Amendment No. 14 to the Agreement with Fentress Architects in the Amount of $148,999 AMENDMENT NO. 14
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF $148,999
This Amendment No. 13 to the Agreement made and entered this l a day of c7 e , 2016, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado (hereinafter referred to as"Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project (the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
• WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional storrnwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400; and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $ $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project; and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for certain Additional Services
relating to wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
1
•
to provide for completion of Construction Documents and all construction administration services required
of the Architect-Engineer for the Project, in the total amount of$15,156,359.00; and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the total amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the total amount of
$36,875; and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the total amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13, was executed for design changes associated
with the removal of the smoke control system; and
WHEREAS, this Amendment No. 14, is for additional site visits by members of the design team for
a weekly presence through July 28, 2016, and for the implementation of alternative designs proposed by
the Construction Manager; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 14.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-14", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
14.
IN WITNESS WHEREOF, the parties hereto have caused this Amend ent No. 14 to be executed
in their names by their duly authorized officials as of the date fir,t set forth abo'-.
ATTEST CITY oil F MIAMI BE;,'CH
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Ra el Granado � ......... L. Morale
City Clerk .-7/N' ' .\\\ ! . ,I:nager
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Si.'ature: .c��•.••-•••'' \,Signature FORM & LANGUAGE
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Print Name/Title nt Nam /Title
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City Attorney RA? Date
•
Appendix "A-14"
1. SCOPE OF SERVICES
Refer to Proposal dated April 22, 2016, revised May 27, 2016, attached herein.
2. TIME OF COMPLETION
Additional Site visits: Through July 28,_2016
Alternative design implementation: N/A
3. PAYMENT AND COMPENSATION
Time and Material.
Deductive Change Order No. 22R2 has been applied against Clark Construction's CM
Contingency to fund this work.
Summary
Project Contingency Added 'Total
Scope
Contract $10,967,200 $1,096,720 $0 $12,063,920
Amendment 1 -Scope change 0 0 0
Amendment 2-Civil 41,079 -41,079 0 0
Amendment 3-BR change 179,982 -179,982 0 0
Amendment 4-Stormwater/Web 76,605 -76,605 0 0
Amendment 5-DD 2,442,400 0 0 2,442,400
Amendment 6—Wind/roof 117,200 -117,200 0 0
Amendment 7-Deductive -3,129,259 -96,720 0 -3,225,979
Amendment 8-CD/CA 15,156,359 0 15,156,359
Amendment 9-Commissioning 302,876 -302,876 0 0
Amendment 10—Parapet Analysis 15,000 -15,000 0 0
Amendment 11 -Event Plans 36,875 -36,875 0 0
Amendment 12 -Drainage Revisions 34,073 -34,073 0 0
Amendment 13 - Smoke Control Removal 173,790 -173,790 0 0
Amendment 14-Site Visits&Alternative Design 0 0 148,999 148,999
$26,414,180 $22,520 $148,999 $26,585,699
3
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April 22, 2016
Revised May 2, 2016
Revised May 27,2016
Mr. Jimmy Morales, City Manager •
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach, FL 33139
Re: Miami Beach Convention Center Renovation Resolution No. 2014-28538
Proposal 19—Added Site Visits for Design Consultants
Project 20140021.001 .A20, A21
Dear Mr. Morales:
This proposal is to provide additional site visits by members of the design team for a weekly presence. This work
constitutes an additional service, as additional site representation is outside of the Fentress team's current scope of
work.
•
SCOPE OF SERVICES:
The City and the Construction Manager(CM) have requested a more robust design presence on site, in order to
address design issues immediately. This proposal includes representatives from the structural engineer design
firm on-site for three days per week during the subject period and representatives from mechanical and electrical
engineer design firm on-site for two days per week during the subject period.
Also, to realize schedule or cost efficiencies, the City and CM has indicated that CM may propose alternate
designs that differ from the configurations depicted in the contract documents. The City and CM has requested
the design team to review and confirm that these concepts or details the CM proposes meets the project
requirements as set forth in the contract documents.
SCHEDULE
• Site visits for identified engineering staff; Starting April 19,2016 to July 28 11', 2016
• Alternate design change implementation Phase I duration (Apr-Nov 2016)
FEE
Fees for all services will be an amount of One Hundred Forty Eight Thousand Nine Hundred Ninety Nine Dollars
(S 148,999), This amount is broken out as follows:
• Additional Site Visits:
o Time and material top set in the amount of One Hundred Thirteen Thousand Nine Hundred
Ninty Nine Dollars (5113,999). Reimbursable costs for labor and travel will be billed as
incurred. Billings for these services will he invoiced under the heading 420140021.001 A20.
• Alternate design change implementation:
o Time and Materials top set of Thirty-Five Thousand Dollars(535,000). Reimbursable costs for
labor will be billed as incurred, Billings for these services will be invoiced under the heading
#20140021.001 A21.
DEN DC LA SJ SF LON SH I 421 B.oed :•:ay Denver CO 80203 I 303.722-5000
•
Mr. Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
Proposal 19—Added Site Visits
April 22, 2016
Revised May 2, 2016
Revised May 27,2016
Page 2
The City will be performing a deductive change order against Clark Construction's CM contingency to fund
this extended CA Services agreement.
If the foregoing correctly states your understanding, please prepare a contract amendment for our execution. We are
very happy to be of service to the City and continue our successful relationship. •
Sincerely,
•
Fentress Architects
Jo Kudrycki, AIA, EED BD+C
Principal
end: Design Fee Summary dated May 26, 2016
c: Maria Hernandez,Thais Vieira, City of Miami Beach
Jeff Sachs, Strategic Advisory Group
Steven DiBartolo, Hill International, Inc.
Holly Carson, Anne McNeely, Annie Goodwin, Fentress Architects
Scott Lawson,Clark Construction Company
•
Project: Added Site Visits
Miami Beach Convention Center Renovation & Expansion
5/26/2016 rev3
Site Visits
Discipline Firm Name Firm Fee
Number
Architecture Fentress Architects 1 $4,420
Fire/Life Safety/Code Consulting Jensen Hughes 13 $0
Civil/Utility Engineering(Lump Si Kimley-Horn 6 $0
Landscape West 8 7 $0
Structural Engineering Wallace Engineering 8 $71,664
Vertical Transportation Lerch Bates 12 $0
Plumb, Mech, Elec, Lighting ME Engineers 14-18 $37,915
IT, Security, AV, Acoustics DL Adams 20 $0
Food Service Caruso 25 $0
Traffic Corradino 27 $0
Graphics and Signage TKD 28 $0
Parking Consultation Walker Parking 29 $0
Cost Estimate RLB 35 $0
Hardware Consultation Assa Abloy 37 $0
RFI Design Changes Team $35,000
Submittal Reviews beyond 2 Team $0
Site Visit Fees (Time & Materials) 5113,999
Design Fees(Time& Materials) $35,000
Expenses 0% $0
Total Total $148,999
Added Site Visits
Fentress Architects
Hours.
Job Title Hourly Rate Hours Extension
Task Management,Coordination and Oversight
Architect I l l $200.00 0 $0.00 .
John Kudtycki $225.00 4 $900.00
Finance $110.00 32 $3,520.00
Totals this activity: Hours 36.0 S4,420.00
Total,Sub 1 36.0 . S4,420.00
Hours Total 36.0 - S4,420.00
RFI Design Changes 535,000.001
To realize schedule or cost efficiencies, the City and CM has indicated that CM may propose
alternate designs that differ from the configurations depicted in the contract documents. The City
and CM has requested the design team to review and confirm that these concepts or derails the CM
• proposes meets the project requirements as set forth in the contract documents.
Submittal Reviews beyond 2 $0.001
To be assigned as T&M and distributed to the necessary design consultant for
the associated RFl at the time of the directive to proceed.
•
•
Meridian Avenue.Grading
Miami Beach Convention Center
Fentress Project No:20140021
April I,2016
May 27,2016 rev 2
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