2016-29428 Reso -
RESOLUTION NO. 2016-29428
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS FURTHER SET
FORTH IN THE CITY COMMISSION MEMORANDUM
ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY 5/7THS
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
CITY, AND AUTHORIZING THE CITY ADMINISTRATION TO
NEGOTIATE A FIVE YEAR AGREEMENT WITH BIG WIRELESS, LLC,
IN AN AMOUNT NOT TO EXCEED $475,000, FOR THE
MAINTENANCE, MONITORING AND END OF LIFE TECHNOLOGY
MIGRATION OF THE LAW ENFORCEMENT WIRELESS
INFORMATION NETWORK, FORMALLY KNOWN AS THE CITYWIDE
WIRELESS NETWORK, FOR USE BY THE MIAMI BEACH POLICE
DEPARTMENT; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE AGREEMENT, UPON CONCLUSION
OF SUCCESSFUL NEGOTIATIONS.
WHEREAS, the Administration has identified Business Information Group, Inc., by and
through Big Wireless, LLC, as a licensed contractor who installs, services and maintains several
large wireless radio infrastructures, and microwave communication networks; and
WHEREAS, Big Wireless, LLC is a competent and reliable contractor that was
responsible for upgrading, maintaining and migrating the City's existing Public Safety Radio
System's microwave communications infrastructure for the City's Police Department; and
WHEREAS, Big Wireless, LLC has the appropriate security clearance for, and intimate
knowledge of, all six (6) roof site locations throughout the City, which house both of the City's
wireless communications network links (Public Safety Radio System and the Wi-Fi System); and
WHEREAS, the Mayor and City Commission adopted Resolution 2015-28959 on March
11, 2015, waiving, by 5/7ths vote, the competitive bidding requirement, finding such waiver to be
in the best interest of the City, and authorized the City Administration to enter into an initial
agreement with Big Wireless, LLC to determine the viability of the Citywide Wireless Network to
be used by the Police Department; and
WHEREAS, the Administration has confirmed that Big Wireless, LLC is the exclusive
contractor who originally installed and continually maintained the existing Wireless Network, has
essential knowledge of the security and network infrastructure, and is in the best position to
maintain and monitor the Wireless Information Network for the Police Department, which serves
the best interest of the City; and
WHEREAS, the City Manager recommends that the City Commission waive, by 5/7th
vote, the competitive bidding requirement, finding such waiver to be in the best interest of the
City.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the written
recommendation of the City Manager (as further set forth in the City Commission Memorandum
accompanying this Resolution) and waiving, by 5/7ths vote, the formal competitive bidding
requirement, finding such waiver to be in the best interest of the City, and authorizing the city
administration to negotiate a five year agreement with Big Wireless, LLC, in an amount not to
exceed $475,000, for the maintenance, monitoring and end of life technology migration of the
law enforcement Wireless Information Network, formally known as the Citywide Wireless
Network, for use by the Miami Beach Police Department; and further authorizing the Mayor and
City Clerk to execute the Agreement, upon conclusion of successful negotiations.
PASSED and ADOPTED this day of i LAple j Zoi .
ATTEST:
ALL",
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RAF E. GRAN DO CITY CLERK
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution waiving the competitive bidding requirement by 5/7th vote, as recommended by the City
Manager, authorizing the Administration to negotiate and execute a 5 year Agreement with Big Wireless
LLC, for maintenance of the Miami Beach Police Department Law Enforcement Wireless Information
Network, formerly the City Wireless Network, in an amount not to exceed $475,000.
Key Intended Outcome Supported:
Maintain crime rates at or below national trends.
Supporting Data(Surveys,Environmental Scan,etc.): Safety was ranked No. 1 by residents a as •
one of the changes that will make Miami Beach a better place; safety across the City was one of the
most important areas affecting the quality of life; and 78% of residents rated quality of services
provided by City Police as excellent or good.
Issue:
Should the Administration adopt the Resolution?
Item Summary/Recommendation:
In November, 2013, the Miami Beach Police Department (MBPD) expressed an interest in
repurposing the former Citywide Wireless Network to meet an increasing need for connectivity in
relation to police equipment such as its mobile command vehicle. The MBPD conducted
extensive research and consultation with Big Wireless LLC, the original sub-contractor for IBM, in
relation to migrating and updating the system to meet all the MBPD's needs. On February 2,
2015,the Finance and Citywide Projects Committee approved repurposing the Citywide Wireless
Network for use by the MBPD.The Mayor and City Commission subsequently adopted Resolution
2015-28959 on March 11, 2015,waiving, by 5/7ths vote,the competitive bidding requirement,and
authorized a trial of 6 months, during which time the system would be set-up, tested and
evaluated.The trial phase was highly successful and,as such,the MBPD now wishes to move to
full implementation through the negotiation and execution of a 5 year agreement with Big Wireless
LLC. for the maintenance, monitoring and end of life technology migration of the system.
It is recommended that the Resolution be adopted.
Advisory Board Recommendation:
NA
Financial Information:
Source o f Amount Account
Funds; 1 $475,000
i 2
//a 3
if:PI Total $475,000 011-1150-325 Subject to Dept. Budget Approvals
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Directo Assistant City Manager City Manager
Chief Daniel J. Oat- r/' i
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•
MIAMI BEACH AGENDA ITEM C 70
DATE 64-14
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members cf the City ommission
FROM: Jimmy L. Morales, City Manager '
DATE: June 8, 2016
SUBJECT: A RESOLUTION OF THE MAYO". AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCE-TING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY
COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND
WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF
THE CITY,AND AUTHORIZING THE CITY ADMINISTRATION TO NEGOTIATE
A FIVE YEAR AGREEMENT WITH BIG WIRELESS LLC., IN AN AMOUNT NOT
TO EXCEED$475,000, FOR THE MAINTENANCE, MONITORING AND END OF
LIFE TECHNOLOGY MIGRATION OF THE LAW ENFORCEMENT WIRELESS
INFORMATION NETWORK, FORMALLY KNOWN AS THE CITYWIDE
WIRELESS NETWORK, FOR USE BY THE MIAMI BEACH POLICE
DEPARTMENT; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE AGREEMENT, UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In 2006, IBM, with Big Wireless LLC. as its main sub-contractor,was contracted to develop
and introduce a Citywide open Wi-Fi system.The system went live in October,2009,and the
City Manager accepted the network in January, 2010. However, due to reliability, speed and
ongoing cost issues, in September, 2013, the Mayor and City Commission accepted a
recommendation to discontinue funding the system starting with the fiscal year 2014.
In November, 2013, the Miami Beach Police Department expressed an interest in
repurposing the system to meet an increasing need for connectivity in relation to police
equipment such as its mobile command vehicle and license plate readers.The Department
conducted extensive research. This led to consultation and negotiation with Big Wireless
LLC. in relation to migrating and updating the system to meet all the Department's needs.
On February 2, 2015, the Finance and Citywide Projects Committee approved repurposing
the Citywide Wireless Network for use by the Police Department for equipment
connectivity.The Mayor and City Commission subsequently adopted Resolution 2015-28959
on March 11, 2015, waiving, by 5/7ths vote, the competitive bidding requirement, finding
such waiver to be in the best interest of the City, and authorized the City Administration to
enter into an agreement with Big Wireless LLC., to conduct a trial of the proposed network.
The subsequent trial phase, which lasted over six months, was highly successful and, as
such, the Miami Beach Police Department now wishes to negotiate and enter into a five(5)
year agreement for the maintenance, monitoring and end of life technology migration of the
system.
Big Wireless LLC. is currently midway through a ten (10) year agreement with the City to
upgrade and maintain the City's existing Public Safety Radio System's microwave
communications infrastructure. This system is co-located with the proposed Law
Enforcement Wireless Information Network at six(6)roof site locations throughout the City.
Big Wireless LLC. therefore already has the appropriate security clearance for,and intimate
knowledge of, all locations.
FISCAL IMPACT
The five year total is approximately $472,000. The average annual cost is therefore
approximately $94,000, with the annual amounts varying slightly due to early system
upgrades. The full amount has already been included within current and future budgets.
CONCLUSION
It is recommended that the Mayor and City Commission adopt this Resolution and authorize
the Administration to execute the Agreement, upon conclusion of successful negotiations.
JLM:DJO:D\
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