Amendment No. 1 to the Interdepartmental Memorandum of Understanding with Office of HousingI
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AMENDMENT NO. 1
TO THE INTERDEPARTMENTAL MEMORANDUM OF UNDERSTANDING, DATED MAY 6,
2016 BETWEEN THE CITY OF MIAMI BEACH OFFICE OF HOUSING AND COMMUNITY
DEVELOPMENT, A DIVISION OF THE OFFICE OF HOUSING AND COMMUNITY
SERVICES ("HCD"), AND THE CITY OF MIAMI BEACH OFFICE OF HOUSING AND
COMMUNITY SERVICES ("Provider").
This Amendment No. 1 ("Amendment No.1") to the Interdepartmental Memorandum of
Understanding (MOU)dated May 6, 2016 is entered into this L9day of J'j •c 2016
(Effective Date), by and between the City of Miami Beach Office of Housing and Community
Development, a division of the Office of Housing and Community Services("HCD"), and the City
of Miami Beach Office of Housing and Community Services ("Provider").
WITNESSETH:
WHEREAS, on July 8, 2015, the City Commission approved Resolution No. 2015-29080,
approving the One-Year Action Plan for Federal Funds for FY 2015/2016, and determined the
necessity for engaging the Sub-Recipient to render the following project in Miami Beach: Lottie
Apartments Rehabilitation and Relocation of tenants while the rehabilitation takes place; and
WHEREAS, pursuant to the MOU, the Provider is providing services needed for the
rehabilitation of affordable housing which is a high priority need identified in the City's FY 2013-
2017 Consolidated Plan approved by the City Commission through Resolution 2013/28237 on
June 5, 2013; and
WHEREAS, in the MOU, HCD agreed to make available Community Development Block
Grant funds in the amount of$305,047.84 for use by the Provider; and
WHEREAS, in order to improve the living condition of the tenants,the termite treatment will
take priority causing the temporary relocation of the tenants; and
WHEREAS, the tenant relocation fee and other expenses related to plan reproduction were
not included in the MOU's budget; and
WHEREAS, in the project schedule these expenses take place first and will be charged to
these funds.
NOW,THEREFORE, in consideration of the mutual promises contained herein,the parties
hereby agree to amend the MOU, as follows:
1. The above recitals are true and correct and are incorporated as part of this Amendment
No. 1.
2. Exhibit"C"entitled "Budget" is hereby deleted in its entirety and replaced with the attached
Exhibit "C".
3. All other terms and conditions of the MOU shall remain unchanged and in full force and
effect. In the event there is a conflict between Amendment No.1 and the MOU, the
provisions of this Amendment No. 1 shall govern.
IN WITNESS WHEREOF, the City of Miami Beach Office of Housing and Community
Development, a division of the Office of Housing and Community Services, and the City of Miami
Beach Office of Housing and Community Services have executed this Amendment No.1 to the
MOU as of the day and year first written above by their duly authorized representatives.
CITY OF MIAMI BEACH
OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT,
A DIVISION OF THE OFFICE OF HOUSING AND
COMMUNITY SERVICES
C.._...Maria L. uiz . -ctor
Date
CITY OF MIAMI BEACH
OFFICE OF4HOUSING AND COMMUNITY SERVICES
Kathie G. B oks, Assistant City Manager
I 13 i 1
Date
CITY OF MIAMI BEACH
a Florida municipal corporation
_______ _Ji_24___
ATTEST:
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City Clerk City Hager
Rafael E. Granado Jimmy L. Morales
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Lottie Apartments Amendment 1 5.13.16.do `
* -INCORRATED
y`.. � '� APPROVED AS TO
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City Attorney . Date
M I AM I BEACH CDBG FY 2015/16
Project Budget
Lottie Apartments
Sub-Recipient: City of Miami Beach/Property Management Project: Rehabilitation
Amendment #1
Please list all items that will be reimbursed by the City of Miami Beach.
Line Item Quantity Unit Cost Line Total
Personnel(Employees Only)-List Position Title
Personnel Expenses-Cate or Totals $ -
Operating Expenses-Category Totals
Operating Expenses-Category Totals $ -
Capital/Equipment Costs
Construction Cost $ 38,560.24
•
Capital/Equipment Costs-Category Totals $ 38,560.24
Professional Services
Architecture Services $ 85,418.80
Special Inspector $ 33,600.00
Third Party Verifier $ 85,418.80
Other Expenses-Plan Reproduction $ 300.00
Professional Services-Cate or Totals $ 204,737.60
Other Costs
Building Permit Fees $ 51,250.00
Tenant Relocation Fee(9 units per night) 3 $ 3,500.00 $ 10,500.00
•
Other Costs-Cate•o Totals $ 61,750.00
Project Total-All Categories $ 305,047.84
Budget Amendment Authorization
Fund Source: CDBG
Fiscal Year: 15/16 I
MIAMI B EAC H Budget Amendment Authorization
Sub-Recipient: Office of Housing and Community Services Date of Request: 5/13/2016
Lottie Apartments -Rehabilitation and
Project: Tenant Relocation Date of Review:
Summary of Budget Changes
Line Item/Funding Category Current Allocation Proposed Allocation
Capital/Equipment Costs $ 49,360.24 $ 38,560.24
Professional Services $ 204,437.60 $ 204,737.60
Other Costs $ 51,250.00 $ 61,750.00
Category Totals $ 305,047.84 $ 305,047.84
Summary of Proposed Changes
The Professional Services increase of$300 will cover the plan reproductions related to Architect services that will take
place in the first phase of the project. The Other Costs increase is to cover the temporary relocation of the tenants
while the tenting takes place. These activities will be carried before construction. Therefore, the Capital/Equipment
Costs can be reduced at this time.
Staff Recommendation
Program Monitor: Tatiana Escobar Recommendation: A proved as Proposed
Director: Maria Ruiz Recommendation: CTiostd e_.
Conditional Changes for Approval
City Manager's Authorization
Amend ent Approv=•• Amendment Denied
s lI(,../i6
Jimmy Mora•9: ' 'a ager Date
Housing Division
MI AM I BEACH GUIDING DOCUMENT-PENDING BID RESULTS
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
OFFICE OF HOUSING&COMMUNITY SERVICES
555 17 St.,Miami Beach,FL 33139,Tel: (305)673-7260 Fax: (305)673-7772
LOTTIE APARTMENTS BUILDING-9 APARTMENTS
REMODELING PROJECT 2016, SCOPE OF WORK
I
Item Quantities* Unit Price Unit Item Value
Termites treatment (estimate) $25,000.00
Foundation Concrete repair 750 $32.00 SF $24,000.00
Clean,repair and Insulate crawling space. (estimate) $160,000.00
Repair spalling concrete and cracks, Facade 1,500 $ 30.00 SF $45,000.00
Caulking exterior window perimeter 3,000 $ 12.00 LF $36,000.00
Windows re-attachement and seal 57 $ 600.00 Window $34,200.00
Exterior paint of the building 10,400 $ 4.00 SF $41,600.00
Concrete side walks 18,000 $ 6.00 SF $108,000.00
Seal interior floors.Remove existing floor, Install 5,000 $ 22.00 SF
vapor barrier and and new tile floor $110,000.00
Exterior Doors 9 $ 1,200.00 Door $10,800.00
ROOF Roof Repairs Estimate $16,000.00
Interior drywall repairs 1,152 $ 44.00 Sheet $50,688.00
Bathroom repairs, including all fixtures 9 $ 6,000.00 $54,000.00
Bathroom repairs, including all fixtures 9 $ 2,000.00 $18,000.00
Replace kitchen cabinets 9 $ 6,400.00 $57,600.00
HVAC-RTU 10 $ 1,000.00 $10,000.00
HVAC- Interior Units 9 $ 700.00 $6,300.00
Replaced carpet stair 750 $ 12.00 SF $9,000.00
Interior paint 9 $ 2,000.00 $18,000.00
Exterior Mail boxes $6,000.00
Exterior Fencing and gates $4,000.00
Landscaping $10,000.00
Construction Cost Estimate Sub-Total $854,188.00
Item Base Value Percentage Unit Item Value
NE Fees $ 854,188.00 10% $85,418.80
Other Expenses-Plan Reproduction $300.00
Third Party Verifier $ 854,188.00 10.0% $85,418.80
Special Inspector $ 350.00 12 8 hours per week , $33,600.00
Building Permit Fees(6%) $ 854,188.00 6% $51,251.28
Tenant Relocation Fee 3 $ 3,500.00 Per day $10,500.00
Contingency(10%) $ 854,188.00 10% $85,418.80
Soft Cost Estimate Sub-total $351,907.68
Total $1,206,095.68