2016-29456 Reso RESOLUTION NO. 2016-29456
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AS IT PERTAINS TO THE CITY
CONSTRUCTION PROJECT REFERRED TO AS THE "INDIAN CREEK
DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET -
FLOODING MITIGATION PROJECT" [HEREINAFTER "PROJECT"],
AND, WITH RESPECT TO THE PROJECT, ACCEPTING THE
FINDINGS AND RECOMMENDATION OF THE CITY MANAGER
CERTIFYING A VALID PUBLIC EMERGENCY PURSUANT TO
SUBSECTIONS 287.055(3)(a)(1) AND (9)(c)(6), FLORIDA STATUTES;
AND, AS PERMITTED PURSUANT TO SUBSECTION 2-367(e) OF THE
CITY CODE, WAIVING, BY 5/7THS VOTE, THE COMPETITIVE
BIDDING REQUIREMENT . RELATING TO THIS PROCUREMENT,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
CITY, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE A
PROFESSIONAL SERVICES AGREEMENT WITH RIBBECK
ENGINEERING, IN AN AMOUNT NOT TO EXCEED $407,851, FOR THE
PREPARATION OF A DESIGN CRITERIA PACKAGE (DCP) AND
CONCEPTUAL PLANS WHICH COMPLIES WITH THE
SPECIFICATIONS SET FORTH UNDER SECTION 287.055(2)(j), ,
FLORIDA STATUTES.
WHEREAS, on September 27, 2015, the City experienced severe tidal flooding
caused by King g Tides of 1.12 feet above mean high water, in the area of Indian Creek
Drive, from 26t to 41st Streets, which severely impacted both pedestrian and vehicular
traffic for several days; and
WHEREAS, at its March 9, 2016 meeting, the City Commission approved
Resolution No. 2016-29332, approving and authorizing the City to negotiate and enter
into an agreement with the Florida Department of Transportation (FDOT) for the cost
sharing of a construction project on Indian Creek Drive, from 26th to 41st Streets, to
increase the height of the seawall along Indian Creek Drive, and to increase the
elevation of the road to "future crown of the road;" and
WHEREAS, to avoid continued tidal flooding and severe flooding caused by high
intensity rainfall events, the City, in conjunction with FDOT, must implement
infrastructure improvements which will include a new storm water drainage system,
pump station, and seawall; and
WHEREAS, the existing roadway, curbs, gutters and sidewalks will be elevated
to meet new flood elevation requirements, and existing driveways, light poles, signals,
signage and pavement markings will be replaced to match new road-way alignment and
configuration; and
WHEREAS, the City and FDOT are finalizing the cost sharing agreement, and
the City desires to immediately begin the scope of work relative to constructing all the
improvements that would protect Indian Creek Drive from flooding; and
WHEREAS, over the past year the City has been provided overwhelming
supporting documents relating to of the extreme flooding emergency conditions
projected by NOAA for King Tides in the Fall of 2016 and the effective of the King Tides
on Indian Creek Drive; and
WHEREAS, the Administration believes that given the current condition of Indian
Creek Drive, and the periodic flooding and closure of the road due to said flooding
issues, there are extensive existing and potential future community hardships, including
serious impacts to quality of life issues, to justify the necessity of beginning construction
on Indian Creek Drive immediately; and
WHEREAS, the conditions in the area are so drastic and will only worsen if the
work is postponed in order to go through a three (3) to six (6) month competitive
procurement process; and
WHEREAS, due to the foregoing, and due to the fact that Ribbeck Engineering is
already performing work in the area for FDOT, the City Manager, in assessing the
totality of factors giving rise to this situation, believes there is ample support to find and
certify to the City Commission that a public emergency exists and that it is in the best
interest of the City to waive competitive bidding; and
WHEREAS, to avoid coordination problems and construction delays, the City
would benefit from using Ribbeck Engineering, which has an existing contract with
FDOT to provide right-of-way design services; and
WHEREAS, Ribbeck has the knowledge and expertise to address the flooding
related concerns for Indian Creek Drive; the City Administration seeks to enter into an
agreement with Ribbeck for preparation of a design criteria package (DCP); and
WHEREAS, the DCP for Indian Creek Drive shall include roadway, drainage,
signing & pavement markings, and signalization and shall include all FDOT design
requirements.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City
Commission, as it pertains to the City construction project referred to as the "Indian
Creek Drive/State Road (SR) A1A, 26 Street to 41 Street - Flooding Mitigation Project"
[hereinafter "Project'], and, with respect to the Project, accepting the findings and
recommendation of the City Manager certifying a valid public emergency pursuant to
Subsections 287.055(3)(a)(1) and (9)(c)(6), Florida Statute; and, as permitted pursuant
to Subsection 2-367(e) of the City Code, waiving, by 5/7ths vote, Competitive Bidding
Requirements relating to this procurement of the services of Ribbeck Engineering
[Ribbeck], finding such waiver to be in the best interest of the City; and authorizing the
City Manager to negotiate a Professional Services Agreement with Ribbeck, in an
amount not to exceed $407,851, for the preparation of a Design Criteria Package (DCP)
and conceptual plans which complies with the specifications set forth under Section
287.055(2)(j), Florida Statute.
PASSED AND ADOPTED this 8th day of June, 2016.
ATTEST:
Mayor Philip e, n17 r`
J ,
ursE 13,Zcrl1. /
Rafa44,
l Gr nado, City Clerk
OVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
L (6 Via
ity Attorney Date
T:\AGENDA\2016\June\Public Works\Indian Creek Improvements Resoultion revised 6-2-2016.docx
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, As It Pertains To The City
Construction Project Referred To As The"Indian Creek Drive/State Road (Sr)Ala, 26 Street To 41 Street-Flooding
Mitigation Project" [Hereinafter "Project"], And, With Respect To The Project, Accepting The Findings And
Recommendation Of The City Manager Certifying A Valid Public Emergency Pursuant To Subsections 287.055(3)(A)(1)
And (9)(C)(6), Florida Statutes; And, As Permitted Pursuant To Subsection 2-367(E) Of The City Code, Waiving, By
5/7ths Vote,The Competitive Bidding Requirement Relating To This Procurement, Finding Such Waiver To Be In The
Best Interest Of The City, And Authorizing The City Manager To Negotiate A Professional Services Agreement With
Ribbeck Engineering, In An Amount Not To Exceed$407,851, For The Preparation Of A Design Criteria Package(Dcp)
And Conceptual Plans Which Complies With The Specifications Set Forth Under Section 287.055(2)(J), Florida
Statutes.
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability
Item Summary/Recommendation: •
At its March 09, 2016 meeting, the City commission approved an agreement with the City and Florida Department of
Transportation(FDOT)for the cost sharing of a construction project on Indian Creek Drive from 26th to 41St Streets.The
infrastructure improvements will include a new storm water drainage system, pump station and seawall. The existing
roadway, curbs, gutters and sidewalks will be elevated to meet new flood elevation requirements. Driveways, light
poles, signals, signage and pavement markings will be replaced to match new roadway alignment and configuration.
Due to complexity and urgency of this project,the administration recommends engaging Ribbeck Engineering, Inc. as
the engineering firm responsible in developing the Design Criteria Package (DCP) and Conceptual plans that will be
used for this project. Currently, Ribbeck Engineering, Inc. is not part of the approved city's engineering firm rotational
list, however,due to this firm experience working with FDOT and their current and previous work within the project area;
it is in the City's best interest to utilize them.
The Public Works Department has reviewed the proposal and finds the cost reasonable.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation: -
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $407,851 429-0815-061357-00-48-517-
, 00-00-00-C1601 _
2
3
•
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Eric Carpenter, Public Works X6012
Sign-Offs:
Assistant Department Assistant City Manager I City anager
Direc DP
JJF ETC JLM
T:\AGENDA\2016\June\Public Works\Indian Creek Improvements-summary.docx
MIAMIBEACH Agenda Item 8711
Date (o-ING
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members ■:.f the City f ommission
FROM: Jimmy L. Morales, City Manager 11
DATE: June 8, 2016
SUBJECT: A RESOLUTION OF THE M OR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AS IT PERTAINS TO THE CITY
CONSTRUCTION PROJECT REFERRED TO AS THE "INDIAN CREEK
DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET - FLOODING
MITIGATION PROJECT" [HEREINAFTER "PROJECT"], AND, WITH
RESPECT TO THE PROJECT, ACCEPTING THE FINDINGS AND
RECOMMENDATION OF THE CITY MANAGER CERTIFYING A VALID
PUBLIC EMERGENCY PURSUANT TO SUBSECTIONS 287.055(3)(a)(1)
AND (9)(c)(6), FLORIDA STATUTES; AND, AS PERMITTED PURSUANT TO
SUBSECTION 2-367(e) OF THE CITY CODE, WAIVING, BY 5/7THS VOTE,
THE COMPETITIVE BIDDING REQUIREMENT RELATING TO THIS
PROCUREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST
OF THE CITY, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE A
PROFESSIONAL SERVICES AGREEMENT WITH RIBBECK ENGINEERING,
IN AN AMOUNT NOT TO EXCEED $407,851, FOR THE PREPARATION OF
A DESIGN CRITERIA PACKAGE (DCP) AND CONCEPTUAL PLANS WHICH
COMPLIES WITH THE SPECIFICATIONS SET FORTH UNDER SECTION
287.055(2)0), FLORIDA STATUTES.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution
FUNDING
Funding is subject to the FY 14/15 being approved by City Commission.
Amount Account Number
$407,851 429-0815-061357-00-48-517-00-00-00-C1601
Commission Memorandum— Indian Creek Drive—26th to 41st Street—Flooding Mitigation Project
Page 2 of 3
BACKGROUND
At its March 9, 2016 meeting, the City commission approved Resolution 2016-29332 approving
an agreement between the City and Florida Department of Transportation (FDOT) for the cost
sharing of a construction project on Indian Creek Drive from 26th to 41st Streets. The
infrastructure improvements will include a new storm water drainage system, pump station
and seawall. The existing roadway, curbs, gutters and sidewalks will be elevated to meet
new flood elevation requirements. Driveways, light poles, signals, signage and pavement
markings will be replaced to match the new roadway alignment and configuration.
Due to complexity and urgency of this project, the administration recommends engaging
Ribbeck Engineering, Inc. as the engineering firm responsible in developing the Design Criteria
Package (DCP) and conceptual plans that will be used for this project. Currently, Ribbeck
Engineering, Inc. is not part of the approved City's engineering firm rotational list. However, due
to this firm's experience working with FDOT, along with their current and previous work within
the project area, it is in the City's best interest to utilize them.
The majority of the construction improvements will happen within FDOT's right of way. Ribbeck
Engineering will play an important role making sure the DCP package complies with FDOT and
City design criteria requirements. A scope of work has been provided and is attached as Exhibit
1 along with the proposed hours of effort for the work. Ribbeck Engineering will perform the
work under the same hourly rates and percentages for overhead and profit as their contract with
FDOT.
Authorization to enter into an agreement is being proposed under Section 287.055, Florida
Statutes (also known as the "Consultants Competitive Negotiation Act" or CCNA). While the
CCNA requires municipalities to publicly bid certain professional services, including architecture
and engineering services, this requirement can be waived in cases of valid public emergencies.
In this case, the Administration believes that given: 1) current conditions, both at the Project site
and within the neighborhood; 2) the potential community hardships, quality of life issues,
potentially aggravated due to a postponement of the current work in order to undertake a
procurement process; and 3) the fact that this firm is performing work in the area; the City
Administration, in assessing the totality of factors giving rise to this situation, believes there is
ample support to find that a public emergency, necessitating a CCNA waiver of the bidding
requirements, exists here.
Given that the facts do indeed support the existence of a public emergency, to the extent that a
waiver of the bidding requirements under the CCNA is justified, the Administration recommends
the following course of action:
1. That the competitive bidding requirements be waived by 5/7ths vote as permitted pursuant to
Section 2-367(e) of the City Code, finding such waiver to be in the best interest of the City,
and that the City Manager be authorized to take further actions to procure the necessary
emergency design and construction services for the project, via a design-build contract,
including authorizing the preparation of a Design Criteria Package (DCP) which complies
with the specifications set forth under F.S. 287.055(2)(j);
2. That the total sum of the contract for this engineering firm and subcontractor is $407,851
which consists of developing a Design Criteria Package (DCP) and conceptual plans for
approximately 0.85 miles of Indian Creek Drive. The conceptual plans include roadway,
drainage, signing & pavement markings, and signalization. In addition, coordination with key
Commission Memorandum— Indian Creek Drive—26th to 41st Street—Flooding Mitigation Project
Page 3 of 3
stakeholders is included. The conceptual plans are required as reference to the DCP and
will be performed in accordance with FDOT design requirements. The DCP will include
FDOT design criteria as well as City of Miami Beach contract requirements necessary by the
Design-Build Firm to properly submit.
CONCLUSION
The Administration recommends adopting the Resolution
Attachment— Ribbeck Engineering Proposal dated 5/26/2016
Attachment —Subcontractor Bolton Perez & Associates Proposal dated 3/28/2016
JLM/KC/ AM/WRB/GP
T:WGENDA\2016\June\Public Works\Indian Creek Improvements Memo.doc
•
Indian Creek Drive from 26th Street to 41St Street
Scope of Work—Ribbeck Engineering
May 31, 2016
The Scope of Services consists of developing a Design Criteria Package (DCP) and Conceptual plans for
approximately 0.85 miles of Indian Creek Drive. The conceptual plans include roadway,drainage,
signing& pavement markings,and signalization. In addition, coordination with key stakeholders is
included. The conceptual plans are required as reference to the Design Build criteria package and will be
performed in accordance with FDOT design requirements. The RFP will include FDOT design criteria as
well as City of Miami Beach contract requirements required by the Design-Build Firm to properly submit
a response to the RFP.
The Scope of Services task's include the following:
Project General Task
• Progress and Coordination Meetings with City of Miami Beach
• Coordination Meetings with Florida Department of Transportation (FDOT)
• Coordination meetings with required discipline reviewers
• Coordination meetings with key stakeholders.
• Coordination with Geotechnical,Surveyor,Structure and Environmental Consultants providing
services to the City of Miami Beach.
• Plans review meetings and field review meetings.
Roadway Analysis and Plans:
• Typical Section and Pavement Design Package for FDOT approval
• Prepare RFP Design Criteria and requirements
• Line and Grade analysis including transitions into side streets
• Prepare Roll Plots. Includes horizontal, profile, utilities,and drainage.
• Prepare plan details:typical section, back of sidewalk profile and cross sections (11"x17" sheets)
• Traffic Control Analysis and Roll Plots (including 3 phases)
• Schedule of Values
• Quantities: roadway and drainage
• Engineers Probable Construction Estimate
Drainage Analysis&Plan Production:
• Pre-DCP Design Component: Activities under this task include coordination with City&City's
Contractor for 72"trunk-line& manholes construction. Also, includes providing design & plan
production support for main trunk-line plan layout(horizontal/vertical control)and incidental
miscellaneous drainage details.
• RFP Design Component: Activities under this task includes providing drainage analysis and
master layout design file for proposed pump station and incidental roadway drainage(inlets,
manholes,storm drain laterals &connection to trunk-line).
Utility Analysis:
• Utility master layout design file
Signing and Pavement Marking Analysis and Plan:
• Develop SAPM master plan (pavement markings only, no single post signs)
• Analysis of one(1)cantilever overhead sign
• Coordination with FDOT for cantilever overhead sign
• Quantities
• Prepare roll plot
Signalization Analysis and Plan:
• Develop Signalization master plan for 3 signalized intersections (conceptual: mast arm, control
cabinet, pedestrian signals, and loops)
• As-built review and Field review.
• Coordination with maintaining agency
• Quantities
• Prepare roll plot
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Indian Creek Drive from 26th Street to 415`Street—Temporary Steel Sheet Pile Wall
Scope of Work—Structural
Revised March 28, 2016
The work consists of developing contract documents for approximately 1500 LF of bulkhead retaining
wall. The contract drawings will consist of wall control drawings, notes and typical wall section depicting
the City of Miami Beach pile and panel standard bulkhead wall details and do not include the actual wall
design. The proposed new bulkhead wall will be located along the front face of the existing bulkhead
wall within the City owned parcels.
The work will be performed in accordance with FDOT design requirements,and includes the following
tasks:
1. Develop horizontal and vertical wall layout geometry based on survey cross sections depicting
the location of the existing wall and baseline geometry.
2. Develop plan and elevation views of approximately 1500 LF of retaining walls.
3. Develop typical wall section of City of Miami Beach standard bulkhead wall, including provisions
for drainage and utility pipe crossings.
4. Develop quantities and cost estimate.
5. Coordinate the work with the City of Miami Beach Engineer, Geotechnical Engineer, Drainage
Engineer, and Utility Engineer.
Construction will be in accordance with FDOT Specifications.
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Indian Creek Drive from 26th Street to 41st Street—Temporary Steel Sheet Pile Wall
Scope of Work—Structural
Revised March 28,2016
The work consists of developing 30% preliminary documents and design build criteria for approximately
3000 LF of bulkhead retaining wall. The preliminary drawings will consist of wall control drawings, notes
and typical wall section depicting the City of Miami Beach pile and panel standard bulkhead wall details
and do not include the actual wall design. The proposed new bulkhead wall will be located along the
front face of the existing bulkhead wall within future parcels anticipated to be purchased by or deeded
over to the City.
In addition,we will develop 30% plans and details for the concrete drainage pump structure, including
the design criteria for the Design Build criteria package.
The work will be performed in accordance with FDOT design requirements,and includes the following
tasks:
1. Develop horizontal and vertical wall layout geometry based on survey cross sections depicting
the location of the existing wall and baseline geometry.
2. Develop 30% plan and elevation view drawings and design criteria of approximately 3000 LF of
retaining walls.
3. Develop 30%typical wall section of City of Miami Beach standard bulkhead wall, including
provisions for drainage and utility pipe crossings.
4. Develop quantities and cost estimate.
S. Develop 30%design details, drawings,and design criteria for the future pump structure.
6. Coordinate the work with the City of Miami Beach Engineer, Geotechnical Engineer, Drainage
Engineer,and Utility Engineer.
Construction will be in accordance with FDOT Specifications.
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4.2 Certificate of Completion
A Certificate of Completion will be prepared for execution by both parties stating the total
compensation due the Consultant, the amount previously paid, and the difference.
Upon execution of the Certification of Completion, the Consultant will either submit a
termination invoice for an amount due or refund to the Department for the overpayment,
provided the net difference is not zero.
5.0 COMPENSATION RATES
The following tables are provided for definition of contractual rates. Table numbers not listed are
not included in this document.
Table 5—Unloaded Hourly Rates
Table 6—Loaded Billing Rates
Table 5A
Multipliers for Rates
Consultant Overhead FCCM OMDS Direct
plus CDAF Expense
Ribbeck Engineering,Inc. 165.56% 0.733% 38.50% 0.00%
A.D.A. Engineering, Inc. 181.47% 0.037% 33.50% 4.23%
ABP Consulting Transportation Engineers,Corp. 164.09% 0.034% 33.50% 2.36%
Atkins North America, Inc. 157.80% 0.047% 34.50% 14.34%
-
HR Engineering Services, inc. 169.35% 0.249% 33.50% 14.33%
H.W. Lochner, Inc. 184.32% 0.300% 30.50% 29.00%
Keith and Schnars,P.A. 174.60% 0.438% 28.50% 9.14%
Kim ley-Horn and Associates, Inc. 193.50% 0.648% 34.50% 6.58%
Marlin Engineering, inc. 134.95% 0.016% 40.50% 2.19%
The above rates for overhead. FCCM, Operating Margin, and Direct Expense are fixed and are not subject to audit
adjustment during the term of this agreement.
Table 58
Uni. a>. Hourly Rates
Contract Rates
Consultant Job Classfldame Unit Rate
Engineering Intern Hour $31.00
Project Engineer Hour $56.00
Project Manager Hour $65.00
Ribbeck Engineering, Inc. Senior Designer Hour $32.20
Senior Engineer Hour $60.00
Senior Project Engineer Hour $58.00
Senior Scientist I Hour _ $54.00
8-5 Project Cost Redistribution
EXHIBIT B
SR 94/Kendall Drive from SW 7500 Block/SW 73 Place to US 1/South Dixie Hwy and
PROJECT NAME : SR 94/Kendall Drive from SW 77 Ave to US 1
AD NUMBER: 16641
CONTRACT NO.: C•9024
CONSULTANT OH FCCM OMDS EXP MULTIPLIER
Bolton Perez&Associates 165.25% 0.086% 34.00% 2.76% 302.10%
FIRM CLASSIFICATION RATE
Chief Engineering $78.00
Engineer $39.00
Network Engineering Services, Engineering Intern $27.25
Inc./dba Bolton Perez& Project Engineer $42.50
Associates Project Manager $78.00
Senior Engineer/Basic Services-Lump Sum $66.00
Senior Engineer/QC-Limiting Amount $66.00