Loading...
2016-29420 Reso RESOLUTION NO. 2016-29420 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2016/2017, WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM; APPROVING A SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2015/2016 ACTION PLAN; APPROVING AN AMENDMENT TO THE FIVE-YEAR CONSOLIDATED PLAN, RECAPTURING $14,000 IN CDBG FUNDS FROM FISCAL YEAR 2015/2016, TO BE REALLOCATED TO A CITY CAPITAL PROJECT; AUTHORIZING THE CITY MANAGER TO TAKE THE FOLLOWING ACTIONS: (1) EXECUTE ALL APPLICABLE DOCUMENTS RELATED TO THE APPROPRIATION AND ALLOCATION OF THESE PROGRAM FUNDS; (2) SUBMIT THE ONE-YEAR ACTION PLAN AND SUBSTANTIAL AMENDMENT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD); (3) MAKE MINOR NON- SUBSTANTIAL CHANGES TO THE ONE-YEAR ACTION PLAN OR THE CONSOLIDATED FIVE YEAR PLAN, OR THE RESULTING AGREEMENTS(WHICH DO NOT AFFECT THE PURPOSE,SCOPE,APPROVED BUDGET AND/OR INTENT OF THE PLANS); AND (4) EXTEND THE EXPIRATION DATES OF SAID AGREEMENTS WHEN NECESSARY; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS FOR SUB-RECIPIENTS OF CDBG AND HOME PROGRAM FUNDS; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE CITY INTERDEPARTMENTAL AGREEMENTS FOR RECIPIENTS OF CDBG AND HOME PROGRAM FUNDS. WHEREAS,the City is an entitlement recipient of Federal formula HUD grant programs as follows: Community Development Block Grant(CDBG)funds, and HOME Investment Partnerships (HOME) funds; and WHEREAS, the City expects to continue to receive entitlement funds from these grant programs to operate the City's housing and community development activities; and WHEREAS, the One-Year Action Plan for Federal funds is a requirement under the U.S. Department of Housing and Urban Development (HUD) formula grant programs, including the CDBG and HOME Programs; and WHEREAS, the One-Year Action Plan for FY 2016/2017 is based upon the City's Federal entitlement of$834,698 in CDBG funds and $443,723 in HOME funds; and WHEREAS, the planning phase was initiated by the City on February 15, 2016, with the issuance of two Requests for Proposals (RFP)for CDBG and HOME program funds, respectively; and WHEREAS,the Administration reviewed,evaluated,and made recommendations regarding the twelve(12)applications received for CDBG funds and two(2)applications for HOME funds;and WHEREAS, the resulting CDBG estimated recommendations are incorporated into the FY 2016/2017 One-Year Action Plan as follows:$50,000 to the Office of Community Services for rent, utility and grocery emergency assistance; $25,050 to Food for Life Network, Inc. for grocery and meal delivery for persons living with HIV/AIDS; $18,955 to Empowering Youth, Inc. for youth counseling; $31,200 to Little Havana Activity&Nutrition Centers of Dade County, Inc.for child care; $542,554 to the Office of Housing and Community Services for the rehabilitation of the Lottie Apartments; and $166,939 for administrative allowance; and WHEREAS, the resulting estimated HOME recommendations are incorporated into the FY 2016/2017 One-Year Action Plan as follows:$168,555 for the rehabilitation of the Lottie Apartments and $164,238 for the rehabilitation of the Madeleine Village Apartments, both to be awarded to the Office of Housing and Community Services; $44,271 for administrative allowance;and$66,558 for the mandatory CHDO project set-aside; and WHEREAS, HUD has the right to change its CDBG or HOME award prior to final issuance, altering the recommendations, made above; therefore, the City will increase or decrease these recommendations, as necessary, in order to meet the percentage requirements for each program; and WHEREAS, the One-Year Action Plan for FY 2016/2017 was made available to the public for comment at a public meeting on May 24, 2016; and for a 30-day public review and comment period, from May 5, 2016 through June 6, 2016; and WHEREAS, CDBG funds have been primarily used to provide vital public services, housing activities, youth centers, and senior centers; and WHEREAS, HOME Program funds have been primarily used for affordable rental housing activities; and WHEREAS,the City is required to set-aside a minimum of 15%of its HOME funds allocation to a qualified Community Housing Development Organization (CHDO) project; and WHEREAS, the City Manager is the HUD-designated agent for all formula grants, and executes the grant applications,agreements,and other applicable HUD documents on behalf of the City, and WHEREAS, the City has $14,000 in CDBG funds left over from FY 2015/2016 and the Administration recommends that these funds be recaptured and reallocated to a City capital project to be determined by the Administration. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby adopt the City's One-Year Action Plan for federal funds for Fiscal Year 2016/2017,which includes the budgets for the Community Development Block Grant (CDBG) program and the Home Investment Partnerships (HOME) program; approve a Substantial Amendment to the Fiscal Year 2015/2016 Action Plan;and approve an amendment to the Five-Year Consolidated Plan recapturing $14,000 in CDBG funds from Fiscal Year 2015/2016,to be reallocated to a City capital project;authorize the City Manager to take the following actions: (1) execute all applicable documents related to the appropriation and allocation of these program funds; (2) submit the One-Year Action Plan and Substantial Amendment to the U. S. Department of Housing and Urban Development(HUD); (3) make minor non-substantial changes to the One-Year Action Plan or the Consolidated Five-Year Plan,or the resulting agreements(which do not affect the purpose,scope,approved budget and/or intent of the plans); and (4)extend the expiration dates of said agreements when necessary; and authorize the Mayor and City Clerk to execute agreements for sub-recipients of CDBG and HOME program funds; and further authorize the City Manager to execute City interdepartmental agreements for recipients of CDBG and HOME program funds. PASSED AND ADOPTED this 8 day of ZiUne , 2016. ATTEST: iI *iis'1 � r RAF • E.417,P t"1 41 'i''=7 S. PHILIP :1" AYOR ':INCORP ORA 4/11:;,'•7%. � '� ' ::�cy),\, APPROVED AS TO .;, CH 26 Q� -FORM & LANGUAGE - �11 & FO EXE UTION — -oa Jo City Attorney 1--- Date 1 F:\RHCD\ALL\HSG-CD\CDBG\CDBG FY20165-2017\ACTION PLAN\HUD FY 16-17 ACTION PLAN RESO 5-19-2016 COMMISSION ITEM SUMMARY Condensed Title: A Resolution Adopting the FY 2016/2017 One-Year Action Plan, which includes the budgets for the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships program (HOME); approving a substantial amendment to the 2015/2016 Action Plan and an amendment to the Five-Year Consolidated Plan to recapture and reallocate CDBG funds to a City capital project to be determined; authorizing the City Manager to execute all applicable Action Plan and Substantial Amendment documents; authorizing the Mayor and City Clerk to execute agreements for sub-recipients and the City Manager to execute interdepartmental agreements; and authorizing the appropriation of all Federal funds when received. Key Intended Outcome Supported: Sustainability. Provision of Workforce Housing for Key Industry Workers Supporting Data (Surveys, Environmental Scan, etc.: Based on the 2014 Community Satisfaction Survey, the City's Quality of Life measure was high at 77%. 18% of businesses rated the lack of affordable housing in Miami Beach for their labor force as their most important challenge. Item Summary/Recommendation: The City's FY 2016/2017 HUD allocations are$834,698 for CDBG funds and $443,723 for HOME funds. On February 15, 2016, the Administration issued Requests For Proposals (RFP)for both the CDBG and HOME funds. The submission deadline for both RFPs was March 11, 2016. The City received applications from twelve (12) organizations for CDBG funds and from two (2)organizations for HOME funds. The Administration reviewed the applications and prioritized them based on several critical factors. Recommendations for funding include: Food for Life Network, Inc. (grocery and meal delivery to people living with HIV/AIDS); Empowering Youth, Inc. (youth counseling services); Little Havana Activities and Nutrition Centers (child care); Office of Community Services (emergency rent, utilities and grocery); and Lottie and Madeleine Village Apartments (rehabilitation of City-owned residential property). The Affordable Housing Advisory Committee ratified these funding recommendations at its meeting of April 19, 2016. In FY 2015/2016, the City initially allocated $14,000 in public service funds to HOPE, Inc. to Furthering Affirmative Fair Housing citywide through education outreach. These efforts are funded with CDBG program administration funds. Staff recommends the recapture and reallocation of these funds to a capital project to be determined. As required by HUD, the Action Plan and the Substantial Amendment were made available to the public for a 30-day comment period commencing on May 5, 2016 and ending June 6, 2016. The Administration recommends that the Mayor and City Commission approve the attached resolution adopting the One-Year Action Plan for FY 2016/2017;the Substantial Amendment to the 2015/2016 Action Plan;and the amendment to the Five-Year Consolidated Plan in substantially the attached form. These actions will ensure timely and compliant expenditure of HUD funds. Advisory Board Recommendation: N/A Financial Information: Source of Funds: Amount Account 1 $ 834,698 CDBG FY 2016/2017 Allocation 2 $ 443,723 HOME FY 2016/2017 Allocation / 3 $ 14,000 CDBG FY 2015/2016 Allocation PI Total $1,292,421 Financial Impact Summary: City Clerk's Office Legislative Tracking: Maria Ruiz/Housing &Community Services Sign-Offs: Department Director Assi +: t City Manager City Manager MLR lh� KGB /t/ JLM M I AM I B AC H AGENDA IT C? F DATE MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSI•N MEMORANDUM TO: Mayor Philip Levine and Members o c the City C•/ mission FROM: Jimmy L. Morales, City Manager DATE: June 8, 2016 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2016/2017, WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM; APPROVING AND AUTHORIZING A SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2015/2016 ACTION PLAN AND AN AMENDMENT TO THE FIVE-YEAR CONSOLIDATED PLAN TO RECAPTURE AND REALLOCATE $14,000 TO A CAPITAL PROJECT TO BE DETERMINED; AUTHORIZING THE CITY MANAGER TO TAKE THE FOLLOWING ACTIONS: (1) EXECUTE ALL APPLICABLE DOCUMENTS RELATED TO THE APPROPRIATION AND ALLOCATION OF THESE PROGRAM FUNDS; (2) SUBMIT THE ONE-YEAR ACTION PLAN AND SUBSTANTIAL AMENDMENT TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD); (3) MAKE MINOR NON-SUBSTANTIAL CHANGES TO THE ONE-YEAR ACTION PLAN OR THE CONSOLIDATED FIVE YEAR PLAN, OR THE RESULTING AGREEMENTS (WHICH DO NOT AFFECT THE PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT OF THE PLANS); AND (4) EXTEND THE EXPIRATION DATES OF SAID AGREEMENTS WHEN NECESSARY; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS FOR SUB-RECIPIENTS OF CDBG AND HOME; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE CITY INTERDEPARTMENTAL AGREEMENTS FOR RECIPIENTS OF CDBG AND HOME FUNDS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND The City of Miami Beach is a U.S: Department of Housing and Urban Development (HUD)- designated entitlement community, as determined by the decennial census information on population growth lag, age of housing stock, and poverty. The City has been a CDBG entitlement community since 1975. The HOME Program was started in 1992 to provide funding specifically for affordable housing. HUD allocates these funds to strengthen public/private partnerships and expand the supply of affordable housing that is decent, safe and sanitary. Commission Memorandum—FY 2016/2017 Action Plan June 8, 2016 Page 2 of 6 As an entitlement community, the City qualifies for an annual allocation under HUD's grant programs. HUD requires each entitlement community to submit an annual One-Year Action Plan describing how it will utilize funding and resources to address priority needs identified in the City's Consolidated Plan. The One-Year Action Plan is a component of the Five-Year Consolidated Plan filed with HUD. The City's current One-Year Action Plan follows the strategies included in its 2013-2017 Five-Year Consolidated Plan. CDBG funds have been primarily used to provide vital public services, housing activities, and improvements to public facilities while HOME funds have been primarily used for affordable rental housing activities. The total estimated FY 2016/2017 available funds for distribution are: Community Development Block Grant Funds FY15-16 HUD Entitlement $834,698 Less administrative allowance (20%) ($166,939) Net FY 15/16 funds available for distribution $667,759 HOME Funds FY 15-16 HUD Entitlement $443,723 Less administrative allowance (10%) ($44,372) Less 15% CHDO project set-aside ($66,558) Net available for project allocation $332,793 On February 15, 2016, the Administration issued two Request For Proposals (RFP) for CDBG and HOME funds, respectively. The submission deadline for both RFPs was March 11, 2016. To ensure clarification and proactively address questions relating to the completion and submission of an application, two (2) alternative mandatory pre-submission meetings were held on February 22 and February 26, 2016. Staff reviewed the applications and forwarded its funding recommendations to the Affordable Housing Advisory Committee (AHAC) for comment and recommendation on April 19, 2016. The AHAC subsequently forwarded its recommendations to the City Manager who finalized the recommendations as noted below. As a separate item, during the Action Plan - 2015/2016 approval process, the City Commission approved the allocation of $14,000 to Housing Opportunities Project for Excellence, Inc. (HOPE Inc.) to provide Furthering Affirmative Fair Housing services citywide through education outreach. This allocation was funded as a public service. However, due to HUD regulations regarding what constitutes an Area Benefit, this mandatory effort did not qualify. The City paid these expenses out of its program administration funds as it is an allowed expense. Staff recommends the recapture and reallocation of these public service funds to a capital project to be determined. As required by HUD, the Action Plan and the Substantial Amendment were made available to the public for a 30-day comment period commencing on May 5, 2016 and ending June 6, 2016. ANALYSIS The City received CDBG applications from the following entities: > Ayuda, Inc. > Boys and Girls Clubs of Miami-Dade, Inc. Commission Memorandum—FY 2016/2017 Action Plan June 8, 2016 Page 3 of 6 > Carrfour Supportive Housing, Inc. > Douglas Gardens Community Mental Health Center of Miami Beach, Inc. > Empowering Youth, Inc. > Food for Life Network, Inc. > Get Credit Healthy Inc. > Housing Opportunities Project for Excellence, Inc. (HOPE, Inc.) > Housing Authority of the City of Miami Beach > Little Havana Activities & Nutrition Centers of Dade County, Inc. > South Florida Seniors in Action, Inc. > UNIDAD of Miami Beach, Inc. The Douglas Gardens Community Mental Health Center of Miami Beach proposed services at an ineligible property and were deemed non-responsive to the RFP. Both South Florida Seniors in Action and Unidad of Miami Beach were deemed non-responsive for failing to submit required financial documents with the RFP. The City received HOME applications from the following entities: > Housing Authority of the City of Miami Beach > Miami Beach Community Development Corporation, Inc. The Administration reviewed the applications prioritizing the following critical factors: • Adherence to minimum proposal requirements; • Project impact as it relates to the City's Consolidated Plan; • Demonstrated need within the community; • Existing community resources; • Project description of activities; • Applicant's attainment of performance measures and program outcomes; • Applicant's organizational capacity and experience, including prior performance with federal awards; • Budget analysis of proposed project; and • Organization's ability to leverage additional non-City sources of funding for project activities. Here are the CDBG project scores: Cumulative Recommended Applicant Project Score Funding Douglas Gardens CM HC Mayfair repairs 0.00 $ - Housing Authority of MB Rebecca Towers upgrades 64.50 $ - MBCDC Crespi Park Apartments 52.00 $ - Ayuda Art for seniors 35.00 $ - Boys & Girls Clubs of MD Afterschool programming 64.50 $ - CarrFour Supportive Housing Case management services 54.50 $ - Empowering Youth Inc. Counseling services 57.00 $ 18,954.00 Food for Life Network Delivered meals for HIV/AIDS 68.50 $ 25,050.00 Get Credit Healthy Credit counseling 43.50 $ - Little Havana Activities Daycare services 67.00 $ 31,200.00 So. Fl. Seniors In Action Senior services 0.00 $ - UNIDAD of Miami Beach Project LINK 0.00 $ - Commission Memorandum— FY 2016/2017 Action Plan June 8, 2016 Page4of6 This information was utilized to rank and make appropriate funding recommendations, which form the basis of the Action Plan. The recommendations are consistent with the priority needs identified by the Commission, the'community, and the Consolidated Plan. The priorities include services to the elderly and youth at risk of homelessness; people living with HIV/AIDS; low- , income youth; child care services; and affordable housing. A maximum of 15 percent of the entitlement allocation may fund public service activities. Public " service activities include meals programs, after school programs, etc., for income-eligible participants. The following four (4) public service activities are recommended for funding: Public Services Projects Amount Recommended CMB —Communit Services (rent, utility and grocery emergency assistance) $50,000 Food for Life Network (grocery and meal delivery for persons living with HIV/AIDS) $25,050 Em•owerin. Youth Inc. (youth counseling) $18,955 Little Havana Activit and Nutrition Centers (child care) $31,200 Total Public Service Allocations $125,205 In addition, two (2) applications were received for CDBG-funded capital projects: ■ Housing Authority of the City of Miami Beach (upgrades at Rebecca Towers) ■ Douglas Gardens Community Mental Health Center (Mayfair Residence rehabilitation) While the City has previously funded each applicant and project, the City has pressing capital needs for its own recently-acquired affordable residential properties. The Lottie Apartments, which were acquired in January 2015, require substantial rehabilitation including but not limited to: roof repair; window replacement to address water intrusion; accessibility upgrades to address safety, and the repair of stairs leading to the second floor. The building was originally awarded $305,000 of CDBG funds in• FY 2015/2016 and $288,485 from previous years recaptured funds. However, these amounts are.insufficient as the total estimated project cost is greater. The CDBG and HOME funds requested for this project will fill the funding gap and allow the City to complete the project. • CDBG Capita_l Project Amount Recommended. Lottie A•artments (rehabilitation) $542,554 Total CDBG Capital Allocations $542,554 In addition, the Administration will contract HOPE, Inc. for the provision-of HUD-mandated fair housing services. HOPE, Inc. provides housing education workshops to residents and investigates allegations of Fair Housing Act •violations. Administration funds will fund this mandated service. • The City,received two applications for its HOME Investments Partnership (HOME) funds. Miami Beach Community Development Corporation (MBCDC) proposes to rehabilitate the Crespi Apartments, a 16-unit affordable housing project located at located at 7900 7920 Crespi Boulevard and 1079-79 Street. The Housing Authority of the City of Miami Beach-proposes to rehabilitate a 4-unit affordable housing project located at 405-76 Street. While these projects are deemed worthy, staff recommends the use of HOME funds to provide the gap funding for the Lottie Apartments rehabilitation so that it can be completed during 2016/2017. • Commission Memorandum—FY 2016/2017 Action Plan June 8, 2016 Page 5 of 6 In addition, the City is seeking to begin the rehabilitation of the Madeleine Village Apartments, a 16-unit apartment, multi-building development located at 7861-7871 Crespi Boulevard, acquired from MBCDC in January 2015. The rehabilitation of this development includes but is not limited to: termite treatment; roof repairs or replacement; interior sidewalks repairs; seawall repair and the adjacent landscaping area; removal of the existing wood dock at the rear of the building; the addition of a new laundry room; repair of the existing laundry room; kitchens and bathrooms renovation; air conditioning units replacement; exterior doors replacement; addition of drip caps at main doors locations; exterior and interior paint; building landscaping; and new irrigation system. Temporary relocation of the buildings' tenants during the tenting may be needed and will be charged to the program. HOME Capital Projects Amount Recommended Lottie A•artments (rehabilitation) $168,555 Madeleine Villa•e A•artments (rehabilitation) $164,238 Total HOME Capital Allocations $332,793 The HOME Program rules require each entitlement community to reserve a minimum of 15% of its annual allocation for activities undertaken by qualified Community Housing Development Organizations (CHDO). A CHDO is a private nonprofit, community-based service organization that has identified the development of affordable housing as its primary mission and has the capacity to develop affordable housing. A CHDO must meet certain requirements pertaining to its legal status, organizational structure, capacity and experience. Carrfour Supportive Housing (Carrfour), has been certified as a CHDO and is the only such agency with this designation within the City at this time. However, Carrfour did not apply this funding cycle. Therefore, the Administration is recommending the deferral of the CHDO set aside, approximately $66,558.45 for future award. The City is allowed two years to commit and five years to expend these funds. As required by HUD, the Action Plan was made available to the public for a 30-day comment period commencing May 5, 2016 and ending June 6, 2016. Public input was also provided via the AHAC meeting of April 19, 2016 in which funding recommendations were ratified by the Committee. It should be noted that the Action Plan announcement showed an estimated allocation of HOME funds in the amount of $441,740. However, that amount was increased to $443,723 which caused the HOME funds proposed allocations to be altered to match the new amount. In any case, this amount is only an estimate and HUD has the right to change its award prior to final issuance. The Substantial Amendment was also made available to the public for a 30-day comment period commencing and ending on the same dates as the Action Plan. CONCLUSION Most of the activities described in the One-Year Action Plan, the Substantial Amendment to the FY 2015/2016 Action Plan and Amendment to the Five-Year Consolidated Plan will benefit limited clientele either presumed by HUD to be principally low-to moderate-income persons or households to be identified by way of income verification. As in previous years, the City received funding requests that exceeded its entitlement allocations. The funding recommendations presented are based on the appropriateness with the Consolidated Plan, the viability of the project, and the applicant's capacity and prior performance expending HUD funds. The Administration recommends that the Mayor and City Commission approve the attached resolution adopting the One-Year Action Plan for FY 2015-2016, the Substantial Amendment to the FY2015/2016 Action Plan and the Amendment to the Five-Year Consolidated Plan in Commission Memorandum—FY 2016/2017 Action Plan June 8, 2016 •Page6of6 substantially the attached form, to allow the City to draw down entitlement funds to assist income eligible persons with services and housing, and ensure the timely and compliant expenditure of HUD funds. The Administration further recommends that the City Manager be authorized to take the following actions: (1) execute all applicable documents relating to the appropriation and allocation of these program funds; (2) submit the One-Year Action Plan, the Substantial Amendment and Amendment to the U.S. Department of Housing and Urban Development (HUD); (3) make minor non-substantial changes to the One-Year Action Plan or the Five-Year Consolidated Plan, or the resulting agreements (which do not affect the purpose, scope, approved budget and/or intent of the plans); (4) extend the expiration dates of said agreements when necessary; and (5) execute City interdepartmental agreements for recipients of CDBG and H E funds. //J JLM/K :/MLR/TAE • • • • • • • • • • • 1 ,