2016-29423 Reso RESOLUTION NO. 2016-29423
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE, SUBSTANTIALLY IN THE FORM
ATTACHED TO THIS RESOLUTION, AMENDMENT NO. 1 TO THE
AGREEMENT BETWEEN THE CITY AND T2 SYSTEMS CANADA, INC
(T2 SYSTEMS) FORMERLY KNOWN AS DIGITAL PAYMENT
TECHNOLOGIES. CORP. (DPT), FOR PARKING PRODUCTS AND
ASSOCIATED INSTALLATION AND MAINTENANCE SERVICES,
DATED AUGUST 10, 2012; SAID AMENDMENT EXTENDING THE
WARRANTY COVERAGE UNDER THE AGREEMENT FOR THE
REMAINING THREE (3) YEAR PERIOD, BASED UPON THE
ESTABLISHED RATES UNDER THE AGREEMENT; AND FURTHER
EXTENDING THE TERM OF THE AGREEMENT FOR AN ADDITIONAL
THREE (3) YEAR PERIOD, COMMENCING ON AUGUST 11, 2016 AND
EXPIRING ON AUGUST 10, 2019, COTERMINOUS WITH THE
EXTENDED WARRANTY TERM.
WHEREAS, on April 11, 2012, the Mayor and City Commission approved
Resolution No. 2012-27891, relating to Request for Proposals (RFP) No. 46-10/11 for
the purchase and installation of new multi-space pay stations for the City's on-street and
off-street parking locations; authorizing the Administration to enter into negotiations with
top ranked firm, Digital Payment Technologies Corp., a Canadian corporation ("DPI");
and further authorizing the Mayor and City Clerk to execute an agreement upon
completion of successful negotiations by the Administration; and
WHEREAS, on August 10, 2012, the City and DPT executed an agreement
pursuant to the RFP (the "Agreement"); and
WHEREAS, the initial term of the Agreement was for a period of two (2) years,
which could be extended for a further period by the parties in writing, subject to the sole
discretion and approval of the City; and
WHEREAS, the Agreement further provided the City with an initial two (2) year
manufacturer's warranty, with the option of extending the warranty coverage for the pay
stations for an additional five (5) years; and
WHEREAS, the initial term expired on August 9, 2014 and the term, including the
extended warranty, were also extended for an additional two (2) years, with a new
expiration date of August 9, 2016; and
WHEREAS, the scope of the agreement related to the purchase of new multi-
space pay stations has been completed and at this time the contractor is providing
extended maintenance and support to the existing equipment and real-time connectivity
services and access to reporting software; and
WHEREAS, effective as of January 1, 2015, DPT was purchased by T2 Systems
June 8, 2016
T2—Resolution
Page 2 of 2
Canada Inc., a Canadian corporation ("T2 Systems"), and DPT's corporate name was
changed to T2 Systems; and
WHEREAS, T2 Systems, a global leader in parking technology, offers high
quality and reliable proprietary hardware and software products, consisting of their
Digital Luke II pay stations, BOSS software, and Digital Iris management system; and
WHEREAS, the Digital Luke II BOSS software, and Digital Iris management
system used by the City are exclusive and proprietary of T2 Systems and may only be
supported by T2 Systems; and
WHEREAS, the City would be best served by exercising the remaining additional
three (3) year extended warranty period provided for in the Agreement, at the pre-
negotiated current rates, and concurrently extending the term of the Agreement so that
the City may continue to receive connectivity and support services for the pay station
system at the current rates, without the need to replace the entire system.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve Amendment No. 1 to the Agreement between the City and
T2 Systems Canada, Inc. (T2 systems) formerly known as Digital Payment
Technologies Corp., for parking products and associated installation and maintenance
services, dated August 10, 2012; said amendment extending the warranty coverage
under the Agreement for the remaining three (3) year period, based upon the
established rates under the Agreement; and further extending the term of the
Agreement for an additional three (3) year period, commencing on August 11, 2016 and
expiring on August 10, 2019, coterminous with the extended warranty term.
PASSED and ADOPTED this 8 day of ii4fQ._ 2016.
ATTEST: /
API/ - .gl o . � 4t PHILIP L , ' z AYOR
RAF A L E. R A N.':-i•° FTY' ••L i N Z
.:':,,X,_--..-'..
._, '..
JLM/KGB/SF z% �' '
t:\agenda\2016\june\parking\tZarmdjei` d.� ATED 0
w. . '�� APPROVED AS TO
r \�'- FORM & LANGUAGE
F J Fj ,& FOR EXECUTION
� /ity Attorney 6,
� � , .� Dote
r
We are committed to providing excellent public service and safety to all who live, work,and ploy in our vi.ant, tropical, historic community.
•
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving And Authorizing The City Manager To Execute, Substantially In The Form
Attached To This Resolution, Amendment No. 1 To The Agreement Between The City And T2
Systems Canada, Inc (T2 Systems) Formerly Known As Digital Payment Technologies Corp. (DPT),
For Parking Products And Associated Installation And Maintenance Services, Dated August 10, 2012;
Said Amendment Extending The Warranty Coverage Under The Agreement For The Remaining
Three (3) Year Period, Based Upon The Established Rates Under The Agreement; And Further
Extending The Term Of The Agreement For An Additional Three (3) Year Period, Commencing On
August 11, 2016 And Expiring On August 10, 2019, Coterminous With The Extended Warranty Term.
Key Intended Outcome Supported:
Streamline the delivery of services through all departments.
Supporting Data (Surveys, Environmental Scan, etc.): .The City has a total of 4,536 metered
spaces in parking lots and 3,888 on-street metered spaces.
Item Summary/Recommendation:
On August 10, 2012, the City entered into an agreement with Digital Payment Technologies Corp.
("DPT") pursuant to the Mayor and Commissions award of Request for Proposals (RFP) No. 46-10/11
for the purchase and installation of new multi-space pay stations for the City's on-street and off-street
parking locations.
The term of the Agreement was for a period of two (2) years which could be extended for a further
period by the parties in writing subject to the sole discretion and approval of the City. The initial term
expired August 9, 2014 and was extended for an additional two (2) years with a new expiration of
August 9, 2016.
Additionally, DPT, a Canadian corporation was purchased by T2 Systems Canada Inc., a Canadian
corporation as of January 1, 2015; therefore, all references to DPT throughout the Agreement shall be
replaced with T2 Systems Canada Inc., a Canadian corporation ("T2 Systems").
The scope of the agreement related to the purchase of new multi-space pay stations has been
completed. At this time, the contractor is providing extended maintenance and support to the existing
equipment. Additionally, they are providing real-time connectivity services and access to reporting
software.
The City would be best served by continuing services by the current provider since it is not feasible to
replace the entire system. To this end, an Amendment to the Agreement is necessary in order to
extend the current agreement.
Administration Recommendation: Adopt the Resolution.
Financial Information:
Source of Amount ccount
Funds: 1 428,200 Y 80-0462-000325
2 282,000 /480-0463-000325 •
3
OBPI Total 710,200
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances
Sign-Offs:
Department Director Assistant Ci Manager City Maria•er
SF W KGB %'I JLM r r
T:WGENDA\2016\Ju ne\Parking\T2Amend 1-sum.docx
M I A J� /�V,I Q EAP H AGENDA ITEM 71
! ® DATE 6-S'/Co
i AM I BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
7 FROM: Jimmy L. Morales, City Manager
DATE: June 8, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE, SUBSTANTIALLY IN THE
FORM ATTACHED TO THIS RESOLUTION, AMENDMENT NO. 1 TO
THE AGREEMENT BETWEEN THE CITY AND T2 SYSTEMS
CANADA, INC (T2 SYSTEMS) FORMERLY KNOWN AS DIGITAL
PAYMENT TECHNOLOGIES CORP. (DPT), FOR PARKING
PRODUCTS AND ASSOCIATED INSTALLATION AND
MAINTENANCE SERVICES, DATED AUGUST 10, 2012; SAID
AMENDMENT EXTENDING THE WARRANTY COVERAGE UNDER
THE AGREEMENT FOR THE REMAINING THREE (3) YEAR PERIOD,
BASED UPON THE ESTABLISHED RATES UNDER THE
AGREEMENT; AND FURTHER EXTENDING THE TERM OF THE
AGREEMENT FOR AN ADDITIONAL THREE (3) YEAR PERIOD,
COMMENCING ON AUGUST 11, 2016 AND EXPIRING ON AUGUST
10, 2019, COTERMINOUS WITH THE EXTENDED WARRANTY
TERM.
- ADMINISTRATION RECOMMENDATION
Approve Amendment No. 1 to the Agreement between the City of Miami Beach and T2
Systems Canada Inc. for parking products and associated installation and maintenance
services.
BACKGROUND AND ANALYSIS
On April 11, 2012, the Mayor and City Commission approved Resolution No. 2012-
27891, relating to Request for Proposals (RFP) No. 46-10/11 for the purchase and
installation of new multi-space pay stations for the City's on-street parking locations;
authorizing the Administration to enter into negotiations with top ranked firm, Digital
Payment Technologies Corp. ("DPT"); and further authorizing the Mayor and City Clerk
to execute an agreement upon completion of successful negotiations by the
Administration.
On August 10, 2012, the City entered into an agreement with DPT, pursuant to the RFP
for the purchase and installation of new multi-space pay stations for the City's on-street
and off-street parking locations.
June 8, 2016
T2—Amendment No. 1
Page 2 of 3
T2 Systems (T2), a global leader in parking technology, offers high quality and reliable
proprietary hardware and software products consisting of their Digital Luke II pay
stations, BOSS software, and Digital Iris management system.
The Digital Luke II BOSS software, and Digital Iris management system used by the
City are exclusive and proprietary of T2. More specific details around the proprietary
nature of these products include:
• The Digital Iris SaaS (Software as a Service) connecting all Digital Luke II pay
stations is developed and hosted by T2 systems. No other software or
management system other than Iris will support the Digital Luke II hardware.
• Firmware required to maintain PCI compliance on the Digital Luke II pay
station may only be developed and supported by T2.
• Specific components in the pay station, such as the printer and its firmware,
have been designed with a third party to only work with the Digital Luke II pay
station and may only be sourced through T2.
• Any attempt to change out any component within the Digital Luke II pay
station would void the existing CSA/UL listing.
• The Digital Luke II pay station will only support rates and configuration
settings provided by T2's BOSS configuration software.
• The Digital Luke II pay station has a unique industrial design that is only
manufactured and supplied by T2.
The term of the Agreement was for a period of two (2) years which could be extended
for a further period by the parties in writing subject to the sole discretion and approval of
the City. The initial term expired August 9, 2014 and was extended for an additional two
(2) years, including the corresponding extended warranty with a new expiration of
August 9, 2016.
The Agreement further provided the City with an additional two (2) year manufacturer's
warranty, with the option of extending the maintenance and warranty for the pay
stations for an additional five (5) years.
The scope of the agreement related to the purchase of new multi-space pay stations
has been completed. At this time, the contractor is providing extended maintenance
and support to the existing equipment. Additionally, they are providing real-time
connectivity services and access to reporting software.
Additionally, DPT, a Canadian corporation was purchased by T2 Systems Canada Inc.,
a Canadian corporation as of January 1, 2015; therefore, all references to DPT
throughout the Agreement shall be replaced with T2 Systems Canada Inc., a Canadian
corporation ("T2 Systems").
The City would be best served by continuing services by the current provider since it is
not feasible to replace the entire system. To this end, an Amendment to the Agreement
is necessary in order to extend the current agreement.
We are committed to providing excellent public service and safety to all who live, work. and ploy in our vibrant, tropical, historic community-.
June 8, 2016
T2—Amendment No. 1
Page 3 of 3
Therefore, the Administration recommends executing an Amendment to the Agreement,
extending the term of the Agreement and the extended warranty period for an additional
period of three years, commencing on August 11, 2016 and expiring on August 10,
2019.
Please note T2 is agreeable to the extension of the existing agreement under the same
terms and conditions.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve Amendment No. 1 to
the agreement between the City of Miami Beach and T2 Systems Canada Inc.,
substa ply in the form attached hereto as Exhibit A.
JLM/Ke:/SF
T:W G E N DA\2016\J une\Parking\T2Amend l-MEMO.docx
Exhibit A — Proposed Amendment No. 1
We are committed to providing excellent public service and safely to all who live, work, and play in our vibrant, tropical, historic community.
AMENDMENT NO. 1 TO AGREEMENT FOR PARKING PRODUCTS AND ASSOCIATED
INSTALLATION AND MAINTENANCE SERVICES
This Amendment No. 1 (the "Amendment") to the Agreement for parking products and
associated installation and maintenance services, dated August 10, 2012 (the "Agreement") is
made and entered into this day of 2016, by and between the CITY OF
MIAMI BEACH, a municipal corporation organized and existing under the laws of the State of
Florida (hereinafter referred to as the "City") and T2 SYSTEMS CANADA, INC. a Canadian
corporation, authorized to do business in the state of Florida (T2 Systems) formerly known as
Digital Payment Technologies Corp., a Canadian corporation (DPT), and hereby amend the
Agreement as follows:
RECITALS yr
r�<=s_ .
WHEREAS, on April 11, 2012, the Mayor and City-Cernmission approved Resolution No.
2012-27891, relating to Request for Proposals (R ) No. 46-10/11 for the purchase and
installation of new multi-space pay stations for the City's dm-street and off-street parking
locations; authorizing the Administration to enter into negotiations with top ranked firm, Digital
Payment Technologies Corp., a Canadian corporation ("DPT"); and further authorizing the
Mayor and City Clerk to execute an agreementupon completion of successful negotiations by
the Administration; and %r ? ' _ _
WHEREAS, on August 10, '20122;,the City and DI'T executed an agreement pursuant to
the RFP (the "Agreement"); and :• '. . "'
w.
WHEREAS, the initial term of th Vgreer,ent was for<:a}period of two (2) years, which
could be extended fora furth_er.,period by.the parties.in�:.writing, subject to the sole discretion and
!t Y N.L. w;�r �Y�`�vivfry
`fit% A;3�
approval of the City; and=� .��,, - Alf"=�- :,�:w�,a
a
WHEREAS, the v.Agreement further -provided the City with an initial two (2) year
manufacturer's warranty; with the option of extending the warranty coverage for the pay station
system for anf:additional five,(5) year ; and
.{_.ia.i:. -Y. :{.?-tip 3-''iiri{{. •ELI.94,,i" ....
WHEREAS, thea:;initial term,::expireda'onAugust 9, 2014 and the term, including the
extended warranty coverage, were extended for an additional two (2) years, with a new
expiration August 9, 2016;'and k
WHEREAS, effective aof January 1, 2015, DPT was purchased by T2 Systems
Canada Inc., a Canadian corporation ("T2 Systems") and DPT's corporate name was changed
to T2 Systems andandk�
.may 3i avJ{vaw
-', - �T•A4-'y'F':S
WHEREAS, the Cityf- as decided to exercise its option to extend the warranty coverage
for years five (5) through seven (7) of the Agreement; and
WHEREAS, on June 8, 2016, the Mayor and City Commission adopted Resolution No.
, approving and authorizing the City Manager to execute this Amendment,
extending the warranty coverage, based upon the current rates set forth in the Agreement, and
further extending the term of the Agreement for an additional three years, commencing on
August 11, 2016 and expiring on August 10, 2019, coterminous with the extended warranty
term.
NOW, THEREFORE, for and in consideration of the conditions and covenants
hereinafter contained and other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties hereto agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated herein as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified as follows:
A. All references to Digital Payment Technologies „corp., a Canadian corporation
("DPT") throughout the Agreement shall be replacetl:mith T2 Systems Canada Inc., a
Canadian corporation ("T2 Systems"). <= w
B. The Term of the Agreement (including theextended warranty coverage, as more
particularly set forth in Exhibit A to theAgreement) is hereby extended for an
additional period of three (3) years, corn_ mencing ongust 11, 2016 and expiring on
August 10, 2019. K� ` ,
3. RATIFICATION. .k:*
Ar, �'-?u4f3iiy
Except as amended herein, all other terms`and conditions of the Agreement shall remain
unchanged and in full force and effect. In the:eventdthere is a conflict between the provisions
of this Amendment and the Agreement, the provisions_:of this Amendment shall govern.
IN WITNESS WHEREOF, the City aril T2 Systems<have caused this Amendment to be
executed by their respective and dulyuthorized:officers theday and year first hereinabove
written. ,,,,. - �: tt°'
f.M'•.
CITY OF MIAMI BEACH; FLORIDA M:,..:P.42 SYSTEMS CANADA, INC.
gm
-V-M:-
ice a:. a 4.
Jimmy L Moales; Cy.Manage ` -'` y= . •`S
ignature
- ` .
i6r{��n�{':,y�
is-Y'$W
`' 3 Print Name
te ., $.-
�`4`"" p"1 Title
--"iars, •�`-mob
jj,� l�r,-Y
`7\, wit. •' _
,--w "lam i•%.
Attest: •' •- . ".
h
-'e�_1?.:.::inn'
Rafael E. Granado, City Clerk Witness /Signature
Date Print Name
Date
T:IA GENDA12016UunelParkingl T2Amend 1-AMEND.docx