2016-29389 Reso RESOLUTION NO. 2016-29389
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-057-WG FOR
INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF
SELECTED TORT LIABILITY CLAIMS, WORKERS COMPENSATION CLAIMS
AND OTHER EMPLOYMENT RELATED MATTERS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE THREE
TOP-RANKED PROPOSER(S), DIGISTREAM SOUTH FLORIDA, INC.,
PROVEN INVESTIGATIONS, LLC AND CROSSROADS SDI, INC.; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, Request for Qualifications (RFQ) No. 2016-057-WG was released on February 17,
2016; and
WHEREAS, the City received statements of qualifications from Crossroads SDI, Inc., DigiStream
South Florida, Inc., Proven Investigations, LLC, VRP Group, Inc. d/b/a Regius, and Giordano Protection
Services, LLC; and
WHEREAS, the proposal for Giordano Protection Services, LLC was not considered for failure to
meet the minimum requirements of the RFQ; and
WHEREAS, on April 6, 2016, the City Manager, via Letter to Commission, appointed and
Evaluation Committee (the "Committee") consisting of the following individuals:
• Sonia Bridges, Division Director Risk& Benefits, Human Resources Department
• Jose Del Risco, Human Resources Assistant Director, Human Resources Department
• Emomotimi Brisibe, Senior Assistant City Attorney, Office of the City Attorney
The following Alternate was also appointed:
• Rafael Granado, City Clerk, Office of the Clerk; and
WHEREAS, the Committee convened on April 21, 2016 to consider all responsive proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope
of services, references, and a copy of the RFQ; and
WHEREAS, the Committee was instructed to score and rank the proposals pursuant to the
evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: DigiStream South Florida, Inc., as the top
ranked proposer; Proven Investigations, LLC, as the second highest ranked proposer; Crossroads SDI,
Inc., as the third highest ranked proposer; and VRP Group, Inc., as the fourth highest ranked proposer;
and
WHEREAS, the City Manager considered all of the responsive submissions and the results of the
Evaluation Committee process; and
WHEREAS, the City Manager recommends, in order to establish a pool of contracts that will
allow the City to better respond to the need for services, that the top three ranked proposers: DigiStream
South Florida, Inc., Proven Investigations, LLC, and Crossroads SDI, Inc. be awarded contracts; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the
recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for
Qualifications No. 2016-057-WG Investigation, Background, Adjusting and Surveillance of Selected Tort
Liability Claims, Workers Compensation Claims and Other Employment Related Matters; authorize the
Administration to enter to negotiations with DigiStream South Florida, Inc., Proven Investigations, LLC,
and Crossroads SDI, Inc.; and further authorize the Mayor and City Clerk to execute agreements upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this day of 2016.
ATTEST: �1 1�
S z-7 :z
Pki IP EVINE, MAYOR
RAFA,VL E. NADO, CrTY CLER INCORP ORATED.*
APPROVED AS TO
FORM & LANGUAGE
& FOIE XECUTION
City Atto y Date
T:WGENDA\2016\May\Procurement\RFQ 2016-057-WG Investigations\RFQ 2016-057-WG Investigations-RESO.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-057-WG FOR INVESTIGATION,
BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS
COMPENSATION CLAIMS AND OTHER EMPLOYMENT RELATED MATTERS AND AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE THREE TOP-RANKED PROPOSER(S),
DIGISTREAM SOUTH FLORIDA,INC.,PROVEN INVESTIGATIONS,LLC AND CROSSROADS SDI,INC.;AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
Key Intended Outcome Supported:
Strengthen Internal Controls To Achieve More Accountability
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summa /Recommendation:
The Administration issued RFQ 2016-057-WG to seek statements of qualifications from firms to provide
investigation, background, adjusting and surveillance of selected tort liability claims,workers compensation claims
and other employment related matters for the City of Miami Beach on February 17, 2016.
On April 1,2016, the City received statements of qualifications from Crossroads SDI, Inc., DigiStream South Florida,
Inc., Proven Investigations, LLC,VRP Group, Inc. DBA Regius, and Giordano Protection Services, LLC. Giordano
Protection Services, LLC was deemed non-responsive for failure to meet the requirements of the RFQ, including
failure to submit: documentation indicating compliance with licensing requirement,evidence of prior experience,any
information on team that would service the City.
On April 21, 2016 the City Manager appointed Evaluation Committee(the"Committee") convened to consider the
statement of qualifications received.
After considering proposals and the results of the Evaluation Committee process, pursuant to RFQ No.2016-057-
WG, for Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers
Compensation Claims and Other Employment Related Matters,the City Manager recommends award of contracts
to the three (3) highest ranked proposers: DigiStream South Florida, Inc., Proven Investigations, LLC and
Crossroads SDI, Inc.
The City currently uses the services of only one investigation firm to fulfill the needs of the Human Resources
Department as it relates to tort claims,workers'compensation claims,adjusting services,surveillance, backgrounds,
and other employment related matters. The recommendation is to have a pool of investigation firms that will assure
that the City's needs are met in a timely matter.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
Advisory Board Recommendation:
N/A
Financial Information: The annual cost associated with the Investigation, Background, Adjusting and
Surveillance of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related
Matters are subject to the funds availability approved through the City's budgeting rocess.
Source of Amount Account
Funds: 1
2
Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Departmgnt Di o Ass istan na er I City M a er
SCT MTLk J L WWA
IM AGENDA ITEM G-7 -T
qW
MIAMIBEACH DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of th City Commi ion
FROM: Jimmy L. Morales, City Manager
DATE: May 11, 2016
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMM NDATION OF THE CITY MANAGER PERTAINING
TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-
057-WG FOR INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF
SELECTED TORT LIABILITY CLAIMS, WORKERS COMPENSATION CLAIMS AND OTHER
EMPLOYMENT RELATED MATTERS AND AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH THE THREE TOP-RANKED PROPOSER(S), DIGISTREAM SOUTH
FLORIDA, INC. AND PROVEN INVESTIGATIONS, LLC; AND CROSSROADS SDI, INC; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
The annual cost associated with the Investigation, Background, Adjusting and Surveillance of Selected
Tort Liability Claims, Workers Compensation Claims and Other Employment Related Matters is subject
to the funds availability approved through the City's budgeting process.
BACKGROUND
The Administration issued RFQ 2016-057-WG to seek statements of qualifications from firms to
provide investigation, background, adjusting and surveillance of selected tort liability claims, workers
compensation claims and other employment related matters for the City of Miami Beach.
RFQ PROCESS
The RFQ was released on February 17, 2016. On April 1, 2016, the City received statements of
qualifications from the following firms:
Crossroads SDI, Inc.
DigiStream South Florida, Inc.
Proven Investigations, LLC
VRP Group, Inc. DBA Regius
Giordano Protection Services, LLC
Giordano Protection Services, LLC was deemed non-responsive for failure to meet the requirements of
the RFQ, including failure to submit: documentation indicating compliance with licensing requirement,
evidence of prior experience, any information on team that would service the City.
On April 6, 2016, the City Manager appointed, via letter to Commission (LTC) No. 144-2016, an
Evaluation Committee (the Committee), consisting of the following individuals:
• Sonia Bridges, Division Director Risk & Benefits, Human Resources Department
• Jose Del Risco, Human Resources Assistant Director, Human Resources Department
• Emomotimi Brisibe, Senior Assistant City Attorney, Office of the City Attorney
The following Alternates were also appointed:
Commission Memorandum — RFQ 2016-057-WG Investigation, Background, Adjusting and Surveillance
of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related
Matters
May 11, 2016
Page 2
The Committee convened on April 21, 2016, to consider the statement of qualifications received. The
Committee was provided an overview of the project, information relative to the City's Cone of Silence
Ordinance and the Government in the Sunshine Law. The Committee was also provided general
information on the scope of services, references, and a copy of each proposal. The Committee was
instructed to score and rank the proposals pursuant to the evaluation criteria established in the RFQ.
Evaluation Criteria Total Points
Similar project experience
References 100
Team member qualifications
or Other Factors or Information Requested under this RFQ
The RFQ also stipulated that additional points would be applied, if applicable pursuant to the City's
Veteran's Preference Ordinance. However, none of the proposers were eligible for the veteran's
preference.
After proposer's presentations and interviews, the Committee discussed the proposers' qualification,
experience, and competence, and further scored the proposers in accordance with the qualitative
criteria established in the RFQ ( Similar project experience, References, Team member qualifications
or Other Factors or Information Requested under this RFQ). The final rankings are as follows:
Q)
RFQ#2016-057-WG for
Investigation,Background, U) T o
Adjusting and Surveillance of Q m V)
Selected Tort Liability Claims, E LOW
Workers'Compensation Claims 00 ° p AGGRE
and other Employment Related � o GATE
Matters U° Rankin w Rankin Ranking TOTALS
Crossroads SDI, Inc. 70 3 79 2 90 2 7 3
Di iStream South Florida, Inc. 85 1 85 1 85 3 5 1
Proven Investigations, LLC 75 2 77 3 93 1 6 2
VRP Group, Inc. dba Regius 45 4 76 4 75 4 12 4
Veterans Preference
Maximum
Veterans Allowable Total Points
Proposer Preference Points Awarded*
Crossroads SDI, Inc. 0 5 0
DigiStream South Florida, Inc. 0 5 0
Proven Investigations, LLC 0 5 0
VRP Group, Inc.dba Regius 0 5 0
In determining responsiveness and responsibility of the firms, the Procurement Department verified
compliance with the minimum requirements established in the RFQ, financial capacity as contained in
the Dun & Bradstreet Supplier Qualifier Report, and past performance through client references
submitted by each proposer.
Commission Memorandum — RFQ 2016-057-WG Investigation, Background, Adjusting and Surveillance
of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related
Matters
May 11, 2016
Page 3
CITY MANAGER'S DUE DILIGENCE
After considering proposals and the results of the Evaluation Committee process, pursuant to RFQ No.
2016-057-WG, for Investigation, Background, Adjusting and Surveillance of Selected Tort Liability
Claims, Workers Compensation Claims and Other Employment Related Matters, I recommend the
award of contracts to the three (3) highest ranked proposers: DigiStream South Florida, Inc., Proven
Investigations, LLC, and Crossroads SDI, Inc.
The City currently uses the services of only one investigation firm to fulfill the needs of the Human
Resources Department as it relates to tort claims, workers' compensation claims, adjusting services,
surveillance, backgrounds, and other employment related matters. The recommendation is to have a
pool of investigation firms that will assure that our needs are met in a timely matter.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the resolution accepting the recommendation of the City Manager, pertaining to the
ranking of proposals received pursuant to Request for Qualifications (RFQ) No. 2016-057-WG, for
Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers
Compensation Claims and Other Employment Related Matters, to award contracts to: DigiStream South
Florida, Inc., Proven Investigations, LLC and Crossroads SDI, Inc.; and, further authorizing the Mayor
and City Clerk to execute agreements with the recommended firms upon conclusion of successful
negotiations by the Administration.
JLM / MT/SCT/AD/WG
F:\T_Drive\AGEN DA\2016\May\Procu rem ent\RFQ 2016-057-WG Investigations\RFQ 2016-057-WG Investigations-Memoa.doc