to-.establ`sh a contract for the installation, operation, maintenance, and management of automated teller machines (ATMs) to be located at various City-owned properties and facilities. This RFP is intended to be revenue generating and should not create any operational costs for the City. 3. SOLICITATION TIMETABLE.The tentative schedule'for.this.solicitation is as follows: RFP Issued May 6, 2015 Pre-Proposal Meeting May 13, 2015 Deadline for Receipt of Questions May 27, 2015 Responses Due June 3, 2015 @ 3:00 PM Evaluation Committee Review_ TBD Proposer Presentations =-.,, TBD Tentative Commission Approval Authorizing TBD Negotiations • Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any.questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: William Garviso 305.673.7000 x6650 williamgarviso @miamibeachfi.gov Additionally, the City Clerk is to be copied on all communications via email at: RafaelGranadomiamibeachfl.aov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. RFP 2015-178-WG Page 3 f. ® MIAMI BEACH 5. PRE-PROPOSAL MEETING OR SITE VISIT(S).Only if deemed necessary by the City, a pre-proposal meeting or site visit(s)may be scheduled. A Pre-Proposal conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 „,.. Attendance (in person or via telephone) is encouraged and recommended as a.-Source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: • (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America (2) Enter the MEETING NUMBER: 5804578 f Proposers who are interested in participating via telephone'should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses'.to questions received by prospective Proposers are not binding on the City and will be Without legal effect, including any information received at pre- submittal meeting or site visit(s). Only questions answered by written addenda will-be binding and may supersede terms noted in this solicitation.Addendum will be released through PublicPurchas&:" 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence.", The ., ` Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clier tl.D=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the exception of communications with.the Procurement.Director, or his/her administrative staff responsible for administering the procurement process_for this solicitation'providing said communication is limited to matters of process or procedure regarding the solicitation. Communications.. regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a'copy to the City Clerk at RafaelGranado @miamibeachfl.gov. 8. SPECIAL. NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which . may be found on the City Of Miami Beach website: http://web.miamibeachfl.00v/procurer ent/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES.:.... CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS...... CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS............................. CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES........... ........................................... ..... ..... CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS.............................. CITY CODE SECTION 2-373 CITY CODE SE CTIONS 2 407 THROUGH 2'110 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374 RFP 2015-178-WG Page 4 MIAMI BEACH • FALSE CLAIMS ORDINANCE.. CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES............................ CITY CODE SECTION 2449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS.The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or.terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. • 11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami-.Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and,responsible'Proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 12. DETERMINATION OF AWARD. The final ranking results of Step 1 &. 2 outlined in Sectin'V, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) he/she deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: . (1) The ability, capacity and skill of the Proposer to perform the contract. (2) Whether the Proposer can perform:the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment;experience and efficiency of the Proposer. (4)The quality of performance of previous'eontracts. (5) The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider .the City Manager's recommendation and may approve such recommendation. The City Commission may also at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. 'tlpon approval,of'selection.by the City Commission, negotiations between the City and the selected Proposer(s),will take place to arrive,at a mutually acceptable Agreement. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 13. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one- hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals unilaterally before the expiration of one hundred and twenty (120) calendar days from the date of proposals opening. 14. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any RFP 2015-178-WG Page 5 MIAMV1IBEACH obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 15. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense)of the Proposer, and shall not be reimbursed by the City. 16. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby'acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 17.TAXES. The City of Miami Beach is exempt from all Federal Excise-and State taxes. 18. MISTAKES. Proposers are expected to examine the terms conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and.services'relative to this RFP: Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive: •.. 19. PAYMENT. Payment will be made by the City after the goods or,servi,ces have been received, inspected, and found to comply with contract, specifications, free of.damage or defect,aridare properly invoiced. Invoices must be consistent with Purchase Order format. ti 20. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the,Cify of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature'or kind, including cost and expenses for, or on account of, any copyrighted,patented, or unpatented invention, process,or article manufactured or used in the performance of the contract,•incruding its use by the City.of,Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices slall,include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. ` 21. MANNER OF PERFORMANCE.Proposer agrees tolperform its duties and obligations in a professional manner and in accordance with all applicable Local; State,;County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer,with/of applicable laws will in no way be a cause for relief from responsibility.Proposer agrees that the services'provided shall be provided by employees that are educated, trained, experienced; certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules,"arid regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers,employees, contractors, and/or agents,for failure to comply with applicable laws. 22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these 'General Terms and RFP 2015-178-WG Page 6 0 MIAMI BEACH Conditions shall have precedence. 23. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 24. DEMONSTRATION OF COMPETENCY. A.Pre-award inspection of the Proposer's facility maybe made prior to the award of contract. .—. . . . --- - B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance fora reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shalt;\be construed to mean a fully equipped and well established company in line with the best business practices -in n the industry, and as determined by the City of Miami Beach. . E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance(experience);in making an award that is in the best interest of the City. • F. The City may require Proposers to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In,these instances, the City may also require material information from the source of supply regarding the quality;-:packaging, and characteristics of the products to be supplied to the City. 25. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right,title or interest.therein, or his/her or its power to execute such contract, to any person,company or corporation, without the prior written consent of the City. 26. LAWS, PERMITS AND.REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 27. OPTIONAL CONTRACT'USAGE. When the successful Proposer (s) is in agreement, other units of City or non- profit agencies may participate in purchases.pursuant to the award of this contract at the option of the unit of City or non-profit agency. • 28. VOLUME OEWORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other Cityal contract, or on an as-needed basis through the City's spot market purchase provisions. 29. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. 30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of RFP 2015-178-WG Page 7 MIAMI BEACH defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall'pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above;.inidemnifcation provisions shall survive the expiration or termination of this Agreement. • 31. CONTRACT EXTENSION. The City reserves the right to require the'Contractor to extend contract past the stated termination date for a period of up to 120 calendar days in the event that a sLibbsequent contract has not yet been awarded. Additional extensions past the 120 calendar days may'occdr,as needed by�,the City and as mutually agreed upon by the City and the contractor. • ," 32. FLORIDA PUBLIC RECORDS LAW. Proposers are"hereby notified\that all Proposals,including, without limitation, any and all information and documentation•submitted. therewith;.,,are exempt from'public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a),'Art. 1""of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) calendar days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees•to be in full compliance with Florida Statute 119.0701 including, but not limited to agreement to (a) Keep and,maintain.,public records that ordinarily and necessarily would be required by the public agency in order to perform the'services:lb).,provide the public with access to public records on the same terms and conditions that the public agency'would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided byflaii;(c).Ensure:that public records that are exempt or confidential and exempt from public-records disclosure'requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disciosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. • h 33. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time Modifications received after'-the •Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn:in writing prior to.the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a.contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 34. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what,..if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the RFP). 35. ACCEPTANCE OF GIFTS, FAVORS,SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or RFP 2015-178-WG Page 8 Ca M I AM I BEACH service that might reasonably tend to improperly influence him/her in the discharge of his official duties. Balance of Page Intentionally Left Blank • /fib"• �, \\,; tee' . j \`� `� • \ �v I ` ; ice` . '�i ,, \ ; •r 7, . -�.4.2 \ \�rl t ter• :: X-_•'-4.;:--•\ ` . ,1 _,`1•: ., fir: • \4 i • Cr . RFP 2015-178-WG Page 9 f , MIAMI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format.(CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through email or facsimile, are not acceptable and will be rejected. Proposals are to be delivered to City of Miami Beach Procurement Department, 1700 Convention Center Drive, 3rd Floor, Miami Beach,Florida 33139. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be.considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below:Hard copy subs iltals should be tabbed,as' enumerated below and contains a table of contents with page references. Electronic copies-s'iould also be tabbed and contain a table of contents with page references. Proposals that do not include fhe':required information will be deemed non- responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents.The cover letter must indicate Proposer and,Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. - - ; 1.3 Minimum Qualifications Requirements.Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 _ Experience&Qualifications 2.1 Qualifications of Proposing Firm.Submit detailed information regarding the firm's history and relevant experience and proven track record providing the scope of services similar as identified in this solicitation. For each project that the Proposer submits as evidence\of similar experience, the following is required: project description, agency name, agency-contact, contact telephone&email, and year(s) and term of engagement. 2.2 Qualifications`of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded;the role that each team member will play in providing the services detailed herein and each team members' qualifications. ,A resume:Of each individual, including education, experience, and any other pertinent information,shall be included,for.each Proposal team member to be assigned to this contract. 2.3 Financial Capacity. Each-Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:llsupplierportal.dnb.coml webappl wcslstoreslservlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, RFP 2015-178-WG Page 10 COMMISSION ITEM SUMMARY Condensed Title: REQUEST APPROVAL TO ISSUE AN ADDENDUM TO REQUEST FOR PROPOSALS (RFP) 2015-178- WG, FOR AUTOMATED TELLER MACHINE (ATM) SERVICES AT VARIOUS CITY-OWNED FACILITIES, AMENDING THE RFP REVENUE PROPOSAL FORM. Key Intended Outcome Supported: Build And Maintain Priority Infrastructure With Full Accountability Supporting Data(Surveys, Environmental Scan, etc.): N/A Item Summary/Recommendation: On May 6, 2015, the Mayor and Commission approved the issuance of the subject RFP. Following the issuance of the RFP and the Pre-Proposal meeting held to provide prospective bidders with an opportunity to ask questions regarding any portion of the RFP or its process, the City received concerns from several bidders regarding the format of the Revenue Proposal Form included in the RFP. Primarily, the concerns arose from the current Revenue Proposal Form which requires bidders to provide both an annual minimum guarantee and a revenue share to the City. The Revenue Proposal Form states that annual minimum guarantee plus the revenue sharing proposal is to be added together to determine the points that will allocated to each proposer for its revenue proposal. However, the Revenue Proposal Form appears contradictory to the Section 10(p. 27) of the specifications. The Administration has reviewed the concerns raised by bidders and believes that, despite the inadvertent discrepancy, the intention was to allow bidder's to propose a revenue sharing structure based on a percentage of gross sales, with a portion of the revenue to the City to be paid monthly as a minimum guarantee. In this manner, the City will receive a monthly minimum payment to be supplemented on an annual basis by a "true- up" payment when the City's share of the agreed to revenue sharing proposal exceeds the minimum guarantee.An example of this methodology is noted in the attached memo. When the concerns first arose, staff believed it may have been more prudent to evaluate bidders on the annual minimum guarantee as this is the only amount that will be fixed during the term of the contract. This is due to the City's share of gross revenue fluctuating based on the percentage offered and each bidder's ability to generate revenue. However, after further review, the Administration recommends that bidders be evaluated on the proposed gross revenue share because, although not a guarantee, this amount could end up being significantly higher than the minimum annual guarantee. Therefore, the City Manager recommends releasing and addendum to the REP amending the revenue proposal form in accordance with the attached to clarify the City's intent that revenue proposal evaluation P fY Y P P points are to be allocated to the proposed percentage of revenue to be received by the City. The Administration believes this will result in the best overall financial return for the City. CONCLUSION The City Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the issuance of an addendum to the RFP, amending Appendix E, Revenue Proposal Form, of RFP 2015-178-WG, for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City Owned Facilities. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Funds: N/A N/A Financial Impact Summary: All funds will have been previously approved for the described scope of work. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs: Department Director I Assist. ,t City M City M' a er A I's MS KGB /4/ MT ; JL lI T:1AG: 'DA120151July1PROCUREMENT JULY 311RFP 2015-178-WG AT,chines-AMENDMENT SUMMA .•.•c AGENDA ITEM R 2A Var MIAMIBEACH DATE 7—3/—/ MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeochfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members o the City C mission FROM: Jimmy L. Morales, City Manager DATE: July 31, 2015 SUBJECT: REQUEST APPROVAL TO ISSUE AN ADDENDUM TO REQUEST FOR PROPOSALS (REP) 2015-178-WG, FOR AUTOMATED TELLER MACHINE (ATM) SERVICES AT VARIOUS CITY-OWNED FACILITIES, AMENDING THE RFP REVENUE PROPOSAL FORM. ADMINISTRATION RECOMMENDATION Approve the issuance of Addendum to the RFP. BACKGROUND On May 6, 2015, the Mayor and Commission approved the issuance of the subject RFP. Following the issuance of the RFP and the Pre-Proposal meeting held to provide prospective bidders with an opportunity to ask questions regarding any portion of the RFP or its process, the City received concerns from several bidders regarding the format of the Revenue Proposal Form included in the RFP. Primarily, the concerns arose from the current Revenue Proposal Form which requires bidders to provide both an annual minimum guarantee and a revenue share to the City. The Revenue Proposal Form states that annual minimum guarantee plus the revenue sharing proposal is to be added together to determine the points that will be allocated to each proposer for its revenue proposal. However, the Revenue Proposal Form appears contradictory to the Section 10 (p. 27) of the specifications which states that: During any term of the agreement, if the amount of the annual [City's share of the gross revenue yielded by the operator] is greater than the annual [Minimum Guarantee], then the successful proposer shall pay to the City the difference between the [City's share of the gross revenue] amount and the [Minimum Guarantee] amount. 6 City Commission Memorandum—RFP for Installation, Operation, Maintenance, and Management of Automated Teller Machines(ATM)at Various City-owned Facilities May 6, 2015 Page 2 of 2 The Administration has reviewed the concerns raised by bidders and believes that, despite the inadvertent discrepancy, the intention was to allow bidder's to propose a revenue sharing structure based on a percentage of gross sales, with a portion of the revenue to the City to be paid monthly as a minimum guarantee. In this manner, the City will receive a monthly minimum payment to be supplemented on an annual basis by a "true-up" payment when the City's share of the agreed to revenue sharing proposal exceeds the minimum guarantee. An example of this methodology is noted below: Example 1 Proposed Revenue Share of 50% to the City $250,000 (Assume an Annual Gross Revenue Yield of $500,000) Proposed Annual Minimum Guarantee $25,000 "True-up"Amount Due to the City on Contract $225,000' Anniversary Date $250,000 - $25,000 already paid in monthly installments. When the concerns first arose, staff believed it may have been more prudent to evaluate, bidders on the annual minimum guarantee as this is the only amount that will be fixed during the term of the contract. This is due to the City's share of gross revenue fluctuating based on the percentage offered and each bidder's ability to generate revenue. However, after further review, the Administration recommends that bidders be evaluated on the proposed gross revenue share because, although not a guarantee, this amount could end up being significantly higher than the minimum annual guarantee. Therefore, the City Manager recommends releasing and addendum to the RFP amending the revenue proposal form in accordance with the attached to clarify the City's intent that revenue proposal evaluation points are to be allocated to the proposed percentage of revenue to be received by the City. The Administration believes this will result in the best overall financial return for the City. CONCLUSION The City Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the issuance of an addendum to the RFP, amending Appendix E, Revenue Proposal Form, of RFP 2015-178-WG, for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various Owned Facilities. JLM / K / MS /AD T:AGENDA1201 uIy311PR000REMENTIRFP 2015-178-WG Installation and Operation of Automated Teller Machines(ATM)at Various City-owned Facilities.- ISSUANCE MEMO.doc Page 2 of 2 7 REVISED APPENDIX E REVENUE PROPOSAL FORM Failure to submit Appendix E,Revenue Proposal,Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and bein a rejected. Proposer affirms that the prices stated on this form represents the entire cost of the items, except as otherwise allowed in this RFP, in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. This Revenue Proposal Form shall be completed mechanically or, if manually, in ink. Revenue Proposal Form completed in pencil shall be deemed non-responsive.All corrections shall be initialed. PERCENTAGE OF GROSS.TO THE CITY(PG)See Paragraph 10(p. 27)`. (A) (B) (C) Percentage Of Gross Annual Total Revenue to City of Revenue (for point calculation Miami Beach (for point calculation purposes only) purposes only) (A x B=C) • Percentage Of Gross(PG) Transaction/Surcharge Revenue To % $100,000 $ ' 1 Be Provided To The City Transaction Fee $ (Not to Exceed $3) 1The Percentage Gross(PG) Revenue to be provided to the City shall be utilized to allocate Cost Points in the Evaluation of Proposals. MINIMUM GUARANTEED REVENUE TO THE CITY (MG) See Paragraph 9(p. 27). (A) (B) A (C) xB=C 2 Minimum Guarantee(MG) $ /Month 12 Months $ /Year 2 2The City Reserves the Right to Negotiate the Minimum Guaranteed Revenue to the City during Contract Negotiations. Proposer's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: 2 8 MIAMI BEACH contact Dun&Bradstreet at 800.424-2495. TAB 3 Scope of Services Proposed Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications. Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete-a-full review,and score the-proposed scope'of services- - --- - --- ---- TAB 4 Approach and Methodology Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed information, as applicable,which addresses, but need not be limited to: use of innovative technology, reporting and tracking of ATM transactions that result in the *highest level of customer service while maximizing revenues received by the City: ' TAB 5 Public Benefit Submit detailed•information on how proposer will provide value-added services or public benefits related to the scope of this RFP proposed by the proposer. Public benefit(S) to the City Which.may include, without limitation, benefits to residents, benefits in support of the City's educational compact with Miami-Dade Public Schools, and/or such other City public benefits and/or services as the City Manager may, in his reasonable judgment and discretion, from time to_time, require:: :.:` 4:. .,' _ .• • TAB 6 Revenue Proposal Submit a completed Revenue Proposal Form (Appendix Note: After proposal submittal, the-City reserves the\right to require additional information from Proposers (or Proposer team members or'.sub-consultants) to-determine: qualifications (including, but not limited to, litigation history, regulatory action,: or additional references); and financial capability (including, but not limited to annual reviewed/audited financial statements with the auditors notes':for each of their last two complete fiscal years). `. ` f. RFP 2015-178-WG Page 11 MIAMIBEACH SECTION 0400 ' PROPOSAL EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or•oral presentations to the Evaluation Committee.The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a\recommendation to the City Commission. ::-` = 2. Step 1 Evaluation. The first step will consist of the qualitative criteria':listedrbelow to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordant e wIh the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation/Cbmmittee may: • review and score all proposals received, with or,-without conducting interview sessions;or• 2 • review all proposals received and short-list on or more Proopos,rs to be further.`considered during subsequent interview session(s) (using the same cntetla):7'7 =' -Step 1-Qualitative Criteria Maximum Points Proposer Experience and Qualifications,includirigFinancial Capability ,\`' 25 Approach and Methodology '_ : " '�`�--�' 15 Scope of Services 15 Public Benefit • 15• . • -• TOTAL AVAILABLE STEP 1 POINTS 70 3. Step 2. Evaluation. Following thesesults of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria.,points tofibe added by the Department of Procurement Management to those points earned in Step 1, as \ E` ; Step 2-Quantitative Criteria : • - _ Revenue Proposal \` 30 Veterans Preference \a; , 5 TOTAL AVAILABLE STEP 2 POINTS . 35: 4. Revenue'Pr oposal Evaluation.The revenue proposal points shall be developed in accordance with the following formula '\ , Sample Objective Formula for Cost Vendor Revenue . Example Maximum Formula for Calculating Points(highest Total Proposal;. Allowable Points revenue share per ATM transaction paid Points (Points noted are for the City 1 revenue proposal being Awarded illustrative purposes only. Actual points are noted evaluated X maximum allowable points= above.) awarded points) Round to Vendor A $200.00 25 $100 I$200 X 25=25 25 Vendor B $150.00 25 $1001$150 X 25=16 16 Vendor C $100.00 25 $1001$100 X 25=13 13 , • RFP 2015-178-WG Page 12 MIAMIBEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer A Proposer B ' Proposer C- • -w.: � '.'" Step1 �= ;‘-,..,,::,t-t .:.'5.;;;;`.2-:=7...,44:..-.,'•::1 % -� Points 82 76 80 -.��,'�;.,: ...5;a7--.1=-.,=4.-, Step 2 P_ : ',µ .;g -• _ Points 25 16 •:w y Coi -', . Total 107 3 . 92 9 3 �Yi.'ty. nr r.1.7,=z•`7,'��- :M1.. :9J CM-•:� i`v '<:'ptY: :�YF,•)�.i ir.�• ....fit f .�.C.• �� .tiy•-� _ _.r Member1�_. -: .-u.Ra ik :1 !:I j ;.:. a 1.l,. :.X,17°;_..''.i y 3:. -r ..-s..".. :T - a.'' '�4.i i-r : Step 1 , I. . - " ;' z _ ►: 79 F �=: - _- Points f85 ,z 5: -▪ s ` x • Step 2 4".t12:::4--;*_- r- :.;-;".. ,`f ;1c, Points 25 , ;;r 16 13 •rte:, :;'' : Total 104 `Y°-a• 101.'-, 85• `' , Gom ittee �., Member 2-. .. ',�,., Rank`•:=a�•:.��;r�::��= ... ,- 1--'rT'• "". =•41: .1•,2�i �:rz:_ ,:ra�:.::V::.: 3, s" V.. .. ;4•• Step 1 _ :�.:.•, F ��. `;,, ,:; •_,: �:_0<y._' 4'� .1_ �P A ,a Points 80 . 74 `..- :1. 66 6 ?�.:'�t.'s;<i',._� sti- ''F,� .•,t".!:',.-. y Step 2 5' ; 3-; "f,,,,:.;;:,-'A:.2"- 1 Points ,•14:;--,1,25 4%. 16 -;> 1 3 . ,v_. , : ,- o" Total ;105 , 90 ,7g f. .' Crriitfee%ir � . m- L i------4::e_�=. .5.,:: , ` y�_ fi : - _-':,s=`r:i,. !t_:, s riz(r .. ' ;'-:A},_-;Member. �, �-r_F`:�,!..;.Rank::f_ .i Y.e.,L�� .:P 1....9,,. 4 t 1-.. .+.J _;, .J" M0, ": .•<3• <Low Aggregate Score .• " -r' '3• -. •7 •• - 8 I --Final Ranking . . . I - •'1 _. •-. ' 2 3 *Final Ranking is presented=ta=the City Manager for fuithter due diligence and recommendation to the City"Corum�'Ission Final Ranking'do�es notconstitute an award recommendation untrllsuch t Fi e as,the City Managerhas made his recommendation to the City Commission,-whicl ay be different than final ranking results. a f - ti.w-mac:i -'-•sue:``" ' V- I✓ ct � '1 yr'v -:=:ti.- "'':.:ter :{ "•'••— t f it V 1 A ''r i .. \ r : -.3'477,,''_•,, r*.'.3 I b'i•-,''' A i 7,j.i.‘1..,t,.. 7 1 `4;4 k...:...7",4\ ;.t>' -.r e7 RFP 2015-178-WG Page 13 ! , . APPENDIX A 1 /.;' , z.. .,-;7=, el 1\AJAM1 ' EACH, \:---N ProPosaI :Qrtificctio n , Questi • nnaire & Requ., Affidavit \ : ., ,.: ,,, , ,_...,_. : , \ 2Oi 5- 1 78-WG .,15/-- ,, \ ,._.,.INSTALLATION AND OPERATION OF ., ,s AUTOMATED TELLER MACHINES (ATM) �'AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-1I8-WG Page 1 4 Solicitation No: Solicitation Title: 2015-178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES(ATM)AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES Procurement Contact Tel: Email: William Garviso 305.673.7000 x 6650 williamgarviso @miamibeachfl.gov PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect.,necessary information from Proposers in order that certain portions of responsiveness, responsibility and 'other'determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. • General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: ..No.of Employees: • OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: ` FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: • STATE: " ZIP CODE:. • / TELEPHONE NO.: TOLL FREE NO.: . FAX NO.: • . FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE:-- --- PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:" ACCOUNT REP TELEPHONE NO.: • • ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: I - The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure,resumes of relevant individuals,client information,financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2015-178-WG Page 15 f . 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal City,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer,director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach.. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%).percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three.(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. . SUBMITTAL REQUIREMENT: For each reference submitted,'the following information is required: 1) Firm;Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative ortScope of Services Provided. 4. Litigation History.Proposer shall submit a statement of any litigation or'regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed,state.and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted, the applicable case or file number,and the status or disposition for such reported action. If no litigation or regulatory action has beer filed against•your firm(s), provide a statement to that effect.If"No°litigation or regulatory action has been filed against your firm(s),`please'provide a statement to thatieffect.Truthful and complete answers to this question may not necessarily disqualify a firm,from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer-,shall submit history of litigation 'of regulatory action filed against proposer, or any proposer team member firm,in the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. n • 5. Suspension,Debarment or Contract Cancellation..Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by art ublic sector agency? �. YES NO SUBMITTAL REQUIREMENT�tf answer to above is °YES," Proposer shall submit a statement detailing the reasons that led to -action(s). 6. Vendor Campaign Contributions.°Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487.through 2-490 of the City Code, including a prohibition against any vendor giving a campaign contribution directly.\or indirectly to a candidate, or to the campaign committee of a candidate, for the offices of mayor or commissioner. Proposes shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied-With, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.A fine of up to$500.00 shall be imposed on every person who violates this section. Each act of giving or depositing a contribution in violation of this section shall constitute a separate violation. "Vendor" shall include natural persons and/or entities who hold a controlling financial interest in a vendor entity. The term "controlling financial interest"shall mean the ownership,directly or indirectly,of ten percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities(to which the definition of vendor as defined above may apply), including your sub-consultants),who has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. RFP 2015-178-WG Page 16 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5) days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable Cityal rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/.---•- ---- - - - • -- - - --- - _. 8. -- - - -•- Jr. - • = -- - • -e.;„ - • • - .• - - •- . . . •- - --- ■ _ . . , __. _ _ _ -. _. _•••• . _ - - • • • C _ - -- s a m e •-e.•••-•e(in a particular year). , to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic/Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full'time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partner'sOrdinance 2005-3494.requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide'Equal Benefits"to their employees with domestic partners, as they provide to employees'with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami • Beach. _:- k ;Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does-your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestie.partners of employees? . YES NO RFP 2015-178-WG Page 17 C. Please check all benefits that apply to your answers above and list in the bother°section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave , If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed.Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Mariagerrs'decision is final. Further.information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes;as currently enacted-c) as amended from time to time states that a person or affiliate who has been placed on the convicted vendor list following a cgnvicfiog for a public entity..crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair'of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity;riiai not,be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract With..any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287:017 for-CATEGORY TWO fdrr•a period of 36 months following the date of being placed on the convicted vendor list. ; SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter.solicitation requirements. The City will strive to reach every • Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have_receive t any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Poposer haS.received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all'addenda may result in proposal disqualification. Initial to Confirm tnitial.ta,Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 . Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFP 2015-178-WG Page 18 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the-solicitation,-as-it deems appropriate and-in its-best-interest:-In-its•sole discretion,-the-City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. I f'. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details;fn;forrbation and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without linietation, the'applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. "= The information contained herein is provided solely for the convenience of prospective Proposers:<..t is'the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide ariy:ass'urances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's awn risk.Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the.City without any warranty or representation,express or implied, as to its content,its accuracy,or its,completeness. No warranty or representation is trade by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions;:or�with`drawal from the market without notice. Information is for guidance only and does not constitute all or any part of an agreement. ±�: The City and all Proposers will be bound only as if and when aProposal-(or Proposals);as same may be modified, and the applicable definitive agreements pertaining thereto,-are approved and executed .byithe parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the City-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form land shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses..At.:that time all documents received by the City shall become public records. Proposers are expected to make alt disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges/and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information-contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief.. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent luri`sdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with,respectthereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however,'shaft'not'be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2015-178-WG Page 19 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted;Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: • is State of ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: N RFP 2015-178-WG Page 20 APPENDIX B 1 • • - - . .. ,-,--.,,, ,,,•:::2--_,,,z,, . . eitl , 1101•■ •••••■•• •••■■•• itir'.-.?,1,...., N, l•.,'''\ .4/.4;:.,:".Z.:....N. t'.. st;','.......N. '7.'N..6.. N. ,,, ,v t7.7.-■.' •-4,, v, 49 -.N.. .4,7 •,' " No ,B•id 55 F<':',,,:-,:::,\,_:‘,..rm \,••••,...„.„ ••.,..„..,•...„..:.„„,, , ,,...,...,.• ••,•,,•.,,,...,. ,,„ ..„,._...4;_••• :,..,. ....„,....„.,,,,..,..,, •,,,,,,..,„:•,•,,,...„. .., •••,..,. ,..„;„ .... • „.....„....... ,.. ,.•, _,::::•.:•.„...„4„.4., ' Nisi-ALLA-H.0N AN OPERATION OF .. ., -.:,,,,v.:•_,,,•:f.;..t:„. ,.i... ,: .„.?.., ,, „-•,,,..,•:„.:;:,_ ,.:.:..1 AUTum.-:,..i'fltai-TELLERmACHINES (ATM) . -.k---,4:,:±:nr::,--:„.„.„,ffl,-,._..., ' ,.•..,. „.„... .:,.. • .. ,. .. ••••,..• „•••,-A.., ,,-..,.:_s•••::c . . .„ ., . . .. ,, .. . .... . AT- ..-,-- -------..:.--rxi. V"-„ RIOu- --, 'Ty-OWNED ,•••,,,,•_,, .,•,..1..„..,_, „;•..„ ,,,.......,:. ,.....: . _.... ••....,.... • • ..,,.. „,:.PROPERtIES .„•:•,:.,..„., ,i.,..,kt„.: ,,,3, .,••••,:,•... •,,.,... ,. . ,..,•:, PROCUREMENT DEPARTMENT 1700 Convention Center Drive .,:..,-; Miami Beach, Florida 33139 . '.;,•;s1..,'.N ,?---," 7•'-rffr—cte,•-4•AtEr*7--frafo--an-Leirif:tis.-.'6a..11-,---6.7.607rsir,,0.-,,,c.:Ce- M_e--r,e i-•_K,,, ___Tcf._-_:Lr-TL__0..L.,„.r-c-,cttr9.--,,,_0.._ - ..---,.. ,..4-::..-.7.-- z --:--....7.-4,--.,.---,,--.-- ,--,a_-_--rok=,-------_,.,-..,..--1 ..,-,----,--,;--.._f , - -. --..- -:---'f-r..w,-. ..:-.-ezjit.:14:14ft. ----VIr ---- ritS15Cilieltlii0 t-btkgho,V - --4)e ef 4).'''0 4:go _-.ck•re_spom •:',-Tiro -compretarl_c_atspolla ' ,.:.•,. .,._ - • _ — . _,.....„-,.;,•„.„,„2„.-„,.. --.e -,.., -.- -,..-----,.. ..,--...-- _ . ,---ft.:-..,-,:-..,------.--:v —. ....---,_ --rp,,,, , - _ t, -.-attaGrte-e---. .aternea.:;of; 0-451. .,,ts.i.r4.6$% citerme7rAlioefkto--,t[31 proyt es, e &s,.:-.A....i..... ..74.v:.s......-. .---,...:____.,... _ _1, ....._„. .„,:-. •. ..„...,_t ..., _ .-1-fteerg--...,:-M1••:::-g:orwat,-D. .-.'0,-, :, 'ow ,oFirfippvi_exisofreitatrom4,spro-c-es .., . .-:-....., 4-?..„-.3.7-:- ..4,-,:" ..xl 71:-Faillieiiforzs .b7, .ir-,.c ..3 eiteltie---.7.titi:-47,,Bid-1/'±.-ra-cf\4--. V•- ,Ltrff.i)t-1.-Est.tb7orri-- gors:,Otte. etiegv_4- z.=,--,-,., - -. ---z---.-,----71-..- ..„-_-,1,,,-._•,-.,7,,..,... --4 -4,-,--k„%...e„,,,s ;t • ..f.„4 -CArtAfgl-• aireR5466a0::-- .--..,:,:-.4,-,:,,, - ..„....,...t.,..., RFP 2015-162-WG Page 21 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive /�/ Unable to meet specifications „,/-t; Unable to meet service requirements "`'.,\''- Unable to meet insurance requirements Do not offer this product/service - " • , _OTHER(Please specify) We do do not=:want to be retained on your mailing list for future proposals of this type product and/or service. '�:`.- Signature: ,,. �-Title:, w .;, : Legal Company-Name: , •. . - _ . _ _ _ .- .. • . Note; Failure to respond, either by submitting a proposal or this completed form, may result-4n your`company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI.BEACH PROCUREMENT DEPARTMENT ATTN: William Garviso RFP PROPOSAL#2015-178-W'G 1700 Convention Center Drive MIAMI BEACH, FL 33139 RFP-2015-178-WG Page 22 APPENDIX C _ _ . _ _ ISA Minimum Requirements & Specifications • ss 2015 178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP.2015-1 ]B-bVG Page 23 APPENDIX C C1. Minimum Requirements. The minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 1. Proposer shall maintain commercial office within Miami-Dade, Palm Beach, Broward or Monroe Counties. REQUIREMENT: Submit the business tax receipt or occupational license for the Proposer's location which complies with this requirement. • % 2. Proposers shall have been awarded at least three(3)contracts of similar scope and size within the last five(5) ears. Similar size and scope may include airports,state,county,municipalities etc SUBMITTAL REQUIREMENT: For each of the three (3)'Fequiredcontracts, submit:-tiie,name of the awarding agency, agency contact person, address,telephone number, email address;and summary of scope of services provided. . . C2. Minimum Specifications. �\.\ \, . 1. ATM REQUIREMENTS c�.. '` Each ATM shall be compliant with 'Florida State Statute 655 79 0, ATM must accept a combination of credit and debit cards:'-'The:ATM may be a basic;service fnachine providing only bank card ATM services but may also include:,such•services as deposit to checking and savings; withdrawal from checking and savings;'loan payments;transfers; and account balance inquiries. It is also desired by the City, that the machines offer night and-after-hours capabilities given that some locations.have weekend or afterhours use. Each ATM shall provide access to other area bank ATM cardholders whose banks are part of local, regional,national-and/or international networks.-Each ATM shall offer,at a minimum,the capability of processing'at.least three-(3)....networks such'as: "Plus", "Cirrus", "Pulse", "Honor', "MAC', "NYCE","Quattron;."Pesto";-Star'_`,andtor.others. In addition,each ATM shall offer,at a minimum, Visa and MasterCard-credit card acceptance: Each ATM shall."provide"cash withdrawal from checking and/or savings accounts, account transfers,and balance inquiries..;. The ATMs must be attractive,functional,and resistant to rough usage and vandalism. ATMs shall have the capability of being programmed in at least two (2) languages. The City requires..English and Spanish,however additional language capabilities are encouraged. RFP 2015-178-WG Page 24 ATMs must have systems management capabilities for predicting, assisting, and reporting maintenance. All ATMs shall be clearly marked with the ATM number, and have a 24-hour toll free telephone number to call for inquiries,maintenance issues,complaints or customer service issues. ATM machines may not be visible from the right of way. ATM's should be located within enclosed areas,such as lobby entrance. ATM's should be located against solid walls and away from any glass doors.or.storefront glass. i ATM's should not be located within open terraces or verandas, or withid.open courtyards. ATM's should not obscure or block historic or architecturally significanf'features, finishes or fixtures. 2. ACCEPTANCE OF THE ATM MACHINES BY THE CITY The ATM machines to be provided hereunder shall be delivered to the City, and maintained in full compliance with the specifications and requirements set forth in the RFP and subsequent contract. If an ATM machine is determined to not meet the specifications and requirements of the contract, either prior to acceptance or upon initial inspection, the ATM will be removed by the contractor. The contractor shall provide a direct replacement for the non-compliant ATM. The contractor shall not assess any charge(s)for any conforming action taken by the City under this clause. 3. ADDITIONAL FACILITIES MAY BE ADDED Although the RFP and resulting contract identifies specific facilities to be serviced, the contractor will agree and understand that any City facility may be-added to their contract at the sole option of the City. ., - When required by the pricing structure of the contract, contractor under their contract shall be invited to submit price quotes for these additional facilities. If these quotes are determined to be fair and reasonable, then the additional facility will be awarded to the contractor who offers the highest revenue share to the City based on..a per transaction basis. • 4., DELETION OF,.FACILITIES Although this RFP identifies specific facilities to be serviced, the contractor will agree and understand that the City may delete service for any facility when such service is no longer required during the contract period; upon fourteen(14)calendar day's written notice to the contractor. • 5. SUBSTITUTION OF ATM DURING TERM OF CONTRACT Substitute brands or models may be considered during the contract period for discontinued or defective/damaged models. The bidder shall not deliver any substitute ATM as a replacement for a brand or model without express written consent of the City. Substitute ATMs must be of equal or better quality than the original equipment. 6. SERVICES The contractor shall, at its sole cost and expense,install,operate, and maintain the ATM machines at City approved locations in the facilities described herein. The City will cause all necessary utility lines and services to be brought to the premises to facilitate the installations. The ATMs shall be installed in a manner compatible with the existing electrical, mechanical, and structural design of the premises. RFP 2015-178-WG Page 25 ATM services shall be provided with consideration regarding the regular scheduled opening and closing of the buildings. ATM services shall be available 24 hours per day, 7 days per week, including holidays. The contractor shall regularly service each ATM so that it will at all times be properly stocked, • cleaned,and in condition for use. The contractor shall keep the ATM locations in good order and repair;arid\shall not allow the accumulation of waste in the areas. The contractor shall repair any holes in the walls and flooring resufting\from the installation or removal of the ATM machines. The contractor shall provide a twenty-four 24) hour response`dime for machine"epairs and/or replacement. The contractor shall be responsible for any"security..services.in-,,addition to those customarily provided at the building, and will be liable for any amouiitand damage*to equipment installed and any contents of the ATM machines. The awarded contractor shall pay.for the.telephone services associated with the ATMs. 7. MANAGEMENT AGENT/EMPLOYEES: The Vendor shall appoint a main point of contact,;or agent, who will routinely review and inspect operations and consult with the City on current and-future services: The Vendors agent shall be thoroughly familiar with all aspects of the contract and shall have full authority on tiie Vendor's behalf in any and all matters pertaining to the contract. • All Vendors' employees must-.present a neat and clean appearance while performing under this contract. • - - The Vendor and their'employees and/or agents shall park motor vehicles only in a place(s) designated and/or approved by the contract administrator. The Vendor shall display signage in a conspicuous location at each ATM naming the business which provides the ATM services and contact information for complaints,questions or concerns. All employees of the.-Vendor must be able to pass a background check performed by the City of Miami Beach Police"Department. 8. REPORTING REQUIREMENTS The contractor shall keep detailed monthly records on the number of total viable transactions and foreign transactions separately for each ATM machine to determine commissions payable to the City. The contractor shall provide detailed records on the monthly transactions per machine and submit such reports to the City's Contract Administrator, no later than the fifteenth (15th)of each month for the preceding reporting period. RFP 2015-178-WG Page 26 The Vendor is required to provide as part of their response to this RFP the report format that will be used to document monthly revenue. The ideal report will itemize activity on a per location basis detailing period of report,location,weekly and year-to date revenue. The report shall be arranged that the total revenue and commission due is clearly indicated. The City of Miami Beach makes no warranty,either expressed or implied,of the potential sales to be realized from this contract. 9. MINIMUM GUARANTEE(MG) • In consideration of the City executing a concession agreement and granting the rights provided in the agreement, the successful contractor shall guarantee and pay to the,City an annual minimum concession fee. 10. PERCENTAGE OF GROSS(PG) During the initial term and any approved renewal term, the successful contractor shall pay the City a percentage of its gross receipts. During any term of the concession agreement, if the amount of the annual PG is greater than the annual MG, then the`successful-proposer shall pay.to the City the difference between the PG amount and the MG amount:'Jn the event that the City chooses to extend the term of the concession agreement for any renewal,term(s), the renewal term(s) MG shall be increased in a manner to be negotiated between the City and successful contractor. 11. PAYMENTS AND TRANSACTION FEES • The Vendor shall include in their proposal a transaction fee to be•assessed per transaction to customer. This amount will not include any additional fees charged by customer's financial institution. However the contractor shall disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. The monthly flat rate fees are due and payable in advance on the first (1st) day of each month. Foreign transaction fee payments are to be remitted to the City on a monthly basis. Foreign transaction•fees earned in"one month shall be remitted no later than the fifteenth (15th) of the next month or the next business day if the 15th falls on a weekend or holiday. • • 12. PERFORMANCE BOND OR ALTERNATE SECURITY The successful contractor shall furnish the City with a security deposit, as agreed to by the City. Said security shall serve to secure the successful contractors performance in accordance with the provisions of the concession agreement. In the event the successful proposer fails to perform in accordance with said provisions, the City may retain said security, as well as pursue any and all other legal remedies provided in the concession agreement, or as may be provided by applicable law. RFP 2015-178-WG Page 27 13. ATM LOCATIONS All locations will have at least one (1) machine. For any historic properties (identified with an asterisks (*) below), a Certificate of Appropriateness will be required to be obtained by the successful contractor. 1. SCOTT RAKOW YOUTH CENTER AND ICE RINK(2 ATMS) 2700 Sheridan Avenue (Youth Center—In lobby in front of the yellow wall by fliers.) (Ice Rink—In the lobby) f°- 2. *HISTORIC CITY HALL 1130 Washington Avenue /`�/< . (Exact location to be coordinated between successful proposer and the City) •3. NORTH SHORE RECREATION CENTER&TENNISSCENTER(2 ATMS) 501 72ND Street (Tennis Center—On the walkway into the tennis center'on the right hand side`) \.- (Youth Center—In the entrance way next to vending machines) 4. *FLAMINGO PARK TENNIS ,' 1235-1255 Michigan Avenue inside Flamingo Park (Would like an ATM in the-fobby Exact location to be coordinated with Tennis Management Company.) - �;, 5. *7th STREET PARKING GARAGE • 210 7T"St � • r.;, 1 J 6. *16th STREET PARKING GARAGE. . " A - 1557 Washington Avenue . 7. 42nd STREET PARKING GARAGE , • 400 42ND Street-adjacent to the Enforcement Office • 8. Sunset Harbor Garage First Floor Elevator Lobby-_.r.. 9. City Hall Garage South Elevator Lobby .\ 10: ,:`1`MIAMI BEACH CONVENTION CENTER(4 ATMs) 1901 Convention Center Drive (Exact locations to be coordinated between successful proposer and the City) 11. MIAMI BEACH GOLF CLUB 2301 Alton Road (In the main entrance hallway next to ADA computer.) 12. NORMANDY SHORES GOLF CLUB 2401 Biarritz Drive (Inside the pro shop left of the counter.) RFP 201 5-1 78-WG Page 28 • 15. CITY HALL 1700 Convention Center Drive (Ground Floor Lobby) 16. COLONY THEATHER -- ---- - - --1040 Lincoln Road-- - ------ — — (Exact location to be coordinated between successful proposer and the City) -4,--A\r4 ''''' A4 ,, . ; gt�3tX �Aa, „4: .r> g:_•ag ' ' r fir :�.:,r t" :',. A;:-''. -,-4;,,t1.7.=,-,;•=1, *... `‘44;`,;ts-, + % fir. te.n{�. :n RFP 2015-178-WG Page 29 APPENDIX D „.,..N ...,..•„'-::.-si'...:.N z,:i.;,..,....,:,,,,:•,. . CA , .NV J.- • • , . , _ , ... MI AMI ■It E,g 1•: \s._ H.. ___.. .......,‘ ,.., A,••—• ••SV;,,_ at. ..,/,',•••:, • - \ \ •.: ;:\, .1.72,14,..''''.\ tr - -,;:1\ ,-. \''',':.i••;•:.= k --. ''....a , .,t-■”:'7‘-''' 4,'":"...•;:',•:\/,.• ,(/' • X':i."':1--•':', . 0 -1, I ).. Special,.,...:„.Con 7,..Ftons , • ... ::..ry, ::::,,.:,..,:.,•:.::.:....„,....., ,e•:.:.1..„._ „.v.„.„.,... _.../_, ,,,,...,,,,..,,,,,:....,,,.... ,t,_,..:.,...:.•:,•••7 :,,,,, .•,•:.:(,..„.1.!•,.,,.... ..,,,....v.i/ ....,...,,..„.„,,,. „.•,,...„ . IA, . .„...„,,,, ----,, 201 5 1 / 8 yv'' -G - - , ...:::: - -.. ..7 ...„-,,...,,_.::•:„.... - . 7 , .....::"-,,,,,,,'N iNsTA„...1ATIoN AN:D OPERATION OF -,,,,•:,..., ,.....;,--, ,---,. \?..„ A U T SU MATE DIE L L E R '"i:MACHINES (ATM) „...,,i,,,,4,-,,,,,,_-„,,...,,,,.--,„1:,.,,,,...._. .,.. . , , ., ,, usc ..., , \t'f,- '7'-ii<10 .- ITY-OWNED -....„• ,..,„ ,,,,,..„..„.•,. ..,...,,,,,,..„.„ .:.:..„.„ ......,...,,,„,..„.. •,,•:,„ p R.cyRERTtEs AND FACILITIES ,,,,...._•.,..i ,:,:„.., N7,,,••' .•->,,,,,,,,,,,,;\ ',.•-•;,.'.\ fir '•"...75.:.,,,,, ,•':,-.1 V i • '-'':"• ,. 'c'.:•■: \T• :::-:.:''`, '-''•''- \ .•\ ,..; • .-`-7 \*;- ;::. PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-178-WG Page 30 1. TERM OF CONTRACT. The contract shall commence upon the date of notice of award and shall be effective for three (3)years. 2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for two (2) additional one-year periods at the City's sole discretion. The successful contractor shall maintain, for the entirety of any renewal period,-the same-revenue share, terms, and conditions included within the originally awarded contract. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the successful contractor. 3. ADDITIONAL SERVICES. Services not specifically identified in--this request may be added to, or deleted from, any resultant contract upon successful negotiations and mutual consent of the contracting parties, and approval by the City Manager. • 4. PROTECTION OF PROPERTY. The Successful Contractor will at all times guard against damage to or loss of property belonging to the.City of Miami.Beach. It is the responsibility of the Successful Contractor to replace or repair any property lost or damaged by°any of its employees. The City of Miami Beach may withhold payment or make such deductions as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the Successful Contractor, its employees or agents. 5. LICENSES, PERMITS AND FEES... The.contractor shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein related to the .installation and proper functioning of the ATM machines. Damages, penalties and ors:fines imposed on the City or the contractor for failure to obtain required licenses, permits or fines shall be borne by the contractor. 6. EXAMNIATION OF SITE RECOMMENDED. Prior to submitting its offer it is advisable that the vendor visit the site of the proposed work and become familiar with any conditions which may in . any.manner affect the work to be done or affect the equipment, materials and or labor required. The vendor is also advised to examine carefully the specifications and become thoroughly aware regarding any and.all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of •knowledge of these conditions. 7. DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION. After receipt of offered, by the_City, the vendors may be required to demonstrate their specifically offered equipment to cognizant City personnel, at no additional cost. The purpose of this demonstration is to observe the equipment in an operational environment and to verify its capability, suitability and adaptability in conjunction with performance requirements stipulated in this solicitation. If a demonstration is required, the City will notify the vendor of such in writing and will specify the date and time and location of the demonstration. The City shall be the sole judge of the acceptability of the equipment in conformance with the specifications and its decision shall be final. The Equipment used for the demonstration shall be the same manufactures model identified in the vendors offer. Accordingly, the equipment used in the demonstration shall create an expressed warranty that the actual equipment to be provided during the contract period shall conform to the RFP 2015-178-WG Page 31 • equipment used in the demonstration. ' • • • • • • . • • • • • • • • •• � _ � .4',,:.-'(,,^•• ' •' VT:-, • • • . S.'*- . . . --N...4.. 7 • • • +� ma .�l• �Y y/ • - ,. . "tom a..,,t. • •. Vl _ }• � . . �� ' . • .fie 1u Lam.�, �.._sue r zip'_. _...Y ' . -..,a.-st.r. ,w •_"}=.- fir. ,, A �C r a v. • ti • +r C a\ , _ • • • RFP 2015-178-WG Page 32 1 APPENDIX E • N.• . RevenueRroposai Form -J. • • .. • 201 5-1\78 INSTALLATION AND OPERATION OF A uTomATTED ELLER N Es (ATM)J.- . „L.? AT „ vA:Kruuu y-y _OWN ED ze.,‘ s PRurr_Kft •-::„.7 AND FACILITIES •: •••„. ••., . . . ..• PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-178-WG Page 33 APPENDIX E REVENUE PROPOSAL FORM Failure to submit Appendix E, Revenue Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Proposer affirms that the prices stated on this form represents the entire cost of the items,except as otherwise allowed in this RFP, in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes,insurance,cost indexes or any other y er unless a cost escalation`provision is allowed herein and has been exercised by the City Manager in advance. This Revenue Y Y 9e Prop�asal Form shall be completed mechanically or, if manually,in ink. Proposal Tender Form completed in pencil'shal be deemed nonresponsive. All corrections shall be initialed. ;/' _ ,,r \\* ..„-N, . . . Annual • Transaction/Surcharge Fee Percentage to Total Estimated City of Miami Item Description Revenue Beach Annual Minimum $ 1 Guarantee Revenue Share to the $100,000 ^-, $ \\' N. X % $ 2 City of Miami Beach (*NottoTExceed$3.00 per transaction '•,. .�,\ '�,.,` TOTAL" $ `..°.. .. t ** t �`'"�.```�`.._�,' The Total shall be utilized to allocate Cost Points in the Eyaluafion of Proposals .' t '\ '\ `1 ;I..:._ ..:_ _ ..__ :". : .: :. . Proposer is Affirmation. .._. . • Company_ _ / %Authorized Representative: / - Address: `.`,: ; ` 'Telephone: ,Y. I Email 1 . Authorized Representative's Signature: \ „ /, ;'r” RFP 2015-178-WG Page 34 APPENDIX F IAMI A „ • /.; Insurance,: Requi'r'ements • . „.„ • 2015- 1 787WG INSTALLATION.:ANDOPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES • • PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-178-WG Page 35 MIAAAIBEACH INSURANCE REQUIREMENTS The Provider shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive,.basis, including Personal Injury Liability, Products/Completed Operations, and Contractrial Liability in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as ari additional insured with respect to this coverage. �•.ti. C. Automobile Liability Insurance covering all ownednon-owned and hired vehicles used in connection with the work, in an amount not less than$1,000,000,combined single limit per occurrence for bodily injury and property damage. �� %�^ A waiver of subrogation must be included•-for the insurance regi ired above. All insurance policies required above shall be issued by companies authorized to do busi:r4ss under the laws of the State of Florida, with the following qualifications: The company must be rated no less than`',:A" as to management"and no less than "Class VII" as to financial strength by the latest`edition of Best's In surance Guide, published by A.M. Best Company,-Oldwi k;.,New Jersey, r its equivalent; subject to the approval of the City Risk Management Division:. \\ or / . The company.must hold,a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies 'Authorized"or Approved to Do Business in Florida" issued by the State of Florida Departmerrt\of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification.:or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI.BEACH 1700 CONVENTION CENTER DRIVE 3RD FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. RFP 2015-178-WG . Page 36 ATTACHMENT C CONSULTANTS RESPONSE TO THE (RFP) M I AM I BEAC H REQUEST FOR PROPOSALS (RFP) INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES 2015-178-WG PREPARED FOR: City of Miami Beach Procurement Department Attn: William Garviso, Procurement Coordinator 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33319 PROPOSAL SUBMITTED BY: communitel 6955 NW 77th Avenue Suite 204 Miami, Florida 33166 July 15, 2015 cammunitel 6955 NW 77th Avenue Suite 204 Miami, Florida 33166 www.communitelusa.com July 15, 2015 Dear Honorable Members of the Evaluation Committee: It is with sincere enthusiasm that Communitel, Inc., ("Communitel"), submits its proposal to install and operate automated teller machines ("ATMs") at various City-owned properties and facilities. Communitel was founded in 1995 and is a certified Independent Sales Organization ("ISO") sponsored by MetaBank, an insured depository institution under the provisions of the Federal Deposit Insurance Act, 12. U.S.C. 1811-1831y. On the following page, please find correspondence from MetaBank confirming its sponsorship of Communitel. Communitel is headquartered in Miami-Dade County and operates in Florida and Maryland. We have over 140 ATMs placed throughout the public and private sector, including Miami International Airport, Miami Marlins Park, City of Hialeah, Miami Parking Authority, Florida's Turnpike Service Plazas, Palm Beach International Airport, and the Federal Bureau of Investigation (FBI). Our ATMs dispense an average of$75,000,000 per year. Communitel is also a proud member of the ATM Industry Association (ATMIA). Communitel is ready, willing and able to install, operate, maintain, and manage ATMs at the locations listed in this RFP. It should be noted that we maintain our own fleet of armored trucks and state-licensed security officers for a more secure, timely,- and efficient replenishment of ATM cash. Communitel has a perfect no loss or incident record in its ATM history. Thank you for reviewing and considering our proposal. We look forward to discussing our proposal further during the interview, and are grateful for the opportunity to serve Miami Beach. Sincerely, Pedro R. Pelaez President Primary Contact for RFP 2 ) i , _ meta' f June 26, 2015 I City of Miami Beach Procurement Department 1700 Convention Center Drive Miami Beach, FL 33139 To Whom It May Concern: MetaBank is a federally chartered savings and thrift, domiciled in the State of Iowa. Our federal regulatory agency is the Office of the Comptroller of the Currency(OCC). One of the products of MetaBank is ATM sponsorship. Meta Payment Systems is a division of MetaBank. This is to confirm Corn munitel, Inc is a sponsored Independent Sales Organization for ATM terminals under the MetaBank ATM sponsorship program. The ISO is currently operating terminals in the State of Florida. i 1 Communitel, Inc has been and remains in good standing with MetaBank since December of 2009. 1 fog 20ere Sincerely, 1 . ,iJon White '1 Senior Relationship Manager (605)782-0987 1 jwhite @metapay.com I 1 i • . l''::..:\ } 1 bringing money to LIFE Meta Payment Systems 5501 S.Broadband Lane 1 A Division of MetaBank metapay.com 366.560.6382 Sioux Fails,SD 57108 `1 3 TAB 1. COVER LETTER &t MINIMUM QUALIFICATIONS REQUIREMENTS 5 1.1 Cover Letter and Table of Contents 5 1.2 Proposal Certification, Questionnaire &t Requirements Affidavit (Appendix A) 6 1.3 Minimum Qualifications Requirements 14 TAB 2. EXPERIENCE Ft QUALIFICATIONS 2.1 Qualifications of Proposing Firm 22 2.2 Qualifications of Proposer's Team 25 2.3 Financial Capacity 32 TAB 3. SCOPE OF SERVICES PROPOSED 35 TAB 4. APPROACH AND METHODOLOGY 49 TAB 5. PUBLIC BENEFIT 50 TAB 6. REVENUE PROPOSAL 51 TAB 7. ;EXHIBIT(S) A to H 54 TAB 8. OTHER 85 4 The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. Please see Page 2. 5 1.2 Procp•D•si Q;J,--.13'.;orriaire Attach Appendix A fully completed and executed. Following is Appendix A fully completed and executed. 6 APPENDIX A MIAMI BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM ) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 700 Convention Center Drive Miami Beach, Florida 33139 RFP 201 5-I IB.vrG Page 14 Solicitation No: Solicitation Title: 2015-178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM)AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES Procurement Contact: Tel: Email: William Garviso 305.673.7000 x 6650 williamgarviso @miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. General Proposer Information. FIRM NAME: Communitel, Inc. No of Years in Business: No of Years in Business Locally: No.of Employees: Since July 1995 20 19 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: Communitel Service Center: La Orbita: Port Security Administration FIRM PRIMARY ADDRESS(HEADQUARTERS): 6955 NW 77th Avenue, Suite 204 CITY: Miami STATE: ZIP CODE: Florida 33166 TELEPHONE NO.: - (305) 888-4212 TOLL FREE NO.: (800) 938-4146 FAX NO.: (305) 883-6701 FIRM LOCAL ADDRESS: 6955 NW 77th Avenue, Suite 204 CITY: Miami STATE: ZIP CODE: Florida 33166 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Pedro R. Pelaez ACCOUNT REP TELEPHONE NO.: Office (305) 888-4212; Cell(786) 371-9081 ACCOUNT REP TOLL FREE NO.: None ACCOUNT REP EMAIL: ppelaez(&,,communitelusa.com FEDERAL TAX IDENTIFICATION NO.: 65-0598507 The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal information,applicable licensure, resumes of relevant individuals, client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2015-178-WG Page 15 8 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal City,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. ***None; Not Applicable. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. ***See attached Exhibit "A." SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed,state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in,the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. ***Communitel, Inc., has no litigation history or regulatory action in the past 5 years. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an •ublic sector agency? YES © NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code, including a prohibition against any vendor giving a campaign contribution directly or indirectly to a candidate, or to the campaign committee of a candidate, for the offices of mayor or commissioner. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.A fine of up to$500.00 shall be imposed on every person who violates this section.Each act of giving or depositing a contribution in violation of this section shall constitute a separate violation. "Vendor" shall include natural persons and/or entities who hold a controlling financial interest in a vendor entity. The term "controlling financial interest"shall mean the ownership,directly or indirectly,of ten percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (to which the definition of vendor as defined above may apply), including your sub-consultants), who has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. ***None; Not Applicable. RFP 2015-1 78-WG Page 16 9 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five (5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable Cityal rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. ***Communitel, Inc., will adopt the City of Miami Beach Code of Ethics. 8. • -. .. - - - -• ''= - •- -- - •• The City Commission approved Ordinance 2011 3897 on September 30, 2014 increasing the living wage rate to• P. - --- -- - - - _• - - -- 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the.Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES X NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES X NO RFP 2015-1 78-WG Page 1 7 10 C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance.To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. ***Not Applicable. 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum: After issuance of solicitation,the City.may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt P.P. Addendum 1 P.P. Addendum 6 Addendum 11 P.P. Addendum 2 Addendum 7 Addendum 12 P.P. Addendum 3 Addendum 8 Addendum 13 P.P. Addendum 4 Addendum 9 Addendum 14 P.P. Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFP 2015-178-WG Page 18 11 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these'contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the City-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. • RFP 2015-1 78-WG Page 19 12 PROPOSER CERTIFICATION hereby certify that I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers Authorized Representative: Pedr I' ,� Pg_,1 a e PresiA1112-5 i(h/t 1 Signature of Proposer's Authorized Representative: Date.. '- 2 State of Po ) On this fday of Ju 20/5,—personally } appeared before me ( r 2. tim who County of N,s�,�' P - ) stated that (s)he is the Pre-5,‘,G-AT of Co.nota,,;fe,l, r^c.7 a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: tool f',,,,, . al • �+is ' - • �GO N Sp'•,• '� Notary Public for the tate of F�o r,.c�ct- �'" y • My Commission Expires: )11.x./-cJ 18� 20 le7 FF1916?1 = o EXPIRES. Mar.18,ZD19 • qv ,,▪ f'gb�lc ate 4 RFP 2015-178-WG Page 20 13 1.3 i'i1 H!fi-1!_ln Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. Following is Appendix C (Note: response to Appendix C is in Tab 3 on Page 35). 14 APPENDIX C 0_-_ MIAMI BEACH Minimum Requirements 8( Specifications 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM ) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP-2015-1 J8-WG Page 23 APPENDIX C C1. Minimum Requirements. The minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 1. Proposer shall maintain commercial office within Miami-Dade, Palm Beach, Broward or Monroe Counties. SUBMITTAL REQUIREMENT: Submit the business tax receipt or occupational license for the Proposer's location which complies with this requirement. 2. Proposers shall have been awarded at least three(3)contracts of similar scope and size within the last five(5)years. Similar size and scope may include airports,state,county,municipalities etc. SUBMITTAL REQUIREMENT: For each of the three (3) required contracts, submit: the name of the awarding agency, agency contact person, address, telephone number, email address, and summary of scope of services provided. 3. Must be a banking institution,financial institution,or Independent Sales Organization(ISOs)that is insured by the Federal Deposit Insurance Corporation(FDIC). SUMITTAL REQUIREMENT: Provide copy of FDIC insurance certificate. 4. Proposers shall have previously processed ATM transactions totaling,at a minimum,one million dollars. SUBMITTAL REQUIREMENT: Provide detailed reports used to document proof of the number of total viable transactions. C2. Minimum Specifications. 1. ATM REQUIREMENTS Each ATM shall be compliant with Florida State Statute 655-960. Each ATM must accept a combination of credit and debit cards. The ATM may be a basic service machine providing only bank card ATM services but may also include such services as deposit to checking and savings; withdrawal from checking and savings; loan payments; transfers; and account balance inquiries. It is also desired by the City, that the machines offer night and after-hours capabilities given that some locations have weekend or afterhours use. Each ATM shall provide access to other area bank ATM cardholders whose banks are part of local, regional, national and/or international networks. Each ATM shall offer, at a minimum,the capability of processing at least three (3) networks such as: "Plus", "Cirrus", "Pulse", "Honor", "MAC", "NYCE","Quattro","Presto", "Star", and/or others. In addition,each ATM shall offer, at a minimum, Visa and MasterCard credit card acceptance. Each ATM shall provide cash withdrawal from checking and/or savings accounts and credit cards, and may also provide account transfers, and balance inquiries. Each ATM must meet American with Disabilities Act (ADA) regulations including approach height/reach requirements and accessibility for visually impaired. The ATMs must be attractive,functional,and resistant to rough usage and vandalism. RFP 2015-178-WG Page 24 16 ATMs shall have the capability of being programmed in at least two (2) languages. The City requires English and Spanish,however additional language capabilities are encouraged. ATMs must have systems management capabilities for predicting, assisting, and reporting maintenance. All ATMs shall be clearly marked with the ATM number, and have a 24-hour toll free telephone number to call for inquiries, maintenance issues,complaints or customer service issues. ATM machines may not be visible from the right of way. ATM's should be located within enclosed areas,such as lobby entrance. ATM's should be located against solid walls and away from any glass doors or storefront glass. ATM's should not be located within open terraces or verandas,or within open courtyards. ATM's should not obscure or block historic or architecturally significant features, finishes or fixtures. 2. ACCEPTANCE OF THE ATM MACHINES BY THE CITY The ATM machines to be provided hereunder shall be delivered to the City, and maintained in full compliance with the specifications and requirements set forth in the RFP and subsequent contract. If an ATM machine is determined to not meet the specifications and requirements of the contract, either prior to acceptance or upon initial inspection, the ATM will be removed by the contractor. The contractor shall provide a direct replacement for the non-compliant ATM. The contractor shall not assess any charge(s)for any conforming action taken by the City under this clause. 3... ADDITIONAL FACILITIES MAY BE ADDED Although the RFP and resulting contract identifies specific facilities to be serviced, the contractor will agree and understand that any City facility may be added to their contract at the sole option of the City. When required by the pricing structure of the contract, contractor under their contract shall be invited to submit price quotes for these additional facilities. If these quotes are determined to be fair and reasonable, then the additional facility will be awarded to the contractor who offers the highest revenue share to the City based on a per transaction basis. 4. DELETION OF FACILITIES Although this RFP identifies specific facilities to be serviced, the contractor will agree and understand that the City may delete service for any facility when such service is no longer required during the contract period; upon fourteen(14)calendar day's written notice to the contractor. 5. SUBSTITUTION OF ATM DURING TERM OF CONTRACT Substitute brands or models may be considered during the contract period for discontinued or defective/damaged models. The bidder shall not deliver any substitute ATM as a replacement for a brand or model without express written consent of the City. Substitute ATMs must be of equal or better quality than the original equipment. 6. SERVICES The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein. The City will cause all necessary utility RFP 2015-178-WG Page 25 17 lines and services to be brought to the premises to facilitate the installations. The ATMs shall be installed in a manner compatible with the existing electrical, mechanical, and structural design of the premises. ATM services shall be provided with consideration regarding the regular scheduled opening and closing of the buildings. ATM services shall be available 24 hours per day, 7 days per week, including holidays. The contractor shall regularly service each ATM so that it will at all times be properly stocked, cleaned, and in condition for use. The contractor shall keep the ATM locations in good order and repair and shall not allow the accumulation of waste in the areas. The contractor shall repair any holes in the walls and flooring resulting from the installation or removal of the ATM machines. The contractor shall provide a twenty-four (24) hour response time for machine repairs and/or replacement. The contractor shall be responsible for any security services in addition to those customarily provided at the building, and will be liable for any amount and damage to equipment installed and any contents of the ATM machines. The awarded contractor shall pay for the telephone services associated with the ATMs. 7. MANAGEMENT AGENT/EMPLOYEES The Vendor shall appoint a main point of contact, or agent, who will routinely review and inspect operations and consult with the City on current and future services. The Vendor's agent shall be thoroughly familiar with all aspects of the contract and shall have full authority on the Vendor's behalf in any and all matters pertaining to the contract. All Vendors' employees must present a neat and clean appearance while performing under this contract. The Vendor and their employees and/or agents shall park motor vehicles only in a place(s) designated and/or approved by the contract administrator. The Vendor shall display signage in a conspicuous location at each ATM naming the business which provides the ATM services and contact information for complaints, questions or concerns. All employees of the Vendor must be able to pass a background check performed by the City of Miami Beach Police Department. 8. REPORTING REQUIREMENTS The contractor shall keep detailed monthly records on the number of total viable transactions and foreign transactions separately for each ATM machine to determine commissions payable to the City. RFP 2015-178-WG Page 26 18 The contractor shall provide detailed records on the monthly transactions per machine and submit such reports to the City's Contract Administrator, no later than the fifteenth (15th)of each month for the preceding reporting period. The Vendor is required to provide as part of their response to this RFP the report format that will be used to document monthly revenue. The ideal report will itemize activity on a per location basis detailing period of report,location,weekly and year-to date revenue. The report shall be arranged that the total revenue and commission due is clearly indicated. The City of Miami Beach makes no warranty,either expressed or implied,of the potential sales to be realized from this contract. 9. MINIMUM GUARANTEE(MG) In consideration of the City executing a concession agreement and granting the rights provided in the agreement, the successful contractor shall guarantee and pay to the City an annual minimum concession fee. 10. PERCENTAGE OF GROSS(PG) During the initial term and any approved renewal term, the successful contractor shall pay the City a percentage of its gross receipts. During any term of the concession agreement, if the amount of the annual PG is greater than the annual MG, then the successful proposer shall pay to the City the difference between the PG amount and the MG amount. In the event that the City chooses to extend the term of the concession agreement for any renewal term(s),the renewal term(s)MG may be increased in a manner to be negotiated between the City and successful contractor. 11... - PAYMENTS AND TRANSACTION FEES The Vendor shall include in their proposal a transaction fee to be assessed per transaction to customer. Not to exceed $3.00 per transaction. This amount will not include any additional fees charged by customer's financial institution. However the contractor shall disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. The monthly flat rate fees are due and payable in advance on the first (1st) day of each month. Foreign transaction fee payments are to be remitted to the City on a monthly basis. Foreign transaction fees earned in one month shall be remitted no later than the fifteenth (15th) of the next month or the next business day if the 15th falls on a weekend or holiday. 12. PERFORMANCE BOND OR ALTERNATE SECURITY The successful contractor shall furnish the City with a security deposit, as agreed to by the City. Said security shall serve to secure the successful contractor's performance in accordance with the provisions of the concession agreement. In the event the successful proposer fails to perform in accordance with said provisions, the City may retain said security, as well as pursue any and all other legal remedies provided in the concession agreement, or as may be provided by applicable law. RFP 2015-178-WG Page 27 19 13. ATM LOCATIONS All locations will have at least one (1) machine. For any historic properties (identified with an asterisks (*) below), a Certificate of Appropriateness will be required to be obtained by the successful contractor. 1. *HISTORIC CITY HALL 1130 Washington Avenue (Exact location to be coordinated between successful proposer and the City) 2. *FLAMINGO PARK TENNIS 1235-1255 Michigan Avenue,inside Flamingo Park (The City prefers an ATM in the lobby. The exact location is to be coordinated with the Tennis Management Company.) 3. *7th STREET PARKING GARAGE 210 7TH St. (Exact location to be coordinated between successful proposer and the City) 4. *16th STREET PARKING GARAGE 1557 Washington Avenue (Exact location to be coordinated between successful proposer and the City) 5. 42nd STREET PARKING GARAGE 400 42ND Street—adjacent to the Enforcement Office (Exact location to be coordinated between successful proposer and the City) 6. SUNSET HARBOR GARAGE 1900 Bay Drive First Floor Elevator Lobby 7. CITY HALL GARAGE 1755 Meridian Avenue South Elevator Lobby 8. MIAMI BEACH CONVENTION CENTER(4 ATMs) 1901 Convention Center Drive (Exact locations to be coordinated between successful proposer and the City) 9. MIAMI BEACH GOLF CLUB 2301 Alton Road (In the main entrance hallway next to ADA computer.) 10. NORMANDY SHORES GOLF CLUB 2401 Biarritz Drive (Inside the pro shop left of the counter.) RFP 2015-178-WG Page 28 20 11. CITY HALL 1700 Convention Center Drive (Ground Floor Lobby) 12. COLONY THEATHER 1040 Lincoln Road (Exact location to be coordinated between successful proposer and the City) ***Response to Appendix C, Paragraph Cl and C2 are in Tab 3. RFP 2015-178-WG Page 29 21 .;& C)'_! '1 i 1. nl- 2.1 I Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation. For each project that the Proposer submits as evidence of similar experience, the following, is required: project description, agency name, agency contact, contact telephone & email,and year(s) and term of engagement. History Communitel was founded in 1995 and is a certified Independent Sales Organization ("ISO") sponsored by MetaBank, an insured depository institution under the provisions of the Federal Deposit Insurance Act, 12. U.S.C. 1811-1831y. We are headquartered in Miami-Dade County and operate in Florida and Maryland. Communitel has over 140 ATMs placed throughout the public and private sector, including Miami International Airport, Miami Marlins Park, City of Hialeah, Miami Parking Authority, Florida's Turnpike Service Plazas, Palm Beach International Airport, and the Federal Bureau of Investigation(FBI). Our ATMs dispense an-annual average of$75,000,000.00. Communitel is uniquely qualified to provide a high level of ATM service to Miami Beach residents, businesses and visitors because of its 20 years of experience and expertise in high- volume locations, customer service, airport relations, security protocols, regulatory compliance, and business ethics. We also maintain our own fleet of armored trucks and state-licensed security • officers for a more secure, timely, and efficient replenishment of ATM cash. Communitel is also a proud member of the ATM Industry Association(ATMIA). Relevant Experience and Proven Track Record The following projects are evidence of Communitel's relevant experience and proven track record of providing the scope of services identifies in this RFP: 1. Agency Name: Miami-Dade Aviation Department Agency Contact: Sara Abate, Commercial Operations Address: 4200 NW 36 ST. Miami, FL 33142 Telephone: (305) 876-7732 Email: sabate @miami-airport.com Project Description: Since 1998, Communitel has been successfully operating up to twenty ATMs at the Miami International Airport. Term of Engagement: June 2007 to May 2011, renewed for one year to May 2012, and then renewed on a month to month basis to the present month. 22 2. Agency Name: Miami Marlins, L.P. Agency Contact: Antonio Torres-Roman, Director, Game Services Address: 501 Marlins Way, Miami, FL 33125 Telephone: (305)480-1583 Email: Atorres @marlins.com Project Description: Since 2012, Communitel has been successfully operating seven ATMs at Miami Marlins Park. Term of Engagement: March 2012 to October 2014, and then renewed on an annual basis. 3. Agency Name: City of Hialeah Agency Contact: Arnaldo Alonso, Chief of Staff, Mayor's Office Address: 501 Palm Avenue,4th Floor, Hialeah, FL 33010 Telephone: (305) 883-5800 Email: AAlonso @hialeah.gov Project Description: Since 2015, Communitel has been successfully operating three ATMs in City of Hialeah City Hall, Police Department, and Water & Sewer Department. Term of Engagement: March 2015 to February 2016 with option to renew for two additional years. 4. Agency Name: Miami Parking Authority (MPA) Agency Contact: Rolando Tapanes, Dir. of Planning& Development Address: 40 NW 3rd Street, Suite 1103, Miami, FL 33128 Telephone: (305) 373-6789 ext. 297 Email: rtapanes @miamiparking.com Project Description: Since 2013, Communitel has been successfully operating six ATMs at parking facilities operated by the MPA. Term of Engagement: January 2013 to January 2016 with option to renew for two one-year periods. 23 5. Agency Name: Areas USA, Inc. Agency Contact: Juan Ignacio Prieto, Director of Operations Address: 7121 Grand National Drive, Suite 107, Orlando, FL 32819 Telephone: (407) 581-0070 ext. 5201 Email: ji.prieto @areasmail.com Project Description: Since 2009, Communitel has been successfully operating seven ATMs in the following Florida's Turnpike Service Plazas: West Palm Beach Service Plaza, Pompano Service Plaza, Fort Pierce ServicePlaza, Fort Drum Service Plaza, Canoe Creek Service Plaza, Turkey Lake Service Plaza, and Okahumpka Service Plaza). Term of Engagement: December 2011 to November 2017 and then renewable on a month to month basis. 6. Agency Name: Palm Beach County Department of Airports Agency Contact: Martha LaVerghetta, Assistant Properties Manager Address: 846 Palm Beach International Airport, West Palm Beach, FL 33406 Telephone: (561)471-7421 Email: mklaverghetta @pbia.org Project Description: Since 2014, Communitel has been successfully operating five ATMs in Palm Beach International Airport. Term of Engagement: October 2014 to September 2017 with option to renew for two additional years. 7. Agency Name: Federal Bureau of Investigation, Miami Division Agency Contact: Jeff Green, Community Outreach Specialist Address: 2030 SW 145th Avenue, Miramar, FL 33027 Telephone: (954) 275-9269 Email: Not available Project Description: Since 2009, Communitel has been successfully operating one ATM inside the Miami Division FBI Headquarters. Term of Engagement: At will. Additional references are available upon request. 24 2.2 I'. _1'..J-. T.. Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of individual, including education, experience, and any other pertinent information, shall be included for each Proposal team member to be assigned this contract. The following is an organizational chart of all key personnel and consultants to be used by Communitel for this project: Pedro R. Pelaez 305.888.42.12 President& Project Manager • Aliet Guevara' 305.888.4212 ' Chief Financial Officer& General Manager Idelio Guevara ( Michael Pelaez ( Ken Randolph 305.888.4212 305.888.42.12 (954) 325-6548 Director of Operations Director of ATM Technician Customer Service 25 Pedro R. Pelaez—President, Communitel, Inc. Mr. Pelaez will provide guidance to the executive team concerning the successful implementation and execution of the project. Chris can be reached at +1.786.371-8091 and ppelaez @communitelusa.com. Aliet Guevara—Chief Financial Office and General Manager, Communitel, Inc. Ms. Guevara will provide guidance to the both the executive and operational team and ensure effective communication between the two. She will also be responsible for oversight of the project and community outreach efforts. Aliet can be reached at +1.305.283.7198 and aguevara @communitelusa.com. Idelio Guevara—Director of Operations, Communitel, Inc. Mr. Guevara will be responsible for day-to-day project management and supervision of project employees. Idelio can be reached at+1.30 .298.7361 and iguevara @communitelusa.com. Michael Pelaez—Director of Customer Service, Communtiel, Inc. Mr. Pelaez will be responsible for fielding and responding to customer calls, inquiries, and resolving customer concerns. Michael can be reached at +1.305.301.9881 and mpelaez @communitelusa.com. Ken Randolph—ATM Technician, South Florida Field Techs, Inc. Communitel subcontracts the services South Florida Field Techs, Inc., as second line maintenance for our ATMs. Mr. Randolph is employed.by South Florida Field Techs, Inc., and has fourteen (14) years of experience in diagnosing and addressing ATM technical and operational issues. He will be responsible for ATM technical support 24 hours per day, 7 days per week. Ken can be reached at+1.954.325.6548. Resumes of Key Personnel are on the following pages. 26 Mr. Pelaez is the sole owner of Communitel and is responsible for the business development and growth of the company. He maintains a current focus on all of the company's activities. Pedro developed Communitel's ATM portfolio with six (6) ATMs at Miami International Airport in 1998 to over one-hundred-forty (140) ATMs today. He holds certifications and training from Triton Systems of Delaware, LLC (ATM manufacturer) and has taken courses on ATM management from the ATM Industry Association(ATMIA). Prior to founding Communitel, Pedro was a Certified General Contractor. He maintains his GC license in active status. Pedro also served as the Vice President and Director of Latin Builders Association, and as the Director of the Downtown Development Authority. 27 C3 Li a Ms. Guevara is responsible for all financial matters of Communitel. Her responsibilities include supervising all financial matters and accounting and auditing functions. Aliet joined Communitel in 2000. Aliet has successfully completed Visa Business School Key Management and PIN Security Training and she has completed numerous training courses with MetaBank and the ATM Industry Association (ATMIA). She has also completed and earned the International Certificate of ATM Operators by the ATM Industry Association. Her responsibilities also include cash forecasts, cash management, profitability analysis, control of company's assets, inventory control, supervision of accounts payable and accounts receivable. Aliet is also responsible for accounting all ATM transactions on a daily basis, monitoring electronic transmissions and reporting, banking transactions and records generation as required. Aliet holds an MBA from the University of Miami. 28 C 5 _ � :_ J . As director of customer service for Communitel, Michael Pelaez is responsible for customer relations with both our ATM accounts, and our ATM end-users, including inquiries, maintenance issues, complaints or customer service issues. Michael began his career with Communitel in 2005. He holds certifications and training from Triton Systems of Delaware, LLC (ATM manufacturer). Michael holds a Bachelor's degree in business from the University of Miami, and a law degree from St. Thomas University School of Law. 29 1,7;1 __^, _ a S. _.:h Florida Mr. Randolph is an ATM technician with South Florida Field Techs, Inc. Communitel subcontracts the services of South Florida Field Techs, Inc., as second line maintenance for our ATMs. Ken has fourteen (14) years experience in diagnosing and addressing ATM technical and operational issues. He maintains numerous technical certifications from all major ATM manufacturers, and is responsible for ensuring the technical integrity of our ATMs. Ken is on- call twenty-hours (24) hours per day, seven (7) days per week to provide technical support. His responsibilities also include performing routine preventative maintenance and installation and repairs of all electronic equipment to ensure uninterrupted ATM services. 30 Mr. Guevara will be responsible for day-to-day project management and supervision of project employees. Idelio has been with Communitel since 2003. He has been managing all of our operations since 2007. His current responsibilities include daily oversight of all of our accounts, employees, and deployed ATMs. 31 2.3 Each Proposer shall arrange for Dun & Bradstreet to submit a supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. Communitel has paid Dun & Bradstreet to send our Supplier Qualification Report(SQR) directly to the City. Attached hereto as Exhibit"B" is our D&B Supplier Certification Receipt. Communitel has the financial capacity to perform the services required by this RFP. Communitel has a seven figure credit line with City National Bank of Florida, and a five million dollar ($5,000,000.00) bailment limit with Cash Connect (a division of WSFS Bank), which is used to fund a portion of our ATM program. Additionally, Communitel has its own working capital and the financial capacity to self-fund this project. Communitel has never declared bankruptcy, has never filed a petition in any bankruptcy court, has never filed for protection from creditors in bankruptcy court, and has never had involuntary proceedings filed in bankruptcy courts. Following, please find letters of reference from City National Bank and Cash Connect. 32 4 City National Bank P.O.Box 025620,Miami,FL 33102-5620 June 23, 2015 City of Miami Beach Procurement Department 1700 Convention Center Drive Miami Beach, FL 33139. RE: Communiutel, Inc. To whom it may concern, As per our client's request,the purpose of this letter is to certify that Communitel, Inc. is a valued client of City National Bank. The company maintains a depository relationship as well as a credit facility, with credit limit in the seven figures range. All accounts have been handled in an upmost satisfactory manner. I hope the information provided is helpful. Should you need anything further,please feel free to contact me directly at 786-547-0722. Sincerely, c iztvz," Elizabeth Vento I Vice President/Business Banker 33 citynational.com CasI7(twinect TM SOLUTIONS BY WSFS BANK June 23, 2015 City of Miami Beach Attn: Procurement Department 1700 Convention Center Drive Miami Beach, FL 33139 To Whom It May Concern: Communitel is a strong client of Cash Connect. Cash Connect, a division of WSFS Bank (NASDAQ: WSFS) currently maintains a$5 million bailment limit with Communitel which is used to fund a portion of their ATM program. Communitel has been a financially and operationally sound client with whom we have enjoyed a strong working relationship. Pedro Pelaez, the company's principle has also proven to be trustworthy, organized, and responsive. Cash Connect is based in Wilmington, Delaware and supplies ATM Vault Cash to over 14,000 ATMs in all 50 states. With over$4 Billion in assets and 180 years-old, Cash Connect's parent bank, WSFS Bank, is the oldest and strongest bank in the country that provides vault cash on a national basis. For three consecutive years, US Banker named WSFS Bank, "the top performing mid-tiered bank in the nation". Cash Connect was also recognized by ATMIA and ATMMarketplace.com with the prestigious ATM Industry Excellence Award for vault cash services in 2009. We are pleased to be a vault cash services provider to Communitel. Sincerely, 0.z, A dSs David A. Crossan Relationship Manager 302.283.4153 500 Creek View Road • Newark. DE 19711 • (302) 283-4100 • (302) 283-4116 (FAX) www.cash-connect.com 34 3 Tab 3. _ Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications. Appendix C, Minimum Specifications& Requirements (as modified by Addendum 2) Cl. Minimum Requirements. 1. Proposer shall maintain commercial office within Miami-Dade, Palm Beach, Broward or Monroe Counties. SUBMITTAL REQUIREMENT: Submit the business tax receipt or occupational license for the Proposer's location which complies with this requirement. RESPONSE: A copy of Communitel's Miami-Dade County Business Tax Receipt is attached hereto as Exhibit"C." 2. Proposers shall have been awarded at least three (3) contracts of similar scope and size within the last five (5) years. Similar size and scope may include airports, state, county, municipalities etc. SUBMITTAL REQUIREMENT: For each of the three (3) required contracts, submit: the name of the awarding agency, agency contact person, address, telephone number, email address, and summary of scope of services provided. RESPONSE: • Awarding Agency: Miami-Dade Aviation Department Agency Contact: Sara Abate, Commercial Operations Address: 4200 NW 36 ST. Miami, FL 33142 Telephone: (305) 876-7732 Email: sabate @ miami-airport.com Scope of Services Provided: Since 1998, Communitel has been successfully operating up to twenty ATMs at the Miami International Airport. 35 3 • Awarding Agency: Miami Marlins, L.P. Agency Contact: Antonio Tones-Roman, Director, Game Services Address: 501 Marlins Way, Miami, FL 33125 Telephone: (305)480-1583 Email: Atorres @marlins.com Scope of Services Provided: Since 2012, Communitel has been successfully operating seven ATMs at Miami Marlins Park. • Awarding Agency: City of Hialeah Agency Contact: Arnaldo Alonso, Chief of Staff, Mayor's Office Address: 501 Palm Avenue, 4th Floor, Hialeah, FL 33010 Telephone: (305) 883-5800 Email: AAlonso @hialeah.gov Scope of Services Provided: Since 2015, Communitel has been successfully operating three ATMs in City of Hialeah City Hall, Police Department, and Water & Sewer Department. • Awarding Agency: Miami Parking Authority (MPA) Agency Contact: Rolando Tapanes, Dir. of Planning & Development •Address: ' 40 NW 3rd Street, Suite 1103, Miami, FL 33128 Telephone: (305) 373-6789 ext. 297 Email: .com rta anes miami arkin P @ P g Scope of Services Provided: Since 2013, Communitel has been successfully operating six ATMs at parking facilities operated by the MPA. • Awarding Agency: Areas USA, Inc. Agency Contact: Juan Ignacio Prieto, Director of Operations Address: 7121 Grand National Drive, Suite 107, Orlando, FL 32819 Telephone: (407) 581-0070 ext. 5201 Email: ji.prieto @areasmail.com Scope of Services Provided: Since 2009, Communitel has been successfully operating seven ATMs in the following Florida's Turnpike Service Plazas: West Palm Beach Service Plaza, Pompano Service Plaza, Fort Pierce Service Plaza, Fort Drum Service Plaza, Canoe Creek Service Plaza, Turkey Lake Service Plaza, and Okahumpka Service Plaza). 36 3 • Awarding Agency: Palm Beach County Department of Airports Agency Contact: Martha LaVerghetta, Assistant Properties Manager Address: 846 Palm Beach International Airport, West Palm Beach, FL 33406 Telephone: (561) 471-7421 Email: mklaverghetta @pbia.org Scope of Services: Since 2014, Communitel has been successfully operating five ATMs in Palm Beach International Airport. • Firm Name: Federal Bureau of Investigation, Miami Division Contact Individual Name & Title: Jeff Green, Community Outreach Specialist Address: 2030 SW 145th Avenue, Miramar, FL 33027 Telephone: (954) 275-9269 Email: Not available Scope of Services: Since 2009, Communitel has been successfully operating one ATM inside the Miami Division FBI Headquarters. 3. Proposer must be a banking institution or.financial institution that is insured by the Federal Deposit Insurance Corporation (FDIC), or Independent Sales Organization (ISOs) that is sponsored by a banking institution that is insured by the FDIC. The term "Independent Sales Organization" shall mean an organization, other than a bank or credit union that deploys ATMs. SUMITTAL REQUIREMENT: Evidence that the banking institution, financial institution, or banking institution which sponsors an ISO is listed in the FDIC database of FDIC insured banking institutions (https://research.fdic.gov.bankfind/). RESPONSE: A printout from https://research.fdic.gov.bankfind/ evidencing that MetaBank, Communitel's sponsor, is listed in the FDIC database of FDIC insured banking institutions is attached hereto as Exhibit "D." Also, a copy of a certification from the FDIC evidencing that MetaBank is an insured depository institution under the provisions of the Federal Deposit Insurance Act is attached hereto as Exhibit "E." 4. Proposers shall process ATM transactions totaling, at a minimum, one million dollars in annual surchargeable withdrawals. SUBMITTAL REQUIREMENT: Provide detailed reports used to document proof of the number of total viable transactions. 37 3 RESPONSE: Communitel processes ATM transactions totaling more than one million dollars in annual surchargeable withdrawals: Year Total Surchargeable Withdrawals 2014 $1,734,938.35 2013 $1,964,888.95 2012 $1,501,892.00 Transaction summary reports from Communitel's processor, Swith Commerce, for 2012, 2013, and 2014 evidencing more than one million dollars in annual surchargeable withdrawals for each year are attached hereto as Exhibit"F." C2. Minimum Specifications. 1. ATM REQUIREMENTS • Each ATM shall be compliant with Florida State Statute 655-960. Each ATM must accept a combination of credit and debit cards. The ATM may be a basic service machine providing only bank card ATM services but may also include such services as deposit to checking and savings; withdrawal from checking and savings; loan payments; transfers; and account balance inquiries. It is also desired by the City, that the machines offer night and after-hours capabilities given that some locations have weekend or afterhours use. RESPONSE: Communitel will install, operate, maintain, and manage only ATMs that are compliant with Florida Statute 655-960. Our ATMs will accept a combination of credit and debit cards, allowing customers to withdraw cash from saving, checking and credit card accounts and to perform account balance inquiries. Our ATMs will offer night and after-hours capabilities. • Each ATM shall provide access to other area bank ATM cardholders whose banks are part of local, regional, national and/or international networks. Each ATM shall offer, at a minimum, the capability of processing at least three (3) networks such as: "Plus", "Cirrus", "Pulse", "Honor", "MAC", "NYCE", "Quattro", "Presto", "Star", and/or others. In addition, each ATM shall offer, at a minimum, Visa and MasterCard credit card acceptance. RESPONSE: Communitel will install, operate, maintain, and manage only ATM's that provide access to other area bank ATM cardholders whose banks are part of local, regional, national and/or international networks, an have the capability of processing the following networks: Cirrus, Pulse, Star, Plus, Maestro, Union Pay, NYCE, Discover, AFFN, American Express, Quest, and Diners Club International, The Exchange and Credit Union 24. Each ATM will also offer Visa and MasterCard credit card acceptance. 38 Sc.(71 3 • Each ATM shall provide cash withdrawal from checking and/or savings accounts and credit cards, and may also provide account transfers, and balance inquiries. RESPONSE: Communitel will install, operate, maintain, and manage only ATMs that provide cash withdrawals from checking and/or saving accounts, credit cards, and that perform balance inquiries. • Each ATM must meet American with Disabilities Act (ADA) regulations including approach height/reach requirements and accessibility for visually impaired. RESPONSE: Communitel will install, operate, maintain, and manage only ATMs that meet the American with Disabilities Act (ADA) regulations including approach height/reach requirements and accessibility for visually impaired. • The ATMs must be attractive, functional, and resistant to rough usage and vandalism. RESPONSE: Communitel will install, operate, maintain, and manage only ATMs that are attractive, functional, and resistant to rough usage and vandalism. Communitel will seek approval from City of each ATM to be installed prior to any installation. • ATMs shall have the capability of being programmed in at least two (2) languages. The City requires English and Spanish, however additional language capabilities are encouraged. RESPONSE: Communitel will install, operate, maintain, and manage only ATMs that are programmed in English, Spanish, and French. • ATMs must have systems management capabilities for predicting, assisting, and reporting maintenance. All ATMs shall be clearly marked with the ATM number, and have a 24-hour toll free telephone number to call for inquiries, maintenance issues, complaints or customer service issues. RESPONSE: Communitel will install, operate, maintain, and manage only ATMs that have systems management capabilities for predicting, assisting, and reporting maintenance. Each ATMs will be clearly marked with the ATM number, and have our 24-hour toll free telephone number (800.938.4146) to call for inquiries, maintenance issues, complaints or customer service issues. Each ATM will have direct network access hook-up with the transaction processor at Switch Commerce, which allows for direct reporting capability. Switch Commerce provides Communitel with powerful technical solutions for transaction processing by delivering real-time electronic payment services. Switch Commerce specializes in ATM driving, ATM management, Internet-based reporting, data processing, and gateway services. This system allows us to predict, assist and report maintenance, cash loads, seasonal peak cash necessities, and a myriad of reports. 39 3 • ATM machines may not be visible from the right of way. RESPONSE: Communitel will not install ATMs that are visible from the right of way. Communitel will seek approval from the City for each ATM siting prior to installation. • ATM's should be located within enclosed areas, such as lobby entrance. RESPONSE: Communitel will install its ATMs only in enclosed areas. Communitel will seek approval from the City for each ATM siting prior to installation. • ATM's should be located against solid walls and away from any glass doors or storefront glass. RESPONSE: Communitel will install its ATMs only against solid walls and away from any glass doors or storefront glass. Communitel will seek approval from the City for each ATM siting prior to installation. • ATM's should not be located within open terraces or verandas, or within open courtyards. RESPONSE: Communitel not will install any ATM within open terraces or verandas, or within courtyards. Communitel will seek approval from the City for each ATM siting prior to installation. • ATM's should not obscure or block historic or architecturally significant features, finishes or fixtures. RESPONSE: Communitel not will install any ATM that obscures or blocks historic or architecturally significant features, finishes or fixtures. Communitel will seek approval from the City for each ATM M sitinb prior to installation. 2. ACCEPTANCE OF THE ATM MACHINES BY THE CITY The ATM machines to be provided hereunder shall be delivered to the City, and maintained in full compliance with the specifications and requirements set forth in the RFP and subsequent contract. If an ATM machine is determined to not meet the specifications and requirements of the contract, either prior to acceptance or upon initial inspection, the ATM will be removed by the contractor. The contractor shall provide a direct replacement for the non-compliant ATM. The contractor shall not assess any charge(s) for any conforming action taken by the City under this clause. 40 3 RESPONSE: Communitel's ATMs will be maintained in full compliance with the specifications and requirements set forth in this RFP and subsequent contract. Any ATM that the City determines does not meet the specifications and requirements of the contract, either prior to acceptance or upon initial inspection, will be removed and replaced by Communitel at our sole cost and expense. 3. ADDITIONAL FACILITIES MAY BE ADDED Although the RFP and resulting contract identifies specific facilities to be serviced, the contractor will agree and understand that any City facility may be added to their contract at the sole option of the City. When required by the pricing structure of the contract, contractor under their contract shall be invited to submit price quotes for these additional facilities. If these quotes are determined to be fair and reasonable, then the additional facility will be awarded to the contractor who offers the highest revenue share to the City based on a per transaction basis. RESPONSE: Communitel agrees to add any City facility to the contract, at the sole option of the City. Communitel will submit price quotes for additional facilities upon invitation by the City. • 4. DELETION OF FACILITIES Although this RFP identifies specific facilities to be serviced, the contractor will agree and understand that the City may delete service for any facility when such service is no longer required during the contract period; upon fourteen (14) calendar day's written notice to the contractor. RESPONSE: Communitel agrees that the City may delete service for any facility, at the sole option of the City. Communitel agrees to remove any ATM identified by the City at its sole cost and expense. 5. SUBSTITUTION OF ATM DURING TERM OF CONTRACT Substitute brands or models may be considered during the contract period for discontinued or defective/damaged models. The bidder shall not deliver any substitute ATM as a replacement for a brand or model without express written consent of the City. Substitute ATMs must be of equal or better quality than the original equipment. 41 3 RESPONSE: In the event Communitel desires to substitute ATM brands or models for discontinued or defective/damaged models, we agree not to deliver a substitute ATM without the express written consent of the City. Communitel further agrees that any substitute ATM will be of equal or better quality than the original ATM. 6. SERVICES • The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein. RESPONSE: Communitel will cover all costs and expenses associated with the installation, operation and maintenance of the ATMs. • The ATMs shall be installed in a manner compatible with the existing electrical, mechanical, and structural design of the premises. All costs associated with the installation of the ATM machines are the responsibility of the contractor. RESPONSE: Communtiel will hire an engineer, if necessary, to ensure that all ATMs are installed in a manner that is compatible with the existing electrical, mechanical and structural design of the premises. Communitel will cover all costs and expenses associated with the installation, operation and maintenance of the ATMs. • ATM services shall be provided with consideration regarding the regular scheduled g g re g opening and closing of the buildings. ATM services shall be available 24 hours per day, 7 days per week, including holidays. RESPONSE: Communitel will obtain the regular scheduled opening and closing of the buildings listed in this RIP, and provide ATM services with consideration regarding those schedules. Communtiel will provide ATM services 24 hours per day, 7 days per week, including holidays. • The contractor shall regularly service each ATM so that it will at all times be properly stocked, cleaned, and in condition for use. RESPONSE: Communitel will regularly service each ATM (no less than once per week) so that it is properly stocked, clean and in condition for use. • The contractor shall keep the ATM locations in good order and repair and shall not allow the accumulation of waste in the areas. 42 r. .<1 cs, 3 RESPONSE: Communitel will keep each ATM location in good working order and repair and will not allow the accumulation of waste in the areas. Each ATM location will be inspected no less than once per week to ensure compliance with this requirement. • The contractor shall repair any holes in the walls and flooring resulting from the installation or removal of the ATM machines. RESPONSE: Communitel will hire a licensed contractor, if necessary, to repair any holes in the walls and flooring resulting from the installation or removal of the ATMs. • The contractor shall provide a twenty-four (24) hour response time for machine repairs and/or replacement. RESPONSE: Communitel employs its own ATM technicians, and also subcontracts the services of South Florida Field Techs, Inc. Between our ATM technicians and South Florida Field Tech's technicians, a technician is available to us 24 hours per day, 7 days per week. Communitel will provide a two (2) hour to twelve (12) hour response time for ATM machine repairs and/or replacement. • The contractor shall be responsible for any security services in addition to those customarily provided at the building, and. will be liable for any amount and damage to equipment installed and any contents of the ATM machines. RESPONSE: Communitel will be responsible for any security services in addition to those customarily provided at the building, and will be liable for any amount and Y P b, y damage to equipment installed and any contents of the ATMs. • The awarded contractor shall pay for the telephone services associated with the ATMs. RESPONSE: Communitel will pay for the telephone, internet, and any other telecommunications services associated with the ATMs. 7. MANAGEMENT AGENT/EMPLOYEES • The Vendor shall appoint a main point of contact, or agent, who will routinely review and inspect operations and consult with the City on current and future services. 43 3 RESPONSE: Communitel's President, Pedro R. Pelaez will be the main point of contact for this contract. He will routinely review and inspect operations and consult with the City on current and future services. In Pedro's absence, Aliet Gueverra, General Manager will be the main point of contact. • The Vendor's agent shall be thoroughly familiar with all aspects of the contract and shall have full authority on the Vendor's behalf in any and all matters pertaining to the contract. RESPONSE: Communitel's agent for this contract will be Pedro R. Pelaez. He is thoroughly familiar with the terms of this RFP and will become thoroughly familiar with the resulting contract. Pedro will have full authority to act on Communitel's behalf on any and all matters pertaining to the contract. • All Vendors' employees must present a neat and clean appearance while performing under this contract. RESPONSE: Communitel employees will wear company issued uniforms and present a neat and clean appearance while performing under this contract. • The Vendor and their employees and/or agents shall park motor vehicles only in a place(s) designated and/or.approved by the contract administrator. RESPONSE: Communitel has its own fleet of armored trucks which load cash into the ATMs. The armored trucks and other employees and contractors of Communitel will park only in places designated and/or approved by the contract administrator. • The Vendor shall display signage in a conspicuous location at each ATM naming the business which provides the ATM services and contact information for complaints, questions or concerns. RESPONSE: Communitel will conspicuously display signage at or on each ATM naming Communitel as the operator, as well as our 24-hour toll free telephone number (800.938.4146) for complaints, questions or concerns. • All employees of the Vendor must be able to pass a background check performed by the City of Miami Beach Police Department. RESPONSE: Communitel's policy is perform thorough background checks on all employees. All Communitel employees will submit and be able to pass a background check performed by the City of Miami Beach Police Department. Communitel employees have passed extensive background checks, and undergone Secure Identification Display Area (SIDA) training at Miami International Airport and Palm Beach International Airport as required by Transportation 44 3 Security Administration (TSA). SIDA badges authorize Communitel employee's to secure areas at Miami International Airport and Palm Beach rp International Airport which fully adhere to rP Y Federal, local and airport security regulations and policies. Further, Communitel employees have passed extensive background checks performed by the FBI and are authorized to enter the Miami Division FBI Headquarters to service our ATM. 8. REPORTING REQUIREMENTS • The contractor shall keep detailed monthly records on the number of total viable transactions and foreign transactions separately for each ATM machine to determine commissions payable to the City. RESPONSE: Communitel will keep detailed monthly records on the number of total viable transactions and foreign transactions separately for each ATM to determine commissions payable to the City. Each ATM will have the ability to provide audit reports. This function is provided by our processor Switch Commerce who is obligated to perform these functions under strict banking laws and regulations. Switch Commerce maintains the integrity and the reliability of all audits and auditable functions within the particular ATM. All reports are accessible online on a 24-hour basis. • The•contractor shall provide detailed records on the monthly transactions per machine and submit such reports to the City's Contract Administrator, no later than the fifteenth (15th) of each month for the preceding reporting period. RESPONSE: Monthly reports detailing monthly transactions for each ATM will be submitted to the City's Contract administrator no later than the fifteenth (15th) of each month for the preceding reporting period. • The Vendor is required to provide as part of their response to this RFP the report format that will be used to document monthly revenue. The ideal report will itemize activity on a per location basis detailing period of report, location, weekly and year-to date revenue. RESPONSE: The report format that will be used to document monthly revenue is attached hereto as Exhibit"G." • The report shall be arranged that the total revenue and commission due is clearly indicated. The City of Miami Beach makes no warranty, either expressed or implied, of the potential sales to be realized from this contract. RESPONSE: Communitel will submit the monthly report in a manner that the total revenue and commission due is clearly indicated. Communitel understands and agrees that the City makes no warranty, either express of implied, of the potential sales to be realized from this contract. 45 3 9. MINIMUM GUARANTEE (MG) In consideration of the City executing a concession agreement and granting the rights provided in the agreement, the successful contractor shall guarantee and pay to the City an annual minimum concession fee. RESPONSE: Communitel will guarantee and pay to the City an annual minimum concession fee in the amount of Twenty Six Thousand Five Hundred Fifty Five Dollars ($26,555.00), payable on fifteenth (15th) of each month for the preceding month, or as required by the City, subject to Paragraph C2(9) below. 10. PERCENTAGE OF GROSS (PG) During the initial term and any approved renewal term, the successful contractor shall pay the City a percentage of its gross receipts. During any term of the concession agreement, if the amount of the annual PG is greater than the annual MG, then the successful proposer shall pay to the City the difference between the PG amount and the MG amount. In the event that the City chooses to extend the term of the concession agreement for any renewal term(s), the renewal term(s) MG may be increased in a manner to be negotiated between the City and successful contractor. RESPONSE: Communitel will pay the City thirty four percent (34%) of each surchargeable withdrawal under this contract, payable on fifteenth (15th) of each month for the preceding month, or as required by the City. If the amount of the annual PG is greater than the annual MG, Communitel will pay to the City the difference between the PG amount and the MG amount. 11. PAYMENTS AND TRANSACTION FEES • The Vendor shall include in their proposal a transaction fee to be assessed per transaction to customer. Not to exceed $3.00 per transaction. This amount will not include any additional fees charged by customer's financial institution. However the contractor shall disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. RESPONSE: Communitel will assess a transaction fee in the amount of three dollars ($3.00) per surchargeable withdrawal. However, balance inquiries, bad pin entries, denied transactions, insufficient funds transactions, communication errors and non-surcharged transactions will be exempt from fees by Communitel. The amount of additional fees charged by a customer's financial institution is beyond the control of Communitel. Communitel will disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. 46 3 • The monthly flat rate fees are due and payable on the first (1st) day of the next month. Foreign transaction fee payments are to be remitted to the City on a monthly basis. RESPONSE: Any and all fees due to the City will be paid in a timely manner as required by this RFP and resulting contract. • Foreign transaction fees earned in one month shall be remitted no later than the fifteenth (15th) of the next month or the next business day if the 15th falls on a weekend or holiday. RESPONSE: Any and all fees due to the City will be paid in a timely manner as required by this RFP and resulting contract. 12. PERFORMANCE BOND OR ALTERNATE SECURITY The successful contractor shall furnish the City with a security deposit, as agreed to by the City. Said security shall serve to secure the successful contractor's performance in accordance with the provisions of the concession agreement. In the event the successful proposer fails to perform in accordance with said provisions, the City may retain said security, as well as pursue any and all other legal remedies provided in the concession agreement, or as may be provided by applicable law. RESPONSE: Communitel agrees to furnish the City with a security deposit as agreed to by the City, and further agrees to all the conditions in this Paragraph C2(12). 13. ATM LOCATIONS All locations will have at least one (1) machine. For any historic properties (identified with an asterisks (*) below), a Certificate of Appropriateness will be required to be obtained by the successful contractor. 1. *HISTORIC CITY HALL 1130 Washington Avenue (Exact location to be coordinated between successful proposer and the City) 2. *FLAMINGO PARK TENNIS 1235-1255 Michigan Avenue, inside Flamingo Park (The City prefers an ATM in the lobby. The exact location is to be coordinated with the Tennis Management Company.) 3. *7th STREET PARKING GARAGE 210 7TH St. (Exact location to be coordinated between successful proposer and the City) 47 3 4. *16th STREET PARKING GARAGE 1557 Washington Avenue (Exact location to be coordinated between successful proposer and the City) 5. 42nd STREET PARKING GARAGE 400 42ND Street—adjacent to the Enforcement Office (Exact location to be coordinated between successful proposer and the City) 6. SUNSET HARBOR GARAGE 1900 Bay Drive First Floor Elevator Lobby 7. CITY HALL GARAGE 1755 Meridian Avenue South Elevator Lobby 8. MIAMI BEACH CONVENTION CENTER(4 ATMs) 1901 Convention Center Drive (Exact locations to be coordinated between successful proposer and the City) 9. MIAMI BEACH GOLF CLUB 2301 Alton Road (In the main entrance hallway next to ADA computer.) 10. NORMANDY SHORES GOLF CLUB 2401 Biarritz Drive (Inside the pro shop left of the counter.) 11. CITY HALL 1700 Convention Center Drive (Ground Floor Lobby) 12. COLONY THEATHER 1040 Lincoln Road (Exact location to be coordinated between successful proposer and the City) RESPONSE: Communitel will install at least one ATM in each proposed location listed in this Paragraph C2(13), and will install additional ATMs as requested by the City from time to time. Communitel will obtain a Certificate of Appropriateness for any historic properties at its sole cost and expense. 48 Tab 4_ i :y i_l ~ Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed information, as applicable, which addresses, but need not be limited to: use of innovate technology, reporting and tracking of ATM transactions that result in the highest level of customer service while maximizing revenues received by the City. Communitel incorporates by reference its response to Tab 3 in its entirety. Further, each ATM that Communitel installs as part of this contract will be new and contain the latest technology and capabilities. Communitel will install brand new Nautilus Hyosung Halo II ATMs (See brochure attached hereto as Exhibit"H"). The Halo II has the latest advancements in ATM technology, and is heavy-duty and free-standing with a user-friendly interface and 10.1" TFT LCD display screen. Each ATM will have the latest encryption and new Triple DES security, which is required by VISA to maintain state of the art key pin security pads. Each ATM will be ADA compliant. Communitel will maintain the necessary amount of vault cash in each ATM and will monitor the cash dispensed to establish the appropriate vault cash amount needed on a daily basis and to provide uninterrupted service. All holidays and special events will be taken into account for the proper vault cash levels. Communitel's experience shows that spikes in volume typically occur during major weather events,-holiday seasons, and special events. During these occurrences, we will replenish the vault cash as often as needed. Communitel maintains its own fleet of armored trucks and state-licensed security officers for a more secure, timely and efficient replenishment of vault cash. Operational ATMs loaded with the necessary amount of vault cash results in more surchargeable withdrawals,resulting in maximum revenues received by the City. Communitel has the capability to manage and supervise all ATM transactions and possible failures from our Miami-Dade County corporate office 24 hours per day, 7 days per week. All our reporting is web based and available 24/7 via internet access. All repairs and maintenance will be performed by Communitel technicians or by our subcontracted technician within two (2) hours to twelve (12) hours of interruption. Each ATM location will be kept in clean and orderly conditions as required by the City. Each ATM will display our name and 24-hour toll free telephone number(800.938.4146), the name of the financial institution sponsoring our ATM services (MetaBank), the Transaction Fees, and to whom the fees apply. Our blend of using new ATMs with the latest technology, state of the art processing capabilities, and offering superior customer service, security protocols, and team of dedicated and skilled professionals, allows Communitel to deliver a "turnkey" ATM operation to the City's residents, businesses and visitors, thus ensuring the highest level of customer service while maximizing revenues received by the City. 49 5 Submit detailed information on how proposer will provide value-added services or public benefits related to the scope of this RFP proposed by the proposer. Public benefit(s) to the City which may include, without limitation, benefits to residents, benefits in support of the City's educational compact with Miami-Dade Public Schools, and/or such other City public benefits and/or services as the City Manager may, in his reasonable judgment and discretion, from time to time, require. Communitel will install--new Nautilus- Hyosung Halo II ATMs. The Halo -II- has the latest advancements in ATM technology which makes it easy for the public to use and get access to cash as they need. This will result in maximum transactions and commissions for the City. As a value-added service, each ATM installed by the Communitel will offer Dynamic Currency Conversion, allowing a foreign cardholder to process their ATM transaction in their home country's currency permitting the user to see all of the transaction fees in a currency they know and understand, and eliminating surprises later on. Subject to City Code advertising rules in the public right-of-way, Communitel will brand each ATM with the City National Bank of Florida logo. City National Bank is a community bank that was founded in Miami Beach and based in Miami. They have three (3) branches on Miami • Beach, serving a broad range of Miami Beach residents and businesses. Communitel will not charge transactions fees to City National Bank cardholders. Finally, as a strong supporter of education, Communitel will make a voluntary contribution of a minimum annual voluntary contribution in the amount of Two Thousand Five Hundred ($2,500), to support educational efforts for the City's Pre-K through High School public school population, or to such other efforts as the Mayor and City Commission and/or City Manager deem appropriate in their sole and absolute discretion. 50 IEEI Tab 6. Submit a completed Revenue Proposal Form (Appendix E). 51 APPENDIX E m MIAMI BEACH Revenue Proposal Form 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-I JB-wG Page 31 REVISED APPENDIX E REVENUE PROPOSAL FORM Failure to submit Appendix E, Revenue Proposal.Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non responsive and being rejected. This Revenue Proposal Form shall be completed mechanically or, if manually,in ink. Revenue Proposal Form completed in pencil shall be deemed non-responsive.All corrections shall be initialed. PERCENTAGE OF GROSS TO THE CITY (PG)See Paragraph 10 (p.27) • (A) (B) (C) Percentage Of Gross Annual Total Revenue to City of Revenue (for point calculation Miami Beach (for point calculation purposes only) purposes only) (A x B=C) Percentage Of Gross (PG) 42 z-iz 0 0 0 Transaction/Surcharge Revenue To /a $100,000 $ 1 Be Provided To The City Transaction Fee $ (00 (Not to Exceed $3) 1The Percentage Gross (PG) Revenue to be provided to the City shall be utilized to allocate Cost Points in the Evaluation of Proposals. MINIMUM_GUARRANTEED REVENUE TO THE CITY(MG) See Paragraph 9(p..27) • (A) (B) A (C) xB=C 2 Minimum Guarantee (MG) $2,2/2 /Month 12 Months $2615557 /Year 2 2The City Reserves the Right to Negotiate the Minimum Guaranteed Revenue to the City during Contract Negotiations. Proposer's Affirmation Company: m..rrti k h tzf, .T-n.c- Authorized Representative: f eat l:_ • P.e.14 Address: 6,Icc & t) -4- elvz � . Zv 3 3 Telephone: 3of-Sid-42.12, Email: ?f.eL&.Q . Q Co,i, ;i-2. Authorized Re resentative's Signature: /� G 2 53 !t‘.7i• T Tab 7. 54 3. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6)Narrative on Scope of Services Provided. The following are references for whom Communitel has completed work similar in size and nature as the work referenced in this solicitation: 1. Firm Name: Miami-Dade Aviation Department Contact Individual Name & Title: Sara Abate, Commercial Operations Address: 4200 NW 36 ST. Miami, FL 33142 Telephone: (305) 876-7732 Email: sabate @miami-airport.com Scope of Services: Since 1998, Communitel has been successfully operating up to twenty ATMs at the Miami International Airport. 2. Firm Name: Miami Marlins, L.P. Contact Individual Name & Title: Antonio Torres-Roman, Director, Game Services Address: 501 Marlins Way, Miami, FL 33125 Telephone: (305)480-1583 Email: Atorres@marlins.com Scope of Services: Since 2012, Communitel has been successfully operating seven ATMs at Miami Marlins Park. 3. Firm Name: City of Hialeah Contact Individual Name & Title: Arnaldo Alonso, Chief of Staff, Mayor's Office Address: 501 Palm Avenue, 4th Floor, Hialeah, FL 33010 Telephone: (305) 883-5800 Email: AAlonso @hialeah.gov Scope of Services: Since 2015, Communitel has been successfully operating three ATMs in City of Hialeah City Hall, Police Department, and Water & Sewer Department. 55 4. Firm Name: Miami Parking Authority (MPA) Contact Individual Name & Title: Rolando Tapanes, Dir. of Planning& Development Address: 40 NW 3rd Street, Suite 1103, Miami, FL 33128 Telephone: (305) 373-6789 ext. 297 Email: rtapanes @miamiparking.com Scope of Services: Since 2013, Communitel has been successfully operating six ATMs at parking facilities operated by the MPA. 5. Firm Name: Areas USA, Inc. Contact Individual Name & Title: Juan Ignacio Prieto, Director of Operations Address: 7121 Grand National Drive, Suite 107, Orlando, FL 32819 Telephone: (407) 581-0070 ext. 5201 Email: j i.prieto @areasmail.com Scope of Services: Since 2009, Communitel has been successfully operating seven ATMs in the following Florida's Turnpike Service Plazas: West Palm Beach Service Plaza, Pompano Service Plaza, Fort Pierce Service Plaza, Fort Drum Service Plaza, Canoe Creek Service Plaza, Turkey Lake Service Plaza, and Okahumpka Service Plaza). 6. Firm Name: Palm Beach County Department of Airports Contact Individual Name & Title: Martha LaVerghetta, Assistant Properties Manager Address: 846 Palm Beach International Airport, West Palm Beach, FL 33406 Telephone: (561)471-7421 Email: mklaverghetta @pbia.org Scope of Services: Since 2014, Communitel has been successfully operating five ATMs in Palm Beach International Airport. 7. Firm Name: Federal Bureau of Investigation, Miami Division Contact Individual Name & Title: Jeff Green, Community Outreach Specialist Address: 2030 SW 145th Avenue, Miramar, FL 33027 Telephone: (954) 275-9269 Email: Not available Scope of Services: Since 2009, Communitel has been successfully operating one ATM inside the Miami Division FBI Headquarters. Additional references are available upon request. 56 Tab 7. 57 Order Summary Pare 1 of 1 he!p Horne dun gy; Bradstreet Dun & Bradstreet Government Solutions Contractor Management Portal Step 3 of 3 View Registration Status tacos i Find Your Company D&E Supplier Certification Receipt 2 Provide Payment Information • ---- _ ; Date Time Company D-U-N-S Product Cost 1 3 V icw Regi;t•ratictr,Status 07_ 10:26:02 COMMUNiTEL, 962296914 Supplier Sub S91-95 i 06- INC. Portal Total 2015 Registration Product- Yearly Tax 50.00 Total Cost 591.95 - I For further information or clarification Please contact our Customer Resource Group by clicking on the Customer Support link at the bottom of the page. • Print Back To cr.ogreSS'hr„Lg,the :C a[,use Powered by%i.;ppa:t Privacy Policy Help the available navigation.buttons.Co not use the back or fntiar-i buttons on your browser window 58 hags://supplierportal.dnb.comswebapp'wes stores,sere letiSpRe istrationReceiptViel. ?Iand... 7j6/20l 5 Tab 7. 12, : j'•1' 59 uuvvys LB T, . Local Business Tax Receipt Miami-Dade County, State of Florida —THIS IS NOT A BILL — DO NOT PAY 3602282 • BUSINESS NAME/LOCATION RECEIPT NO. EXPIRES COMMUNITEL INC RENEWAL SEPTEMBER 30, 2015 VARIOUS LOC IN DADE CO 3764108 Must be displayed at place of business MIAMI FL 33111 Pursuant-to County Code Chapter 8A—Art.9&10 OWNER SEC.TYPE OF BUSINESS PAYMENT RECEIVED COMMUNITEL INC 221 SERVICE:!.AMUSENIENTMACHINE. BY TAX COLLECTOR Machine(s) . I� PER DECLARATION 3 51165.00 09/30/2014 • CREDITCARD-1 4-043 1 97 This Local Business-Tax.Receipt only confirms payment of the Local Business Tax. The Receipt is not a license, permit,ora certification of the holder's qualifications,to do business. Holdermustcomplywithany governmental or nongovernmental regulatory laws and requirements which apply to the business. The RECEIPT NO.above must be displayed on all commercial vehicles-Miami-Dade Code Sec 8a-276. • For mere information,visit yvww.miamidade.govitaxcolfector • 001087 , L r Laval -Business Tax Recei • - , ' M ami-Da cle County, State of Florida ..TF[1S IS NOTA BILL -•DO-NOT PAY 35858&3 BUSINESS NAME/LOCATION RECEIPT NO_ EXPIRES .COMMUNITEL INC RENEWAL '.SEPTE.N BER 30, 2015 635•5 MIN=T/AVE20t-. - . • • 3747129 Mustbe.displayed at place of business MIAMI'FL 33166 - Pursuantta County'COde. ChapterBA.—Art.9.&10 r OWNER SEC.TYPE OF BUSINESS pgYMEN'K RECEIVED COMMUNITEL INC 213 SERVICEBUSINESS - BY TAX:CCOLLECTOR Ernployee(s) 7 ,575.00,09/30/2014 ' a CREDITCARD-14-043188 1 . This ecal Business-TaxReceipt only confirms payment of the Local Business Tax.The Receipt is not a license, permit:or"a certificatiowof the hotdter`s`qualifications.to do business. HolderMestcompty with any governmental• • ornongovernmentaf'regulatory laws.andrequirements which apply to thebusiness. ; •We RECEIPT NO above must be displayed on'alt commercial vehicles—Miami-DadeCode Sec Ba—V76. For more information,visitwww.mianiidade.govltaxcallector f. 60 Tab 7. D 61 FDie Federal Deposit Insurance Corporation Each depositor insured to at least$250,000 per insured bank BankFind Home Return to BankFind Results Glossary Questions & Suggestions MetaBank (FDIC #: 30776) Status: Active • Insured Since September 6, 1955 MetaBank is an active bank Data as of: June 30, 2015 Print this page _J r Download. I Overview Nations Finandals MetaBank has 11 domestic locations in 2 states, 0 locations in territories, and 0 foreign locations Bank Holding N/A Established: January 1, 1 954 Company: FDIC Certificate # 30776 Insured: September 6, 1955 Bank Charter Savings Association Class: Headquarters: 121 East Fifth St Regulated By: Office of the Comptroller of • Storm Lake, IA 50588 the Currency Buena Vista County - • Consumer http://www.helpwithmybank.gov Assistance: Corporate http://www.metabank.com Website: Contact the FDIC about MetaBank Home 1 Contact Us 1 Search 1 Help 1 SiteMap 1 Forms 1 En Espanol Website Policies 1 Privacy Policy I Accessibility Statement 1 Plain Writing Act of 2010 I USAgov I FDIC Office of Inspector General Freedom of Information Act(FOIA)Service Center 1 FDIC Open Government Webpage I No FEAR Act Data 62 Tab 7. ;EA h•-:3;: 63 FDle Federal Deposit Insurance Corporation 550 17th Street Ni:",,Washington,D.C.20429-9990 Executive Secretary C E R T I F I C A T I O N r, Robert L. Feldman, Executive Se -YetaYv of the Federal Deposit Insurance Corporation, hereby certify that according to the official records of the Federal Deposit Insurance Corporation, of which I have custody, MetaBank, Storm Lake, Iowa, is an insured depository institution under the provisions of the Federal Deposit Insurance ice Act, 12 U. S.C. 1811-1831y; d L / and that, after dil_ye^ . search, no recor d or entry _r the official records of the Federal Deposit Insurance C orporation s found f^ d to exist which terminated the status of.. MetaBank, as an insured depository institution under the provisions of section 8 of the Federal Deposit insurance Act, 12 U. S.C. ?81 8 . DATED: _.June 9, ' 2015 (SEAL) Robert E. 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This new member of the Nautilus Hyosung retail family offers an improved UL 291 business hours safe with added break-in protection,an EMV card reader,a PCI3.0 compliant keypad and secure communications protection using TLS(Transport Layer Security)transmission encryption. ATM INNOVATIVE DESIGN . i The HALO II offers a unique,sleek design perfect for locations ranging from small r'. ;., .2, convenience stores to high-end retail ATM locations.Eye-catching,LED lighting around the E keypad attracts more users to drive additional transactions and revenue to your bottom line. The Nautilus Hyosung intuitive application interface is presented on a vivid 10.1-inch LCD '.. ` W:4.3—.7,-- I screen,and all user touch points(screen interface,keypad and cash exit)are positioned for optimal visibility and access. - t RELIABILITY 4, ~ `" - '4 Nautilus Hyosung continues to lead the industry in reliability and ease of service.The HALO II tuses proven cash dispensing technology engineered for maximum uptime,widely regarded as : ar. the best in the industry. ` __ — let USABILITY AND MAINTENANCE m ; The HALO II provides a highly intuitive operator menu program that enables first-time x. and veteran users to easily operate and service the machine.It incorporates Nautilus 4� Hyosung modular component architecture designed for high reliability,quick service and . ' maximum accessibility. � Y� . a -1 - --- -_ - - -- ---—-- f �,, ENVIRONMENTALLY FRIENDLY „,-�,*u,y The HALO II is equipped with energy-saving,long-lasting features and parts designed to minimize environmental impact.The system uses components compatible with other Nautilus { �,7 Hyosung retail models,allowing customers to protect their investments in interchangeable spare . � k,,, parts.ATM users also have the paper saving option of no receipt or screen display of a QR- encoded digital receipt. NEW TECHNOLOGY The HALO II utilizes the Nautilus Hyosung enhanced retail application,which enables customers to earn additional revenue from transactions such as Dynamic Currency Conversion(DCC), donations,lottery and decimal surcharge.The system is also positioned to support cardless cash withdrawals using an optional NFC reader(Near Field Communications)feature,an attractive option to users transitioning to cardless transactions. . , g ,e,-)*,,... � s._, s f . - ` 'a i¢`p'7. `,F 'd--,., d•�-�lY� ''C d ` . F,.a' `-� ' i 4'• ''a'�e,." ._ ��"- : 1 I OVATI• ,', ERVIC= . ,F a DERS = ; ='-,.: ^t . " Fit, _. t . .9 ....+_.7 -s.'- • ?:� �r ' .? .. '..S l r , 4 i 1 - YY v o i• ''N = � } ,p'6 J� y 3 .�Y:�" r� f F r. . . HALO II System Platform Operating Environment • Microsoft')Windows®CE 6.0 • Temperature:0°C-40°C (32°F -104°F) Screen Display • Humidity:20%-85% • 10.1-inch TFT LCD ------•--• ___z__._,_._.-.- Dimensions Card Reader • Height:54.2"(1,377mm) ATM • EMV Dip-Type Card Reader • Width:15.7"(399mm) • Depth:23.4"(594mm) Cash Dispenser • Weight:265lbs.(120kg) �} • -�' �i'� .1 • 1,000-Note Drawer* r • 1,000-Note Removable Cassette* Additional Features • 2,000-Note Removable Cassette* • EPP Indicator IIIIIIIIIIIIIIIIIIIIII:Upgradeable to 2 cassettes for up • Lead-Through Indicator .`_ to 4,000 note capacity • Earphone Jack r• NFC Reader(optional) !Input type h• Digital Receipt `� '8 Function Ke s• y • Supports 6 Languages:English, -�"!r ',,,, • ADA Compliant Spanish,French,Japanese, • PCI Compliant EPP Chinese,Korean `1 • RKT(optional) • Enhanced Standard 1 Emulation =--- -- . .' : • Dynamic Currency Communication Conversion(DCC) • TCP/IP Dial-Up • Donations Transaction • Decimal Point Percentage Security Surcharge • UL291 Business Hours Safe • TLS Protocol Communication • Electronic Lock • Cencon or S&G Lock(optional) (*)Subject to note quality and other variables Printers • Thermal Line 3"Receipt Printer • Electronic Journal Power Supply • AC 110-240 V,50-60 Hz 0 HYOSUNG a• . Total Financial Solutions Provider:Nautilus Hyosung America ki is a technology leader in ATMs and other self-service solutions.We provide complete hardware and software solutions and electronic banking services to the financial industry and off-premise markets. .= Nautilus Hyosung reserves the right to change specifications,solutions and market approaches without notice. f v(t JrsP �r F } b i-", ?i1'9c. 4e,,,,-'..ILS #,.--;--4 3 1;.Z-'41.t. N1'. n 1-_.fir r±a i p .7..:- ��, , -7•.f•.of r 2 +� 'a .T 4�� n,?-�3; -°?i L ' 5 Y .v, �e eyfd' ii.`p ?- � •f ©2015 rat;fins''osung 84 ' ,TH„ Tab 8. :;;, Communitel agrees to all of the Special Conditions in Appendix D. Appendix D is on the following pages. 85 APPENDIX D P__ /v\ I A t\A I BEACH Special Conditions 2015- 178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 700 Convention Center Drive Miami Beach, Florida 33139 RfP 20151 JB-WG Page 30 1. TERM OF CONTRACT. The contract shall commence upon the date of notice of award and shall be effective for three (3)years. The successful proposer shall complete installation and be ready to offer services to the public within thirty(30)days after the commencement of the contract. 2. OPTION TO RENEW. The City,through its City Manager,will have the option to extend for two(2) additional one-year periods at the City's sole discretion. The successful contractor shall maintain, for the entirety of any renewal period, the same revenue share, terms, and conditions included within the originally awarded contract. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the successful contractor. 3. ADDITIONAL SERVICES. Services not specifically identified in this request may be added to, or deleted from, any resultant contract upon successful negotiations and mutual consent of the contracting parties,and approval by the City Manager. 4. PROTECTION OF PROPERTY. The Successful Contractor will at all times guard against damage to or loss of property belonging to the City of Miami Beach. It is the responsibility of the Successful Contractor to replace or repair any property lost or damaged by any of its employees. The City of Miami Beach may withhold payment or make such deductions as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the Successful Contractor,its employees or agents. 5. LICENSES, PERMITS AND FEES. The contractor shall obtain and pay for all licenses, permits and inspection fees required for this project;and shall comply with all laws,ordinances,regulations and building code requirements applicable to the work contemplated herein related to the installation and proper functioning of the ATM machines. Damages, penalties and or fines .imposed on the City or the contractor for failure to obtain required licenses, permits or fines shall be borne by the contractor: 6. EXAMINATION OF SITE RECOMMENDED. Prior to submitting its offer it is advisable that the vendor visit the site of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials and or labor required. The vendor is also advised to examine carefully the specifications and become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions. 7. DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION. After receipt offered by the City, the vendors may be required to demonstrate their specifically offered equipment to cognizant City personnel, at no additional cost. The purpose of this demonstration is to observe the equipment in an operational environment and to verify its capability, suitability and adaptability in conjunction with performance requirements stipulated in this solicitation. If a demonstration is required, the City will notify the vendor of such in writing and will specify the date and time and location of the demonstration. The City shall be the sole judge of the acceptability of the equipment in conformance with the specifications and its decision shall be final. The Equipment used for the demonstration shall be the same manufactures model identified in the vendors offer. Accordingly, the equipment used in the demonstration shall create an expressed warranty that the actual equipment to be provided during the contract period shall conform to the equipment used in the demonstration. RFP 2015-178-WG Page 31 87 Tab 8. Communitel agrees to comply with the Insurance Requirements in Appendix F, and will furnish the City the required Certificate(s) of Insurance upon being selected as the Successful Proposer, or at any earlier time as the City may require. Appendix F is on the following pages. 88 APPENDIX F P. MIA/\A1 BEACH Insurance Requirements 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-1I8-WG Page 34 trA MIAMIBEACH INSURANCE REQUIREMENTS The Provider shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3'" Floor, Miami, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, including Personal Injury Liability, Products/Completed Operations, and Contractual Liability in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. A waiver of subrogation must be included for the insurance required above. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "A" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3RD FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. RFP 2015-178-WG Page 35 90 c °cris E r: Tab 8. Reference Letters Following, please find reference letters from the Miami Marlins and Miami Open. 91 MIAMI MARLINS WORLD CHAMPIONS � 1997, 2003 June 24,2015 City of Miami Beach Attn: Procurement Department 1700 Convention Center Drive Miami Beach, FL 33139 The Miami Marlins, L.P. has contracted with Communitel; Inc. to provide ATM equipment and services at Marlins Park. To date, Communitel has provided excellent customer service and responsiveness to any and all situations involving the equipment at our facility. They clearly understand our needs and they met and, at times, exceeded our expectations. We look forward to a continued relationship. I highly recommend you consider Communitel, Inc. as your ATM provider. If you should need further information,please feel free to contact me. Kind Regards, An •nio Torres-Roman Director, Game Services Miami Marlins, L.P. 92 501 MARLINS WAY, MIAMI, FL 33125 / P: 305.480.1300 / marlins.com ja . • miami open presented by Stahl 1500 Douglas Road,Suite 230•Coral Gables,FL 33134•tel 305.446.2200 July 9, 2015 City of Miami Beach Procurement Department 1700 Convention Center Drive Miami Beach, FL 33139. Dear Procurement Director. It is my pleasure to recommend Communitel as the.ATM service provider to the City of Miami Beach. Pedro Pelaez and his team have consistently and reliably installed and serviced ATM machines at the Miami Open for the last seven years and we intend on using his company again for the 2016 edition. Our tournament experiences a very high volume of spectators —over 300,000 people over a two week period each March— and the demand for cash remains high. Communitel has been very professional in every aspect of their service to us, from installation to cash collection, from replenishment to trouble shooting, all in a timely manner. Any questions or comments, please feel free to contact me. • Sincerely, 1 Tom Annear SVP, Corporate Sales es and Community Affairs Miami Open / IMG Tennis 1000 ATE? premier event RIG Zvi c Commerce July 22, 2014 City National Bank Attn: Natalie Exposit°—Vice President Business Banker 13780 SW 88th Street • Miami, FL 33186 To Whom it may Concern: Communitel Incorporated is an outstanding organization exhibiting a deep background in technology. The company is an active participant and member of the ATM International Association,transaction s well as,the National ATM Council. Communitel's focus is on both security and service. They mit as to providing exemplary service which allows them to maintain maximum efficiency throughout a committed portfolio. g t their business The Switch Commerce platform provides Communitel with unprecedented control and th solutions to business demands as they arise. Our knowledge of ATM Processing the ability to deliver systems, coupled with our strengths in mobile application technology, ssmg and management of-class o alto performance_ 9Y. ws Communitel to leverage best- Please accept this letter as testimony to our relationship with Communitel Incor or expertise in ATM transaction management. p ated and to their Best regards, �T� f it Roger L. Myers:"-'r President 6565 N.MacArthur Blvd. PH: 972-550-8900 Suite 1000 FX: 972-786-0264 Irving, TX 75039 switchcommerce.com ,.....,,,efth. -........attz ........441/4-47 Areas USA July 8th 2014 Miami Dade Aviation Department 42001 NW 36 ST Miami, FL33142 To whom it may concern, Areas USA FLTP, LLC operates and maintains the Service Plazas at the Florida's Turnpike and contracted all the ATM services to Communitel Inc. in 2009. Communitel has always provided excellent service and performance. With over 18 years of ATM operations, they strive to deliver high quality service. Communitel has helped our businesses by providing great solutions for our ATM needs. We are very pleased with the services Communitel offers. Not only our ATMs have always been fully equipped and maintained, but we have always received immediate response from them when.needed. They are prompt to solve any issues that may arise and they also ensure customer satisfaction with customer service 24/7, through their toll-free helpline. Communitel has taken the time to understand our needs and has exceeded our expectations. With all that said, we highly recommend the ATM services Communitel delivers. We have tied our success with their success. That is why; we would recommend Communitel ATM services highly. If you shout• eed further information,please free to contact me. Since :►. J , gnacio 'neto . ector of Operations el. 407.581.0070 Areas USA FLTP,LLC 7121 Grand National Dr Ste 107 Orlando,FL 32819 DISCOUNT PHARMACY Store Support Center and Administrative Offices July 2nd 2014 Miami Dade Aviation Department 4200 NW 36th Street Miami, FL 33142 To Whom It May Concern, Re: COMMUNITEL, INC. • Navarro Discount Pharmacy was founded 51 years and over these years, the Company's management and owners have built Navarro into the largest Hispanic owned retail drug chain in the U.S., the 19th largest Hispanic owned company in this country,. Our mission is to provide excellent customer service and at great values by offering personalized attention to the unique needs of each individual. For that same reason,we expect the best service from our vendors, and Communitel's services have always exceeded our expectations. Communitel has taken the time to understand our needs and has delivered solutions on time, on budget and within scope. Communitel is uniquely qualified to provide a high quality of services offering combined experience and strength in customer service, and based on our experience with their services, we highly recommend them. If you should need further information,please feel free to contact me. • Sincerely, 414 Jua, 1. Ortiz • 'ef Executive.Officer Navarro Discount Pharmacy 9400 N.W. 10491 Street,Medley, FL 33178 • Tel (305) 633-3000 • Fax(305) 634-0051 •www.navarro.com --- - le' i•� T ! • y i iJ s =.s 1 •' .` j ; V.r.wi+v-.-....Z— .. �:R•�S-14 ti. 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E Cf) C `y Q • Xf '44,1Nme" ›....4 g:::) > L • - C O ICri W • E g U . r 1`4 � :..;..a'VA, _ . L.- .:,41e , a 1%. do ,� g w 4 1 Internal Services Department MIAMI" DE Small Business Development • COUNTY 111 NW 1 Street, 19th Floor Miami, Florida 33128 miamidade.gov T 305-375-3111 F 305-375-3160 • Approval Date:01/06/2015-DBE • Approval Date:01/06/2015-ACDBE January 7,2015 Mr. Pedro Pelaez COMMUNITEL,INC. 6955 NW 77th Ave,Suite 204 • Miami, FL 33166-0000 Anniversary Date:Annually on January 6 • Dear Mr.Pelaez: e aez: The Miami Dade County Small Business Development (SBD), a division of the Department Internal Services (ISO), is pleased to notify you that your firm is certified under the Florida Unified Certification • Program (UCP).Your firm meets the eligibility requirement for certification as a Disadvantaged Business Enterprise(DBE)and an Airport Concession Disadvantaged Business Enterprise(ACDBE)in accordance with 49 CFR Part 23 and 26. DBE and ACDBE certification is continuous with no expiration date; however,firms are required to attest that there are no changes via an affidavit annually on the firm's anniversary date to remain certified. You will be notified of your annual responsibilities in advance of the Anniversary Date listed above. You must submit the annual AFFIDAVIT FOR CONTINUING ELIGIBILITY no later than the Anniversary Date to maintain your eligibility. Your firm will be listed in the UCP DBE Directory which can be accessed through • the Florida Department of Transportation's website: www3b.dot.state.fi.us/EqualOpportunity0ffice/biznet20%ucp/. DBE and ACDBE certification is NOT a guarantee of work, but it enables the firm to compete for, and • perform, contract work on all USDOT Federal Aid (FAA, FTA and FHWA) projects in Florida as a DBE • and ACDBE contractor,sub-contractor,consultant, sub-consultant or material supplier. • • • If, at any time, there is a material change in your firm,you must advise this office, by sworn affidavit and supporting documentation, within thirty (30) days. Changes include, but are not limited to, ownership, officers, directors, management, key personnel, scope of work performed, daily operations, on-going business relationships with other firms or individuals or the physical location of your firm.After our review, you will receive instructions as to how you should proceed, if necessary. Failure to do so will be deemed a failure on yoyr part to cooperate and will result in action to remove your firm's DBE and ACDBE certification. Questions or concerns should be directed to this office by mail or telephone. Our telephone number is (305)375-3111 and fax number is(305)375-3160. Sincere,i • • Ga ie d, Division Direc • Small Business Development i n • NAICS&Industry Title:(Your firm is eligible to compete for and perform work on all•.t3S 'Fedeiat Aid . ' • projects throughout Florida and may earn DBE or ACDBE credit for work performed-ii t alkoeln g ,:•: .:: areas.) " 541613-MARKETING CONSULTING SERVICES(DBE,ACDBE) 541618-OTHER MANAGEMENT CONSULTING SERVICES(DBE,ACDBE) . . • 522320.FINANCIAL TRANSACTIONS PROCESSING,RESERVE,AND CLaEAR114GHOUSE ACTIVITIES(DBE,ACDBE) 541870-ADVERTISING MATERIAL DISTRIBUTION SERVIC (DBE,ACDBE} : r 713990-ALL OTHER AMUSEMENT AND RECREATION INDU ¢i(r$ pB DBE ,: : .•:,; :_ y. • • MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.Rovv PROCUREMENT DEPARTMENT Tel:303473-7490.Fa=784-3944073. ADDENDUM NO. 2 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES(ATM)AT VARIOUS CITY- OWNED PROPERTIES AND FACILITIES RFP 2015-178-WG June 15,2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City.The RFQ is amended in the following particulars only. I. REVISION Appendix C, Paragraph C1(3) of the Minimum Requirements is revised as follows: ° Proposer must be a banking institution or financial institution that is insured by the Federal Deposit Insurance Corporation (FDIC), or an Independent Sales Organization(ISOs) that is sponsored by a banking institution that is insured by the FDIC. The term 'Independent Sales Organization* shall mean an organization, other than a bank or credit union that deploys ATMs. SUBMITTAL REQUIREMENT: Evidence that the banking institution,financial institution, or banking institution which sponsors an ISO is listed in the FDIC database of FDIC insured banking institutions (https:/lresearch.fdic.00v/bankfind/). II. REVISION Appendix C, Paragraph C1(4) of the Minimum Requirements is revised as follows: ° traaseetiions:" Proposers shall process ATM transactions totaling, at a minimum, one million dollars in annual surchargeable withdrawals. SUBMITTAL REQUIREMENT: Provide detailed reports used to document proof of the total number of viable transactions. III. REVISION Appendix C, Paragraph C2(6)entitled Services is revised as follows: The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein. _ .-.__ _ . - . ' _. . . _: '_.- The ATMs shall be installed in a manner compatible with the existing electrical, mechanical, and structural design of the premises.All costs associated with the installation of the ATM machines are the responsibility of the contractor. 1 IV. REVISION Appendix C, Paragraph C2(11)entitled Payment and Transaction Fees is revised as follows: The Vendor shall include in their proposal a transaction fee to be assessed per transaction to customer.Not to exceed $3.00 per transaction. This amount will not include any additional fees charged by customers financial institution. However the contractor shall disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. The monthly flat rate fees are due and payable in-advance on the first (1st) day of the next east month. Foreign transaction fee payments are to be remitted to the City on a monthly basis. Foreign transaction fees earned in one month shall be remitted no later than the fifteenth(15m)of the next month or the next business day if the 15th falls on a weekend or holiday. V. ANSWERS TO QUESTIONS RECEIVED 01) Has the date for offer submissions(Julylst,2015) been changed? Al) No. The proposal due date is July 1, 2015©3:OOPM Q2) Would you elaborate a bit more as to what type of specific public benefits, other than the obvious of providing access to cash, is the city looking for from the ATM company to offer? A2) See Section 0300, Proposal Submittal Instruction and Format,Tab 5,entitled Public Benefit. Q3) In Appendix C under minimum requirements it specifies that the proposer must be a financial institution or an ISO that is insured by the FDIC. From what I understand,the FDIC only insures banks and savings and loans institutions, not ISOs.Therefore, we, as solely being an ISO,cannot satisfy that Insurance requirement.Would that rule us out as a qualified proposer? A3) See revision I above. Q4) The RFP mentions that the City will provide all the necessary utility lines for the installation of the ATMs. Does that include phone or Internet access? A4) No. The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein.. The awarded contractor shall pay for the telephone services associated with the ATMs. See Revision III above. Q5) Does the Minimum Guarantee (MG) concession fee applies to this type of RFP since the city will receive a per-transaction commission fee? A5) Yes. The City requires the MG as well as the Per Transaction Fee. The City will benefit from whichever is greater. Q6) RFP mentions under "Payments and Transaction Fees" that the flat rate fees are due and payable in advance on the 1st day of each month. However, we will only know the number actual surchargeabie transactions after the end of the month.Would you please clarify? A6) See Revision IV above. Q7) Can you let me know what is the amount of the required performance bond? A7) The City will negotiate the performance bond or alternate security requirement with the successful proposer. Q8) Can the City provide historical data as to the amount of visitors per site? A8) Yes. See below. 1. HISTORIC CITY HALL-No Historical Data Available 2. FLAMINGO PARK TENNIS-Annual Average 66,000 people 3. 711,STREET PARKING GARAGE-Annual Average 402,643 vehicles 4. 16th STREET PARKING GARAGE-Annual Average 730,406 vehicles 5. 42nd STREET PARKING GARAGE-Annual Average 197,267 vehicles 6. SUNSET HARBOR GARAGE-Annual Average 219,106 vehicles 2 7. CITY HALL GARAGE-Annual Average 200,503 vehicles 8. MIAMI BEACH CONVENTION CENTER(4 ATMs)Refer to Attachment"A"in Publicpurchase.com 9. MIAMI BEACH GOLF CLUB-Annual Average 72,000 people 10. NORMANDY SHORES GOLF CLUB-Annual Average 48,000 people 11. CITY HALL—No Historical Data Available 12. COLONY THEATHER—No Historical Data Available Any questions regarding this Addendum should be submitted In writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext.6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the°Notice to Prospective Bidders°questionnaire with the reason(s)for not submitting a proposal. Si• ig" A D is Pro,u - ent Director 3 MIAMI BEA City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,wwnw.miamiheach0.gov PROCUREMENT DEPARTMENT Tel:305-673-7490.Fa=786-394-4075. ADDENDUM NO.3 INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES(ATM)AT VARIOUS CITY- OWNED PROPERTIES AND FACILITIES RFP 2015-178-WG June 23,2015 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City.The RFQ is amended in the following particulars only. I. REVISION The deadline for the receipt of proposals is extended until 3:00 p.m., on Wednesday, July 15, 2015, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. II. ANSWERS TO QUESTIONS RECEIVED Q1) Can you provide a copy of the sign-in sheet for those persons that attended (in person of telephonically)the June 11,2015, pre-proposal meeting? Al)Yes. Please see sign in sheet below. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso , 305-673-7000, ext.6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the"Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. Orr Pro. ment Director 1 G MIAMI CITY OF MIAMI BEACH PRE PROPOSAL MEETING SIGN-IN SHEET DATE: June 11,2015 TITLE: RFP 2015-178-WO INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES(ATM )AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PRE PROPOSAL MEETING NAME COMPANY NAB MOT FAX# (PLEASE PRINT) E-MAIL.ADDRESS William Garviso Procurement-CMB 305-673-7000 786-394-4010 n� ext.7490 � li amaarviso(a miiamibeachfl.gov fi ie-t gu CiOm rn 14n , .c 3dr-gyy" 3ezr'SW3- a iktvare,ee,e m,iu4;k1ttr4•Cam 42 I Z (o ° , /fi- z), 46:41/ /006 0/ /1/0.„(ii.;." 094 44Asianda(d1 r 911Y 417 0,, Pa kt2/./0 , e .1.a/ d MOt.)( 42,f rvi.:1_,,c • — . , — 3es-475.7 5-17 2 ATTACHMENT D INSURANCE REQUIRMENTS 1 APPENDIX F m MIAMI BEACH Insurance Requirements 2015- 178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015.1 ]8-WG _.Page -- - trA MIAMIBEACH INSURANCE REQUIREMENTS The Provider shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, including Personal Injury Liability, Products/Completed Operations, and Contractual Liability in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. A waiver of subrogation must be included for the insurance required above. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "A" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3RD FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. RFP 2015-178-WG Page 35 Exhibit 1 Concession Area Locations 29 ATM LOCATIONS All locations will have at least one (1) machine. Fof any historic properties (identified with an asterisks (*) below), a Certificate of Appropriateness will be required to be obtained by the successful contractor. 1. *HISTORIC CITY HALL 1130 Washington Avenue (Exact location to be coordinated between successful proposer and the City) 2. *FLAMINGO PARK TENNIS 1235-1255 Michigan Avenue, inside Flamingo Park (The City prefers an ATM in the lobby. The exact location is to be coordinated with the Tennis Management Company.) 3. *7th STREET PARKING GARAGE 210 7T"St. (Exact location to be coordinated between successful proposer and the City) 4. *16th STREET PARKING GARAGE 1557 Washington Avenue (Exact location to be coordinated between successful proposer and the City) • 5. 42nd STREET PARKING GARAGE 400 42ND Street—adjacent to the Enforcement Office (Exact location to be coordinated between successful proposer and the City) 6. SUNSET HARBOR GARAGE 1900 Bay Drive First Floor Elevator Lobby 7. CITY HALL GARAGE 1755 Meridian Avenue South Elevator Lobby 8. MIAMI BEACH CONVENTION CENTER(4 ATMs) 1901 Convention Center Drive (Exact locations to be coordinated between successful proposer and the City) 9. MIAMI BEACH GOLF CLUB 2301 Alton Road (In the main entrance hallway next to ADA computer.) 10, NORMANDY SHORES GOLF CLUB 2401 Biarritz Drive (Inside the pro shop left of the counter.) RFP 2015-178-WG = _ EXHIBIT 3 i `. 11. CITY HALL 1700 Convention Center Drive (Ground Floor Lobby) 12. COLONY THEATHER 1040 Lincoln Road (Exact location to be coordinated between successful proposer and the City) RFP 2015-178-WG Exhibit 2 Approves! ATM Specifications 30 s Y . , , \ i , 1 . , AT ;t: Your secure and safe choice The HALO II provides the best value of any retail cash dispenser in the q industry with added peace-of-mind from enhanced security features an - affordable price. This new member of the Nautilus Hyosung retail family �' offers an improved UL 291 business hours safe with added break-in protection, an EMV card reader, a PCI 3.0 compliant keypad and secure a �:" communications protection using TLS (Transport Layer Security) j e . transmission encryption. 2 t INNOVATIVE DESIGN • The HALO II offers an unique, sleek design perfect for locations ranging = G y . from small convenience stores to high-end retail ATM locations. a r Eye-catching, customizable color LED lighting around the keypad e attracts more users to drive additional transactions and revenue to ' „- "' � , your bottom line. Nautilus Hyosung's intuitive application interface is i . ..„4. presented on a vivid 10.1" color LCD screen, and all user touchpoints (screen interface, keypad and cash exit) are positioned for optimal , visibility and access. �. RELIABILITY 1 g 1 Nautilus Hyosung continues to lead the industry in reliability and 3 `` ease of service. The HALO II incorporates proven cash dispensing '' ,.. . t r, technology engineered for maximum uptime widely regarded as ,f ' the best in the industry. M - EASE OF USE AND MAINTENANCE :r The HALO II provides a highly intuitive operator menu program that =° enables first time and veteran users to easily operate and service the machine. It incorporates Nautilus Hyosung modular component Y2 r architecture designed for high reliability,g g y, quick service and maximum _ accessibility. ' ENVIRONMENTALY FRIENDLY .c., 7.'i,.;: The HALO II is equipped with energy-saving, long-lasting features and 4,4,-,,,,,-, ri, parts designed to minimize environmental impact. The system uses _ components compatible with Nautilus Hyosung's other retail models, allowing customers to protect their investment in interchangeable spare parts.ATM users will also have the paper-saving option of no receipt or screen display of a QR-encoded digital receipt. NEW TECHNOLOGY The HALO II utilizes Nautilus Hyosung enhanced retail application, which enables customers to earn additional revenue from transactions such as Dynamic Currency Conversion (DCC), donations, lottery and surcharge segmentation. The system is also positioned to support cardless cash withdrawals using an optional NFC (Near Field Communications) feature, an attractive option to users transitioning to cardless transactions. EXHIBIT i C1,4 NAUTILUS HYOSUNG MORE System Platform Cash Dispenser Additional Features •Microsoft® Windows® CE6.0 • 1,000 note drawer • EPP indicator • 1,000 note removable cassette* • Flicker lead through indicator Card Reader • 2,000 note removable cassette* • Earphone jack •EMV Dip type card reader Upgradable to 3 cassettes* • NFC (optional) • Digital receipt Communication Printers • Supports 6 Languages: English, Spanish, •TCP/IP, Dial-up • Thermal line 3" Receipt printer French, Japanese, Chinese, Korean • Electronic journal • Enhanced Standard 1 Emulation Screen Display • DCC (Dynamic Currency Conversion) • 10.1" TFT LCD Power Supply • Donation transaction • AC 110 — 240V, 50-60 Hz • Decimal surcharge Card Reader • TLS Protocol communication •8 function keys Environmental Conditions •ADA compliant • Temperature: 0°C -40 °C (32 'F - 104 °F) Dimensions •PCI compliant EPP • Humidity: 20% - 85% • Height: 51.9" •RKT (optional) • Width: 15.7" (1,320mm) Security • Depth: 23.4" (400mm) y ATM • Weight: 265 lb (595mm) •UL291 Business hour safe (120kg) •Electronic lock •Cencon and S&G locks (optional) . It •Subject to note quality and other variables • � • ❑ ❑ . ° % .4 VI n L.. • .%LI.; .11-417r• ❑ ig •�1 Contact your authorized Nautilus Hyosung distributor or representative for more information. Internal components may change with the introduction of new technol.. . Nautilus H mum reserves the r t to . the • «-hors of this ATM to accommodate the chan•es in technolo• 6641 N. Beltline Road. Suite 100, Irving, TX 75063 NA UTI L US HYOSUNG www.nhausa.com're:ail!haloll _ 0 (- Phone• 972-350-7600 f Fax: 972-956-9096 °-4 scs , ' HALO II Your Secure and Safe Choice 1 0 provides the value f n ail h dispenser i ind with ad added peace of rrird from The HALO 11 p es best va ue o any retail cos n the ustry d p enhanced security features at an affordable price. This new member of the Nautilus Hyosung retail family o ers an unproved UL 291 business hours safe with added break-in protection,an EIV1V card reader,a PCI 3.0 comp;iant keypad and secure communica ons protection using TLS(Transport Layer Security)transmission encryption. ATi�,A j - INNOVATIVE DESIGN . 1 The HALO II offers a unique,sleek design perfect for locations ranging from small *. ^ •. z: convenience stores to high-end retail ATM locations.Eye-catching,LED lighting around the 1.. _ - keypad attracts more users to drive additional transactions and revenue to your bottom line. t? n # 2 c The Nautilus Hyosung intuitive application interface is presented on a vivid 10.1-inch LCD screen,and all user touch points(screen interface,keypad and cash exit)are positioned for 777- `' I s optimal visibility and access. ;. c RELIABILITY Nautilus Hyosung continues to lead the industry in reliability and ease of service.The HALO 11 i \ . w t 'or? uses proven cash dispensing technology engineered for maximum uptime,widely regarded as 1 ',, the best in the industry. . .� t USABILITY AND MAINTENANCE / - The HALO H provides a highly intuitive operator menu program that enables first-time , MINN and veteran users to easily operate and service the machine.It incorporates Nautilus is/ Hyosung modular component architecture designed for high reliability,quick service and maximum accessibility ,, ENVIRONMENTALLY FRIENDLY L N:�-,` The HALO 11 is equipped with energy-saving,long-lasting features and parts designed to minimize environmental impact.The system uses components compatible with other Nautilus ,":54',..*,.:,.• Hyosunq retail models,allowing customers to protect their investments in interchangeable spare .:4,-,'W. parts.ATM users also have the paper-saving option of no receipt or screen display of a QR- encoded digital receipt. NEW TECHNOLOGY The HALO 11 utilizes the Nautilus Hyosung enhanced retail application,which enables customers to eam additional revenue from transactions such as Dynamic Currency Conversion(DCC), donations,lottery and decimal surcharge.The system is also positioned to support cardless cash withdrawals using an optional NFC reader(Near Field Communications)feature,an attractive option to users transitioning to cardless transactions. r.— r f -,..,), It: r- OVA - tr VALUE a • DERS ,i: ;.i-:.. . ,, ;:; ___ -. CUR% •L !'. p-mv 4,— HALO I .a.- .. ....._,..„,...__,......System Platform Operating Environment • Microsoft Window0 CE 6.0 • Temperature:0°C-40°C (32°F -104°F) Screen Display • Humidity:20%-85% • 10.1-inch TFl•LCD Dimensions --- =---�— `� Card Reader • Height:54.2"(1,377mm) ATM • EMV Dip-Type Card Reader • Width:15.7"(399mm) , • Depth:23.4"(594mm) Cash Dispenser • Weight:265Ibs.(120kg) /ig- )L, - • 1,000 Note Drawer* Psi-- .. • 1,000-Note Removable Cassette* Additional Features - +' • 2,000-Note Removable Cassette* • EPP Indicator f / - Upgradeable to 2 cassettes for up • Lead-Through Indicator , 1 to 4,000 note capacity • Earphone Jack 1 .w • w q • NFC Reader Reader(optional) Input type • Digital Receipt - • "" • 8 Function Keys .• Supports 6 Languages:English, ,-.. ' `. • ADA Compliant Spanish,French,Japanese • PCI Compliant EPP Chinese,Korean • RKT(optional) • Enhanced Standard 1 Emulation • Dynamic Currency Communication Conversion(DCC) • TCP/IP,Dial-Up • Donations Transaction • Decimal Point Percentage OD Security Surcharge • UL291 Business Hours Safe • TLS Protocol Communication , f- • Electronic Lock . . 4. - • Cencon or S&G Lack(optional) (4)Subject to note quality and 4:: . 4 other variables i 7 • Printers M �=_ • Thermal Line 3"Receipt Printer -- • Electronic Journal Power Supply • AC 110-240 V,50-60 Hz n HYOSUNG , , .. a ___ ,m Total Financial Solutions Provider: Nautilus Hyosung America i is a technology leader in ATMs and other self-service solutions.We provide complete hardware and software solutions and electronic •-i = 9 banking services to the financial industry and off-premise markets. --- Nautilus Hyosung reserves the right to change specifications,solutions and market approaches without notice. ©2015 Nautilus Hyosung 84 I 0 NAUTILUS HYOSUNG 2700CE Innovative I Interactive I Intelligent The 2700 CE is the most advanced, next generation ATM for the retail market. Design The modern, yet simple design of the 2700 CE looks like no other • _ ATM before its time. The elegant lines of the 2700 CE allows it to fit in, and even enhance, any setting. The optional LED topper or Pi,,Tivi LCD topper are powerful advertising tools and seamless extensions of the ATM. Dynamic User Interface A T "'_ ,,, _ , , The 2700 CE's highly advanced user interface - and and graphics compliments the design. Enhanced / : - • features include streaming news and weather updates, j " T. - background changes,advertising capability, and irrit - 4 " =�T vibrating touch screen. - -- "__."_ , _ More Power and Security - f The ARM v7 Cortex A8 834MHz CPU, has expert data processing capabilities to power multitasking, networking, and enhanced graphics & audio. ,, Enhanced security features ensure the highest level of security of any ATM: - - -... ",_l Security Options t' •Anti Skimming (Skimmer's device detector) -. C __: • Security Pack (Thermal Sensor, Vibration Sensor, Local Siren) .`" ' •Auto remote report (with RMS system) - ;:l, ; • Enhanced safe door and locking mechanism 4�;. �� ATM * , _' innovative I Interactive I Intelligent k . ,. �k, .; A T V ,`,•4`,3,' s #: IN The 2700 CE is the most advanced, cost 7?� " �= 1 '+ �'T vk. _ effective ATM on the market. t yr- 4 , t NAUTILUS HYOSUNG 2700CE System Control Card Handling Power Supply •ARM v7 Cortex A8 • Dip-type card reader •AC 110-230V, 50-60 Hz • Microsoft®Windows CE 6.0 Optional • IC card reader EMV Level 1, 2 compliant Customer Display Operating Environment • 10.2" TFT LCD Cash Dispensing •Temperature:-32°F-1042F • 1,000 or 2,000-note removable cassette • Humidity: 25%-85% Communication Up to Three cassettes •TCP/IP(SSL configuraole) Dimension and Weight Optional Printers • Height: 52.3"(1,328 mm) • Dial-up •80 mm graphical thermal receipt printer •With Topper: 66.3" (1,685 mm) •Width: 15.7"(400 mm) Input Type Security • Depth: 18.4"(468 mm) •4x2 touch function keys • UL Business Hour safe •Weight: 265 lbs (120 kg) Optional • Mechanical combination lock • 10.2" TFT touch screen with •Security Options vibrating feedback • UL Level 1 safe • Electronic safe lock Languages • KABA Mas Cencon safe lock • English •Alarm Box Option • Spanish • Proximity Sensor Option • French •Camera Option Illuminated Topper -ATM Optional Double sided LED Back-Light Optional 15" LCD LED Back-Lit ATM Sign A T M Customer Display 10.2" wide TFT Color LCD • 3 1; Infrared Touch Screen Option Function Keys • - _ - • (4x4 touch function keys) • • Card Reader Dip hybrid card reader Receipt Printer EMV level 1, 2 support(EMV 4.0) Graphical thermal printer Prevents paper jam Epp 80 mm thermal receipt paper PCI compliant EPP Automatic paper loading and cutting Triple DES compliant RKT Option Cash Dispensing Unit f Up to 3 cassettes containing 1,000 or I2,000 bank notes • A Dispensing speed 6 notes per second Double detection sensor Reject cassette Contact your authorized Nautilus Hyosung distributor or representative for more information. nautilus Mini-Bank H YO S U N G 1800 E The NH-1800 CE offers exceptional value with the power of a Microsoft° Windows° CE platform. Featuring a new topper ATIVI design, it is also an attractive addition to any retail setting. Features _,r Maximum Reliability MINI BANK The 1800 CE is designed to provide industry leading quality and reliability with highest uptime rates.The 1800 CE is designed to require ' "� minimum maintenance and all Nautilus Hyosung ATMs are known for : •,w reliability and have a proven track record in the U.S. market. IB'`I Security A UL business-hour safe and PCI EPP(Encrypting PIN pad) provide a secure transaction environment. For enhanced security,choose an 1 optional electronic or KABA Mas Cencon safe lock. p Capacity up to 4,000 Notes A variety of cash-dispensing configurations are available with a capacity of up to 4,000 notes.The 1800 CE is available with a 1,000 note removable cassette or optional 2,000 note removable cassette, upgradable to 2 cassettes. Secure Communications The 1800 CE comes with TCP/IP(SSL configurable) communication capability to support high-volume locations. �- • Shown with optional high-bright topper. z., • The NH-1800 CE is simply the best value in ATM solutions for the retail industry. r Mini-Bank 1800 CE • System Control Card Handling Power Supply •Windows CE Platform •Dip-type card reader •AC 110-230V,50-60 Hz • Microsoft®Windows®CE •Optional IC card reader, EMV Level 1,2 Compliant Operating Environment Customer Display •Temperature:32°F-104°F •8"TFT LCD Cash Dispensing •Humidity:20%-85% • 1,000-note removable cassette Communication Dimension and Weight •Optional 2,000-note removable •TCP/IP(SSL configurable) •Height:51.3" (1,304 mm) cassette can be upgraded to 2 •Dial-up(optional pre-dial function) cassettes for 4,000 notes •With topper:65.3"(1,675 mm) •Width: 15.7" (400 mm) Input Type Printer •Depth:22.8" (580 mm) •4 x 2 function keys •80mm graphical thermal receipt printer •Weight:265 lbs(120 kg) •4 x 4 numeric keys •PCI EPP(Encrypting PIN pad) Security Internal components may change with the •ADA compliant •UL®Business Hour safe introduction of new technology.Nautilus Hyosung •Mechanical combination lock reserves the right to change the specifications of Supports Three Languages •Optional UL®Level 1 safe this ATM to accomodate the changes in technology. •English •Optional electronic safe lock •Spanish •Optional KABA Mas Cencon safe lock •French ( ' ---, . ...„,_ . AT m Secure -,, Communications Illuminated topper --- Dial-up or ',, Built-in TCP/IP ,,, '. ., and SSL MIN!BANK a. s 8" color customer display a r: :` op 4 x 2 function keys •Ad-capable:6-screen (JPEG) ,, / ..a Receipt printer and _ell/ guide light indicator Key pad light PCI PIN pad - Card reader and ADA voice " guide light indicator guidance jack if Cash dispenser and - 1 /la utilus guide light indicator • HYO•SuNc 1 Contact your authorized Nautilus Hyosung distributor or representative for more information. Exhibit 3 Project Schedule 31 Exhibit 4 Example of Illuminated Topper 32 I NAUTILUS HYOSUNG 2700CE ,. System Control Card Handling Power Supply •ARM v7 Cortex A8 • Dip-type card reader •AC 110-230V, 50-60 Hz • Microsoft®Windows CE 6.0 Optional • IC card reader EMV Level 1, 2 compliant Customer Display Operating Environment • 10.2" TFT LCD Cash Dispensing •Temperature:-32°F-104 2F • 1,000 or 2,000-note removable cassette • Humidity: 25%-85% Communication Up to Three cassettes •TCP/IP (SSL configuraole) Dimension and Weight Optional Printers •Height: 52.3"(1,328 mm) • Dial-up •80 mm graphical thermal receipt printer •With Topper: 66.3" (1,685 mm) •Width: 15.7"(400 mm) Input Type Security •Depth: 18.4"(468 mm) •4x2 touch function keys • UL Business Hour safe •Weight: 265 lbs (120 kg) Optional • Mechanical combination lock • 10.2"TFT touch screen with • Security Options vibrating feedback • UL Level 1 safe • Electronic safe lock Languages • KABA Mas Cencon safe lock • English •Alarm Box Option •Spanish • Proximity Sensor Option • French •Camera Option Illuminated Topper AT PA Optional Double sided LED Back-Light 19121"6111■III:7-.- nntiona! 15" Lrn LED Back-Lit ATM Sign A T M "`-'s y Customer Display 10.2" wide TFT Color LCD IFunction Keys ; - `' `j Infrared Touch Screen Option • s (4x4 touch function keys) • Card Reader ' I Dip hybrid card reader Receipt Printer - - ---- EMV level 1, 2 support(EMV 4.01 Graphical thermal printer _ I EPP Prevents paper jam ok 80 mm thermal receipt paper , �� PCI compliant EPP Automatic paper loading and cutting Triple DES compliant RKT Option Cash Dispensing Unit ? � = , ,;,; Up to 3 cassettes containing 1,000 or 9' EXHIBIT - ' 2,000 bank notes ' e Dispensing speed 6 notes per second Double detection sensor 3 l i Reject cassette Contact your authorized Nautilus Hyosung distributor or representative for more information.