2016-29414 Reso RESOLUTION NO. 2016-29414
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THE
DESIGN-BUILD SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA, AND RIC-MAN INTERNATIONAL, INC., ATTACHED
HERETO AS EXHIBIT A, FOR THE DESIGN-BUILD SERVICES FOR
NEIGHBORHOOD NO. 8: SUNSET ISLANDS 3 & 4 RIGHT-OF-WAY
INFRASTRUCTURE IMPROVEMENTS PROJECT; THE AMENDMENT
INCLUDES 1) ADDITIONAL DESIGN, PERMITTING AND CONSTRUCTION
SERVICES ASSOCIATED WITH HOMEOWNERS' ASSOCIATION (HOA)
REQUESTS IN THE NOT TO EXCEED AMOUNT OF $2,800,000; AND 2)
TIME EXTENSION OF 173 CALENDAR DAYS, WITH FUNDING BEING
SUBJECT TO THE APPROVAL OF THE CITY COMMISSION DURING THE
NEXT PROPOSED fY 15/16 CAPITAL BUDGET AMENDMENT CYCLE.
WHEREAS, on September 10, 2014, the Mayor and City Commission adopted
Resolution No. 2014-28749, pursuant to Request for Proposals No. 2014-051-SR,
authorizing the Mayor and City Clerk to execute an agreement with Ric-Man
International, Inc. (RMI), for design-build services for Neighborhood No. 8: Sunset
Islands 3 & 4 Right-of-Way (ROW) Infrastructure Improvements in the amount of
$7,774,967.51; and
WHEREAS, the scope of this Design-Build project consists of the design and
construction, associated with the earthwork, pavement reconstruction, overhead utility
undergrounding, sidewalk construction, water main improvements, water meter
replacement, storm drainage infrastructure installation, sanitary sewer main and
structure lining, new conduits, conductors and service point for the existing street lights
and streetscape/planting improvements; and
WHEREAS, on January 5, 2015, Notice to Proceed (NTP) No. 1 was issued
directing RMI to start the pre-construction work including engineering design and
permitting and on June 8, 2015, the NTP No. 2 was issued directing RMI to commence
construction; and
WHEREAS, on January 13, 2016, the Mayor and Commission adopted
Resolution No. 2016-29275, authorizing the Mayor and City Clerk to execute
Amendment No. 1 to the Design Build Services Agreement between the City of Miami
Beach and Ric-Man International for a total amount of $339,625 with a time extension of
forty three (43)-calendar days; and
WHEREAS, the water main installation is one hundred (100) percent complete,
the storm water drainage system is approximately forty-five (45) percent complete, the
roadway reconstruction is approximately five (5) percent complete, and the overall
project is approximately forty (40) percent complete; and
WHEREAS, for the past several months the Homeowner's Association (HOA)
has been in discussion with the City with respect to potential modifications to the
project's scope of work and on April 2016, the HOA formally requested changes to the
project scope; and
WHEREAS, the City Administration has reviewed the HOA request and is of the
opinion that it is in the best interest of the neighborhood and the City to incorporate the
changes in to the project; and
WHEREAS, the changes will result in revisions to the current design, re-
permitting, additional construction activities and additional time necessary to complete
the project in order to minimize the impact to the project cost and the construction
timeline, the HOA requested changes are being presented at this time; and
WHEREAS, on May 12, 2016, RMI submitted a proposal in the amount of
$3,400,000 and a time extension request of 173 calendar days for the changes which
includes additional design, permitting, construction services, general conditions and the
cost associated with the disruption to the continuity of the construction activities and re-
sequencing of the work; and
WHEREAS, the current design is based on the approved Design Criteria
Package (DCP) did not require significant increase in elevation of the existing roadway;
and
WHEREAS, raising of the roads 6-inches to accommodate future sea level rise
will requires the redesign of the roadway and the drainage system, modifications of the
structures already installed, adjustments of existing and newly installed utilities, grading
of the swale, installation of additional drainage system in the driveways and
harmonization of the driveways; and
WHEREAS, the roadways (except Sunset Drive) were designed for one-way
traffic circulation, as previously requested by the HOA and included in the approved
DCP; and
WHEREAS, the modification of the roadway cross section designed for one way
traffic circulation, to accommodate two-way traffic while keeping the road as narrow as
possible will require redesign of the roadway, modifications of the already installed
drainage system and roadway base, and construction of the remaining roads with the
new cross section and modified drainage structures and this modification also includes
elimination of the sidewalks; and
WHEREAS, the general conditions associated with the scope changes include,
but are not limited to: bonds, insurance, storage yard and office, general coordination
with the subcontractors, the disruption of project continuity and re-sequencing of
construction activities; and
Attachment A
Ric-Man International, Inc.
SUNSET 3&4 WIDEN AND RAISE ROADS
05/11/16
ROAD WIDENING QTY PRICE
Design, Reviews, Permits 1 $ 220,000.00
MOT 1 $ 4,500.00
Additional Limerock for roadway construction from a 15'to 18' roadway 1 $ 257,360.89
Additional Asphalt (2) 1" Lifts for roadway construction from a 15' to 18' roadwE 1 $ 173,157.44
RAISE ROADWAY 6"
DESIGN AND PERMITS 1 $ 83,000.00
ADD DRAINAGE 1 $1,138,925.00
MODIFIED CURB 1 $ 12,794.40
ADD FILL FOR ROADWAY AND SWALES 1 $ 377,241.00
ADD LIMEROCK TO NEWLY BUILT ROADS 1 $ 156,042.40
ADJUST DRIVEWAYS 1 $ 803,263.62
ADJUSTMENTS TO INSTALLED INLETS 1 $ 16,480.00
AJUSTMENTS TO CASTINGS 1 $ 174,261.00
TOTAL $3,417,025.75
ROAD WIDENING ONLY $ 655,018.33
WHEREAS, staff and the Design Criteria Professional performed a preliminary
review of the proposal submitted by the Design-Builder and are of the opinion that the
cost should not exceed $2,800,000 and in order to minimize the impact to the schedule,
staff is continuing to negotiate with the Design-Builder a cost for the requested changes
to the scope in an amount that would not exceed $2,800,000; and
WHEREAS, the proposed second amendment includes a time extension of 173
calendar days associated with the HOA requested changes in the scope; and
WHEREAS, this Amendment No. 2, in a not to exceed amount of$2,800,000, will
increase the total contract amount to $10,914,593.51 and will extend the contract
duration by 173 calendar days, and the revised project duration will be 786 calendar
days, with a project"substantial completion date" of March 3, 2017.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA approving and authorizing
the Mayor and City Clerk to execute Amendment No. 2 to the Design-Build Services
Agreement between the City of Miami Beach, Florida, and Ric-Man International, Inc.,
attached hereto as Exhibit A, for the Design-Build Services for Neighborhood No. 8:
Sunset Islands 3 & 4 Right-of-Way Infrastructure Improvements Project; the Amendment
includes 1) additional design, permitting and construction services associated with
Homeowners' Association (HOA) requests in the not to exceed amount of $2,800,000;
and 2) time extension of 173 calendar days, with funding being subject to the approval of
the City Commission during the next proposed FY 15/16 Capital Budget amendment
cycle.
PASSED and ADOPTED this day of , 2016.
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PHILIP L. .:,MAYOR
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida,Approving And Authorizing The Mayor And City Clerk To
Execute Amendment No.2 To The Design-Build Services Agreement Between The City Of Miami Beach,Florida,And Ric-Man International,
Inc.,For The Design-Build Services For Neighborhood No.8:Sunset Islands 3&4 Right-Of-Way Infrastructure Improvements Project;The
Amendment Includes 1)Additional Design,Permitting And Construction Services Associated With Homeowners'Association(HOA)Requests In
The Not To Exceed Amount Of$2,800,000;And 2)Time Extension Of 173 Calendar Days;Funding Is Subject To The Approval Of The Next
Amendment To The FY\15/16 Capital Budget..
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability.
Supporting Data(Surveys,Environmental Scan,etc:The 2014 Customer Satisfaction Survey indicated that over 77%of residents
rated recently completed capital improvement projects as"excellent"or"good".
Item Summary/Recommendation:
On September 10,2014,the Mayor and City Commission adopted Resolution No.2014-28749,pursuant to Request for Proposals No.2014-
051-SR,authorizing the Mayor and City Clerk to execute an agreement with Ric-Man International,Inc.(RMI),for design-build services for
Neighborhood No.8:Sunset Islands 3&4 Right-of-Way(ROW)Infrastructure Improvements in the amount of$7,774,967.51.
The scope of this Design-Build project consists of the design and construction, associated with the earthwork, pavement reconstruction,
overhead utility undergrounding,sidewalk construction,water main improvements,water meter replacement,storm drainage infrastructure
installation, sanitary sewer main and structure lining, new conduits, conductors and service point for the existing street lights and
streetscape/planting improvements.
On January 5,2015,Notice to Proceed(NTP)No.1 was issued directing RMI to start the pre-construction work including engineering design
and permitting. On June 8,2015,the NTP No.2 was issued directing RMI to commence construction. The water main installation is one
hundred(100)percent complete,the storm water drainage system is approximately forty-five(45)percent complete,the roadway reconstruction
is approximately five(5)percent complete,and the overall project is approximately forty(40)percent complete.
On January 13, 2016, the Mayor and Commission adopted Resolution No. 2016-29275, authorizing the Mayor and City Clerk to execute
Amendment No. 1 to the Design Build Services Agreement between the City of Miami Beach and Ric-Man International for a total amount of
$339,625 with a time extension of forty three(43)calendar days.
For the past several months the Homeowner's Association(HOA)has been in discussion with the City with respect to potential modifications to
the project's scope of work. In April 2016,the HOA formally requested changes to the project scope. City Administration has reviewed the HOA
request and is of the opinion that it is in the best interest of the neighborhood and the City to incorporate the changes. The project design is
complete and construction is in progress. In order to minimize the impact to the project cost and the construction timeline,the HOA requested
changes are being presented at this time. The changes will result in revisions to the current design,re-permitting,additional construction
activities and additional time necessary to complete the project. On May 12,2016,RMI submitted a proposal in the amount of$3,400,000 and a
time extension request of 173 calendar days for the changes. The proposal includes additional design,permitting,construction services,general
conditions and the cost associated with the disruption to the continuity of the construction activities and re-sequencing of the work. The
requested changes are outlined below:
- Raising of the roads 6-inches to accommodate future sea level rise. The current design which is based on the approved Design
Criteria Package did not require significant increase in elevation of the existing roadway. This work requires the redesign of the
roadway and the drainage system, modifications of the structures already installed,adjustments of existing and newly installed
utilities,grading of the Swale,installation of additional drainage system in the driveways and harmonization of the driveways.
- Modification of the roadway cross section designed for one way traffic circulation,to accommodate two-way traffic while
keeping the road as narrow as possible. The roadways(except Sunset Drive)were designed for one-way traffic circulation,as
previously requested by the HOA and included in the approved DCP. The two-way traffic circulation will require redesign of the
roadway,modifications of the already installed drainage system and roadway base,and construction of the remaining roads with the
new cross section and modified drainage structures. This modification also includes elimination of the sidewalks.
- General Conditions associated with the scope changes. Extended general conditions include bonds,insurance,storage yard and
office,general coordination with the subcontractors,the disruption of project continuity and re-sequencing of construction activities.
Staff and the Design Criteria Professional performed a preliminary review of the proposal submitted by the Design-Builder and are of the opinion
that the cost should not exceed$2,800,000.In order to minimize the impact to the schedule,staff is continuing to negotiate with the Design-
Builder a cost for the requested changes to the scope in an amount that would not exceed$2,800,000.
This Amendment includes a time extension of 173 calendar days associated with the HOA requested changes in the scope.
This Amendment No.2(attachment A)in a not to exceed amount of$2,800,000 will increase the total contract amount to$10,914,592.51 and
will extend the contract duration by 173 calendar days. The revised project duration will be 786 calendar days with the project substantial
completion date of March 3,2017.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Source of Amount Account
Funds: $2,200,000 Stormwater Funds Subject to Capital Budget Amendment Approval
$600,000 Above Ground Subject to Capital Budget Amendment Approval
()BPI Total $2,800,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Depart r irector Assistant t anager City M er
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T:\AGENDA\2016\May\CIP\ nset Islands 3&4\Sunset Islands 3&4.Amendment No.2.Summary.doc
MIAMI BEACH AGENDA ITEM Al D
DATE S—IS'ji(6)
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City mmission
FROM: Jimmy L. Morales, City Manager ga., !-4! n
tor
DATE: May 18, 2016
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THE
DESIGN-BUILD SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA, AND RIC-MAN INTERNATIONAL, INC., FOR THE
DESIGN-BUILD SERVICES FOR NEIGHBORHOOD NO. 8: SUNSET
ISLANDS 3 & 4 RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS
PROJECT; THE AMENDMENT INCLUDES 1) ADDITIONAL DESIGN,
PERMITTING AND CONSTRUCTION SERVICES ASSOCIATED WITH
HOMEOWNERS' ASSOCIATION (HOA) REQUESTS IN THE NOT TO
EXCEED AMOUNT OF $2,800,000; AND 2) TIME EXTENSION OF 173
CALENDAR DAYS; FUNDING IS SUBJECT TO THE APPROVAL OF THE
NEXT AMENDMENT TO THE FY 15/16 CAPITAL BUDGET.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and maintain priority infrastructure with full accountability.
FUNDING
$2,200,000 Stormwater Funds
$ 600,000 Above Ground Subject to Capital Budget Amendment Approval
$2,800,000 Total
•
BACKGROUND
On September 10, 2014, the Mayor and City Commission adopted Resolution No. 2014-28749,
pursuant to Request for Proposals No. 2014-051-SR, authorizing the Mayor and City Clerk to
execute an agreement with Ric-Man International, Inc. (RMI), for design-build services for
Neighborhood No. 8: Sunset Islands 3 & 4 Right-of-Way (ROW) Infrastructure Improvements in
the amount of$7,774,967.51.
The scope of this Design-Build project consists of the design and construction, associated with
the earthwork, pavement reconstruction, overhead utility undergrounding, sidewalk construction,
water main improvements, water meter replacement, storm drainage infrastructure installation,
City Commission Memorandum
Sunset Islands 3 &4—Contract Amendment No. 2
May 18, 2016
Page 2 of 3
sanitary sewer main and structure lining, new conduits, conductors and service point for the
existing street lights and streetscape/planting improvements.
On January 13, 2016, the Mayor and Commission adopted Resolution No. 2016-29275,
authorizing the Mayor and City Clerk to execute Amendment No. 1 to the Design Build Services
Agreement between the City of Miami Beach and Ric-Man International for a total amount of
$339,625 with a time extension of forty three (43) calendar days.
ANALYSIS
On January 5, 2015, Notice to Proceed (NTP) No. 1 was issued directing RMI to start the pre-
construction work including engineering design and permitting. On June 8, 2015, the NTP No. 2
was issued directing RMI to commence construction. The water main installation is one
hundred (100) percent complete, the storm water drainage system is approximately forty-five
(45) percent complete, the roadway reconstruction is approximately five (5) percent complete,
and the overall project is approximately forty(40) percent complete.
For the past several months the Homeowner's Association (HOA) has been in discussion with
the City with respect to potential modifications to the project's scope of work. In April 2016, the
HOA formally requested changes to the project scope. City Administration has reviewed the
HOA request and is of the opinion that it is in the best interest of the neighborhood and the City
to incorporate the changes. The project design is complete and construction is in progress. In
order to minimize the impact to the project cost and the construction timeline, the HOA
requested changes are being presented at this time. The changes will result in revisions to the
current design, re-permitting, additional construction activities and additional time necessary to
complete the project. On May 12, 2016, RMI submitted a proposal (attached) in the amount of
$3,400,000 and a time extension request of 173 calendar days for the changes. The proposal
includes additional design, permitting, construction services, general conditions and the cost
associated with the disruption to the continuity of the construction activities and re-sequencing
of the work. The requested changes are outlined below:
1. Raising of the roads 6-inches to accommodate future sea level rise. The current
design which is based on the approved Design Criteria Package did not require
significant increase in elevation of the existing roadway. This work requires the redesign
of the roadway and the drainage system, modifications of the structures already
installed, adjustments of existing and newly installed utilities, grading of the swale,
installation of additional drainage system in the driveways and harmonization of the
driveways.
2. Modification of the roadway cross section designed for one way traffic circulation,
to accommodate two-way traffic while keeping the road as narrow as possible.
The roadways (except Sunset Drive) were designed for one-way traffic circulation, as
previously requested by the HOA and included in the approved DCP. The two-way
traffic circulation will require redesign of the roadway, modifications of the already
installed drainage system and roadway base, and construction of the remaining roads
with the new cross section and modified drainage structures. This modification also
includes elimination of the sidewalks.
City Commission Memorandum
Sunset Islands 3 &4—Contract Amendment No. 2
May 18, 2016
Page 3 of 3
3. General Conditions associated with the scope changes. Extended general
conditions include bonds, insurance, storage yard and office, general coordination with
the subcontractors, the disruption of project continuity and re-sequencing of construction
activities.
Staff and the Design Criteria Professional performed a preliminary review of the proposal
submitted by the Design-Builder and are of the opinion that the cost should not exceed
$2,800,000. In order to minimize the impact to the schedule, staff is continuing to negotiate with
the Design-Builder a cost for the requested changes to the scope in an amount that would not
exceed $2,800,000.
This Amendment includes a time extension of 173 calendar days associated with the HOA
requested changes in the scope.
This Amendment No. 2 (attachment A) in a not to exceed amount of $2,800,000 will increase
the total contract amount to $10,914,592.51 and will extend the contract duration by 173
calendar days. The revised project duration will be 786 calendar days with the project
substantial completion date of March 3, 2017.
Conclusion
The Administration recommends that the Mayor and City Commission adopt the Resolution.
Attachments:
Attachment A- RMI proposal dated May 12, 2016
JLM\C\ M
T:\AGENDA\2016\May\CIP-May 18\Sunset Islands 3&4\Sunset Islands 3&4.Amendment No 2.Memo.docx