2016-29432 Reso RESOLUTION NO. 2016-29432
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 6, TO THE EXISTING PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH
AND SCHWEBKE-SHISKIN & ASSOCIATES, INC. FOR FINAL
DESIGN OF STORMWATER PUMP STATIONS AND RELATED
ITEMS, ADDITIONAL RESIDENT PROJECT REPRESENTATIVE
AND CONSTRUCTION ADMINISTRATION SERVICES FOR SIX
ADDITIONAL MONTHS TO CORRESPOND WITH APPROVED
CONSTRUCTION SCHEDULE, FOR THE VENETIAN ISLANDS BID
PACKAGE 13C RIGHT-OF-WAY NEIGHBORHOOD IMPROVEMENT
PROJECT; IN THE NEGOTIATED NOT-TO-EXCEED AMOUNT OF
$205,856 PLUS AN AMOUNT OF $1,500 FOR REIMBURSABLES;
FOR A TOTAL AMOUNT OF $207,356; WITH PREVIOUSLY
APPROPRIATED FUNDING IN THE CAPITAL BUDGET FROM THE
FOLLOWING FUNDS; $126,792 FROM FUND 432 - 2015
STORMWATER BONDS; AND $80,564 FROM FUND 419 — W&S
LOC 2009
WHEREAS, on September 9, 2009, the City Commission, pursuant to Request
for Qualifications (RFQ) No. 42-08/09, adopted Resolution No. 2009-27161, approving
and authorizing the Mayor and City Clerk to execute a Professional Services Agreement
(PSA) with Schwebke-Shiskin & Associates, Inc. (SS&A) to provide professional
services for the design, bid, award and construction administration phases of the
Venetian Islands Bid Package 13C, Right-Of-Way Neighborhood Improvement Project
(the Project) in the amount of$585,660; and
WHEREAS, the original contract provided limited Construction Administration
services and reduced Resident Project Representative (RPR) services; and
WHEREAS, on June 2010, the administration approved Amendment No. 1 in the
amount of $9,900 for a topographic survey of the existing outfalls scheduled for
rehabilitation; and
WHEREAS, on May 8, 2013, the City Commission adopted Resolution No. 2013-
28202 to approve Amendment No. 2 for additional RPR services and Supplemental
Construction Administration services in the amount of$349,957; and
WHEREAS, on March 5, 2014, the City Commission adopted Resolution No.
2014-28528 approving Amendment No. 3 in the amount of $201,814 for the re-design
and permitting phase services associated with the enhanced stormwater system criteria
as recommended by the Mayor's Blue Ribbon Panel on Flooding and Sea Level Rise
and the Flooding Mitigation Committee on February 12, 2014; and
WHEREAS, on November 19, 2014, the City Commission adopted Resolution
No. 2014-28821 approving Amendment No. 4 in the amount of $76,500 which
implemented additional enhanced stormwater drainage design modifications based on
comments from AECOM and City Engineer; and
WHEREAS, on April 15, 2015, the City Commission adopted Resolution No.
2015-28993 approving Amendment No. 5 in the amount of $666,462 for design
modifications that included conceptual design, meetings with City staff, electrical and
structural revisions and permit submittals and an additional twenty (20) months of
construction administration was added to the agreement; and
WHEREAS, on January 13, 2016, the City Commission approved change order
No. 3 to Lanzo Construction (Contractor) plus a time extension of 365 days to the
construction contract for the construction of six (6) stormwater pump stations and the
City Commission directed staff to continue working with homeowners to assure that
placement of the pump system, equipment and components meet the concerns of the
stakeholders; and
WHEREAS, additional design services to finalize pump system equipment,
components and stakeholders' meetings are required to complete the design and will
incorporate the best practical solutions that meet the stakeholders' concerns for each
pump station site and also include extended RPR and Construction Administration
services for six (6) additional months to correspond with the Contractor's approved
schedule; and
WHEREAS, based on the revised construction schedule for the installation of the
stormwater pump stations, it is necessary to extend RPR Services to the final completion
date of the project, March 30, 2017; and
WHEREAS, a proposal addressing the services required was submitted by
SS&A and after a thorough review, the proposal was negotiated and the additional
services will be added to the Professional Services Agreement as Amendment No. 6 in
the amount of$207,356; and
WHEREAS, Amendment No. 6 will revise the total not-to-exceed contract sum to
$2,097,649.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA approving and authorizing
the Mayor and City Clerk to execute Amendment No. 6, to the existing Professional
Services Agreement between the City of Miami Beach and Schwebke-Shiskin &
Associates, Inc. for final design of stormwater pump stations and related items,
additional Resident Project Representative and Construction Administration services for
six additional months to correspond with approved construction schedule, for the
Venetian Islands Bid Package 13c Right-Of-Way Neighborhood Improvement Project; in
the negotiated not-to-exceed amount of $205,856 plus an amount of $1,500 for
reimbursables; for a total amount of $207,356; with previously appropriated funding in
the Capital Budget from the following funds; $126,792 from Fund 432 - 2015 stormwater
bonds; and $80,564 from Fund 419—W&S Loc 2009.
PASSED and ADOPTED this 8 day of .l Us'!e , 2016.
\\I ,..;."•-1
* / �.� . % , AYOR
ATTE • INFO � ', APPROVED AS TO
RF ORA * FORM & LANGUAGE
CO I t3 II Ir <,� `' &FOR EXECUTION •
RAF EL E. RANADO, CITY CLEF'
_ T=`� City Attorney 100 Dote
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida,Approving And Authorizing The Mayor And City
Clerk To Execute Amendment No.6,To The Existing Professional Services Agreement Between The City Of Miami Beach And Schwebke-
Shiskin&Associates,Inc.For Final Design Of Stormwater Pump Stations And Related Items,Additional Resident Project Representative
And Construction Administration Services For Six Additional Months To Correspond With Approved Construction Schedule,For The
Venetian Islands Bid Package 13C Right-Of-Way Neighborhood Improvement Project;In The Negotiated Not-To-Exceed Amount Of
$205,856 Plus An Amount Of$1,500 For Reimbursables;For A Total Amount Of$207,356;With Previously Appropriated Funding In The
Capital Budget From The Following Funds;$126,792 From Fund 432-2015 Stormwater Bonds;And$80,564 From Fund 419—W&S Loc
2009.
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability.
Supporting Data(Surveys,Environmental Scan,etc:The 2014 Customer Satisfaction Survey indicated that over 77%of residents
rated recently completed capital improvement projects as"excellent"or"good".
Item Summary/Recommendation:
On September 9,2009,the City Commission,pursuant to Request for Qualifications(RFQ)No.42-08/09,adopted Resolution
No.2009-27161,approving and authorizing the Mayor and City Clerk to execute a Professional Services Agreement(PSA)
with Schwebke-Shiskin&Associates,Inc.(SS&A)to provide professional services for the design,bid,award and construction
administration phases of the Venetian Islands Bid Package 13C, Right-Of-Way Neighborhood Improvement Project (the
Project)in the amount of$585,660.
On June 2010,the administration approved Amendment No.1 in the amount of$9,900 for a topographic survey of the existing
outfalls scheduled for rehabilitation. Subsequently,on May 8,2013,the City Commission adopted Resolution No.2013-28202
to approve Amendment No. 2 for additional RPR services and Supplemental Construction Administration services in the
amount of$349,957.
On March 5,2014,the City Commission adopted Resolution No.2014-28528 approving Amendment No.3 in the amount of
$201,814 for the re-design and permitting phase services associated with the enhanced stormwater system criteria as
recommended by the Mayor's Blue Ribbon Panel on Flooding and Sea Level Rise and the Flooding Mitigation Committee,on
February 12,2014.
On November 19,2014,the City Commission adopted Resolution No.2014-28821 approving Amendment No.4 in the amount
of$76,500 which implemented additional enhanced stormwater drainage design modifications based on comments from
AECOM and City Engineer.
On April 15,2015,the City Commission adopted Resolution No.2015-28993 approving Amendment No.5 in the amount of
$666,462 for design modifications that included conceptual design,meetings with City staff,electrical and structural revisions
and permit submittals.Additional twenty(20)months of construction administration was added to the agreement.
On January 13, 2016, the City Commission approved change order No. 3 to Lanzo Construction (Contractor) plus a time
extension of 365 days to the construction contract for the construction of six(6)stormwater pump stations.
Additional design services to finalize pump system equipment, components and stakeholders' meetings are required to
complete the design.The additional services will incorporate the best practical solutions that meet the stakeholders'concerns
for each pump station site and also include extended RPR and Construction Administration services for six(6)additional
months to correspond with the Contractor's approved schedule.
Based on the revised construction schedule for the installation of the stormwater pump stations,it is necessary to extend RPR
Services to the final completion date of the project.The revised final construction completion date is March 30,2017.
A proposal addressing the services required was submitted by SS&A.After a thorough review,the proposal was negotiated
and the additional services will be added to the Professional Services Agreement as Amendment No. 6 in the amount of
$207,356. Amendment No.6 will revise the total not-to-exceed contract sum to$2,097,649.
The negotiated price submitted by Schwebke-Shiskin&Associates,Inc.for the above services has been reviewed by City staff
and found to be fair and reasonable.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Source o, � / Amount Account
Funds: y 1. _ $126,792 432-2127-061357 2015 Stormwater Bonds—Resolution 2015-2899.8
2. $80,564 419-2127-069357Water&Sewer LOC 2009-27076 y _
OBP Total $207,356 Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Depart n rector Assistant C' Manager City • •ger
DM ETC JL 11
T:\AGENDA\2016\June\CIP\Venetian Islands.Amendment 6\Venetian Islands.Amendment 6.Summary.doc
M/� V I A � /� I B CAC H AGENDA ITEM C
J ! L DATE r
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
CO MISSIO MEMORANDUM
TO: Mayor Phillip Levine and Members of he City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: June 8, 2016
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, A ROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 6, TO THE
EXISTING PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND SCHWEBKE-SHISKIN & ASSOCIATES, INC.
FOR FINAL DESIGN OF STORMWATER PUMP STATIONS AND RELATED
ITEMS, ADDITIONAL RESIDENT PROJECT REPRESENTATIVE AND
CONSTRUCTION ADMINISTRATION SERVICES FOR SIX ADDITIONAL
MONTHS TO CORRESPOND WITH APPROVED CONSTRUCTION
SCHEDULE, FOR THE VENETIAN ISLANDS BID PACKAGE 13C RIGHT-
OF-WAY NEIGHBORHOOD IMPROVEMENT PROJECT; IN THE
NEGOTIATED NOT-TO-EXCEED AMOUNT OF $205,856 PLUS AN
AMOUNT OF $1,500 FOR REIMBURSABLES; FOR A TOTAL AMOUNT OF
$207,356; WITH PREVIOUSLY APPROPRIATED FUNDING IN THE
CAPITAL BUDGET FROM THE FOLLOWING FUNDS; $126,792 FROM
FUND 432 - 2015 STORMWATER BONDS; AND $80,564 FROM FUND 419
—W&S LOC 2009
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Build and maintain priority infrastructure with full accountability.
FUNDING
$126,792 2015 Stormwater Bonds— Resolution 2015-28998
80,564 Water & Sewer LOC 2009-27076
$207,356 Total
BACKGROUND
On September 9, 2009, the City Commission, pursuant to Request for Qualifications (RFQ) No.
42-08/09, adopted Resolution No. 2009-27161, approving and authorizing the Mayor and City
Clerk to execute a Professional Services Agreement (PSA) with Schwebke-Shiskin &
Associates, Inc. (SS&A) to provide professional services for the design, bid, award and
construction administration phases of the Venetian Islands Bid Package 13C, Right-Of-Way
Neighborhood Improvement Project (the Project) in the amount of $585,660. The original
contract provided limited Construction Administration services and reduced Resident Project
Representative (RPR) services.
On June 2010, the administration approved Amendment No. 1 in the amount of $9,900 for a
topographic survey of the existing outfalls scheduled for rehabilitation. Subsequently, on May 8,
Commission Memorandum—June 8, 2016
Schwebke-Shiskin-Amendment 6 for Venetian Islands
Page 2
2013, the City Commission adopted Resolution No. 2013-28202 to approve Amendment No. 2
for additional RPR services and Supplemental Construction Administration services in the
amount of$349,957.
On March 5, 2014, the City Commission adopted Resolution No. 2014-28528 approving
Amendment No. 3 in the amount of $201,814 for the re-design and permitting phase services
associated with the enhanced stormwater system criteria as recommended by the Mayor's Blue
Ribbon Panel on Flooding and Sea Level Rise and the Flooding Mitigation Committee, on
February 12, 2014.
On November 19, 2014, the City Commission adopted Resolution No. 2014-28821 approving
Amendment No. 4 in the amount of $76,500 which implemented additional enhanced
stormwater drainage design modifications based on comments from AECOM and City Engineer.
On April 15, 2015, the City Commission adopted Resolution No. 2015-28993 approving
Amendment No. 5 in the amount of $666,462 for design modifications that included conceptual
design, meetings with City staff, electrical and structural revisions and permit submittals.
Additional twenty (20) months of construction administration was added to the agreement.
ANALYSIS
On January 13, 2016, the City Commission approved change order No. 3 to Lanzo Construction
Y PP 9
(Contract r plus a time extension of 365 days to the construction contract for the construction
of six (6) stormwater pump stations. In addition City Commission directed staff to continue
working with homeowners to assure that placement of the pump system, equipment and
components meet the concerns of the stakeholders.
Additional design services to finalize pump system equipment, components and stakeholders'
meetings are required to complete the design. The additional services will incorporate the best
practical solutions that meet the stakeholders' concerns for each pump station site and also
include extended RPR and Construction Administration services for six (6) additional months to
correspond with the Contractor's approved schedule.
Based on the revised construction schedule for the installation of the stormwater pump stations,
it is necessary to extend RPR Services to the final completion date of the project. The revised
final construction completion date is March 30, 2017.
A proposal addressing the services required was submitted by SS&A. After a thorough review,
the proposal was negotiated and the additional services will be added to the Professional
Services Agreement as Amendment No. 6 (Exhibit A) in the amount of $207,356. Amendment
No. 6 will revise the total not-to-exceed contract sum to $2,097,649.
The negotiated price submitted by Schwebke-Shiskin & Associates, Inc. for the above services
has been reviewed by City staff and found to be fair and reasonable.
CONCLUSION:
The Administration recommends approval of a Resolution.
ATTACHMENTS:
Exhibit A - Amendment No. 6 - Schwebke-Shiskin & Assoc.
JLM\ETC\[9M
T:\AGENDA\20161June\CIP\Venetian Islands.Amendment 6\Venetian Islands.Amendment 6.MEMO.docx
� pp //��//�� p pp n
ehU7EL7i2E-c.giddiif2 r& c:4:11oeiait$d., Line.
Principals Civil Engineers-Land Planners-Surveyors Luls F.Leon,P.E.
Hernando J.Navas,P.E. Alberto A.Mora,P.E.
Mark S.Johnson,P.S.M. 3240 Corporate.Way Miramar, Florida 33025 John C.Tello,P.E.
Phone:(954)435=7010•Fax:(954)438-3288 Ronald A.Fritz,P.S.M.
Of Counsel Raymond F.Mielke,P.S.M.
Alfonso Q.Tello,RE.,P.S.M. Michael J.Alley,P S.M,
April 1.9, 2016,Revised May 10,2016
Mr. Roberto Rodriguez.
City of Miami Beach
Capital Improvement Projects Office
1701 Meridian Avenue, Suite 300
Miami Beach,Florida 33139
Re: Venetian Island Neighborhood 13 BID Package "C"—Extend'.Resident Project
Representative, Construction Administration Services and Additional Services for
Drainage Pump Station Site Layout Redesign
Bear Roberto,
Based on.the updated construction schedule for construction of the stormwater pump stations it is
our understanding that the City of Miami Beach is requesting to extend our Resident Project
Representative services to the final completion date of the project. Our previous contract with
the City of Miami Beach extended our Resident Project Representative services for an additional
20 months,or an anticipated final completion date of October 3,2016. Our records indicate that
the contractor's contracted final completion date is March 30,2017. As such, should the City
require our Resident Project Representative and Construction Administration services,our
services will need.to be extended by approximately E months.
In addition, based On recent conversations and meetings regarding the pump station designs it is
our understanding that the City of Miami Beach would like to work with homeowners with
properties adjacent to the pump station sites to the extent practical to make minor adjustments to
the pump station site layouts. As such,please accept the following proposal to meet with the
homeowner's representatives,the City of Miami Beach Capital Improvement Projects Office
Project Manager and other pertinent entities as needed to redesign the pump station site layouts
and update the Civil.Engineering construction drawings. As per our conversations,the..Electrical
plans will not be updated to reflect anticipated modi lications. Although we anticipate
modifications that will change lengths of,foreemains-and gravity pipes,-the following proposal
does not.include calculations to analyze the impact of the proposed modifications as we believe
that the'proposed modifications will not significantly affect the performance of the stormwater
management system.
• SCOPE OF SERVICES:
I: Supplemental Construction Administration Services
Our understanding of the scope of work-for this project is to provide Resident Project
Representative and Construction Administration services that shall include:all tasks
�chtve6he-�hi9hin e?".1H6dociaie6, .Jnc, r ;it2VA
t'.1luisfproposalstroberto rudriguez-miami beachlroberto rodriguez-venetian islands supplemental rpr and addition.design services.doc
Mr. Roberto_Rodriguez
May 10, 2016
Page 2 of 3
previously included under the original contract with the exception that in this proposal we
will provide one full time Senior Construction Inspector for the period of October 401,
2016 to March 3e,2017 (6 months). Our scope will also include additional services
• noted in the previous contract such as bi-weekly progress meetings,`review and approve
shop drawings,respond to all requested changes in construction cost and/or schedules,
requests for additional information and contract document clarification. We have no
reason to believe at•this time that the project duration will extend beyond the established
construction duration. However,.should additional Resident Project Representative and
Construction Administration Services be required through no fault of our own our
r: additional fees will be negotiated prior to proceeding with additional services. Our fee to
provide Supplemental Construction Administration Services shall be a lump sum atnount
of One Hundred Seventy Thousand Two Hundred Twenty Five.Dollars ($170,225).
II. Supplemental Engineering Design Services
A. Up to four(4)meetings with.the City of Miami Beach Capital Improvement
Projects office and the project contractor..
B. Up to ten(10)meetings with the twelve(12)adjacent property's homeowner's
representatives.
C. Prepare four(4)pump station conceptual layout plans for the above referenced
meetings.
D. Modify the construction plans of four(4)of the pump stations based on the
outcome of the above referenced meetings. The modifications are anticipated to
include relocation of stormwater structures, some drainage structure
modifications, minor grading adjustments, changes in surface restoration
materials and other such minor design modifications.
E. Respond and address comments during the PWD approval process.
F.. Revised the control panel structural plans based on the revised layouts. The
structural plans will also be amended to include the structural design of walls
anticipated at theRivo Alto pump station sites.
G.. We anticipate reimbursable expenses will not exceed One Thousand Five
Hundred Dollars ($1,500.00)to provide copies of plans, calculations and other
exhibits to process the plans for approval through the City of Miami Beach,Public
Works Department.
Our fee for Supplemental Engineering Design Services, including reimbursable expenses,
will be Thirty Thousand Five Hundred Thirty One Dollars ($37,131).
Our total fee for all of the mentioned services,including reimbursable expenses, will be Two
Hundred Seven Thousand Three Hundred Fifty Six Dollars ($207,356).
Schwe'he-Shi,Shin CT_AtiJocialed, _She.
t:\leis\proposals\roberto rodriguez-miami beaeh'roberto rodriguez-venetian islands supplemental rpr and addition design services.doc
•
Mr.Roberto Rodriguez
May 10,2016
Page 3 of 3
I would like to thank you for giving us the opportunity to offer you this proposal. If this proposal
is acceptable to you,please execute the original and return it to our office, so we can proceed
with the work.
Respectfully submitted, •
• Sciaehellee-S4e4441. &,4 uu i ee , 7ccc.
Luis F. Leon, .•.E.
Assistant Vice-President
Accepted Foe: City of Miami Beach
Accepted By:
(Signature) (Title)
(Print Name) (Date)
•
1
1
1
1
�J cAiv �Y!e-�JfLl1h n CJ ...AdJociatej, Jnc.
t:\luis\proposals\roberto rodriguez-miaml beaclilroberto rodriguez-venetian islands supplemental rpr and addition design services.doc
•
SCHEDULE A-6
SCOPE OF SERVICES
Task 13 — Supplemental Resident Project Representative (RPR) and Construction
Administration (CA) Services for the Venetian Islands Bid Package 13C Right of Way
Improvement Project:
TASK 13 - CONSTRUCTION ADMINISTRATION SERVICES will be amended to provide supplemental
CA services which will include bi-weekly progress meeting for a total of 13 meetings. The amended
RPR services will include supplemental hours for the full time Senior Construction Inspector for a total
of forty (40) hours per week with responsibilities as outlined herein:
13.1 Bi-Weekly Construction Progress Meetings: The Consultant shall attend, participate and
take a lead role in bi-weekly construction project meetings with the City and the Contractor of
the Project. These meetings will serve as forums to review the status of construction progress,
discuss construction issues, discuss schedule and/or cost concerns, discuss potential changes
or conflicts, review the status of shop drawing submittals and Construction Document
clarifications and interpretations, and to resolve problems before they become critical.
Consultant shall prepare weekly meeting minutes and distribute to all meeting attendees, review
the two week look ahead provided by the Contractor and provide comments or objections to
written statements within the specified timeframe. The Consultant will prepare detailed weekly
reports that describe the construction activities, progress, incidents and issues that have
occurred on the construction site and distribute to the attendees in advance of the bi-weekly
construction progress meetings. The services amended herein will supplement the meetings
included in the agreement approved by Resolution No. 2009-27161, 2013-28202, 2014-
;
28821 and 2015-28993 to provide services for an additional total of thirteen (13) progress
meetings.
13.2 Requests for Information/Construction Document Clarification (RFIs/CDCs): When RFI's
and CDCs involve design issue interpretations, the Consultant will coordinate with the EOR, as
needed, to resolve the Contractor's Requests for information, Construction Document
Clarifications, Field Orders, and other related correspondence. The Consultant will be also be
responsible for ensuring the EOR provides a written response to RFIs and CDCs in a timely
manner for processing, logging and distributing all RFIs/CDCs. Consultant will upload all RFI
and CDC responses to the City's E-BuilderTM document management system.
13.3 Change Orders: Consultant shall perform an independent review of any Change Orders
submitted by the Contractor and provide a written statement noting recommendation for
approval or denial of the Change Order to the City. If recommended for approval, the
Consultant will note if the requested cost and schedule impacts are fair and reasonable. The
Consultant will be responsible for maintaining a Change Order log and uploading approved
Change Orders to the City's E-BuilderTM document management system. The Consultant shall
also participate in change request review meetings with City and Contractor to resolve and/or
negotiate resolution of request. The Consultant will review and familiarize themselves with the
construction schedule, monitor the progress of construction, and ensure the Contractor's
adherence to the schedule. The Contractor will be required to submit a detailed schedule to the
Consultant at the pre-construction meeting. This schedule will be reviewed and approved by
the Consultant and the City. This schedule will be updated on a biweekly basis by the
Contractor; however, the Consultant will be responsible for reviewing the contactor's schedule
to confirm accuracy of the work activities completed. Analysis of the Contractor schedule will be
on the basis of planned versus actual costs for the month and construction contract to date.
Consultant shall verify that the Contractor is uploading approved schedule and schedule
updates to the City's E-Builder TM document management system.
13.4 Resident Project Representative: The Consultant will communicate daily or periodically with
the City and Contractor, as needed. They will report on concerns as it relates to the construction
effort and activities. In addition, the Consultant shall also coordinate with the Contractor's Public
Information Officer where notifications such as utility outages, road closures, etc. may be
required. The Consultant will monitor and verify that the Contractor has made the required
notifications to the utility owners, residents and businesses as may be required.
(a) Field Inspections: The Consultant shall conduct field inspections on a daily basis
throughout the duration of construction. In accordance to the agreement approved by
Resolution No. 2009-27161, 2013-28202, 2014-28821and 2015-28993, Consultant shall
provide a supplemental hours for the full time Senior Construction Inspector for a total of
forty (40) hours per week for a project duration of six (6) months. These Consultant services
are limited to not more than six (6) months (180 calendar days) in duration. The Consultant
shall be present at the construction site daily during the construction phase of the project
and will be expected to be available as needed, throughout the Contractor's 8-hour work
day, 40-hour work week, excluding weekends and City holidays. Any work outside the
specified work period will be invoiced to the City on a time and materials basis per the rates
in Schedule B-6.
The Consultant's on-site typical workday shall begin at or about 8:00 AM and end at or
about 5:00 PM for a total of 8 hours per day or 40 hours per week. Scope does not account
•
for working on City holidays, weekends, nor more than 40-hours per week. •
Field inspections shall be provided jointly by the City and the Consultant. To supplement
those services provided by the Consultant, the City will provide one (1) part-time
•
construction inspectors for the duration of the Project. The role of the City's construction •
inspectors shall be limited. The Consultant shall be present at the construction site daily
during the construction phase of the Project and will be expected to be available, as needed,
throughout the Contractor's work day.
(b) Adherence to Construction Documents: The Consultant shall review materials and
workmanship of the projects and report to the City any deviations from the Construction
Documents that may come to the Consultant's attention. Consultant shall determine the
acceptability of the work and materials and make recommendations to the City to reject
items not meeting the requirements of the Construction Documents.
(c) Daily Reports: The Consultant will prepare daily reports, on the same date as construction
occurs, to record the daily performance of the Contractor as well as other significant
construction related matters. Daily reports shall be uploaded to the City's E-Builder
document management system by the Consultant. At the end of each week, the Consultant
will forward the original daily reports to the City for review. The Consultant will maintain and
file paper copies of the daily reports onsite for reference. The daily reports shall include
records of when the Contractor is on the job-site, detailed field observations that will provide
unit quantities for materials installed and/or removed from site, weather conditions, change
orders, changed conditions, list of job site visitors, daily drilling and testing activities, testing
results, testing observations, and records of the outcome of tests and inspections. At a
minimum the daily reports will contain the following information:
• Weather and general site conditions
• Contractor's work force counts by category and hours worked
• Description of Work performed including location
• Equipment utilized
• Names of visitors to the jobsite and reason for the visit
• Tests made and results
• Construction difficulties encountered and remedial measures taken
• Significant delays encountered and apparent reasons why
• Description of(potential)disputes between the Contractor and City
• Description of(potential)disputes between the Contractor and residents
• Summary of additional directions that may have been given to the Contractor
• Detailed record of materials, equipment and labor used in connection with extra work, or
where there is reason to suspect that a claim or request for Change Order may be
submitted by the Contractor
• Summary of any substantive discussions held with the Contractor and/or City
• Summary of nonconforming work referenced to corresponding Non-Compliance Notice
• A log of photographs taken
(d) Equipment Tests and Systems Start-up: Consultant shall be responsible for coordinating
various tests for quality control on the projects; verifying that equipment tests and systems
start-up are conducted in the presence of appropriate personnel; and that the Contractor is
maintaining adequate records thereof. Consultant shall observe, record, and report
appropriate details relative to the test procedures and startup.
(e) Photographic Record: Consultant shall provide a photographic record of the overall
progress of construction, beginning with preconstruction documentation, following with on-
going construction documentation, and ending with post-construction documentation.
Photographs shall be digital snapshot type taken to define the progress of the project and
shall be filed electronically by month in the City's E-BuilderT"" document management
system, labeled by date, time and location. The Consultant will upload all photos to the E-
BuilderTM document management system on a weekly basis.
(f) Workmanship: Review materials and workmanship of the Project and report to CITY any
deviations from the contract documents that may come to the CONSULTANT's attention.
Determine the acceptability of the Work and materials and make recommendation to the
CITY to reject items not meeting the requirements of the contract documents.
(g) Delivery of Unaccepted Materials to Jobsite: As new materials are delivered to the
jobsite, the Consultant will check the material's certifications and samples and verify that an
approved shop drawing was submitted for the material in question. If it is determined that a
submittal has not been approved, the Consultant shall immediately notify the City and issue
a Non-Compliance Notice. The Consultant will direct and supervise the sampling and testing
of materials to be performed by the City's independent testing laboratory. The Consultant
shall maintain test report logs which shall be submitted to the City for review on a monthly
basis and uploaded to the City's E-BuilderTM document management system on a weekly
basis. Consultant shall also review invoices submitted by the independent testing
laboratories and confirm tasks and test reports and invoices prior to recommendation for
payment by the City.
(h) Construction Process: Field observe critical points in the construction process.
(i) Testing: Direct and supervise the sampling and testing of materials to be performed by
independent testing laboratories under subcontract to the CITY. This task includes the
receipt, review and processing of invoices from the independent testing laboratories for
payment by the CITY.
(j) Pay Requisitions: Consultant shall verify Contractor's pay requisition quantities and sign-off
on all pay requisition quantities in the field. Consultant shall be responsible for reviewing
with the Contractor the monthly payment requisition to confirm the status of completed and
uncompleted work and stored materials. The Consultant shall advise the City of quantities
being approved for subsequent concurrence for payment purposes. Payment Requisitions
shall only be approved by the City.
(k) Record Drawings: Consultant will monitor that record drawing mark-ups are properly
maintained by the Contractor. At a minimum, the Consultant will review the record drawing.
mark-ups once a month, or more often, as deemed necessary. Contractor's failure to
maintain the record drawings in up-to-date condition may be deemed grounds for
withholding Contractor's monthly payment requisitions until such time as the record
drawings are brought up-to-date. The Consultant will notify the City if it considers the mark-
up documents insufficient. The City will make final determination of payment withholding.
(I) Issuance of Non-compliance Notices: The Consultant will be responsible for notifying the
City when they become aware of a condition that is believed to be in non-compliance with
Construction Documents. Anytime the Consultant notices a potential construction problem
or a condition that could result in noncomplying materials, equipment or workmanship, the
Consultant will need to determine whether the condition poses an immediate threat to public
health or safety. If a condition does not pose a threat to public health or safety, immediate
verbal notification or "Pre-Noncompliance Notice" of the potential noncompliance should be
made to the Contractor and the City. This verbal notice shall be documented in the
Consultant's daily report and shall advise the Contractor of potential construction problems,
errors, or deficiencies that can be promptly resolved and do not warrant a Non-compliance
Notice. If the Contractor fails to respond to the verbal notification within a reasonable
timeframe, the Consultant will notify the City and the City's Projects Coordinator will issue a
Non-compliance Notice. If a condition poses an immediate threat to public health or safety,
the Consultant will notify the Contractor and City immediately and the City's Projects
Coordinator will issue a Non-compliance Notice to the Contractor. Non-compliance Notices
will include a description of the Work that does not meet the construction contract
requirements, along with a required timetable for corrective work to be implemented by the
Contractor. Other items that should be included in the Notice include a reference to the.
provision of the Construction Documents that has been violated.
(m)Value Engineering Meetings: The Consultant will be expected to attend, participate, and
provide cost estimating information at Value Engineering meetings with between the City
and the Contractor for the Project.
(n) Resident's Information Meetings: The Consultant will be expected to attend, address
residents' concerns, participate, produce meeting minutes, and take a lead role in Resident
Information Meetings with the City for the Project.
(o) Specialty Design Consultant Site Visits: The Consultant will monitor the number of
specialty site visits requested by the Contractor or City and conducted by the Engineer of
Record (EOR). When it becomes evident that a specialty site visit from the EOR will be
required, the Consultant will notify the EOR to discuss and schedule a mutually acceptable
time for meeting at the construction site.
(p) Damage to Existing Facilities: The Consultant will identify any existing facilities damaged
by the Contractor and verify that the Contractor has notified the respective owner(s). Include
record of such occurrences in the daily reports.
(q) Safety: Consultants will be expected to recognize a hazard that any reasonable non-safety
professional might be expected to recognize. In addition, those safety obligations extend
only to recognizable hazards that the Consultant may note while in the normal conduct of
onsite business. If a situation presents itself, the following procedures should be followed:
• Immediately direct personnel to remove themselves from the apparent danger,
• Notify the Contractor's superintendent of the apparent condition that caused the concern
and that the affected personnel were directed to remove themselves accordingly,
• Notify the Contractor of the situation that arises concern, both in writing and verbally,
• Issue a written Notice of Noncompliance stating that the Contractor should take
immediate action as it deems necessary to correct the deficiency/condition.
• Take photographs of the concern,
• If the Contractor does not make corrections, the Consultant should notify the City,
• The Consultant will review the situation with the City for further direction,
• The condition, as well as all conversations and correspondence, will be recorded in the
Consultant's.Daily Report.
• In the case of a construction-related accident, Consultant will notify the City of the
accident. Consultant will direct the Contractor to prepare an accident report with a copy
forwarded to the City.
(r) Quality Control: The Consultant will review and monitor the Contractor's adherence to an
acceptable quality control program submitted by the Contractor prior to the issuance of the
second Notice-to-Proceed by the City. This program will describe the Contactor's quality
control, organizational procedures, documentation controls and processes for each phase of
the work. Quality control during construction will be the responsibility of the Contractor;
however, oversight and ensuring the Contractor complies with applicable jurisdictional
construction standards will be enforced on the City's behalf by the Consultant.
(s) Proceeding with Disputed Work: In the event that an agreement cannot be reached on a
Change Order, the Contractor must carry on the work and adhere to the project schedule in
accordance with the construction contract general conditions. The Consultant will log all
forced work efforts related to disputed change order on a Forced Work Daily Log Reports
which will be signed and dated by the Consultant and the Contractor's representative at the
completion of each workday. The Consultant will forward copies of this form to the City for
record purposes.
(t) Maintenance of Traffic (MOT): The Contractor shall provide the Consultant and the City
with approved copies of its MOT at the Pre-Construction Meeting for general information
purposes. It will be the Consultant's responsibility to verify compliance with the MOT in the
field.
(u) Contractor Request for Services: When the Contractor requires services from the City for
issues such as water main shutdowns, tie-ins to existing water mains, special regulatory
inspections, etc., a request shall be made in writing by the Contractor, and forwarded by the
Consultant to the City, a minimum of three working days prior to when required.
Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any
prior representations or agreements whether oral or written. It is further agreed that no modification,
amendment or alteration in the terms or conditions contained herein shall be effective unless
memorialized in written document approval and executed with the same formality and of equal dignity
herewith.
13.5 Electrical Construction Administration Services: Field observe critical points in the
construction process.
13.6 Electrical Field Inspections: (a) The Consultant shall conduct field inspections on a daily basis
throughout the duration of construction. In accordance to the agreement approved by Resolution No. 2009-
27161 and No. 2014-28821, Consultant shall provide a supplemental hours for the full time Senior
Construction Inspector for a total of forty (40) hours per week for a project duration of six (6) months. These
Consultant services are limited to not more than six (6) months (180 calendar days) in duration. The
Consultant shall be present at the construction site daily during the construction phase of the project and will
be expected to be available as needed, throughout the Contractor's 8-hour work day, 40-hour work week,
excluding weekends and City holidays. Any work outside the specified work period will be invoiced to the
City on a time and materials basis per the rates in Schedule B-6.
(b)The Consultant's on-site typical workday shall begin at or about 8:00 AM and end at or about 5:00 PM for
a total of 8 hours per day or 40 hours per week. Scope does not account for working on City holidays,
weekends, nor more than 40-hours per week.
(c) Field inspections shall be provided jointly by the City and the Consultant. To supplement those services
provided by the Consultant, the City will provide one (1) part-time construction inspectors for the duration of
the Project. The role of the City's construction inspectors shall be limited. The Consultant shall be present at
the construction site daily during the construction phase of the Project and will be expected to be available,
as needed, throughout the Contractor's work day.
Task 14— Supplemental Design Services for the Pump Station Site Modifications of the Venetian
Islands Bid Package 13C Right of Way Improvement Project:
TASK 14—SUPPLEMENTAL DESIGN SERVICES will be amended to provide supplemental DESIGN
services which will establish requirements for the preparation of contract documents for the Project.
14.1 Meetings with Residents regarding plan revisions: Requires that the CONSULTANT attend and
participate in up to (10) meetings with 12 adjacent property's homeowner's representatives.
14.2 Meetings with CIP regarding plan revisions: Requires that the CONSULTANT attend up to four
(4) meetings with the City of Miami Beach Capital Improvement Projects office and the project
contractor
14.3 Plan Revisions: Preparation of(4) Conceptual Pump Station Layout Plans, (4) Revisions and.(4)
Construction Plan revisions.
14.4 Structural Plan Revisions: Revise Control Panel Structural Plans and add walls at pump station
sites.
14.5 Reimbursable Expenses:
SCHEUDLE B-6
CONSULTANT COMPENSATION
Construction Administration and
Resident Project Representative Services* $170,225
Note*: The Construction Administration and Resident Project Representative Services shall be invoiced
monthly indicating each Task and dividing by twenty months,when applicable.All hours will need to be
verified by City Representative.
In the event that Supplemental Construction Administration or Resident Project Representative Services are
required to be extended additional fees will be negotiated prior to proceeding with additional services.
Supplemental Design Services** $29,031
Reimbursables: $1,500
Supplemental Structural Design Services $6,600
Note*: Conceptual designs included in these services are based on an estimated hourly cost and is a Not-To-
Exceed amount. In the event that Supplemental Conceptual Design Services are required to be extended,
additional fees will be negotiated prior to proceeding with additional services.
- m /1 --d" N V1 OIff" h n
O
wiy N 7.,--0,.,. N N 1 O V /O'. ,O
r O l irt'e - bq f»
v _T W ZO N O.' Vt Eig d N o0 O ',I C1:
F 5 L1 h R' t� N — pp!
r._ iss
gq'„T ' .._ t .T.
e h'•a - : - ,,,-',„,,,z,_ :.-ii,,,
�' 00 m• co Va. 7 d' 'O V„O r
■
�: N N
1-t7:*,-.; t'- - .3 q. 'L Gl
4 3
a
I o v
-
'
r'.
°r:
o o in
€ -. Q a,s,
cz
U } '
3G no _ � _k - M1
•
2C.' O: O.. � - Or. b
I r r �s*}�+Wt 1s` Y _04 EL. x r
N d o d- o b-”
C
tom? -N .. (�1;G'
at i$ p K 1
�;� U I
I y`--�-' -0, r - O`.4.:1
I y��,� :`. - 1I)
`O. 1 ';t4-7q, yr' i
d i '-$ •z -_ ■
•
69"
m L {x-1,
Sz _ I e.
•
1 v F
t�-
, o o b n .o' w N o -dY o O'I+ ' �-..!. N N N vt. M d 00 G }V,: T
E L f _•
U ' d c-2-• 0 �.i'! ' • v d V N.Zi7?4
V .
-•
d :.,z
- IJ. W- M V c
•A ❑ >
W c U v c ti U� o
`•m ,41
1� ' L-] 0 u .0 Z . ' E ca 4i� , o.� u c u
-13: ,k " > k'. ¢''',.`.1'. F p L._ij t° r -o v F: F _N
c,u a. Z I,,, Zn ' W .�
w,o <-4, c ,�; o c O L Q o ' ° ° #.' -12.40 O V _�,
F- r a r o o.n Q. 1'1 r+•
.,oa� -z u�A vl'_ 6 S .4,' ° ° `�d '3 _m n F.' Q d .i 1
de 3 I,) O'j: u - ... o. c E F. F F
tx,` O U cp• u u Q a� a°3 2 m a>i•a7 'd •u 'C'0;0: O
"fit_ U a] rG-p! -c4; i-,C, f. a F. cG)g.3 g Er F 4t. f•
�+r�.:
yk ' N (1 V I/ `"O N M -
•