2016-29430 Reso RESOLUTION NO. 2016-29430
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE FINANCE AND
CITYWIDE PROJECTS COMMITTEE RECOMMENDATION TO ADD THE
SOUNDSCAPE PARK CONCESSION STAND PROJECT TO THE
FISCAL YEAR 2016/2017 CAPITAL BUDGET PRIORITIZATION
PROCESS IN THE AMOUNT OF $800,000.
WHEREAS, the City Administration has been considering methods to better activate
SoundScape Park during the day; and
WHEREAS, the Finance and Citywide Projects Committee (Finance Committee) discussed
this at the June 20, 2014 meeting and recommended pursuing food and beverage concessions
through the pop-up concept or food trucks for Soundscape Park and the Miami Beach Botanical
Garden; and further recommended waiting for a broader master plan for activating Collins Park
before pursuing a concession operation at this location; and
WHEREAS, at the direction of the Finance Committee, staff has been working with the
New World Symphony and negotiating with their concessionaire, Thierry Catering, for a
concession operation in SoundScape Park; and
WHEREAS, Thierry Catering advised the City that the regulatory approval process for
approval of the building design became more costly than originally anticipated and they could not
dedicate the resources to the project; and
WHEREAS, on March 18, 2016, the Finance Committee directed staff to prepare cost
estimates for the construction of concession facilities at SoundScape Park, Collins Park, and The
Botanical Garden and return to the Finance Committee for consideration; and
WHEREAS, staff from the Tourism, Culture, and Economic Development (TCED)
Department worked with Capital Improvement Projects (CIP) Department to prepare the order of
magnitude estimates; and
WHEREAS, the Finance Committee met on May 20, 2016 and reviewed the construction
estimates for all three (3) locations and unanimously passed a motion recommending the
concession stand for SoundScape Park, in the estimated amount of $800,000, be added to the
Fiscal Year 2016/17 Capital Budget for consideration by the City Commission; and
WHEREAS, the Finance Committee also directed staff to contact the Bass Museum to
determine whether the Museum would open their café to Collins Park to service the general public,
and work with the Botanical Garden to find an exclusive caterer/concessionaire; and
WHEREAS, the Administration recommends the Mayor and City Commission ratify the
Finance Committee's recommendation to add the SoundScape Park Concession Stand to the
Fiscal Year 2016/17 Capital Budget prioritization process, in the amount of$800,000.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the recommendation
of the Finance and Citywide Projects Committee to add the SoundScape Park concession stand
project to the Fiscal Year 2016/2017 Capital Budget prioritization process, in the amount of
$800,000.
PASSED and ADOPTED this 8th day of June, 2016.
ATTEST:
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T:WGENDA\2016\June\TCED\SoundScape Concession\SoundScape Park Concessions Reso gnt.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The Finance And Citywide Projects Committee Recommendation To Add The
Soundscape Park Concession Stand To The Fiscal Year 2016/17 Capital Budget Prioritization
Process In The Amount Of$800,000.
Key Intended Outcome Supported:
Improve Alliance With Key Business Sectors Namely Hospitality Arts International Business With A
Focus On Enhanced Culture Entertainment Tourism
Supporting Data (Surveys, Environmental•Scan, etc.): N/A
Item Summary/Recommendation:
In mid-2014, the City Administration began discussing methods to better activate SoundScape Park
during the day. The Finance and Citywide Projects Committee discussed this at the June 20, 2014 .
meeting and recommended pursuing food and beverage concessions through the pop-up concept or
food trucks for Soundscape Park and the Miami Beach Botanical Garden. The Committee
recommended waiting for a broader master plan for activating Collins Park before pursuing a
concession operation at this location.
Since the June 2014 Committee meeting, at the direction of the Finance Committee, staff has been
working with the New World Symphony and negotiating with their concessionaire, Thierry Catering, for
a concession operation in SoundScape Park. On January 7, 2015, a preliminary Term Sheet was
presented to the FCWPC for consideration along with examples of the design and menu concept
proposed by Thierry Catering. The Committee recommended moving forward with the Soundscape
Park term sheet presented. Staff continued working with Thierry Catering to finalize projected capital
and operating expenses, and to assist with the regulatory approval process.
On September 24, 2015, Thierry Catering advised the City that the regulatory approval process for
approval of the building design has become more costly than they originally anticipated and they could
not dedicate the attention to this at this time. Review and approval is required from the Design
Review Board (DRB) and Planning Department Staff believed that DRB would have concerns
approving a retrofitted shipping container for the concession stand. Planning Department staff felt that
it would be easier to get DRB approval if the concession stand was permanent and was similar in
design to the public restroom structure.
On March 18, 2016, the Finance Committee directed staff to prepare cost estimates for the
construction of concession facilities at SoundScape Park, Collins Park, and The Botanical Garden and
return to the Finance Committee for consideration. Staff from the Tourism, Culture, and Economic
Development (ICED) Department worked with Capital Improvement Projects (CIP) Department to
prepare order of magnitude estimates which are attached as Exhibit"A"for your review.
The Administration recommends accepting the Finance and Citywide Projects Committee
recommendation Add The Soundscape Park Concession Stand To The Fiscal Year 2016/17 Capital
Budget Prioritization Process In The Amount Of$800,000.
Advisory Board Recommendation:
The Finance Committee met on May 20, 2016 and reviewed the construction estimates for all three (3)
locations and unanimously passed a motion recommending the concession stand for SoundScape
Park, in the estimated amount of $800,000, be added to the Fiscal Year 2016/17 Capital Budget for
consideration by the City Commission. The Committee also directed staff to contact the Bass
Museum to investigate whether the Museum would open their café to Collins Park to service the
general public and work with the Botanical Garden to find an exclusive caterer/concessionaire.
Financial Information:
Source of Amount Account
Funds: 1
()BPI Total
Financial Impact Summary:
N/A.
City Clerk's Office Legislative Tracking:
Max Sklar, Tourism and Cultural Development Director
Sign tvct
nt D ire or Assist t ity Manager 1 City Manager
//vi
® MIAMIBEACH A � NDA ITEM C
7
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DATE (-Y-/C.
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City 1.1•mmission
FROM: Jimmy L. Morales, City Manager
DATE: June 8, 2016
SUBJECT: A RESOLUTION OF THE MAYO' AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIIA, ACCEPTING THE FINANCE AND
CITYWIDE PROJECTS COMMITTEE RECOMMENDATION TO ADD THE
SOUNDSCAPE PARK CONCESSION STAND TO THE FISCAL YEAR
2016/17 CAPITAL BUDGET PRIORITIZATION PROCESS IN THE
AMOUNT OF $800,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Over the past few years the City has invested millions of dollars to create and improve
SoundScape Park. The City and New World Symphony (NWS) successfully partnered
to provide programming in SoundScape Park. The programming attracts thousands of
people to view NWS WallcastsTM and the City's SoundScape Cinema Series. However,
there are significant periods of the time when the park is fairly empty. That is because
the park offers nothing to attract nearby workers, visitors, or residents.
In mid-2014, the City Administration began discussing methods to better activate
SoundScape Park during the day. Those discussions have included the New World
Symphony to ensure their interests are preserved. The City is currently working with
. them to provide a consistent schedule of daytime music in SoundScape as just one
method to attract more daytime use.
The Finance and Citywide Projects Committee discussed this at the June 20, 2014
meeting and recommended pursuing food and beverage concessions through the pop-
up concept or food trucks for Soundscape Park and the Miami Beach Botanical Garden.
The Committee recommended waiting for a broader master plan for activating Collins
Park before pursuing a concession operation at this location.
Since the June 2014 Committee meeting, at the direction of the Finance Committee,
staff has been working with the New World Symphony and negotiating with their
concessionaire, Thierry Catering, for a concession operation in SoundScape Park. On
January 7, 2015, a preliminary Term Sheet was presented to the FCWPC for
consideration along with examples of the design and menu concept proposed by Thierry
Catering. The Committee recommended moving forward with the Soundscape
City Commission Meeting
SoundScape Park Concessions
June 8, 2016
Page 2 of 2
Park term sheet presented. Staff continued working with Thierry Catering to
finalize projected capital and operating expenses, and to assist with the regulatory
approval process.
On September 24, 2015, Thierry Catering advised the City that the regulatory approval
process for approval of the building design has become more costly than they originally
anticipated and they could not dedicate the attention to this at this time. Review and
approval is required from the Design Review Board (DRB) and Planning Department
Staff believed that DRB would have concerns approving a retrofitted shipping container
for the concession stand. Planning Department staff felt that it would be easier to get
DRB approval if the concession stand was permanent and was similar in design to the
public restroom structure. In either scenario, an architect and engineer would be
required, whether the concession stand was designed as a permanent or temporary
structure, which is making the project too costly for Thierry Catering and they are not
interested in pursuing this unless the City covers the initial capital investment required.
On March 18, 2016, the Finance Committee directed staff to prepare cost estimates for
the construction of concession facilities at SoundScape Park, Collins Park, and The
Botanical Garden and return to the Finance Committee for consideration. Staff from the
Tourism, Culture, and Economic Development (TCED) Department worked with Capital
Improvement Projects (CIP) Department to prepare order of magnitude estimates which
are attached as Exhibit "A" for your review.
The Finance Committee met on May 20, 2016 and reviewed the construction estimates
for all three (3) locations and unanimously passed a motion recommending the
concession stand for SoundScape Park, in the estimated amount of $800,000, be added
to the Fiscal Year 2016/17 Capital Budget prioritization process for consideration by the
City Commission. The Committee also directed staff to contact the Bass Museum to
investigate whether the Museum would open their café to Collins Park to service the
general public and work with the Botanical Garden to find an exclusive
caterer/concessionaire to help fund the improvements at the Garden.
CONCLUSION
The Administration recommends the Mayor and City Commission of the City of Miami
Beach, Florida, accept the Finance and Citywide Projects Committee recommendation
to add the SoundScape Park concession stand to the Fiscal Year 2016/17 Capital
Budget prioritization process in the amount of$800,000.
Attachments
JLM/K /MAS
T:\AGENDA\2016\June\TCED\SoundScape Concession\SoundScape Park Concessions Memo.doc