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Certification of Contract with Condo Electric Motor Repair, Corp.
MIAMIBEACH CGIC CITY OF MIAMI BEACH 6- (40 CERTIFICATION OF CONTRACT TITLE: For Electric Motor Rewind, Pump Repair and Maintenance. CONTRACT NO.: 2016-048-ITB-MT EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of Contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City, though its City Manager, for two (2) additional (1) years terms, if mutually agreed by both parties . SUPERSEDES: N/A CONTRACTOR(S): Condo Electric Motor Repair, Corp. ESTIMATED ANNUAL CONTRACT AMOUNT: $300,000.00 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on June 8, 2016 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Condo Electric Motor Repair, Corp., a Florida corporation. (the Contractor). B. EFFECT - This Contract is entered into to provide for Electric Motor Rewind, Pump Repair and Maintenance pursuant to City Invitation to Bid No. 2016-048-ITB-MT and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2016-004-ITB-MT. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Roy Coley, Public Works- Infrastructure Division Director at 305-673-7000 ext. 7380. E. INSURANCE CERTIFICATELS) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or 1 Page 2 Certification of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. ' Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and for work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 Page 3 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Condo Electric Motor Repair, Corp. 3615 East 10 Court Hialeah, FL. 33013 Attn: Jorge Saurez Phone: 305-691-5400 Fax: 305-691-6564 E-mail: lascondo@bellsouth.net L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. 0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City nd Contractor have caused thi Certification of Contract to be signed and attested on this ,�� day of J Up‘e , 2O/ , by their respective duly authorized representatives. CONDO ELECTRIC MOTOR REPAIR, CORP. CITY OF MIAMI BEACH By By M V es dent! Signature Phili Levine, Mayor 14,74/Al( 'r,0ltic3' Print Name . ..." Bic NI• ATTEST: 1 :. At:TEST: s* INCORP ORATED: *I; L . S(01 iet.ry/ Sign 'ure ''ii,,CH 2. 4. -afael . '-ranado, City Clerk , )1 r • it--t mkt• `:,,E A -3P - (0/36A to Print Name Date / 3 /Zc/ � Date APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ( icl...1. 71, City Attorney D 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD CONTRACTS PURSUANT TO INVITATION TO BID (ITB) NO. 2016-048-MT FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD AND MAINTENANCE. Key Intended Outcome Supported: Build and Maintain Priority Infrastructure with Full Accountability. Supporting Data (Surveys, Environmental Scan,etc: N/A Item Summary/Recommendation: The City issued Invitation to Bid No. 2016-048-MT (the "ITB") to establish a contract, by means of sealed bids, with a qualified vendor(s), to provide for electric motor rewind, pump repair, rebuild and maintenance for the Public Works Department. The Contractor must provide all labor, supervision, materials, equipment and supplies necessary to perform said services at various City of Miami Beach facilities. The ITB stated that the lowest responsive, responsible bidders meeting all terms, conditions, and specifications of the ITB will be recommended for award. The contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City, through the City Manager, for two (2) additional one (1) year terms, if mutually agreed by both parties. The ITB was issued on April 11, 2016. 33 bid notices were issued and a pre-proposal bid and site visit were held on April 18, 2016. The ITB was categorized into multiple groups by pump and motor manufacturer. On May 2, 2016, bids were received from Condo Electric Motor Repair Corporation and Kaman Industrial Technologies Corporation. The bid tabulation is attached in Appendix A. Condo Electric Motor Repair, Corporation, has been deemed as the lowest responsive, responsible bidder for all Groups 1 through 6. CITY MANAGER'S RECOMMENDATION The City Manager considered the bids received and staffs recommendation, pursuant to ITB 2016-048-MT, and recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract for Groups 1 through 6 to Condo Electric Motor Repair, Corporation; and further authorize the Mayor and City Clerk to execute contract. Advisory Board Recommendation: N/A Financial Information: _ Source of Amount Account Funds: 1 / $120,000 425-0420-000343 ✓ �' 2 $100,000 427-0427-000342 D� 3 $80,000 425-0410-000342 — /nancial Total $30 0,000 pact Summary: City Clerk's Office Legislative Tracking: Alex Denis, Roy Coley Sign-Offs: D..r artment Di - : r Assigant City c14.___ager City : er AD RC [.1' MT EC JLM At T:IAGEN' 016Uune\Procurement\2016-048-MT(ITB)Electric Motor Rewind,Pump Repair,Rebuild and •nance\ITB-2016- 048-MT ELECTRIC MOTOR REWIND COMMISSION ITEM SUMMARY.docx Agenda Item C�C 78 Date lv-8-g, MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members o the City Co mission FROM: Jimmy L. Morales, City Manager DATE: June 8, 2016 SUBJECT: REQUEST FOR APPROVAL TO WARD CONTRACTS PURSUANT TO INVITATION TO BID (ITB) NO. 2016-048-MT FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD AND MAINTENANCE. KEY INTENDED OUTCOME NA FUNDING Funding has been allocated in the Public Works Department for these services for FY2016 as follows: Account Amount 425-0420-000343 $120,000 427-0427-000342 $100,000 425-0410-000342 $80,000 Additional expenditures for these services may be allocated and are contingent upon available funds. BACKGROUND The City issued Invitation to Bid No. 2016-048-MT (the "ITB") to establish a contract, by means of sealed bids, with a qualified vendor(s), to provide for electric motor rewind, pump repair, rebuild and maintenance for the Public Works Department. The Contractor must provide all labor, supervision, materials, equipment and supplies , necessary to perform said services at various City of Miami Beach facilities. The ITB stated that the lowest responsive, responsible bidders meeting all terms, conditions, and specifications of the ITB will be recommended for award. The contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City, through the City Manager, for two (2) additional one (1) year terms, if mutually agreed by both parties. 79 2 Award Recommendation ITB 2016-048-MT for Electric Motor Rewind, Pump Repair, Rebuild And Maintenance ITB PROCESS The ITB was issued on April 11, 2016. 33 bid notices were issued and a pre-proposal bid and site visit were held on April 18, 2016. The ITB was categorized into multiple groups by pump and motor manufacturer: Group 1- Fairbanks Morse Group 2- Flygt Group 3- Flowserve Group 4-ABS Pumps Group 5- KJI Hydro Group 6-Wilo EMU On May 2, 2016, bids were received from Condo Electric Motor Repair Corporation and Kaman Industrial Technologies Corporation. The bid tabulation is attached in Appendix A. Condo Electric Motor Repair, Corporation, has been deemed as the lowest responsive, responsible bidder for all Groups 1 through 6. CITY MANAGER'S RECOMMENDATION The City Manager considered the bids received and staffs recommendation, pursuant to ITB 2016-048-MT, and recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract for Groups 1 through 6 to Condo Electric Motor Repair, Corporation; and further authorize the Mayor and City Clerk to execute contract. JLM/MT/ /AD/ RC /MLT T:\AGEND 016\June\Procurement\2016-048-MT (ITB) Electric Motor Rewind, Pump Repair, Rebuild and Maintenance\ITB-2016-048-MT MEMO.docx 80 THIS PAGE INTENTIONALLY LEFT BLANK 81 ' -• ., ATTACHMENT B -. INVITATION TO BID (ITB); _ _ _ - AND,ADDENDUMS 1 . • f. ..If r- r '•4 • n r. � ` .fir•, • i�. 1 r ., • MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue, 3'd Floor,Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 INVITATION TO BID (ITB) NO. 2016-050-MT FIRE ALARM SYSTEMS - MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS April 12, 2016 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. RESPONSES TO QUESTIONS RECEIVED Q#1: Any reported deficiencies that need to be addressed per location? A#1: When the results of the annual inspections are provided, a list of deficiencies are provided also. These noted deficiencies are then corrected, and another inspection takes place. This provides a clear system. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadotc7i miamibeachfl.gov. Procurement Contact: Telephone: Email:• Martha L. Torres 305-673-7000, ext. 6858 marthatorres @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. Sincerely, Alex Denis Procurement Director MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue, 3'd Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 INVITATION TO BID (ITB) NO. 2016-050-MT FIRE ALARM SYSTEMS - MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS April 7, 2016 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. RESPONSES TO QUESTIONS RECEIVED Q#1: Is a runner response required? A#1: The contractor shall be required to be in full compliance with Section Chapter 633, Florida Statutes; the Florida Fire Prevention Code; the Florida Administrative Code Rule 69A-48 and Rule 69A-60; NFPA 72 National Fire Alarm Code.No, runner response is required. Q#2: Which locations will require a high reach lift in order to provide inspections and any necessary repairs? A#2: The locations are the Scott Rakow Ice Rink; North Shore Youth CenterGym; and the City of Miami Beach Police Main Lobby. There are areas where a 10' ladder maybe needed. Q#3: Please provide a list of devices per location, as well as Fire Alarm Control Panel Type. A#3: Please refer to attachment "Appendix A". Q#4: Please provide a copy of the last inspection report for each location. A#4: Please refer to attachment "Appendix A". Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(a�miamibeachfl.gov. Procurement Contact: Telephone: Email: Martha L. Torres 305-673-7000, ext. 6858 marthatorres @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, Alex Denis Procurement Director r-- INVITATION TO BID ( ITB ELECTRIC MOTOR REWIND, PUMP REPAIR AND MAINTENANCE 2016-048-MT BID ISSUANCE DATE: DECEMBER 30, 2015 BID DUE: FEBRUARY 17, 2016 @ 3:00 PM ISSUED BY: MIAMI BEACH Martha L. Torres, Procurement Coordinator PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x 6858 I www.miamibeachfl.gov MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 30 APPENDIX E COST PROPOSAL FORM 35 APPENDIX F INSURANCE REQUIREMENTS 41 MIAMIBEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified supplier(s) for the repair, replacement, and preventative maintenance of various types of electric motors and pumps on an as- needed basis. These repair services to be provided are the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, pump rebuilds / overhauls, preventative maintenance, thermal imaging, vibrations analysis, crane service and additional field services when required. These services are for the City of Miami Beach (CMB) drinking water, sanitary sewer, and storm water pumping stations and facilities. This contract will include all current operations and any new or additional stations / facilities that fall under the responsibility of CMB. 3.SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: ITB Issued December 30, 2015 Pre-Bid Meeting January 27, 2016 @ 2:00 pm Deadline for Receipt of Questions February 2, 2016 Responses Due February 17, 2016 @3:00PM Tentative Commission Approval Authorizing Award TBD MIAMI BEACH 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the below: Procurement Contact: Telephone: Email: Martha L. Torres 305 673-7000 x 6858 marthatorres armiamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via email at: RafaelGranadot miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. MIAMI BEACH 5. PRE-BID MEETING OR SITE VISITS L Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach Procurement Department—3rd Floor 1755 Meridian Avenue Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 9415468 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.qov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS........................ CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT...... CITY CODE SECTIONS 2 407 THROUGH 2 110 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- CITY CODE SECTION 2-374 DISABLED VETERAN BUSINESS ENTERPRISES • FALSE CLAIMS ORDINANCE. CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent(5%)of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service,then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials,equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Managers recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified, without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17.VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty(120)calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty(120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) altemate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion,sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty(30)days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least ten (10) calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govem over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non- responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday,excluding holidays, from 8:30 A.M.to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance(experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City shall be final and binding on all parties. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid;then B. Addendum issued for this Bid,with the latest Addendum taking precedence; then C. The Bid;then D. The bidder's bid in response to the Bid. 37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required,failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. 39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane,tornado, flood,or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a "first priority" under the emergency conditions noted above. 41 ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a),Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City,for the purpose of influencing consideration of this Bid. 47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 48. INSPECTION, ACCEPTANCE &TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 49. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 52. MANNER OF PERFORMANCE, Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non- responsive. 54. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non- profit agency. 57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be bome solely by the bidder. 58. PATENTS& ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent,or copyright, it is mutually understood and agreed,without exception,that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications,free of damage or defect, and properly invoiced. 60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five(5)calendar days upon request from Purchasing Agent. 62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be fumished free of expense and, if not destroyed,will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139. 64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 67. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 70. TERMINATION FOR CONVENIENCE OF CITY. The City may,for its convenience,terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 71. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1.SEALED BIDS. Deliver to the City of Miami Beach, Procurement Department located at 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids.Additionally, three(3) bound copies and one (1)electronic format(CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 1. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2—Bid Certification, Questionnaire and Affidavits(Appendix B). • Sample Master Lease Agreement • Product Information Sheets(if Applicable) 1. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. APPENDIX "A" Proposal Certification , Questionnaire & Requirements Affidavit ITB-2016-048-MT ELECTRIC MOTOR REWIND, PUMP REPAIRS AND MAINTENANCE MIAMI BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Solicitation No: 2016-048-MT Solicitation Title: ELECTRIC MOTOR REWIND, PUMP REPAIRS AND MAINTENANCE Procurement Contact: Martha L. Torres Tel: 305-673-7000#6858 Email: marthatorres @miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: • FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 1. Veteran Owned Business. Is Proposer claimin a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748. 1. Financial Capacity. Each Proposer shall arrange for Dun &Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:Il supplierportal.dnb.comlwebapplwcs lstoreslservtet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 1. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm, in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer, director, agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 5. References& Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone, 5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred, suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. • A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance P P Y ( 9 providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 11. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City") for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any f i rm no ati n in this t ss olicitation. Any reliance on these contents,or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only, and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposers Authorized Representative: Date: State of ) On this day of , 20_, personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: APPENDIX B MIAMIBEACH " No Bid Form ITB 2016-048-MT ELECTRIC MOTOR REWIND, PUMP REPAIR AND MAINTENANCE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City. Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: _Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications _Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Martha L. Torres PROPOSAL # ITB 2016-048-MT 1755 Meridian Avenue, 3rd Floor MIAMI BEACH, FL 33139 APPENDIX C MIAMIBEACH Minimum Requirements & Specifications ITB 2016-048-MT ELECTRIC MOTOR REWIND, PUMP REPAIR AND MAINTENANCE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 I. BIDDER QUALIFICATIONS AND REFERENCES. A. Bidders shall have been in the business of providing similar services of this award for a minimum of three years. B. Bidder shall submit with the bid, the following information for at least three firms for which the bidder has provided similar services within the last two years: i. Name of Firm and Address ii. Point of Contact Person including Telephone Number and email address iii. Description of Service including Start and Completion Dates C. A list of employees that will be involved in performing the work under this award, including years of experience, resumes and any licensing and certifications received. In addition, any licenses for the company pertinent to the work described herein should also be included. Throughout the term of the award, the City reserves the right to request, and subsequently receive a replacement, for any person(s) that is deemed to be unqualified. D. A list of equipment that is to be used in the execution of the work detailed herein. This list shall include the capabilities and any other relevant technical data of the equipment that is listed. This information shall be sufficient for the City to determine the suitability of the equipment to accomplish the work described herein. The City reserves the right to inspect the Awardee's place of business to ensure adequacy in these aforementioned items prior to the start of the award resulting from this specification. E. Documentation that details an established in-house safety training program or procedures for employees who will be involved in the performing of the work described herein. F. Bidders that do not meet these requirements and/or do not submit the abovementioned information in their bid response package may not be considered. II. BID EVALUATION FOR AWARD SELECTION The award of this contract will be based on best qualified contractor instead of lowest overall bid by dollar amount. Each bid will be scored for the best solution to the City of Miami Beach. The bid evaluation will provide the selection criteria and process based on a percent (%) scoring for overall award of this contract. The following are the criteria and weight for each: A. Experience and Qualifications 30% B. Cost Information 50% C. Service Plan 20% III. ESTIMATES A. The Awardee shall inspect and evaluate each piece of equipment after disassembly to determine if the unit can be economically repaired. B. Inspections and evaluations must be completed within 24 hours of delivery or pick up to insure quick and timely service. Inspections, evaluations, quotes, lead times, etc. need to be provided in writing in 36 hours of delivery or pick up. C. All costs overruns from the original repair estimate given by the Awardee to the City shall be absorbed by the Awardee unless waived by the City. Proper justification and back-up is required to consider having these overruns waived. IV. PICKUP AND DELIVERY A. The Awardee shall provide free pickup and delivery of all equipment to be repaired at the Awardee's facility. If the equipment is unable to be transported to the Awardee's facility, repairs shall be performed at the specified City facility. B. The Awardee shall pickup equipment for repair within 24 hours from receiving verbal notification by the City Representative, including after normal/business hours, weekends and holidays. C. Under emergency conditions the Awardee shall respond within 2 hours from receiving verbal notification by the City Representative. V. SPECIFIC PROVISIONS A. These services are specific to the City of Miami Beach and will cover pumps, motors, drives, etc. for the City's drinking water, sanitary, and storm water pumping stations under current operations and any future facilities / equipment that may fall under the City's responsibilities to operate and maintain. B. The City will typically remove and replace equipment for the initial repair. If requested by the City, the Awardee shall remove and/or reinstall any motors or pumps, including all electrical, control, and mechanical connections, at the appropriate hourly labor rate plus crane rate if necessary. C. The City will be responsible to electrically and mechanically isolate the equipment for safe removal or installation, unless, the Awardee is directed otherwise under non-typical needs that constitutes the City's best interest for their stakeholders. D. The Awardee shall, at the City's request, perform precision alignment on repaired motors, pumps, and/or shafts at the City's treatment plant or pump stations at the appropriate hourly labor rate. E. The Awardee shall have a crane capable of lifting, removing, and installing all types of motors and pumps (including submersible pumps) up to 350HP. F. The Awardee will be responsible for all costs related to the removal and replacement of equipment related to rework required due to faulty repair by the Awardee. G. The Awardee shall provide a spreadsheet reporting the repair status of each outstanding job along with an estimated completion date weekly to the designated City contact. H. The Awardee will provide designated persons that provide specific duties to insure direct and efficient management of this contract; specifically in the following duties but not limited to: i. Project / Contract Management ii. Administrative accounts payable / receivable iii. Engineering / technical support iv. Service coordinator(s) (including emergency and after hour's needs) Each of the disciplines will provide name, phone (office & mobile), and email to insure efficient communications. Any changes once person is designated must be immediately be provided in writing to City of Miami Beach within 24hrs. I. Under no circumstances may the Awardee subcontract services under this contract without prior written approval from the City. VI. SCHEDULE. A. The work of this award that is performed on-site shall be done during normal working hours of 7:30 AM to 4:00 PM, Monday through Friday. B. The City Representative will provide the Awardee written approval of the repair work and schedule before work should commence. The Awardee will not be compensated for any work that has not received prior written approval. The Awardee shall follow the normal work schedule time detailed above unless prior approval by the City Representative is given to proceed otherwise. VII. REPAIRS A. The pricing for the repair work of this Award shall be lump sum. However, if deemed necessary, the City shall allow additional work to exceed the normal eight hour day including weekends and holidays. In this case, the Awardee shall be compensated at the overtime rate that is included on its Bid Response Page. B. All overtime work shall receive prior written approval from the City before work is performed. C. The Awardee shall commence repairs on equipment within 10 hours from pickup by the Awardee or delivery to the Awardee's facility by the City. This time frame applies to all equipment other than those specified as emergency repairs, which shall commence upon receipt. D. Routine repairs, as designated by the City Representative, to electric motors shall be completed within 5 business working days from pickup by the Awardee or delivery to the Awardee's facility by the City Representative. E. Electric motors less than 100 HP shall be completed within 24 hours from pickup by the Awardee to the Awardee's facility. F. Electric motors greater than 100 HP shall be completed within 48 hours from pickup by the Awardee or arrival to specified City facility. VIII. EMERGENCY SERVICE A. The Awardee shall provide emergency repair service on a 24 hours, 7 days a week, basis including holidays when requested by the City Representative. B. The Awardee shall communicate by verbal contact in response to the City Representative's request for emergency services within 2 hours from notification by the City Representative. Awardee shall have a service truck or delivery/pickup truck on site within 2 hours of notification. C. Compensation for emergency service shall be at the bid hourly rate, as specified on the Bid Response Page. D. All emergency work shall receive prior written approval from the City Representative before work is performed. IX. PREVENTATIVE MAINTENANCE PLAN A. The Awardee will provide costs to provide vibration analysis of pumps and motors, thermal imaging and inspection of drives, control panels, and annual preventative maintenance as described by the pump, motor, and controls manufacturers for pumps all vertical and horizontal pumps that are not submersible. A thorough report with evaluation findings and recommendations for each piece of equipment will be provided. This service will be provided as scheduled by the City's Representative. X. ELECTRIC MOTORS GENERAL A. Disassemble motor and clean all components. B. Inspect electric motors for hot spots, core lamination loss, and assessment of the core's condition to determine if repair of the electric motor is needed. C. Core test stator for shorted lamination before rewinding. The City Representative will require both a Core Loss Test and Core Test. D. Overhaul the components, rewind, repair and/or replace any assemblies including: i. Rotor and Stator ii. Shaft and Collector Rings iii. Bearings iv. Surge test as specified in this specification. v. Dynamically balance the rotating assemblies shall meet standard of ISO 1940 Balance Grade G 2.5. vi. Test overhauled motors under maximum design load conditions to assure proper operations. E. Paint or coat all external surfaces to match existing color and specific coating. F. All work, materials and work methods shall conform with the latest NEMA standards. G. All work and materials shall be NEMA approved Class For higher unless otherwise requested. H. The Awardee shall repair all electric motors in accordance with the manufacturer's technical data (including tolerances, calibrations, and specifications) and industry standards. XI. RECONDITION ELECTRIC MOTOR GENERAL. A. Upon receipt of the motor, and if winding failure is not evident, the insulation resistance shall be read. The insulation resistance of the stator shall be read using a megger. If the insulation resistance reading permits, the motor shall be run on full rated voltage. Minimum acceptable insulation resistance readings are one megaohmn per 1000 volts of rated voltage, but never less than one megaohm. B. While the motor is running, a visual examination shall be made for hot or noisy bearings and excessive vibration or other unusual conditions. After the motor has been disassembled, the rotor shall be tested for open circuits. In the event the stator winding has failed, the rotor shall be tested on a "growler". C. Micrometer measurements shall be taken on mechanical parts to ensure proper fit. Measurements shall include, but not limited to, bearing housings, seal housings and shafts, and all shall meet OEM specifications. D. Test rotor for short lamination using a core test device. If the old stator windings have not failed, a surge comparison test and a DC hipotential test is required to test for: i. turn to turn for shorts ii. coil to coil for shorts iii. phase to phase for shorts iv. phase to ground for insulation resistance v. dielectrical strength of windings E. All of the above information shall be recorded on a shop record and retained in a permanent file. This record shall include a description of failure and the probable cause of failure. Copies will be returned with each repaired piece of equipment prior to payment for those repairs. Electronic copies required in PDF format. Measurements taken before and after repairs will be included in reports. F. All rotors shall be balanced to meet ISO 1940 BALANCE GRADE G 2.5 standards. G. Squirrel Case Rotors The rotor shall be visually inspected, tested for open bars, steam cleaned, and baked. H. Slip Ring Rotor (Wound Rotors) The same procedure as used on a squirrel cage rotor shall be followed. In addition, the open circuit voltage between rings shall be read and recorded. I. Rotating 'Fields The same procedure as used on a squirrel cage rotor shall be followed. In addition, the fields shall receive an AC and a DC drop-check test and the readings recorded. Drop-check voltage reading will be recorded for each coil and the coils will be numbered. A surge comparison and DC hipotential test may be used to determine the condition of the rotating field. J. Bearings Ball and roller bearings shall always be replaced with equivalent or superior bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to original manufacturer's specification. Acceptable bearing manufactures are: SKF, Timken, Fafnir, NSK, NTN. Any other brand of bearing will require approval from the City of Miami Beach, Public Works, Water & Sewer Superintendent before being installed. K. Shafts and End Bells All bearing surfaces shall meet Original Equipment Manufacturer (OEM) specifications. When out of limits, shafts and end bells shall be repaired using pre-approved methods. All grills shall be unbroken and secure in the frame. XII. MISCELLANEOUS A. All defective items such as feet, lift rings, fans, fan covers, etc., shall be repaired and put in first class condition. B. All bearings used shall be flushed thoroughly, sealed, and packed with grease prior to final assembly. C. Provide a written detailed description (make/manufacturer) of the type of bearing(s) utilized for each repair. Any change in type or style of bearing will require written pre-approval from the City of Tampa Wastewater Representative, electronic versions are acceptable. D. All 0-Rings exposed through dismantling of equipment shall be replaced with new 0-rings. Use of silicone or similar type caulking is not acceptable. XIII. REWIND ELECTRIC MOTOR A. Rewind shall include all work as defined in Section IX Recondition Electric Motor B. Winding Removal and Core Preparation i. Old windings shall be removed by using either a "Vapor- Phase" solvent system or a controlled temperature burn-out oven. In either case, the method must allow removal of the winding without the use of any excessive heat, which might warp the stator frame. ii. Upon removal of the winding and insulation, the core shall be tested for shorts in laminations (core test) and inspected for cleanliness and absence of burrs, sharp edges and damaged iron. iii. In the event the slots are not clean, the iron shall be sandblasted. Any damaged core iron shall be removed or individually treated to return the core to its original laminated condition. The iron and frame shall be in a first class condition before the rewinding procedure begins. C. Winding Materials i. All materials used in rewinding shall be guaranteed to be capable of a specified minimum temperature class. Data of the original material fabricator shall be available to substantiate the temperature class of each material used. ii. All insulation systems shall be specified by hot spot or limiting temperature. The type materials shall be Class F minimum. Without exception, the magnet wire in any equipment subject to heavy load and starting surges shall have a Dacron glass outer covering. D. Winding Procedure i. General Coils shall be machine wound, with all wires individually tensioned to obtain uniformity and freedom from "crossovers". Proper form shapes shall be used to give adequate end room clearance and prevent "buried" coils. All connections, jumpers and leads shall be laced down in a neat, secure manner with adequate clearance from the end bells. ii. Random Wound Stators "U" shape wedges shall be used. In the event the coils are loose after the "U" wedge is installed, additional material shall be driven either in the bottom of the slot, between the top and bottom coils, or under the wedge to render the coils firm and tight. In some cases, it may be necessary to apply fillers in all three locations. iii. Random Wound Rotors Maximum attention shall be given to installing the winding in a secure manner. The winding shall not be twisted or skewed while banding. iv. Form Wound Stators The coils shall be spread properly so that the "side angles" are parallel to the slots and do not cause any "cutting in" due to non-parallelism. The coils shall have a secure and firm fit in the slots. All coils shall be securely tied to all surge and end rings. All group jumpers, connections and leads shall be securely laced. All wedges shall be fabricated to a "drive" fit and the proper amount of filler shall be installed with the coils to prevent any "up and down" movements. v. Rotating Fields The bottom collar shall be ground to the shape of the pole piece and spider rim. All amortisseur windings shall be sandblasted and visually examined for any evidence of cracking, mechanical damage or open connections. Any spots in the amortisseur winding found bad will be brazed before the winding is started. No phosphor bronze solder or brazing rod will be used on electrical connections. During final assembly, the mechanical joints shall be inspected for proper alignment and tightness. All electrical joints between coils shall be brazed, taped and epoxy coated. vi. Completed Winding Varnishing The varnish shall be of the semi- rigid, high build type, capable of 155 degrees Celsius (Class F) operation or 180 degrees Celsius (Class H) operation as appropriate. A minimum of three (3) dips and bakes shall be scheduled to ensure a good coating. The baking shall be done in a temperature controlled, forced ventilation oven to give the best and most uniform cure. A rapid process system may be used with prior approval from the City. The City may elect to order a Vacuum Pressure Impregnated (VPI) sealing process versus the varnishing process specified herein. Awardee must be able to perform VPI on motors up to 5000 series frame at the awardee facility. Subcontracting this work will not be allowed. Subcontracting frames above the 5000 series is acceptable. vii. Reassembly All finished machine surfaces shall be cleaned of all varnish and foreign materials. The bore of the stator laminations and the periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. All rings shall be turned and polished as necessary or specified. All brush holders will be cleaned of corrosion and foreign material. A. Final Testing i. The insulation resistance shall be measured again with a megger. ii. The motor shall receive an AC high potential test as follows: a) New windings -twice rated voltage, plus 1000 volts. b) Old windings - rated voltage plus 25% unless specified differently iii. A surge comparison tester shall be used to test the windings for reverse coil, shorted turns, reverse phase, open circuit, short between phases, ground fault, etc. iv. The motor shall be run on rated voltage and the following items observed and recorded and must meet OEM specifications or current industry standards approved by the City of Miami Beach Public Works Department. a) No load current for each phase. b) Noise and/or endplay c) Bearing noise d) Vibration e) Bearing temperature f) No load speed. v. In addition, drop-check and insulation test shall be performed and recorded. Copies of these final test results will be provided to the City upon request. vi. Awardee shall possess equipment and the ability to test (unloaded) any 480 volt or 4160 volt motor vii. Painting, Coating, Finishes, and Identification The equipment shall be hand cleaned, removing all old paint and foreign materials, and painted/ coated. Final coating shall be same color and coating as it was received. Exposed finished parts, such as shafts, shall be treated to prevent corrosion. Any design changes, such as horsepower re-rating, speed, etc., shall be shown as new nameplate data. Nameplates, which are missing or are not eligible, shall be replaced with a new nameplate giving as much information as possible. XIV. EXPLOSION PROOF MOTORS A. All explosion proof motors will be repaired only by facilities which are U.L. approved to perform these repairs. The Awardee will provide three (3) qualified U.L. approved repair facilities for approval to the CMB. XV. PUMPS GENERAL A. The Awardee shall repair pumps in accordance with the manufacturer's technical data (including tolerances, calibrations and specifications) and industry standards. B. All impellers, volutes, bearing housings will be properly inspected and returned to specified tolerances to insure "like new" conditions are maintained through life-cycle and operation. C. All replacement parts or materials shall meet or exceed the manufacturer's specifications and, when possible, shall be OEM parts and materials D. All work, materials, and work methods performed on submersible pumps shall conform to the latest NEMA Standards. E. Awardee shall have all equipment and manpower needed to remove and install pumps requiring repair or that have been repaired. F. All 0-Rings exposed through dismantling of equipment shall be replaced with new 0-rings. Use of silicon or similar type caulking is not acceptable. G. All pump repairs shall include applicable electric motor repair as outlined in Section Electric Motors H. Awardee shall be able to electrically run and test any pump up to 500 hp. I. Bearings Ball and roller bearings shall always be replaced with equivalent or superior bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to original manufacturer's specification. Acceptable bearing manufactures are: SKF, Timken, Fafnir, NSK,NTN. Any other brand of bearing will require approval from the City of Miami Beach (CMB) Representative before being installed. XVI. SERVICE REQUIREMENTS (SUBMERSIBLE PUMP) GENERAL A. Disassemble and clean all components. B. Overhaul the components repairing and replacing defective assemblies or parts as required. C. Dynamic balance shall meet G 2.5 specifications. D. Machining as required to meet OEM specifications. Methods used to restore OEM fits shall be pre-approved by City of Miami Beach (CMB) in writing (electronic is acceptable). E. Paint or coat all external surfaces to match existing color and specific coating. XVII. RECONDITION SUBMERSIBLE PUMP A. Includes all applicable specifications in ELECTRIC MOTORS sections of these specifications. XVIII. REWIND SUBMERSIBLE PUMP A. Includes all applicable specifications in ELECTRIC MOTORS sections of these specifications. XIX. DRYWELL, SPLIT CASE, & VERTICAL TURBINE PUMP A. Disassemble and clean all components. B. Overhaul the components repairing and replacing defective assemblies or parts as required. C. Dynamic balance shall meet ISO 1940 BALANCE GRADE G 2.5 specifications.. D. Machining as required to meet OEM specifications. Methods used to restore OEM fits shall be pre-approved by City of Miami Beach (CMB) in writing (electronic is acceptable). E. Paint or coat all external surfaces to match existing color and specific coating. XX. REPORTS A. The Awardee shall provide the City all reports for all services performed on motors and pumps detailed herein. The reports should include an evaluation of the overall condition of the pump or motor and any other data needed to predict future repairs or replacement. Copies of reports will be returned with each repaired piece of equipment prior to payment for those repairs. Electronic copies required in PDF format. Measurements taken before repairs and after repairs will be included in reports. Complete repair reports shall be submitted with or prior to any invoice for the work performed. B. The Awardee will submit all necessary reports within the first 30 days of the contract for approval by CMB. CMB reserves the right to add or take away as deemed necessary for efficient operations and contract execution. XXI. WARRANTY A. The Awardee will warrant all work and services for no less that one (1) year. The warranty will start only after services and work are completed and all reports for the services / work are received by the CMB. APPENDIX D MIAMI BEACH Special Conditions ITB 2016-048-MT ELECTRIC MOTOR REWIND, PUMP REPAIR AND MAINTENANCE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 1. TERM OF CONTRACT. The contract will remain in effect for a period of two (2) years from date of contract execution and may be renewed by mutual agreement for three (3) additional two (2) year renewals if mutually agreed upon a minimum sixty (60) days prior to contract completion. Negotiations of mutual agreement should start no later than one hundred eighty (180) days of contract expiration date. The CMB reserves the right to cancel the contract at any time with thirty (30) days notice. 2. ADDITIONAL QUANTITY OF ITEMS OR UNITS. Currently the City's operations has approximately 130 pumps and motors (including spares) ranging from 5hp — 350hp throughout the City of Miami Beach storm water, drinking water and sanitary sewer pumping stations. These quantities are subject to change at any time to meet the needs of the City of Miami Beach. 3. PRICES. If awarded a contract under this bid solicitation, the prices quoted by the bidder on the bid form shall remain fixed and firm during the term of the contract. 4. DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION. After receipt of offers by the City, the vendors may be required to demonstrate their specifically offered equipment to cognizant City personnel, at no separate cost. The purpose of this demonstration is to observe the equipment in an operational environment and to verify its capability, suitability, and adaptability in conjunction with the performance requirements stipulated in this solicitation. If a demonstration is required, the City will notify the vendor of such in writing and will specify the date, time and location of the demonstration. If the vendor fails to perform the demonstration on the specified date stipulated in the notice, the City may elect to reject that vendor's offer, or to re-schedule the demonstration, whichever action is determined to be in the best interests of the City. The City shall be the sole judge of the acceptability of the equipment in conformance with the specifications and its decision shall be final. The equipment used for the demonstration shall be the same as the manufacturer's model identified in the vendor's offer. Accordingly, the equipment used in the demonstration shall create an express warranty that the ' actual equipment to be provided by the vendor during the contract period shall conform to the equipment used in the demonstration. The vendor shall be required to provide adequate restitution to the City, in the manner prescribed by the City, if this warranty is violated during the term of the contract. 5. "EQUAL" PRODUCT CAN BE CONSIDERED UPON RECEIPT OF SPECIFIED DATA. The manufacturer's name, brand name and/or model number information contained in this solicitation are being used for the sole purpose of establishing the minimum requirement of level of quality, standard of performance, and design and is in no way intended to prohibit the offer of another manufacturers items of equal material unless otherwise indicated on the Bid/Proposal Submission Form. 6. PURCHASE OF OTHER PARTS/ EQUIPMENT NOT LISTED WITHIN THIS SOLICITATION BASED ON DISCOUNTS FROM PRICE LISTS. While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. For this reason, vendors are requested to quote the percentage discount that will be offered to the City for items which do not appear on this solicitation. This discount shall be offered for all items listed in nationally established annual retail supply catalogs. The most recently published catalog shall serve as the basis for establishing the retail price to be discounted. 7. VEHICLE SAFETY STANDARDS. All vehicles must perform according to the safety and performance specifications of the American National Standard for Golf Cars developed by the National Golf Cart Manufacturer's Association (NGCMA) to ensure adequate levels of safety. NGCMA is accredited by the American National Standards Institute(ANSI). 8. DELIVERY TIME. Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days). It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. If the Awardee of the Bid fails to deliver within the specified delivery time, it is understood that $25.00 per calendar day, per unit, will be deducted from the first months lease payment as liquidated damages for each day beyond the specified delivery time. Contractor shall notify agency personnel designated on purchase order no less than 24 hours prior to delivery. Deliveries will be accepted only between 8:00 A.M. and 4:00 P.M. on agency's normal workdays. Transport deliveries must be unloaded and ready for inspection prior to 4:00 P.M. Deliveries not complying with these requirements may be rejected and will have to be re- delivered at contractor's expense. 9. BACK ORDER DELAYS IN DELIVERY SHALL NOT BE ALLOWED. The City shall not allow any late deliveries attributed to product back order situations under this contract. Accordingly, the vendor is required to deliver all items to the City within the time(s) specified in this solicitation and resultant contract; and no grace period on account of back order situations shall be honored, unless written authorization is issued by the user department, and a new delivery date is mutually established. In the event that the vendor fails to deliver the products within the time specified, the City reserves the right to cancel the order, seek the items from another vendor, and charge the • incumbent vendor for any re-procurement costs. If the vendor fails to honor these re-procurement costs,the City may terminate the contract for default. 10. FACILITY LOCATION. Materials will be delivered to the City of Miami Beach Public Works Operations located at 451 Dade Blvd., Miami Beach, FL 33139 or if otherwise to be delivered to any of the City's stations upon the request in writing by Public Works Operations Supervisor. 11. ACCEPTANCE. Delivery does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the Equipment meets contract specifications and conditions. The equipment will be set up as specified inspected and accepted by the Parks and Recreation Department or its designee, as indicated on the purchase order. Unit(s) must be in conformance with the specifications and that the engineering materials and workmanship exhibit a level of quality and appearance consistent with or exceeding industry standards. It will be the responsibility of the successful bidder to pick up any unit(s)found unacceptable.After notification, the successful bidder will have two (2) working days to respond and make the necessary arrangement to pick up unit(s), and to redeliver same in two(2)working days after date of pick up. Units not in compliance with bid specifications are not eligible for, or considered delivered until corrections have been accomplished and in compliance. At the time of delivery, the contractor will be required to produce the following documents: A. Warranty certifications(including Rustproofing Warranty) B. Owner Manual C. All Shop Repair Manuals and Parts Lists called for in specifications. D. Golf Course Turf Maintenance Equipment data sheet. All documents mentioned above are to be delivered or hand carried to above address or other named agency as may appear on the purchase order. The Golf Course Turf Maintenance Equipment shall be carefully inspected by the vendor to make sure that it is complete in detail and all components and accessories called for are in accord with these specifications. All equipment set out in the manufacturer's literature as standard equipment shall be furnished. Omission of detail from these specifications does not relieve the vendor from furnishing a complete unit. 12. LEASE AGREEMENT. Prospective bidders shall submit their proposed Master Lease Agreement for review with their bid submission. The Lease shall be based on a fixed 48-month payment Fair-Market Value Lease price and shall include the cost for Tangible Personal Property Taxes if applicable by Lessor. The Master Lease Agreement shall be governed in accordance to the State of Florida Laws with a Venue in Miami-Dade County. (Note: The fiscal year for the City of Miami Beach is Octoberl st-September30th.) The City of Miami Beach is self-insured and will not be purchasing insurance for the leased equipment. A separate lease agreement shall be completed for each golf club. APPENDIX E Cost Proposal Form ITB 2016-048-MT ELECTRIC MOTOR REWIND, PUMP REPAIR AND MAINTENANCE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 APPENDIX A COST PROPOSAL FORM Failure to submit Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be initialed. Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: APPENDIX F MIAMI BEACH Insurance Requirements ITB 2016-048-MT ELECTRIC MOTOR REWIND, PUMP REPAIR AND MAINTENANCE PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 MIAMI BEACH Insurance Requirements The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ATTACHMENT C CONSULTANTS RESPONSE TO THE (ITB) INVITATION TO BID (ITB) ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD AND MAINTENANCE 2016-048-MT SUBMITTED BY: CONDO ELECTRIC MOTOR REPAIR, CORP 3615 EAST 10TH COURT HIALEAH, FLORIDA 33013 1 ORIGINAL - 5 COPIES - 1 USB BID ISSUANCE DATE: APRIL 11, 2016 BID DUE: MAY 2, 2016 @ 3:00 PM ISSUED BY: MARTHA L. TORRES 79 4-11_:(:,7 9n itS MIAMI BEACH Alex Denis, Director • PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7490 I www.miamibeachfl.gov Detail by Entity Name Page 1 of 2 FLORIDA DEPARTMENT OF STATE DIVISION OF CORPORATION , ifah tt .rte :.`. * Detail by Entity Name Florida Profit Corporation CONDO ELECTRIC MOTOR REPAIR CORP. Filing Information Document Number H49843 FEI/EIN Number 59-2500665 Date Filed 04/01/1985 State FL Status ACTIVE Principal Address 3615 E 10TH CT HIALEAH, FL 33013 Changed: 01/30/1998 Mailing Address P 0 BOX 3340 HIALEAH, FL 33013 Changed: 06/22/2009 Registered Agent Name & Address GOMEZ, HECTOR 3615 E. 10TH COURT HIALEAH, FL 33013 Officer/Director Detail Name &Address Title PD GOMEZ, HECTOR 4775 COLLINS AVENUE #1408 MIAMI BEACH, FL 33140 Title VSD GOMEZ, HECTOR J. 11131 NW 60TH CT HIALEAH, FL 33012 Title VD http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/21/2016 Detail by Entity Name Page 2 of 2 ESPINOLA, JOSE G 5085 STILLWATER TERRACE COOPER CITY, FL 33330 Annual Reports Report Year Filed Date 2014 01/08/2014 2015 01/13/2015 2016 01/22/2016 Document Images 01/22/2016 --ANNUAL REPORT View image in PDF format 01/13/2015 --ANNUAL REPORT View image in PDF format 01/08/2014--ANNUAL REPORT View image in PDF format 01/16/2013--ANNUAL REPORT View image in PDF format 01/04/2012 --ANNUAL REPORT View image in PDF format 02/16/2011 --ANNUAL REPORT View image in PDF format 01/12/2010 --ANNUAL REPORT View image in PDF format 06/22/2009 --ANNUAL REPORT View image in PDF format 03/17/2008 --ANNUAL REPORT View image in PDF format 03/26/2007 --ANNUAL REPORT View image in PDF format • 03/31/2006 --ANNUAL REPORT View image in PDF format 04/26/2005--ANNUAL REPORT View image in PDF format 04/07/2004 --ANNUAL REPORT View image in PDF format 03/31/2003 --ANNUAL REPORT View image in PDF format 03/31/2002 --ANNUAL REPORT View image in PDF format 02/19/2001 --ANNUAL REPORT View image in PDF format 03/02/2000 --ANNUAL REPORT View image in PDF format 1 03/31/1999--ANNUAL REPORT View image in PDF format 01/30/1998 --ANNUAL REPORT View image in PDF format 05/02/1997 --ANNUAL REPORT View image in PDF format 05/09/1996 --ANNUAL REPORT View image in PDF format 04/11/1995 --ANNUAL REPORT View image in PDF format Copyright©and Privacy Policies State of Florida,Department of State http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/21/2016 APPENDIX E PROPOSAL TENDER FORM FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD, AND MAINTENANCE CITYWIDE Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of •roposals will result in proposal bein. deemed non-res•onsive and bein. reected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. REPAIRS GROUP 1 FAIRBANKS MORSE Estimated Annual Service Total Grou• Item Hourl Rate hours U/M Unit Cost Quanti x Unit Cost 1A Hourl Rate-Regular 500 Hourly Rate 32.50 16,250.00 1B Hourly Rate-Non Regular 100 Hourly Rate 48.75 4 875.00 Sub total Labor(Kerns 1A+1B) 21,125.00 Estimated % State Whether Annual (discount the%Listed is Net Cost Gross or mark-up) a Discount or (Gross_Cost x Grou. Item Parts&Equipment Costs Mark-up+ Discount or Mark-u. 1 1C Parts&Equipment for Re•airs $60,000 % 15 MARK-UP 69(MARK-UP) Balance of Line(All other parts and % 15 ' MARK-UP 28,750.00 1D equipment) $25,000 (MARK-UP) Sub-total Parts 8 E ui ment ems 1C+11 97,750.00 Total Group 1(IAr1D) 118,875.00 'If bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. APPENDIX E PROPOSAL TENDER FORM FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD, AND MAINTENANCE CITYWIDE Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of .ro.osals will result in •ro.osal being deemed non-responsive and bein. re'ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. REPAIRS GROUP 2 FLYGT Estimated Annual Service Total Group Item Hourly Rate hours U/M Unit Cost (Quantity x Unit Cost) 2A Hourly Rate-Regular 500 Hourly Rate 32.50 16,250.00 2B Hourl Rate-Non Regular 100 Hourly Rate 48.75 4 875.00 Sub-total Labor Items 2A+2G) 21,125.00 State Whether Estimated (discount the%Listed is Net Cost Annual or mark-up) a Discount or (Gross_Cost x% Group Item Parts&Equipment Gross Costs Mark-up' Discount or Mark-up)1 % 15 MARK-UF 69,000.00 2C Parts&Equipment for Repairs $60,000 (MARK-UP) Balance of Line(All other parts anc '° 15 MARK-UP 28,750.00 2D equipment) $25,000 (MARK-UP) Sub-total Pmts&Equipment QRems 2G+20) 97,750.00 • Total Group2(2A20) 118,875.00 tlf bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. APPENDIX E PROPOSAL TENDER FORM FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD, AND MAINTENANCE CITYWIDE Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of •roposals will result in 'to•osal bein• deemed non-res•onsive and bein• re'ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Repairs GROUP 3 FLOWSER'VE Estimated Annual Service Total Group Item Hourly Rate hours UIM Unit Cost (Quantity x Unit Cost) 3A Hourly Rate-Regular 500 Hourly Rate 32.50 16,250.00 3B Hourl Rate-Non Regular 1 100 Hourly Rate 48.75 4 875.00 Sub-total Labor(Items 3A+313) 21,125.00 State Whether Estimated (discount the%Listed is Net Cost Annual or mark-up) a Discount or (Gross_Cost x% Group Item Parts&Equipment Gross Costs Mark-up1 Discount or Mark-up)1 3C Parts& Equipment for Repairs $60,000 °° 15 MARK-UP 6MA000 00 % 15 MARK-UP 28,750.00 Balance of Line(All other parts anc 3D equipment) $25,000 (MARK-UP) Sub-total Parts&Equipment(Items 3C+3D) 97,750.00 Total Group 3(3A 3D) 118,875.00 1If bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. APPENDIX E PROPOSAL TENDER FORM FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD, AND MAINTENANCE CITYWIDE Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of .ro.osals will result in proposal bein. deemed non-responsive and bein. re'ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Repairs GROUP 4 ABS PUMPS Estimated Annual Service Total Group Item Hourl Rate hours U/M Unit Cost Quantit x Unit Cost 4A Hourly Rate-Regular 500 Hourly Rate 32.50 16,250.00 4B Hourl Rate-Non Regular 100 Hourly Rate 48.75 4,875.00 Sub-total Labor(Items 4A+4B) - 21,175.00 State Whether Estimated (discount the%Listed is Net Cost Annual or mark-up) a Discount or (Gross_Cost x Group Item Parts&E.ui•ment Gross Costs Mark-u.' Discount or Mark-u• 1 % 15 MARK-UP 69,000.00 4C Parts&Equipment for Resairs $60,000 (MARK-UP) Balance of Line(All other parts an' % 15 MARK-UP 28,750.00 4D equipment) , $25,000 (MARK-UP) Sub-total Parts&Equipment(items 4C+4DL_ 97 ,750.00 Total Group 4(4A-4©) 118,875.00 1If bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. APPENDIX E PROPOSAL TENDER FORM FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD, AND MAINTENANCE CITYWIDE Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of .roposals will result in proposal bein. deemed non-res.onsive and being re'ected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Estimated Annual Service Total Group Item Hourly Rate hours U/M Unit Cost _(Quantity x Unit Cost) 5A Hourly Rate-Regular 500 Hourly Rate 32.50 16,250.00 5B Hourly Rate-Non Regular 100 Hourly Rate 48.75 4,875.00 ma I_ i C t[[ii 6;A:4.< 21,125.00 State Whether Estimated (discount the%Listed is Net Cost Annual or mark-up) a Discount or (Gross Cost x Group Item Parts&Equipment Gross Costs _ Mark-up1 Discount or Mark-up)1 To 15 MARK-UP 69,000.00 5C Parts&Equipment for Repairs $60,000 (MARK-UP) Balance of Line(All other parts one 15 MARK-UP 28,750.00 50 equipment) $25,000 (MARK-UP) •c` 42-(tOAVf7i s ? t uC�I((li,a�� : la d. .. 97,750.00 fhi(tiGo, ‘1.4--f.:,-,.(111).) 118,875.00 tlf bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. APPENDIX E PROPOSAL TENDER FORM FOR ELECTRIC MOTOR REWIND, PUMP REPAIR, REBUILD, AND MAINTENANCE CITYWIDE Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of .roposals will result in •ro•osal bein. deemed non-res•onsive and bein. reected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Estimated 1 Annual Service Total Group Item Hourly Rate hours UIM Unit Cost (Quantity x Unit Cost) 6A Hourly Rate-Regular 500 Hourly Rate 32.50 16,250.00 6B Hourly Rate-Non Regular 100 ; Hourly Rate 48.75 4,875.00 " 'fj�-C L� (Cii '� 21,125.00 State Whether Estimated ; (discount the%Listed is Net Cost Annual or mark-up) a Discount or (Gross Cost x Group Item Parts&Equipment Gross Costs Mark-up, Discount or Mark-up)1 % 15 MARK-UP 69,000.00 6C Parts &Equipment for Repairs $60,000 (MARK-UP) Balance of Line(All other parts anc % 15 MARK-UP 28,750.00 6D equipment) $25,000 (MARK-UP) `_ Y ° .Li � = '�' .41C:I�:�l` -(' =tip 97,750.00 118,875.00 1If bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage(%) discount. Guaranteed Delivery Time: 2 DAYS (in calendar days)from receipt of Purchase Order. It must be a firm delivery time;no ranges will be accepted,i.e.;12-14 days. Delivery dates may be a determining factor in award. . .$r: ,� -.Bidd'er's Affirmation . . Company: CONDO ELECTRIC MOTOR REPAIR,CORP. Authorized Representative: HECTOR A. GOMEZ Address: 3615 EAST 10TH COURT HIALEAH, FLORIDA 33013 Telephone: 305 691-5400 Email: CONDOEL @BELLSOUTH.NET Authorized Representative's Signature: . l Solicitation No: Solicitation Title: ITB-2016-048-MT ELECTRIC MOTOR REWIND,PUMP REPAIR,REBUILD AND MAINTENANCE Pracuremenl Contact: Tel: Email: Martha.L.Torres 305-673-7000 x 6858 marthatorreshmiamibeachtl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No.of Employees: CONDO ELECTRIC MOTOR REPAIR, CORP 30 No of Years in Business: 64 No of Years in Business Locally: 64 OTHER NAME(S)PROPOSER HAS CPERATED UNDER IN THE LAST 10 YEARS: NONE FIRM PRIMARY ADDRESS(HEADQUARTERS): 3615 EAST 10TH COURT CITY: HIALEAH STATE: FLORIDA ZIP CODE: 33013 TELEPHONE NO.: 305 691-5400 TOLL FREE NO.: 800 545-1266 FAX No.: 305 691-6564 FlRr,1 LOCAL ADDRESS: 3615 EAST 10TH COURT CITY: HIALEAH STATE: FLORIDA ZIP CODE: 33013 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: JORGE SUAREZ ACCOUNT REP TELEPHONE NO.: 786 586-6149 ACCOUNT REP TOLL FREE NO.: 800 545-1266 ACCOUNT REP EMAIL: JASCONDO@BELLSOUTH.N ET FEDERAL TAX IDENTIFICATION NO.: 59-2500665 The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal Y P � 9 Y information,applicable(censure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 17IP I { 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011.3748. 2. Financial Capacity.Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the City,of the SCR directly from Dun & Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:/isupplierportal.dnb.cnm/webapp/wcs/stores/servle r/SupplicrPortal?stnrcld=l 1696 Proposers are responsible for the accuracy of the information contained in its SQR.It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,contact Dun & Bradstreet at I 800-424-2495. . I SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History.Proposer shall submit a statement of any litigation or regulator/action that has been filed against your firm(s) (I in the last five years.If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number,and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s),provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. • SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further,all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer,director, agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by any public sector agency? YES I- XINO SUBMITTAL REQUIREMENT: If answer to above is 'YES;"Proposer shall submit a statement detailing the reasons that led to action(s). 181 1 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposalresponse or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfi.gov/procuremenU. 9. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: i. Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.281hr with health benefits,and$12.92lhr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S.Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,.under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfi.gov/procuremenU. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement. 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited II contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States. but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? I X YES NO C. Please check all benefits that apply to your answers above and list in the"other section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. 191Pauc i BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X X Sick Leave X X Family Medical Leave X X Bereavement Leave X X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachf.govlprocurementl. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's 6-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm • Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 I Addendum 7 Addendum 12 Addendum 3 I Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 I Addendum 5 Addendum 10 I Addendum 15 If additional confirmation of addendum is required,submit under separate cover. 20IPage '+ex; a ` ;_ " DrSELOSUREIAND;DISCLAIMERfsaTION ;.`, .,. The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City") for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City.. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to`510,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. 2111" a (, e `' PROPOSER CERTI�ICF,TION. r I hereby certify that I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, indusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disdosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal;Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws;all responses,data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative Title of Proposets Authorized Representative: -- HECTOR A GOMEZ PRESIDENT Signature of Proposer's Authorized Representative: Date: / 4/28/2016 • I I State of FLORIDA ) On this 28 day of APRIL ,201§personally appeared before me HECTOR GOMIEZ,vbo County of MIAMI-DADE PRESIDENT stated that (s)he is the of • CONDO ELECTRIC MOTOR REPAIR, a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: • 1 :00 ' MIRTA A.AMADOR Ige• 1 Notary Public-State of Florida My Comm.Expires Sep 22.2017 I SO cr" Commission B FF 023124 2iIPa e �I..►': CONDO ELECTRIC MOTOR REPAIR E A 3615 E. 10th Court / Hialeah. Florida 33013 w -' Tel (305)691-5400 / Fax (305) 691-6564 CITY OF MIAMI BEACH BID#2016-048-MT ELECTRIC MOTOR REWIND,PUMP REPAIR, REBUILD AND MAINTENANCE BIDDER QUALIFICATION REQUIREMENTS: CONDO ELECTRIC MOTOR REPAIR HAS BEEN OPERATING IN DADE COUNTY SINCE 1952.WE HAVE BEEN PROVIDING THIS SERVICE FOR A MINIMUM OF 20 YEARS TO MONROE, DADE, BROWARD,AND PALM BEACH COUNTY. OUR SHOP IS A AUTHORIZED WARRANTY,SERVICE,AND REPAIR STATION FOR MOST MAJOR MOTOR MANUFACTURES. WE ARE MEMBERS OF EASA IN GOOD STANDING(CERTIFICATION IS ATTACHED) WE ARE A LICENSED REWIND SHOP(CERTIFICATION IS ATTACHED) WE ARE ISO 9001:2003 REGISTERED(CERTIFICATION IS ATTACED) WE ARE UL CERTIFIED(CERTIFICATION IS ATTACHED) WE ARE PROPERLY INSURED(CERTIFICATE IS ATTACHED) THE FOLLOWING ARE THREE REFERENCES FOR WHICH WE PROVIDE SIMILAR SERVICES: ELECTRIC MOTOR REPAIR, REWIND,AND MAINTENANCE,PUMP REPAIR,REBUILD AND MAINTENANCE. MIAMI-DADE WATER&SEWER 800 W. 34Q AVENUE HIALEAH, FLORIDA 33010 • HUMBERTO LINARES Plant Supervisor HUNAiMIAMIDADE.GOV 305 799-3412 -MOBILE CITY OF POMPANO 301 N.E.12 STREET POMPANO BEACH,FLORIDA 33060 DONOVAN EVANS Utilities Maintenance Supervisor DOiiIOVAN.EVAiNSOCOPBFL_COM {{ 954 592-1580 CITY OF HOMESTEAD • 505 N.W.9r"STREET HOMESTEAD, FLORIDA 33030 RENE MARTINEZ Plant Supervisor r.M=R r I`I=Z•a'rITYOFHO';IEST_AD.00:..I 7S6 367-5501 -MOBILE / :.-7ALES REPAIRS INDL: TR:'AL.&I1rlAR NE MO C.',S • GENERATORS • ELECTRICAL E :L :DMZ-N 1",IARIN_ ELECTRICIANS V•''`�►J°o CONDO ELECTRIC MOTOR REPAIR R 3615 E. 10th Court / Hialeah, Florida 33013 P<; Tel (305) 691-5400 / Fax (305) 691-6564 f 3ti CITY OF MIAMI BEACH BID #2016-048-MT ELECTRIC MOTOR REWIND,PUMP REPAIR, REBUILD AND MAINTENANCE Assigned personnel: i. Project/ Contract Management Mohamed Hallaj Office Ph: 305 691-5400 Cell Ph: 786 229-9869 mohcondo@bellsouth.net ii. Administrative accounts payable/receivable Amos Rojas Office Ph: 305 696-6498 arcondo @bellsouth.net iii. Engineering /technical support Tony Terafa Office Ph: 305 691-5400 iv. Service coordinator(including emergency and after hour's needs) Jorge Suarez Office Ph: 305 691-5400 Cell Ph: 786 586-6149 I' jascondo @bellsouth.net SALES& REPAIRS INDUSTRIAL& MARINE MOTORS • GENERATORS • ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS APp �`' � 0 CONDO ELECTRIC MOTOR REPAIR 3615 E. 10th Court / Hialeah, Florida 33013 � `�y� P-c$ Tel (305) 691-5400 / Fax (305) 691-6564 ASSN CITY OF MIAMI BEACH BID #2016-043-MT ELECTRIC MOTOR REWIND, PUMP, REPAIR, REBUILD, AND MAINTENANCE FINANCIAL INTEREST DISCLOSURE HECTOR A. GOMEZ PRESIDENT 40% INTEREST JOSE G. ESPINOLA VICE-PRESIDENT 20% INTEREST HECTOR GOMEZ JR SEC. TREASURER 40% INTEREST NO SUB-CONTRACTORS WILL BE USED NO CONTRIBUTIONS HAVE BEEN MADE, DIRECTLY OR INDIRECTLY, BY ANY INDIVIDUAL OR ANY ENTITY OF CONDO ELECTRIC MOTOR REPAIR,CORP., TO ANY CAMPAIGN,OF ANY CANDIDATE IN ANY OFFICE OF THE CITY OF MIAMI BEACH. 4/1649.1 HECTOR A.GOMEZ PRESIDENT • SALES&REPAIRS INDUSTRIAL&MARINE MOTORS • GENERATORS • ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS kG ��' CONDO ELECTRIC RIC MOTOR REPAIR . EA . 3615 E. 10th Court / Hialeah, Florida 33013 � �1.k Tel (305) 691-5400 / Fax (305) 691-6564 "c&• AsscO* CITY OF MIAMI BEACH BID#2016-048-MT ELECTRIC MOTOR REWIND,PUMP REPAIR, REBUILD AND MAINTENANCE LETTER OF INTRODUCTION Condo-Electric Motor Repair, Inc has been operating in Dade County since 1952. We have been providing motor and pump repair services to Dade County, City or Miami Beach,City of Sunrise, City of Homestead and Many more from Key West to Martin County, too numerous to mention. We are authorized Distributors and Warranty Repair Station for most major motor, pump and generator manufactures. We have attached a copy of the original Manu factor's correspondence authorizing Condo Electric to serve as a warranty and repair station for the products. We have experienced, well qualified technicians in our shop that have worked for Condo Electric for many years demonstrating superior craftsmanship and quality of work. We have attached a resume of employees and level of technical expertise. We own,all of the latest Diagnostic Equipment, Loan Bank, Banker Instruments, to just name a few,that facilities accuracy and speed in their repair and maintenance of your equipment We have also attached our equipment list. We are EASA Certified Shop,OSHA Compliant, Quality Control Program,Minority Owned, Living, Wage Complaint, Drug.Free, Safety Program and Licensed Winding Shop. We have worked vigorously for many years to establish a reputation, well deserved, of fair prices and superior service. We look forward to our continued service to the City of Miami Beach. Sincerely, Hector Gomez Sr. F're;ident Condo Elccl i'. i\ic or Repair. • ' I SALES&REPAIRS INDUSTRIAL&MARINE MOTORS • GENERATORS • ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS 02-05,E,-, CONDO ELECTRIC MOTOR REPAIR • 3615 E. 10th Court/ Hialeah, Florida 33013 k ti 1:01 Tel (305) 691-5400 / Fax (305) 691-6564 CITY OF MIAMI BEACH BID# 2016-048-MT ELECTRIC MOTOR REWIND,PUMP REPAIR, REBUILD AND MAINTENANCE CONDO ELECTRIC EQUIPMENT LIST EXISTING AND INSTALLED EQUIPMENT IN OUR 18,000 SQ. FT SHOP: OVERHEAD BRIDGE, 1 TO 5 TONS FLOOR CRANE HORIZONTAUVERTICAL PRESSES.5 TO 120 TONS LATHES,24 TO 72 INCHES SWING DYNAMIC BALANCE MACHINES 0 TO 12,000115 METALIZING EQUIPMENT MILLING MACHINES HEUARC&TIG WELDING EQUIPMENT BEARING HEATERS BEARING PULLERS, HYDRAULIC PORTABLE BALANCERS VIBRATION TESTERS LASER ALIGNERS SANDBLASTING CABINETS FORM WOUND COIL PRODUCTION FACILITY AIR CONDITIONED ISOLATED AREA FOR REWINDING ISOLATED AREA FOR CLEANING PARTS MACHINE WORK AAREA BAKING OVEN FOR STATORS DIPPING TANK FOR VARNISH INSULATING VPI FACILITY POWER SUPPLY AC FOR TESTING MOTORS 2400 TO 4160 VOLTS, 2000HP POWER SUPPLY AC FOR TESTING MOTORS 480 VOLTS,300HP POWER SUPPLY AC FOR TESTING MOTORS 125HP POWER SUPPLY FOR DC MOTORS AND EDIE CURRENT BRAKES 100HP DATA BASE FOR TRACKING REPAIRS FOR 5 YEARS AND NORE MOTOR CIRCUIT EVALUATION SYSTEM FOR MOTORS AC, DC POMA, MCE OR EQUAL QUALITY CONTROL PROGRAM TRACKING OF WORK RETURNED FOR WARRANTY HI POT TESTING AC AND DC UP TO 10.000 VOLTS VIBRATION ANALYZER IRD 2000 OR EQUAL ISOLATED AREA, STOREROOM FOR REPLACEMENT PARTS • FACILITY FOR BALANCING ROTORS OVER 36" IN DIAMETER LOAD BANK FOR GENERATOR TESTING 1250 HORSEPOWER TEST EQUIPMENT FOR SOLID STATE RESTIFIERS AND ROTATING EXCITERS. COMPANY SAFETY PROGRAM. VAUGI•IENS PRICE & PRODUCTIVITY GUIDE FOR ELECTRIC MOTOR WORK. SCOPE AND REPAIR PRICING. I SALES&REPAIRS INDUSTRIAL&MARINE MOTORS • GENERATORS • ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS \G�11∎• pip `ll� G CONDO ELECTRIC MOTOR REPAIR W N . EA .• 3615 E. 10th Court / Hialeah, Florida 33013 N` 0111111P°2 Tel (305) 691-5400 / Fax (305) 691-6564 CITY OF MIAMI BEACH BID#2016-048-MT • ELECTRIC MOTOR REWIND,PUMP REPAIR,REBUILD AND MAINTENANCE BIDDER QUALIFICATION REQUIREMENTS RESUMES OF EMPLOYEES AND LEVEL OF NAMES TITLES TECHNICAL EXPERTISE Mr.Gomez has over 40 years of exp.directing Hector A.Gomez Director and C.E.O. operations at Condo Electric Mohamed Hallaj Service Manager Mr.Hallaj has over 20 years of exp.in service management,11 with Condo Electric Hector Gomez,Jr. Purchasing Director Parts Mr.Gomez has over 21 years of exp.in motor and pump division of purchasing Mr.Lopez has over 12 years exp. In the field of motor Alejandro Lopez Electrical Engineer repair and maintenance with Condo Electric Mr.Diaz has over 14 years of exp in the field of motor Oscar Diaz Field Serviceman repair and maintenance with Condo Electric Gabriel Perez Mechanic Mr.Perez has over 9 years of exp in the field of motor repair and maintenance with Condo Electri • Mr.Perez has over 12 years of exp in the field of motor Julio Pena Mechanic repair and maintenance with Condo Electri • Sergio Tarafa Shop Foreman Mr.Tarafa is one of our shop foreman with over 27 years of exp. In motor repair and maintenance Roberto Fernandez Winder Mr.Fernandez has over 17 years pf exp winding motors with Condo Electric Andrew Kerr Winder Mr.Kerr has over 10 years of exp. motor windingwith Condo Electric Mr.Mulato has over 12 years of exp. motor Mario Mulato Winder windingwith Condo Electric Pedro Rodriguez Mechanic's Helper Mr.Rodriguez has over 7 years of exp. In motor repair and maintenance with Condo Electric Raul Arias Field Service Assistance Mr Arias has over 6 years of exp in the area of servicing motors Manuel Garcia Electrical Mechanic Mr.Garcia has over 15 years of exp in motor repair and maintenance Mr.Torviso has over 26 years of exp in repair and Jose Torviso Machinist maintenance of motor with Condo electric Mr.Serantes has over 8 years exp in the area of repair Renaldo Serantes Mechanic and maintenance of motor with Condo Electric Mr.Hernandez has over 5 years of exp in the area of Juan Hernnadez Field Serviceman motor,pump repair and maintenance Mr.Mederos has over 16 years of exp in the area of Reinaldp Mederos Field Serviceman motor,pump repair and maintenance Mr.Quiros has more than 16 years of exp in the area of Fernando Quiros Field Serviceman ! motor,pump repair and maintenance _ Jesus Perez Field Serviceman Mr.Perez has more than 16 years of exp in the area of motor,pump repair and maintenance Oscar Diaz Jr. Field Serviceman Mr.Diaz has more than 16 years of exp in the area of motor,pump repair and maintenance OidCj SALES &REPAIRS INDUSTRIAL&MARINE MOTORS • GENERATORS • ELECTRICAL EQUIPMENT • MARINE ELECTRICIANS • 4 S DERS COMPANY, INC. 2816 S.E. Monroe Street Stuart, Fl. 34997 Ii 11/05/2015 To: Whom it may concern Re: Fairbanks Morse Pump Co. Authorized Service Center Let this letter serve as notice that the following listed company is a Fairbanks Morse Authorized Service and Warranty Center. As an Authorized Service Center they are qualified to repair all Fairbanks Morse Pumps and Motors and use only factory OEM replacement parts. Condo Electric Motor Repair 3615 East 10th Court Hialeah, Fl.33013 Attn; Mohamed Hallaj Ph: 305-691-5400 Ext 523 Email: mohcondo@bellsouth.net We thank you for your confidence in Fairbanks Morse Pump Co. products and look forward to serving your requirements in the future. Regards euzi y 2f/ced. Craig A. Welch Ph: 561-289-2057 Email: welch@sanderscompany.com COMPANY, INC. 2816 S.E. Monroe Street Stuart, Fl. 34997 11/05/2015 Re: Smith &Loveless Authorized Service Center Let this letter serve as notice that Sanders Company is the Sole Source Supplier of Smith & Loveless Pumps and Process Equipment in the State of Florida and has designated the following company as our Authorized Service Center for the repair of Smith & Loveless Pumps. Condo Electric Motor Repair 3615 East 10th Court Hialeah, Fl. 33013 Attn: Mohamed Hallaj Ph: 305-691-5400 Ext 523 Email: rnohcondo@bellsouth.net As an Authorized Service Center they are qualified to repair Smith & Loveless Pumps and Motors and only use factory OEM replacement parts as supplied by Sanders Company. We thank you for your confidence in Smith & Loveless products and look forward to serving your Pump and Process requirements in the future. Regards ezaiq. 2Ocee Craig Welch Ph: 561-289-2057 Email: welchra?sanderscompany.com • , 4 - C Industry Siemens Industry, Inc. Customer Services Division 100 Technology Drive Alpharetta, GA 30005 August 24, 2015 RE: CONDO ELECTRIC To Whom It May Concern: This letter is to certify that CONDO ELECTRIC is an authorized partner and reseller of Siemens Industry, Inc. (SII) Products and Services. This includes Flender brand gear units and couplings. Condo Electric, which is physically located at 3746 East 10th Court, Hialeah, FL 33013, is a current partner of Siemens Industry, Inc. with excellent credit standing. Condo Electric is authorized to purchase and resell SII products and services out of Condo Electric (Hialeah, FL.) offices. For any questions related to this communication, feel free to contact me at the contact information below. Sincerely yours, ■ 4ueiiA. GCnitznerk, PE Miguel A. Gimenez, PE Industrial Service Sales Engineer Siemens Industry, Inc. Ph: (954) 609-3809 Fx: (678) 297-7461 e: miquel.gimenez©siemens.com 100 Technology Drive Alpharetta, GA 30005 Page 1of1 • ail D5 MOTOR COTIO 8050 EC WEST FLORISSANT RPORAAVEN. P.O.BOX 369.12 —All for dreams ST.LOUIS,MO 63136 Nov. 16. 2015 TO WHOM IT MAY CONCERN REF: Authorized disn-ibution letter This letter is to certify that CONDO ELECTRIC INDUSTRIAL SUPPLY is an authorized distributor of our company and CONDO ELECTRIC MOTOR REPAIR is an authorized warranty/service station. Best regards, 1/ • f o J i r/ J � I ARTURO `cs;> CLA SALES MANAGER SOUTH I'(ORtD A, CATJBBEAN AND • CENTRAL A11/1E-RI CA • • mp • MA=LIZEND071 • A MEMBER OF THE ABB GROUP ,TORY WAREHOUSE STOCu J C.KESS.EiT AND AT.SSOCIATES, IIIC, 1-4 aT 40TH BEREF EXIT 3000 EAST I ITI-I AVENUE TAMPA.FLORIDA 33600 PIIC•E:017.248-00070 FAX:015-24 7•21104 • NOV. 20.201; CONDO ELECTRIC a: INDUSTRIAL SUPPLY INC. 3746 E. IOTA COURT 14I ALEAH FL. 33013 • PLEASE ACCEPT THIS LETTER TO CONFIRM THAT CONDO ELECTRIC :ni HI.ALEAH IS INDEED BOTH AN AUTHORIZED DISTRIBUTOR FOR BALDOR MOTORS AND DRIVES PRODUCTS AND IS AN AUTHORIZED WARRANTY / REPAIR STATION FOR BALDOR MOTORS. - • i I-LOPE THIS IS SUFFICIENT FOR YOUR NEEDS; BUT IF WE CAN BE OF ANY FURTH.E R ASSISTANCE,PLEASE DO NOT HESITATE TO CONTACT US AT (\NY TIME. - BEST REGARDS ROGER T.RUETT CUS'T'OMER SERVICE MANAGER CC: GARY WILLIAMS ` u,,,rar5;;rarw.:rr.r::: EI:Ir;iGY a<111L!_; ItA u 15TRIAL ELECTRIC Av10-1011.: ANC) ID F..s :I (c;;) tar° . Regal Beloit America" Inc Ian. 20, 2016 E:iect:•ic• r&_` Inclustriai Supply Inc If filth liliaicah FL 330]; SUF.JECT: AUTI[ORT7FD SERVICE STATION STATUS Dear Mohamed, This letter is to confirm your status as an Authorized Service'Station for Marathon Electric. A copy of yout listing information, as it appears in ourTecords, is enclosed. This information is published on our web site,"www.-marathone,lecuic.coin; and in our Authorized Service Station List. SP:112, which is part of the standard liiecanire.package Ave supply,to our distributors and customers. As ,ze l.S r c t Ted _ �.an :kuthol.��c �cr�icc Jtation,.cwuer..of'Marathon E,eciric orodu,.� will be re;e�.� to you or both in wan:ancy and out of-warranty service. Wu will.provide you with technical support upon request. .Please include complete nameplate.data whenever-requesting product related information. In the.eveni of a wartanty claim. we would•appreciate notification as_early.as.possible:.Please do no proceed with majc;-repa;Ts_under wai-ranty°wii`?out prior approval fi:om Marathon Electric: V tuzantv.and Service Department. We appreciate the capahle.and professional representation"your.firm has provided for us since becomin?.establ.ished as an A uthorized`Shoo.ii, 1-9S7: and we look forward to eatendinu this relationship into rhe.future. If you have c iv comments.o.r.require ally assistance from.Marathon Electric. please do not hesitate to contact.me. lI Regards, I Jcal . :�,r iss Scnicir Warranty ant•.' Administrator i ( ) Reim! Beloit Arner icLi, Inc OPOVE GEAR LEESON ELECTRIC GROVE GEAR 1051 Cheyenne.A venue 1524 151h Avenue, Graf ion.WI 53024 Union Grove.WI 5315 2 Phone:(2621377-M10 Phone:(262,371(-1:2 I F:1:;:1 62)377.911.15 Fax:C(i_'1 375-I')G;■ Nov. 11, 2015 Condo Electric 3746 10'"Court Hialeah, FL 33013 , To whom it may concern: 1 This letter is to confirm that Condo Electric is a Master Distributor and Authorized Warranty Repair Station for Leeson Electric and Lincoln Electric Motor Corporation. l' They are also a Master Distributor for Grove Gear/Electragcar Gear Reducers. Regards, I 1 .) . Cam) `� ,,�;� ,fir"" W.C. Taylor I I �'t 1' District Manager �) (4 ..._.,---- 0), t; Ikigglii :If O T o 12 S— F. r e i `o A e 17, F7 - ,-.yam :i-�.!.1...�i.J � �,.i-,i'.I J K.�1•i�J U ■ 1 I I I I I i r49-e , '. �l4 ee, p'. , 4 , OD Products and Service Since 1952 MAIL PAYMENT TO: PO BOX 41106 JACKSONVILLE,FL.3220 Ph.904.355.75(67 FAx 904.355.0077 Dec. 15,2015 Condo Electric 3746 e. 10th Court Hialeah, Florida 33013 Subject: Bell & Gossett Condo Electric is authorized by Bell & Gossett as a warranty repair station. • In this capacity, you are to make necessary repair or replacement of all Bell & Gossett motors, motor components, pumps and pump components as specified in the service agreement. If you have any questions concerning Your status or responsibilities as a factory authorized warranty repair station Contact your local representative, George A. Israel Inc. in Miami or Bell &: Gossett field service department in Morton Grove, IL. Regards. 72 4 Kevin D. Cordero, V P '74 Rat t y' nt t '" ;_ c ` Aft ~� 3 _ -,. NORTH FLORIDA AND SOUTH GEORGIA CENTRAL FLORIDA SOUTHEAST FLORID?. Home Office R.Woods Allan Gene Breeze-John Bolinger C/Ime L Warehouse 3eroge A.Israel,Ill(Sandy) 1.300 Executive Cenler Drive Frank Lackovic Will SI_nsky•Paul Ramos :<avin Cordaro Suite 313 44 West Iltiana Sheet,Suite 103,Orlando,Florida 3505 Henry Placeres George r-ellner Tallahassee. -Florida 22301 P.0.Box 5(111-143.Orlando,Florida 32996-1443 7,6-11 11.W.667th SI.,tdiemi,FL 33168 John Decker P.0.Box 2212 Phone(407)423-5079 Fax(407)423-0916 P.O.Box 521455,Miami.FL 33152 Sieve Bielman Tallahassee, Fiorida 32316 SOUTHWEST FLORIDA Phone (30 51 552534: Fax 0051 59t•4356 Jahn Kuntzner Phone (050)656.2055 Fa-v. 950)( 556-t•175 Denis O'Leary-Leo Heinle .2909 Bay lo Bay Bled.,Suite 103,Tamp_,FL 32529 P 0.Bps.10613.Tampa.FL 33679 Phone.(913)635.2161 Fe::(513)033.3152 1 • ADVANTAGE INTERNATIONAL REGISTRAR ISO 9001 .2008 CERTIFICATE OF REGISTRATION This is to certify that CONDO ELECTRIC 3615 E. 10 Ct. Hialeah, FL 33013 USA i has successfully been QJJCJJCd and found to conform with the ISO 9001:2008 quality management system standard. The scope of this registration includes: Repair of electric motors, pumps, and other related equipment Data of Registration: August 29, 2015 Date of Expiration: August 28, 2018 c c FE o i r E e D c Date issued/revised : July 31, 2015 ` (Re=/;tared Since: August 29, 2012) CAS. ic-2te. No. A-733 r.•y` °r1`;�~�--- I / l.J j a J' Steve Bar-foot, President I i hire ril.?iio iz ',_:;ist�.1.'r- , Inc I ,J0'.''.l_:IOiI'1): f r 1!' 5, r1: i -1711 27,31,! I_i_.. „k1•11,i„ • ,t„,.., pr., "3.'..,: v olginipmpuligiggilig4Ipmilf.mullEgomEnTiaird.ormTgigampaufgioamigIrdamoyiliiim,” i,,,,:r,•,..„ ,. ,, ir..,_,.........._.......„........_„.......,_:...._......_..........._........_______.________________,,,, ,,,„, 411,,ii: Iii Crin I ;g i v. ;I ,•Ili,i b ,..; 1 ;.:. .1., • .:t IP , • . .. f i — ..-......, I' ‘.., -,. ..„1„., ',-...) (---. ,,,,,iiitk. 1! 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L UL • 1 : 1; PTKQ.E351119 Motors and Generators, Rebuilt for Use in Hazardous Locations Page Bottom Motors and Generators, Rebuilt for Use in Hazardous Locations See General Information for Motors and Generators Rebuilt for Use In Hazardous Locations CONDO ELECTRIC MOTOR REPAIR 3615 E 10TH CT E351119 HIALEAH,FL 33013 USA Last Undated on 2012-03-02 Questions? Print this page Terms of Use Page Too © 2012 UL LLC When the UL Leaf Mark Is on the product,or when the word"Environment"Is Included in the UL Mark,please search the UL EnvironmPnr for additional information regarding this product's certification. �rahes The appearance of a company's name or product in this database does not In itself assure that products so Identified have been manufactured under UL's Follow-Up Service.Only those products bearing the UL Marks should be considered to be Listed and covered under UL's Follo,v-Up Service.Always look for the Mark an the product. UL Permits the reproduction of the material contained in the Online Certification Directory subject to the following conditions: 1.The Guide Information,Designs and/or Listings(files)must be presented In their entirety and In a non-misleading manner,without any manipulation of the data(or drawings).2.The statement"Reprinted from the Online Certifications Director,with permission from UL"must appear adjacent to the extracted material. In addition,the reprinted material must Include a copyright notice In the following format:"© 2012 UL LLC". hl'n ;/i1:L:11?;L.;_'.UI.COIII./C''I-bill.n`. I \ /l�'Ill ?I;lt f`'i=;, r I FR, 1.117 ,It,,\;,,,t�,,. ,I,,,I? i `r. 1.. f1✓l.l / \, ) �,�i n,�=f rl;;1,111 . . State of Florida Department of state I certify from the records of this office that CONDO ELECTRIC MOTOR REPAIR CORP. is a corporation organized under the laws of the State of Florida, filed on April 1, 1985. The document number of this corporation is H49843. I further certify that said corporation has paid all fees due this office through December 31, 2016, that its most recent annual report/uniform business report was filed on January 22, 2016, and that its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Twenty-second day of January, 2016 ,t,c..= _, _.if.' . IIII f;.1;°1'-.4.-. ,c.-, --":.7 -7--:=7,=... "C2AA 0 . ._ _ ''.,t: ';r - Secretary of State t a',�D wt. S�yV Tracking:Number:CC3130-108070 To authenticate this certificate,visit the following sitc,enter this number,and then follow the instructions displaced. htrps:/lscrvicessunbiz.org/l'ilia,.;,Certiticateofstatus iCcrtificate.Authentication City otHialeah . a Business Tax Receipt 201546 Mayor Carlos Hernandez No: 335312-3 (OLD-76694-3) Amount: $ 130 .00 The person, Firm or corp. listed here has paid the business tax required to engage in or operate the business specified subject to the regulations and restrictions of the City of Hialeah,Florida Owner: Type oj Business:Motor and Generator Manufacturing CONDO ELECTRIC MOTOR REPAIR P.O. BOX 3340 Business Location: HIALEAH, FL 33013 3746 E 10 CT Validating No. : 0000 Expires September 30, 2016 THIS IS NOT A BILL Op In • City of Hialeah vp- 2015- 16 Business Tax Receipt • Mayor Carlos Hernandez . No: 332323A61 (OLD-3446A190) Amount: $ 90.00 • The person,firm or come listed here has paid the business tit required to engage in or operate the business specified subject to the re_ulations and re.strictiohs of the City of Hialeah,Florida Owner. HECTOR GOMEZ Tl-pcofBusiness:Ornamental and Architectural Metal Work Manufacturing CONDO ELECTRIC MOTOR REPAIR CORP. Business Location: 3695 E 10 CT HIALEAH, FL 33013 3695 E 10 CT to Expires Sep Validating I to. : 0000 P September 30, 2016 THIS TS NOT A RII.!. 00M0.: Local Business Tax Receip v _ Ir Miami—Dade County, State of Florida -THIS IS NOTA BILL - DO NOT PAY tr :.. rr i1 h:t k:r ' 3361722 BUSINESS NAME/LOCATION RECEIPT NO EXPIRES CONDO ELECTRIC MOTOR REPAIR RENEWAL SEPTEMBER 30, 2016 3615 E 10 CT 41 160 Nlust be displayed at place of business HIALEAH FL 33013 Pursuant to County Code Chapter 8A-Art.9&10 OWNER SEC.TYPE OF BUSINESS pAy IENT RECEIVED CONDO ELECTRIC MOTOR REPAIR CORP 213 SERVICE BUSINESS BY TAX COLLECTOR Employee(5) 10 345.00 07/30/2015 CHECK21-15-109706 This Local Business Tax Receipt only confirms payment of the Local Business Tax. The Receipt is not a license, permit,or a certification of the holder's qualifications,to do business. Holder must comply with any governmental or nongovernmental regulatory laws and requirements which apply to the business. The RECEIPT NO.above must he displayed on all commercial vehicles-Miami-Oada Coda Sec Ba-275. For more information,visit wyuw!niamidader•,vpnxcollector • • r`J ( . , • J(FitillOt CITY OF WEST PALNI BEACH ann .E:JAP.T3,17..hT OF 0.-EVELOPME.`iT 5.EAVics3 b::,;i- P>I...si' CIE.=::-■ Attached is your 2015 - 201-3 Business Receipt evidencing payment of fees for your Local Business Tax; Certificate of Use (if aoplicable): Sidawili( Cafe Permit (if applicsble); and/or Extended Hours Alcohol Permit (if applicable). Business Tax Receipt: This document, based on the business category codes listed below, is your Business Tax Receipt. THIS 3USINE.53 TAX RECEIPT MUST BE DISPLAYED ON THE PREMISES IN A PLACE WHERE IT MAY BE SEEN AT ALL TIMES (Sec. 82.160 City Code). Certificate of Use: A certificate of use may be suspended or revolted in accordance with Sec. 22.39 of the City Code. SicleYrarc Cafe Permit; A side.warc cafe permit requires compliance wich the conditions in Secs. 78•345 and 73•117 of the City Code. A side...relit cafe permit may be suspended or revolted pursuant to Sec. 73-343 of the City Code. Extended Hours Alcohol Permit: An 9.(tended hours alcohol permit requires compliance with the conditions in Sac. 6.8 of the City Coda and may be suspended or r?,,fc'o.d 33 provided in said section. POR INFORMATIO1 CALL (5.31) 805-3700 02 FAX (581) 805-6675/ HOURS 8:00 AM - 5:00 1:9■1 — NIO('IDAY - FRIDAY -- - ------_____ L_____ ___,INSTTJCTIONS: PL2.ASE POST IN A_CONSPICUOUS PLAca. AT YOUR PLACE OF BUSINESS. Ann CITY OF WEST PALM BEACH NOT TRANS.=ERA3LE -- 2)1313 2013 :BUSINESS RECEIPT =;) ,:.( i!:. Ari3--, L.,,i 0000026535 REGISTRATION CONDO ELECTRIC MOTOR REPAIR CORP MOTOR/GENERATOR REWIND 3615 EAST 10TH CT &REPAIR ; BUS. TA.;in. CA ra-co.,r! DE3..:R?I'ION FEE I . 54333 888888 REGISTRATION OF ANY BUSINESS 69.48 EXPIRES S:i.."PTEJ,13:ER 30, 2016 . . • .• . rorAL,. 69.46 THIS DOCUMHar Nar vALID I UNTIL FUNDi; .A;,IE c_.:OLLEC FED I PAID 69.46 -SAL- 0.00 i Ll s..'',-'_> ANNE M. GANnON + P.O.Box 3353,West Palm Beach,FL 33402-3353 "LOCATED AT" CONSTITUTIONAL TAX COLLECTOR www.pbctax.com Tel:(561)355-2264 �T r Serving Palm Beach County 3165 East 10TH CT Serving you. HIALEAH, FL 33013 TYPE OF BUSINESS OWNER CERTIFICATION# RECEIPT C/DATE PAID AMT PAID BILL# 81-0114 EQUIPMENT REPAIR SERVICE CONDO ELECTRIC MOTOR REPAIR CORP U18.435464-04/19/16 _ 549.50 _ 840206243 This document is valid only when receipted by the Tax Collector's Office. STATE OF FLORIDA PALM BEACH COUNTY 2015/2016 LOCAL BUSINESS TAX RECEIPT CONDO ELECTRIC MOTOR REPAIR CORP LBTR Number: 2016091156 CONDO ELECTRIC MOTOR REPAIR CORP EXPIRES: SEPTEMBER 30, 2016 P.O. BOX 3340 HIALEAH, FL 33013 This receipt grants the privilege of engaging in or „1111111111 1111111 managing any business profession or occupation within its jurisdiction and MUST be conspicuously displayed at the place of business and in such a manner as to be open to the view of the public. • - I _____,'1 CONDO-4 OP ID: M5 '4�R® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 10/15/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT BROWN & BROWN OF FLORIDA INC PHON Patricia FS Mendoza 14900 NW 79th Court Suite#200 /_c.Na.Exq;305-364-7800 I FAX No): 305-714-4401 Miami Lakes, FL 33016-5869 E-MAIL Patricia FS Mendoza ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC B INSURER A:Hartford Fire Ins.Co. 119682 INSURED Condo Electric Motor Repair INSURER B:Hartford Ins Co.of Midwest 137478 Corporation INSURER C:Twin City Fire Ins.Company 129459 Condo Electric&Industrial Supply,Inc. INSURER D: P.O.Box 3340 INSURER E: I Hialeah,FL 33013-0340 INSURER F: I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILFR TYPE OF INSURANCE NSD I WVD POLICY NUMBER I YI YYI[MMIDD/YYY) (MM/DDIYY) LIMITS A X I COMMERCIAL GENERAL LIABILITY I I OCCURRENCE S 1,000,000 DEACH AMA-Gr 0 RENTED CLAIMS-MADE X OCCUR X 21 CESOF5987 10/22/201 S 10122/2016 PREMISES(Ea occurrence) $ 300,000 X i Included I MED EXP(Any one person) I S 10,000 X I Contractural Liab I PERSONAL&ADV INJURY I S 1,000,000 I GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE I S 2,000,001 X I POLICY I-1 I'ECT P1 LOC PRODUCTS-COMP/OP AGG I S 2,000,000 I OTHER: IEmpl Ben. Is 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) I$ 1,000,OOd B X I ANY AUTO 21UUNLH6921 10/22/2015 1 10/22/2016 BODILY INJURY(Per person) S ALL OWNED SCHEDULED AUTOS 7 AUTOS BODILY INJURY(Per accident) $ X I HIRED AUTOS I X NON-OWNED j PROPERTY DAMAGE j I AUTOS (Per accident) I$ 11 $ UMBRELLA LIAB I X I OCCUR I EACH OCCURRENCE I S 2,000,000 D X EXCESS LIAB I 1 CLAIMS-MADE 21XSON0583 10/22/2015 10/22/2016 AGGREGATE I$ 2,000,000 I DED I X I RETENTION S 0 I Is WORKERS COMPENSATION Y/N I STATUTE FOR TH- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I S B Garage Keepers 21UUNLH6921 10/22/2015 10/22/2016 Collision 80,000 Legal Liability j Comprehen 80,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Romarks Schedule,may be attached if more space is required) CG 22 68 09 97-Operation of Customers Autos on Particular Premises Included in General Liability Coverage. City Of Miami Beach IS INCLUDED AS ADDITIONAL INSURED AS RESPECTS TO GENERAL LIABILITY INSURANCE WHEN REQUIRED BY WRITTEN CONTRACT. CERTIFICATE HOLDER CANCELLATION CITMIAB SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City Of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive Miami Beach,FL 33139 AUTHORIZED REPRESENTATIVE Brown and Brown of Florida.Inc. ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD ■ AC R� ®, CERTIFICATE OF LIABILITY INSURANCE DATE IMM DDM YY) l 06/12/15 ITHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Aon Risk Services,Inc al Florida NAME: Aon Risk Services,Inc of Florida 1001 BiickeIi Bay Drive,Suite 41100 PHONE FAX Miami,FL 331314937 (A/C,No,Exq:800-743-8130 JA/C,No):800-522-7514 EMAIL ADDRESS: ADP.COI.Center @Aon.com INSURER(S)AFFORDING COVERAGE NAIC N INSURER A: Illinois National Insurance Co 23817 INSURED ADP TolalSource FL XI,Inc_ INSURER B 10200 Sunset Drive INSURER C: Miami,FL 33173 ALTERNATE EMPLOYER INSURER 0: Condo Electric Motor Repair,Inc. INSURER E 3746 E 101h CI, Hialeah,FL 33013 INSURER F: COVERAGES CERTIFICATE NUMBER: 1050913 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIMITS SHOWN ARE AS REQUESTED INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP ' LIMITS LTR INSR WVD JMINIOD/YYYYt (MM/DDIYYYY1 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE _ $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES(Ea occurrence) S MED EXP Any one person) S , PERSONAL 8 ADV INJURY_ $ —_I GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE _ $ • POLICY I I PROJECT I I LOC PRODUCTS•COMP/OP AGG_ S OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT JEa accident) S ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) S — —NON-OWNED PROPERTY DAMAGE HIRED AUTOS —AUTOS (Per accident) S $ , UMBRELLA LIAB _ OCCUR EACH OCCURRENCE _ S EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEC I I RETENTION$ WORKERS COMPENSATION PER -OTH- AND EMPLOYERS'LIABILITY Y/N X STATUTE ER A ANY PROPRIETOR/PARTNER/EXECUTIVE WC 034123292 FL 7/1/2015 7/1/2016 E.L.EACH ACCIDENT $ 2,000,000 OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 2,000,000 II yes.describe undur DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 2,000,000 • DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) All works:e employees working for CONDO ELECTRIC MOTOR REPAIR,INC.,paid under ADP TOTALSOURCE,INC.'s payroll,are covered under Ma above slated policy. CONDO ELECTRIC MOTOR REPAIR.INC.is an alternate employer under this policy. Reference.ITB 510-06/07 CERTIFICATE HOLDER CANCELLATION City Of Miami Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1700 Convention Canter Drive THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Miami Beach,FL 33139 ACCORDANCE WITH THE POLICY PROVISIONS. ' AUTHORIZED REPRESENTATIVE 1 Jon.0Risk detvi zeA, 2n2C Of cilo'cLda ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD RESOLUTION NO. 2000-23879 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH REQUIRING THAT CONTRACTORS ADOPT A CODE OF BUSINESS ETHICS PRIOR TO ENTERING INTO A CONTRACT WITH THE CITY OF MIAMI BEACH WHEREAS, the Greater Miami Chamber of Commerce ("GMCC") adopted a Model Code of Business Ethics(the"Model Code");and WHEREAS,the City of Miami Beach is a member of the GMCC;and WHEREAS, the Model Code, attached hereto as Exhibit A, is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community;and WHEREAS, the GMCC encourages its members to adopt the principles and practices outlined in the Model Code;and . j WHEREAS, the Commission believes that each entity which does business with the City of Miami Beach should be required, as a condition of doing business with the County to adopt a Code of Business Ethics. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA: Section 1. Each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the City Manager or his or her designee prior to execution of any contract between the contractor and the City. The Code of Business shall, at a minimum, require the contractor to comply with all applicable governmental rules and regulations including, among others, the conflict of interest,lobbying and ethics provisions of the City Code. Section 2. The Commission urges the Greater Miami Chamber of Commerce to require that all of its members adopt the Model Code of Business Ethics. Section 3. This resolution shall become effective immediately upon its adoption. I ; • • • • PASSED and ADOPTED this 12th day of April 2000 • ATTEST: YOR 7 CITY CLERK APPROVED AS TO 1 FCRM&LANGUAC,' &FOR EXECUTIO r,, . • • • • 2 ", 1- •T'12) it it i 1 , i 1 I ! ii • II I • GREATER MIAMI CHAMBER OF COMMERCE, MODEL CODE OF BUSINESS ETHICS STATEMENT OF PURPOSE The Greater Miami Chamber of Commerce ('GMCC") seeks to create and sustain an ethical business climate for its members and the community by adopting a Code of Business Ethics. The GMCC encourages its members to incorporate the principles and practices outlined here in their individual codes of ethics which will guide their relationships with customers, clients and suppliers. This Model Code can and should be prominently displayed at all business locations and may be incorporated into marketing materials. The GMCC believes that its members should use this Code as a model for the development of their organizations' business codes of ethics. This Model Code is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community.The GMCC believes the adoption of a meaningful code of ethics is the responsibility of every business and professional organization. Compliance with Government Rules & Regulations • , We will properly maintain all records and post all licenses and certificates in prominent places easily seen by our employees and customers; • ▪ In dealing with government agencies and employees, we will conduct business in accordance with all applicable rules and regulations and in the open; • We will report contract irregularities and other improper or unlawful business • practices to the Ethics Commission, the Office of Inspector General or appropriate law enforcement authorities. • I I Recruitment. Selection & Compensation of Vendors and Suppliers • We will avoid conflicts of interest and disclose such conflicts when identified; • Gifts which compromise the integrity of a business transaction are unacceptable; we will not kick back any portion of a contract payment to employees of the other • contracting party or accept such a kickback. Business Accounting • • All our financial transactions will be properly and fairly recorded in appropriate books of account, and there will be no "off the books" transactions or secret accounts. Promotion and Sales of Products and Services • Our products will comply with all applicable safety and quality standards; i I • We will promote and advertise our business and its products or services in a manner which is not misleading and does not falsely disparage our competitors; Doing Business with the Government I I • We will conduct business with government agencies and employees in a manner which avoids even the appearance of impropriety. Efforts to curry political • favoritism are unacceptable; } • Our bids will be competitive, appropriate to the bid documents and arrived at independently; • • Any challenges to contracts awarded will have a substantive basis and not be • pursued merely because we are the unsuccessful bidder; • We will, to the best of our ability, perform government contracts awarded at the • price and under the terms provided for in the contract. We will not submit inflated invoices for goods provided or services performed under such contracts, and claims will be made only for work actually performed. We will abide by all • contracting and subcontracting regulations. • We will not, directly or indirectly, offer to give a bribe or otherwise channel kickbacks from contracts awarded, to government officials, their family members or business associates. • We will not seek or expect preferential treatment on bids based on our participation in political campaigns. • Public Life and Political Campaigns • We encourage all employees to participate in community life, public service and • the political process; � • We encourage all employees to recruit, support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues; • • • Our contributions to political parties, committees or individuals will only be made in accordance with applicable law and will comply with all requirements for public disclosure. All contributions made on behalf of the business must be reported to senior company management; • • We will not contribute to the campaigns of persons who are convicted felons or • those who do not sign the Fair Campaign Practices Ordinance. • We will not knowingly disseminate false campaign information or support those who do. CONDO ELECTRIC MOTOR REPAIR.CORP. Company Name Corporate Officer n �l._Sr_n 016 Date 1 1 i I 1 i 1 I f i 1 - ik CITY OF MIAMI BEACI3�p� F' 3 9 OFFICE OF THE MAYOR& COMMISSION _ MEMORANDUM : TO: LAWERENCE LEVY CITY MANAGER FROM: JOSE SMITH $ COMMISSIONER DATE: APRIL 4,2000 RE: RESOLUTION REQUIRING THAT CONTRACTORS ADOPT A CODE OF BUSINESS ETHICS BEFORE ENTERING INTO A CONTRACT "WITH THE CITY OF MIAMI BEACH Please place the attached resolution on the agenda at the next meeting of the Mayor and City Commission on April 12,2000. JS/jm Agenda Item R. P Date_ z4_11-'0o 1 Detail by FEI/EIN Number Page 1 of 2 FLORIDA DE'PARTMENT OF STATE 4 +�'. a• DIVISION OF C.ORPOR?1TIONS ..511'16z : 1 Detail by FEI/EIN Number Florida Profit Corporation CONDO ELECTRIC MOTOR REPAIR CORP. Filing Information Document Number H49843 FEI/EIN Number 59-2500665 Date Filed 04/01/1985 State FL Status ACTIVE Principal Address 3615 E 10TH CT HIALEAH, FL 33013 Changed: 01/30/1998 Mailing Address P 0 BOX 3340 HIALEAH, FL 33013 Changed: 06/22/2009 Registered Agent Name & Address GOMEZ, HECTOR 3615 E. 10TH COURT HIALEAH, FL 33013 Officer/Director Detail Name &Address Title PD GOMEZ, HECTOR 4775 COLLINS AVENUE #1408 MIAMI BEACH, FL 33140 Title VSD GOMEZ, HECTOR J. 11131 NW 60TH CT HIALEAH, FL 33012 Title VD http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=FeiNu... 6/14/2016 IP Detail by FE1/EIN Number Page 2 of 2 ESPINOLA, JOSE G 5085 STILLWATER TERRACE COOPER CITY, FL 33330 Annual Reports Report Year Filed Date 2014 01/08/2014 2015 01/13/2015 2016 01/22/2016 Document Images 01/22/2016 --ANNUAL REPORT View image in PDF format 01/13/2015--ANNUAL REPORT View image in PDF format 01/08/2014 --ANNUAL REPORT View image in PDF format 01/16/2013 --ANNUAL REPORT View image in PDF format 01/04/2012 --ANNUAL REPORT View image in PDF format 02/16/2011 --ANNUAL REPORT View image in PDF format 01/12/2010--ANNUAL REPORT View image in PDF format 06/22/2009--ANNUAL REPORT View image in PDF format 03/17/2008 --ANNUAL REPORT View image in PDF format 03/26/2007 --ANNUAL REPORT View image in PDF format 03/31/2006 --ANNUAL REPORT View image in PDF format 04/26/2005 --ANNUAL REPORT View image in PDF format 04/07/2004 --ANNUAL REPORT L View image in PDF format 03/31/2003 --ANNUAL REPORT[ View image in PDF format 03/31/2002 --ANNUAL REPORT r View image in PDF format 02/19/2001 --ANNUAL REPORT View image in PDF format 03/02/2000 --ANNUAL REPORT View image in PDF format 03/31/1999 --ANNUAL REPORT View image in PDF format 01/30/1998--ANNUAL REPORT View image in PDF format 05/02/1997 --ANNUAL REPORT View image in PDF format 05/09/1996 --ANNUAL REPORT View image in PDF format 04/11/1995--ANNUAL REPORT View image in PDF format Coovriaht©and Privacy Policies State of Florida,Department of State http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=FeiNu... 6/14/2016 r ATTACHMENT D INSURANCE REQUIRMENTS r I APPENDIX F MIAMIBEACH \\\:\ ‘., \ \ .. \,„\-,,:,-,,:, . • „...,,, ,. ,..,, :„\\„,, ,,_,--\,:•\ '"„, \ ___ ,g t 4.2 ,-,_:::., „ , , ,,, \ S( ti \\ \ )' / Insurance Requirements...,, \\\,,,,:,,,,„,. ) (.1--,-, II 6, ,,; N, , , ,,__N-\\,, ,,,, { ITB 2016-048-MT ELECTRIC MOTOR REWIND, PUMP REPAIR AND MAINTENANCE / k\n PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 MIAMI BEACH Insurance Requirements The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. 1