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Certification of Contract with Fire Alarm Systems & Security, Inc. (Secondary Vendor) MIAMIBEACH cc* I 61 ' CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For Fire Alarm Systems-Monitoring Services, Annual Inspection, Testing, Certification, and Repairs CONTRACT NO.: 2016-050-ITB-MT EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of Contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City, though its City Manager, for two (2) additional (1) years terms, if mutually agreed by both parties . SUPERSEDES: N/A CONTRACTOR(S): Fire Alarm Systems & Security, Inc. (Secondary Vendor) ESTIMATED ANNUAL CONTRACT AMOUNT: $249,165.00 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on June 8, 2016 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Fire Alarm Systems & Security, Inc., a Florida corporation (The Contractor). B. EFFECT - This Contract is entered into to provide for Fire Alarm Systems-Monitoring Services, Annual Inspection, Testing, Certification, and Repairs, on a non-exclusive basis, pursuant to City Invitation to Bid No. 2016-050-ITB-MT and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2016-004-ITB-MT. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Adrian Morales, Property Management Department-Sr. Administrative Manager at 305-673-7000 ext. 2932. E. INSURANCE CERTIFICATES) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or 1 Page 2 Certification of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 Page 3 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Fire Alarm Systems & Security, Inc. 3901 SW 47 Avenue, Suite 408 Davie, FL. 33314 Attn: Eric Neilinger Phone: 954-658-2770 Fax: 954-327-8674 E-mail: e.neilingerc fass-fla.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. 0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor ave caused this Certification of Contract to be signed and attested on this I I day of , 2011, by their respective duly authorized representatives. Fire Alarm Systems & Security, Inc. CITY OF MIAMI B J N By y+ , President/ Signature Philip - .Ailayor g AiL/21� / Print Name •T ST: A ATTEST: 7 11iIIr4e S'retary/ Signat'a Rafael E. Granado, City Clerk ll rl L �► Print Name Date (0\ Date APPROVED AS TO FORM & LANGUAGE • & FOR EXECUTION ity Attorney. 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD CONTRACTS PURSUANT TO INVITATION TO BID (ITB) NO. 2016-050-MT FOR FIRE ALARM MONITORING SERVICES, ANNUAL INSPECTIONS,TESTING, CERTIFICATION, AND REPAIRS CITYWIDE Key Intended Outcome Supported: Streamline the delivery of services through all departments. Supporting Data(Surveys,Environmental Scan,etc: N/A Item Summary/Recommendation: The City issued an Invitation to Bid 2016-050-MT(the"ITB") to establish a contract, by means of sealed bids, with qualified vendor(s) to provide fire alarm monitoring services, annual inspections, testing, certification, and repairs for City facilities. The Contractor must provide all labor, supervision, materials, equipment and supplies necessary to perform said services at various City of Miami Beach facilities. The ITB stated that the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award. The contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City, through the City Manager, for two (2) additional one(1) year terms, if mutually agreed by both parties. The ITB was issued on March 24, 2016. 191 bid notices were issued and a pre-proposal bid was held on March 30, 2016. On April 18, 2016, bids were received from: AFA Protective Systems, Inc. and Fire Alarm Systems &Security, Inc. For all Groups 1 - 10, AFA Protective Systems, Inc. has been deemed as the lowest responsive, responsible bidder for these groups and, therefore, is being recommended as the primary vendor for these groups. Additionally, Fire Alarm Systems & Security, Inc. has been deemed the second lowest responsive, responsible vendor for all Groups 1 through 10 and, therefore, is being recommended as the secondary vendor. The bid tabulation is attached in Appendix A. Having a secondary vendor will allow the Property Management Department to be able to secure and meet the demands for the required services in the event that the primary vendor is not able to provide services. CITY MANAGER'S RECOMMENDATION After considering the bids received and staffs recommendation, pursuant to ITB 2016-050-MT, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract as the primary vendor for Groups 1 through 10 to AFA Protective Systems, Inc.; and approve the award of a contract as secondary vendor for Groups 1 through 10 Fire Alarm Systems & Security, Inc.; and, further, authorize the Mayor and City Clerk to execute the contract(s). Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 Total Financial Impact Summary: Expenditures for these services are allocated annually in account 520- 1720-000325. All expenditures are contingent upon funds available. City Clerk's Office Legislative Tracking: Alex Denis, Anthony Kaniewski Sign-Offs: D rtment Dir of Assistant City Manager City er AD "- AK `i I� MT J LM T:AGENDA -• .\June\Procurement\2016-050-MT(ITB)Fire Alarm Monitoring Services,Annual Inspections,Testing,Certifi on,and Repairs Citywide ITB- 016-050-MT FIRE ALARMS COMMISSION ITEM SUMMARY.docx Agenda Item C a D 82 Date 6,-57-/C... MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSIO MEMORANDUM TO: Mayor Philip Levine and Members the City mmission FROM: Jimmy L. Morales, City Manager DATE: June 8, 2016 SUBJECT: REQUEST FOR APPRO L TO AWARD CONTRACTS PURSUANT TO INVITATION TO BID (ITB) NO. 2016-050-MT FOR FIRE ALARM MONITORING SERVICES, ANNUAL INSPECTIONS, TESTING, CERTIFICATION, AND REPAIRS CITYWIDE KEY INTENDED OUTCOME Streamline the delivery of services through all departments. FUNDING Expenditures for these services are allocated annually in account 520-1720- 000325. All expenditures are contingent upon funds available. BACKGROUND The City issued an Invitation to B id 2016-050-MT (the "ITB") to establish a contract, by means of sealed bids, with qualified vendor(s) to provide fire alarm monitoring services, annual inspections, testing, certification, and repairs for City facilities. The Contractor must provide all labor, supervision, materials, equipment and supplies necessary to perform said services at various City of Miami Beach facilities. The ITB stated that the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award. The contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and may be extended at the sole discretion of the City, through the City Manager, for two (2) additional one (1) year terms, if mutually agreed by both parties. ITB PROCESS The ITB was issued on March 24, 2016. 191 bid notices were issued and a pre- proposal bid was held on March 30, 2016. On April 18, 2016, bids were received from: AFA Protective Systems, Inc. and Fire Alarm Systems & Security, Inc. 83 2 Recommendation for Award ITB 2016-050-MT. Fire Alarm Monitoring, Annual Inspections, Testing. Certification, and Repairs The ITB categorized Groups 1-9 by manufacturer of the fire alarm systems deployed Citywide. Group 10 is for the monitoring of these systems: Group 1- Cerberus Systems Group 6- Honeywell Systems Group 2- ESL Systems Group 7- Notifier Systems Group 3- FCF Systems Group 8- Siemens Systems Group 4- Firelit Systems Group 9- Silent Knight Group 5- GE Systems Group 10- Fire Alarm Systems Monitoring Services For all Groups 1 — 10, AFA Protective Systems, Inc. has been deemed as the lowest responsive, responsible bidder for these groups and, therefore, is being recommended as the primary vendor for these groups. Additionally, Fire Alarm Systems & Security, Inc. has been deemed the second lowest responsive, responsible vendor for all Groups 1 through 10 and, therefore, is being recommended as the secondary vendor. The bid tabulation is attached in Appendix A. Having a secondary vendor will allow the Property Management Department to be able to secure and meet the demands for the required services in the event that the primary vendor is not able to provide services. CITY MANAGER'S RECOMMENDATION After considering the bids received and staffs recommendation, pursuant to ITB 2016- 050-MT, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract as the primary vendor for Groups 1 through 10 to AFA Protective Systems, Inc.; and approve the award of a contract as secondary vendor for Groups 1 through 10 Fire Alarm Systems & Security, Inc.; and, further, authorize the Mayor and City Clerk to execute the contract(s). JLM / MT/AD /AK/ MLT T:AGENDA\2016Uune\Procurement\2016-050-MT(ITB)Fire Alarm Monitoring Services,Annual Inspections,Testing,Certification, and Repairs Citywide\ITB-2016-050-MT FIRE ALARMS MEMO.docx 84 APPENDIX "A" ITB-2016-050-MY AFA Protective Systems, Inc. Fire Alarm Systems&Security Inc. Group 1 (Cerberus Systems) Group 1 (Cerberus $ 3,777.00 Systems) $ 9,400.00 Group 2 (ESL System) $ 2,977.00 Group 2 (ESL System) $ 8,300.00 Group 3 (FCF Systems) $ 3,111.00 Group 3 (FCF Systems) $ 8,900.00 Group 4(Firelit Systems) $ 3,306.00 Group 4(Firelit Systems) $ 10,050.00 Group 5 (GE Systems) $ 3,313.00 Group 5 (GE Systems) $ 9,400.00 Group 6(Honeywell Group 6 (Honeywell Systems) $ 3,734.00 Systems) $ 8,900.00 Group 7 (Notifier Group 7(Notifier Systems) $ 39,219.00 Systems) $ 85,500.00 Group 8 (Notifier Group 8 (Notifier Systems) $ 3,806.00 Systems) $ 9,150.00 Group 9 (Notifier Group 9(Notifier Systems) $ 39,607.00 Systems) $ 87,325.00 Group 10 $ 6,120.00 Group 10 $ 12,240.00 Total $ 108,970.00 Total $ 249,165.00 85 ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue,3rd Floor,Miami Beach,Florida 33139,www.miamibeachil.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 INVITATION TO BID (ITB) NO. 2016-050-MT FIRE ALARM SYSTEMS - MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS April 12, 2016 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. RESPONSES TO QUESTIONS RECEIVED Q#1: Any reported deficiencies that need to be addressed per location? A#1: When the results of the annual inspections are provided, a list of deficiencies are provided also. These noted deficiencies are then corrected, and another inspection takes place. This provides a clear system. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadomiamibeachfl.qov. Procurement Contact: Telephone: Email: Martha L. Torres 305-673-7000, ext. 6858 marthatorres @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. A - IP- is •curement Director INVITATION TO BID ( ITB) FIRE ALARM SYSTEMS - MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS 2016-050-MT BID ISSUANCE DATE: MARCH 24, 2016 BID DUE: APRIL 18, 2016 @ 3:00 PM ISSUED BY: MARTHA L. TORRES MIAMI BEACH Alex Denis, Director PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7490 j www.miamibeachfl.gov TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300. BID SUBMITTAL INSTRUCTIONS & FORMAT 17 APPENDICES: APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 18 APPENDIX B NO BID" FORM 25 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 27 • APPENDIX D SPECIAL CONDITIONS 34 APPENDIX E COST PROPOSAL FORM 37 APPENDIX F INSURANCE REQUIREMENTS - 49 • 2 i • MIAMIBEACH City of Miami Beach; 1755 Meridian Avenue,3'd Floor,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT - Tel: 305-673-7490 Fax: 786-394-4002 ' ADDENDUM NO. 1 INVITATION TO BID.(ITB) NO. 2016-050-MT • FIRE ALARM SYSTEMS - MONITORING SERVICES, ANNUAL INSPECTION, TESTING, • CERTIFICATION, AND REPAIRS . , April 7, 2016 , , This Addendum to the above-referenced ITB is issued in response to questions from , prospective proposers, or other clarifications. and revisions issued by the City. The ITB is amended in the following particulars only. - I. RESPONSES TO QUESTIONS RECEIVED ' Q#1: Is a runner response required? A#1: The contractor shall be required.to be in full compliance with Section Chapter 633, Florida Statutes; the Florida Fire Prevention Code; the Florida Administrative Code Rule 69A-48 and Rule 69A-60; NFPA 72 National Fire Alarm Code.No, runner response is required. . . , Q#2: Which locations will require a-high reach lift in order to provide inspections and any necessary repairs? . A#2: The locations are the Scott Rakow-Ice Rink; North Shore Youth CenterGym; and the City of Miami Beach. Police Main Lobby. There are areas where a 10' ladder maybe needed. . Q#3: Please provide-a list of devices per location, as well as Fire Alarm Control Panel Type. A#3: Please refer to attachment"Appendix A". Q#4: Please provide a copy of the last inspection report for each location. A#4: Please refer to attachment"Appendix A": - . • Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(a)miamibeachfl.gov. - Procurement Contact: Telephone: Email: Martha L. Torres 305-673-7000, ext. 6858 marthatorres @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the . . reas•n(s)for not submitting a proposal. - r, Al;x D= s - ')curement Director - • • • SECTION 0200 . INSTRUCTIONS TO-BIDDERS • 1. GENERAL. • This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications; proposed scopes of work and cost proposals (the"bid") • to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award. . The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure • to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this solicitation is to establish a contract for the monitoring services, annual inspections, testing certification, and repairs of fire alarm systems, including and not limited to monitoring entity, alarm initiating devices, alarm Initiating appliances, supervisory signal Initiating devices and power system supply at various City facilities, in accordance with the specifications contained herein. • 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: • ITB Issued March 24, 2016 Pre-Bid Meeting" March 30, 2016 @ 1:00 PM Site Visits March 30, 2016 to begin @ 9:00 AM North Shore Park&Youth Center . 501 —72nd Street, Miami Beach, FL Deadline for Receipt of Questions April 4, 2016 by 5:00 p.m. Responses Due April 18, 2016 at 3:00 p.m. Tentative Commission Approval Authorizing.Award May 2016 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: • V " Martha L. .Torres, Procurement 305.673.7000 x 6858 marthatorres a(�,miamibeachfl.gov Coordinator • • 3 • Additionally, the City Clerk is ' to be copied on all communications via e-mail at RafaelGranado @miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all.correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses '• to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-BID MEETING AND SITE VISIT(S). A Pre-Bid conference will be held as scheduled in the Solicitation Timeline above at the following address with site visits to be conducted prior to the pre-bid conference. • City of Miami Beach • Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach,Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 9415468 Proposers who are interested in participating via,telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. Site Visit Schedule Locations: BIDDER MUST PROVIDE OWN TRANSPORATION AND PARKING — THE CITY WILL NOT BE PROVIDING TRANSPORTATION OR PARKING. 9:00 AM —9:20 AM -501 —72nd Street,-North Shore Park &Youth Center 9:40 AM— 10:00 AM - 2300 Pine Tree Drive,,(2 buildings) Fire Station #2 10:15 AM— 10:35 AM - 1755 Meridian Avenue, 3rd Floor, Procurement Department 10:45 AM— 11:00 AM 1700 Convention Center Drive, City Hall . . 11:15 AM— 11:35 AM - 1100 Washington Avenue, Police Department 11:45 AM— 12:00 NOON 100—7th Street, 7th Street Parking Garage 12:10 PM— 12:30 PM— 140 Mac Arthur Causeway—Fleet Department and Sanitation Department 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City ' Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication 4 • • • or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at - rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may _ be found on the City Of Miami Beach website: - http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS...... CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES.................................: CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2107 THROUGH 2110 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE..........:........................:..................... CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. . • • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions .for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. • 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the 5 • bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified, without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARDS. The City may award up to three vendors(primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued 6 by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid - Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as- needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the ' date of bid opening. A Bidder may withdraw,its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City.Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673- 7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all 7 - • • reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. • 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty(30) days prior-written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. • 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7) calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non- responsive. • The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management (DPM), 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. • 30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such 8 • • bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof • which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in , another bidder for the same contract.".Bid'or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves,the right to require the Contractor to extend contract past the stated termination date for a period of upto 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the.City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for-making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday,excluding holidays; from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges (For example, 12-14 days) will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. • D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. ' E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an 9 • • award that is in the best interest of the City. ' F. The City may .require bidders to show proof that they have been designated as authorized • representatives of a manufacturer or supplier, which is the actual source of supply. In these • instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the - bidder's bid may render the bid non-responsive. . G. The City may, during the period that the'contract between the City and the successful bidder is in • force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the • demonstration of competency required under this.subsection. 35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case • may be) to be furnished hereunder, the decision of the City shall be final and binding on all parties. 36. DISCREPANCIES, ERRORS AND OMISSIONS. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from:the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then, C. The Bid; then D. The bidder's bid in response to the Bid. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing•the bidder from the City's-bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION; THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall 10 • • formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or-contracts which are defaulted as surety or otherwise upon any obligation to the City. 41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, - and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance.of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a "first priority" under the emergency conditions noted above. 42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance ' only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive_no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this.Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. U. • • 45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily , and necessarily would be required by the public agency in order to perform the services; (b) provide the . public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by • law; (c) Ensure'that public records that are. exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must • 11 be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, 12 contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 55. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost 13 arising from the use of such design, device, or materials in any way involved in the work. 60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. • 64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139. 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 14 69. TIE BIDS. In accordance with Florida Statues Section 287.087,regarding identical tie bids, preference will be given to bidders certifying that they have implemented,a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable "cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 71. TERMINATION FOR CONVENIENCE OF CITY..The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents: No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L.for the item(s) offered and furnished. 15 • 73. ADDITIONAL SERVICES. While the City has listed all major items on the bid, there may be additional items or services that must be requested by the City during the term of this contract. Under these circumstances, the successful bidder(s) shall be invited to submit price quotes for the additional items or services. The City reserves the right to award these items to the lowest responsible bidder or to bid the items through a separate solicitation, as deemed in the best interest of the City. Balance of Page Intentionally Left Blank 16 SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, five (5) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 - Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2- Bid Certification, Questionnaire and Affidavits (Appendix A). • TAB 3- Submittal Requirements. Documentation requested under Minimum Requirements. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. Balance of Page Intentionally Left Blank 17 APPENDIX "A" MIAMI BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, . AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 18 Solicitation No: Solicitation Title: ITB-2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING, CERTIFICATION,AND REPAIRS Procurement Contact: Tel: Email: Martha. L. Torres 305-673-7000 x 6858 marthatorres @miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1.General Proposer Information. FIRM NAME: No.of Employees: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 19 1. Veteran Owned Business. Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storefd=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director, agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance. Proposer shall submit at least three(3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 20 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code") and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. •9. Living Wag-. . ..• _ . .• A!: . • • •• _ • --- " . - - .• ••- •' . same(in a particular year). 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. 21 BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 11. Public Entity Crimes. Section 287.133(2)(a),Florida Statutes, as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. 22 DISCLOSURE.AND DISCLAIMER.SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors, shareholders,partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. 23 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers Authorized Representative: Signature of Pro posers Authorized Representative: Date: State of FLORIDA ) On this day of ,20_, personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: 24 APPENDIX " B " MIAMI BEACH " NO BID " Form 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City. 25 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: _Workload does not allow us to proposal _Insufficient time to respond _ Specifications unclear or too restrictive _ Unable to meet specifications _Unable to meet service requirements _Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do do not want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: MARTHA L. TORRES, Procurement Coordinator ITB NO. 2016-050-MT 1755 Meridian Avenue, 3rd Floor MIAMI BEACH, FL 33139 26 APPENDIX "C " MIAMI BEACH Minimum Requirements Specifications 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 27 C1. MINIMUM REQUIREMENTS The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. 1. Bidder must be licensed by the State of Florida as a EF Certified Alarm System Contractor I. Submittal Requirement: Shall submit a current copy of the State of Florida EF Certified Alarm System Contractor I License as proof thereof. 2. Bidder shall provide three (3) client references for which the bidder has completed work, similar in nature to the scope of this ITB, within the last five (5) years. Submittal Requirement: For each client reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email, 6) Narrative on Scope of Services provided and time C2. SCOPE OF WORK/SPECIFICATIONS The purpose of this solicitation is to establish a contract for the procurement of services for fire alarm systems including the annual inspection, testing, repairs, and parts at various City of Miami Beach facilities. The Contractor must provide all labor, supervision, materials, equipment and supplies necessary to perform said services. The services are divided into multiple groups: o Groups 1 thru 9- Fire Alarms Systems Testing, Annual Inspection, and Certification Services and Fire Alarm Systems Repairs o Group 10-Fire Alarm Systems Monitoring Services Bidders are required to submit pricing for groups 1 thru 10 as well as all locations and for all groups. While this solicitation requires prices for multiple items, the award of this contract will be made to the responsive, responsible vendor who offers a price on each item listed in this solicitation, and who offers the lowest price when items are added are added in the aggregate. If a vendor fails to submit an offer on all items, it's overall offer maybe rejected. The City will award the total contract to a single vendor. 1. GROUPS 1 thru 9 to include a and b. a. Fire Alarms Systems Testing, Annual Inspection, and Certification Services. Bidders shall provide pricing to include annual inspection and certification service, for the fire alarm systems for each facility listed on the applicable bid form. All testing, inspections and certification procedures will be in accordance with National Fire Protection Association NFPA 72 latest edition (Standard for application, installation, location, performance, inspection, and testing, of fire alarm systems, supervising station alarm systems, public emergency alarm reporting systems, fire warning equipment and emergency communications systems (ECS), and their components), and the Uniform Fire Safety Rules and Standards. A schedule of annual inspection and certification service, for the fire alarm systems for each facility will be provided by the City to the awarded bidder. b. Fire Alarm Systems Repairs. • Bidders shall provide pricing to include repairs fire alarm systems based on hourly rate. The hourly rate quoted shall include full compensation for labor, equipment use, travel 28 time, fuel and any other cost to the bidder. Hourly labor rates are specified as follows: • Hourly Labor Rate (HR I) — hourly rate for straight time repairs; i.e. from 8:00 a.m. to 5:00 p.m., Monday thru Friday(rate to include labor and travel, parts are not included). • Hourly Labor Rate (HR II) — hourly rate for overtime repairs; i.e. before 8:00 a.m. or after 5:00 p.m., Monday thru Friday, or on weekends or holidays (rate to include labor and travel, parts are not included). • Contractor will not be paid at the over-time hourly labor rate(s) unless written authorization is obtained from the City's Property Management Division's Contract Administrator. • Contract shall include repair calls made outside the normal inspection period. Such services shall be conducted during the contractor's normal business hours, and within eight (8) working hours after receipt of repair request. Only repair requests originating from the City of Miami Beach's Property Management Director or designee shall be responded to by the contractor. The contractor shall inform other City departments requesting repairs to forward their request directly to the City's Property Management Division for disposition. This part of work will be quoted on a time (hourly labor rate) and materials (at cost) basis. All replacement parts for repairs must be an exact replacement or equal, unless otherwise approved by City. • Repairs performed will be in accordance with National Fire Protection Association NFPA 72 latest edition (Standard for application, installation, location, performance, inspection, testing, repairs of fire alarm systems, supervising station alarm systems, public emergency alarm reporting systems, fire warning equipment and emergency communications systems (ECS), and their components) , and the Uniform Fire Safety Rules and Standards. • All repair or replacement work exceeding $100 shall be authorized by the City of Miami Beach Property Management Director or Contract Administrator prior to any repairs or replacements. Contractor(s) shall be required to submit a written estimate on each project to include location, labor hours with hourly rate and cost of each part. o The actual charge to the City for a specific project shall not exceed the vendor's initial estimate without the expressed prior approval from an authorized agent of the City. • GROUP 10. Fire Alarm Systems Monitoring Services. Bidders shall provide pricing to include Fire Alarm Monitoring which is performed 24 hours a day 7 days a week for each facility listed on the applicable bid form. All testing, inspections and certification procedures will be in accordance with National Fire Protection Association NFPA 72 latest edition (Standard for application, installation, location, performance, inspection, and testing, of fire alarm systems, supervising station alarm systems, public emergency alarm reporting systems, fire warning equipment and emergency communications systems (ECS), and their components), and the Uniform Fire Safety Rules and Standards . 29 2. LOCATIONS. Fire Alarm Systems Monitoring Services, Annual Inspection, Testing, Certification and• Repairs SITE ADDRESS 1. 777 Building (City Hall Annex) 1701 Meridian Avenue 2. Miami Beach City Hall 1700 Convention Center Drive 3. City Hall Offices & Garage 1755 Meridian Avenue 4. Historic Old City Hall 1130 Washington Avenue 5. Fire Station No.2 (2) buildings 2310 Pine Tree Drive 6. Fire Station No.2 (Admin. Building) 2300 Pine Tree Drive 7. Bass Museum 2100 Park Avenue 8. 12th Street Parking Garage 12TH Street& Drexel Avenue 9. 17th Street Parking Garage 17th Street& Convention Center Drive 10. Miami Beach Police Department 1100 Washington Avenue 11. 25th Street Pump Station 451 Dade Boulevard 12. Public Works Maintenance Facility 451 Dade Boulevard 13. Scott Rakow Youth Center 2700.Sheridan Avenue 14. Fire Station No.4 6880 Indian Creek Drive 15. Colony Theatre 1040 Lincoln Road 16. Miami Beach Golf Club 2301 Alton Road 17. Fire Station No. 3 5303 Collins Avenue 18. South Shore Community Center 833-6TH Street 19. Normandy Shores Golf Club 2401 Biarritz Drive 20. Fire Station No. 1 (Two (2) Buildings) 1051 Jefferson Avenue 21. North Shore Park&Youth Center 501 -72nd Street 22. 13th Street Parking Garage 13th Street& Collins Avenue 23. Fleet Management Maintenance Facility 140 MacArthur Causeway 24. Fleet Shop Bays 140 MacArthur Causeway 25. Beach Patrol Headquarters/Art Deco/Auditorium_ 1001 Ocean Drive 26. Pennsylvania Garage 1661 Pennsylvania Avenue 27. 42nd Street Parking Garage 42ndStreet and Sheridan Avenue 28. Police Athletic League 999- 11th Street 29. 16th Street Municipal Parking Garage 100 16th Street 30. Byron Carlyle Theatre 500-71stStreet& Carlyle Avenue 31. South Pointe Park (3 Buildings) 1 Washington Avenue 32. Property Management Building 1883 Bay Road 33. Miami City Ballet Building 2200 Liberty Avenue 34. 7th Street Parking Garage 100-7th Street 3. REPLACEMENT PARTS & EQUIPMENT. Contract shall include a provision for replacement of parts and equipment and shall comply with Florida Statutes 633.348 requirements for fire alarm system equipment. A quote for all replacement parts shall be submitted in writing, prior to purchase or installation by the contractor, for approval by the City's Property Management Division, Contract Administrator. The quote shall show part number, description, model number but not limited to (if applicable), manufacturer or distributor MSRP, and cost to the City. Manufacturer and or distributor price lists shall be supplied to the City of Miami Beach Property Management Division upon request. Parts and supplies shall be provided at the successful bidder's manufacturer's retail price with the bid percentage mark-up or discount. Brands that are currently installed in the City are listed in the Cost Proposal Form for Groups 1 thru 9. Evidence of MSRP shall be submitted with invoice, for each repair, 30 or service call. Proof of costs shall be printed, properly identified, and dated as to issuance and effectiveness. All replacement parts must be an exact replacement or equal, unless otherwise approved by City. All repair work and parts shall have a one (1) year warranty. • 5.1 MANUFACTURER AUTHORIZATION. Bidder shall submit, for each manufacturer group for which bidder submits a bid, documentation from the manufacturer that bidder is authorized to sell parts, install and provide service. 6. EMERGENCY SERVICES. Awarded bidder(s) shall provide 24 hours, 7 days a week emergency service to the City under the resulting contract. When an emergency is deemed to exist by a representative of the City, the bidder will be required to respond to a written notice via fax or email and/or to a verbal request by a representative of the using Department. A two (2) hour response time shall be required for emergency services. The response must result in the arrival of a work crew at the affected site within two (2) hours of notification by the City. At the discretion of the City of Miami Beach representative, this response time may be increased to one (1) calendar day. The invoice for this emergency service should list the name of the City representative that requested the emergency. 7. INABILITY TO PERFORM REQUIRED TESTING. The successful contractor shall inform the City's Contract Administrator anytime required tests cannot be performed due to circumstances beyond the control of the contractor. No fees shall be charged to the City for tests not performed. The successful contractor shall obtain an alternate date from the City's Contract Administrator when the required test cannot be performed due to the circumstances stated above. 8. RECORD KEEPING REQUIREMENTS. The successful bidder(s) must provide and maintain inspection logs of all equipment maintained at each site and provide a detailed monthly report summary of inspections, and repairs to the City of Miami Beach, Property Management Division, Contract Administrator. All fire protection systems and equipment must be tagged as required by Florida Statue 633 and appropriate State Fire Marshal's Rule (69A). The detailed report summary shall include at a minimum the following information: 1. Facility Name &Address 2. Equipment Type/Type of Transmission 3. Tag # 4. Date Serviced, Tested, or Inspected 5. Date Due for Service, Testing or Inspection 6. Remarks (e.g. repairs or parts replaced) 7. Monitor Reference No. The successful bidder(s) of all categories of fire safety systems listed below shall be responsible for notifying the City of Miami Beach, Property Management Division's Contract Administrator of obsolete, non- repairable, vandalized, or missing equipment requiring immediate or anticipated replacement within 24 hours of discovery. 9. MALFUNCTIONS. In the event of any of the life safety systems (fire alarm control panel, annunciators, advisory any strobe lights) malfunctions at any of the City facilities below mentioned whether due to malfunction, testing, maintenance, or repair, the contractor must immediately notify the Contract Administrator. 1. Police Department 911 Non-Emergency Operator 2. Fire Department Operations Office-Dispatch 31 3. Property Management 4. Risk Management 5. Property Management The contractor must restore the malfunction system to full function as soon as possible to minimize the time the City's facility is unprotected by the system malfunction. Upon completion of any repairs or maintenance, the contractor must submit written confirmation/certification to the Property Management Division Director or designee that the system has been completely restored. 10. CONTRACTOR'S PERSONNEL. Contractor shall employ personnel competent to perform the work specified herein. The City reserves the right to request the removal of the Contractor's employee's from performing maintenance on the City's grounds where the employee's performance or actions are obviously detrimental to the program. Contractor's personnel must wear photo identification at all times Contractor Employee Criminal Background Check and ID Badging Requirements. It is a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465, Florida Statutes, requiring that only those contractor employees that have successfully passed the background screening required by the referenced statutes and that meet the standards established by the statutes be allowed access to any City location or prior to the provision of any contract services. This requirement shall extend to all contractor representatives, agents or sub-contractors performing duties under the contract. If a contractor's employee is away from the job for a period of 45 or more days, the City will require a new criminal background check. The background screening will be conducted by The City of Miami Beach Human Resources Department. Contractor will bear the cost, currently estimated at approximately $40.00 per employee (subject to change from time to time), of acquiring the background screening required under Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to maintain the provided with respect to contractor and its personnel. The Parties agree that the failure of Awardee to perform any of the duties described in this section shall constitute a material breach of this solicitation and any resulting agreement for which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and employees of any liability in the form of physical or mental injury, death or property damage resulting in Awardee's failure to comply with the requirements of this section or Sections 1012.32 and 1012.465, Florida Statutes. All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by the Successful Contractor will wear a uniform bearing the Contractor's name. Uniforms must be provided at the contractor's expense, and may not be charged to the employee or deducted from the employees' paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation Upon successful completion of the required criminal background check, the City will issue ID badges to each contractor employee at a nominal fee, currently $10.00 (subject to change from time to time). Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location. The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City property and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided after contract award. Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor 32 to notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract immediately. All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by the Successful Contractor will wear a uniform bearing the Contractor's name. Uniforms must be provided at the contractor's expense, and may not be charged to the employee or deducted from the employees' paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation 11. WORK COMPLETION. The bidder shall remove all unusable materials and debris from the premises at the end of each workday, and dispose of in an appropriate manner. Upon final completion, the bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated user department's building manager/project manager. 12. FINES. If contractor is found to be non-compliant with the required services, the following fines may be imposed by the City. 1. Fire Alarm certification expired (not tested by expiration date) $100.00 2. Not notifying the Property Management Contract Administrator or Fire Department of a System impairment of a life safety system $150.00 3. Failure to maintain proper maintenance log of Life Safety Equipment $75.00 4. Failure to supply monthly and annual status reports to the Contract Administrator $150.00 13. ADDITIONS/DELETIONS OF FACILITIES. Although this Solicitation identifies facilities to be serviced, it is hereby agreed and understood that any facility or brand may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required, successful bidder (s) under this contract shall be invited to submit price quotes for these new facilities/brands. If the City Manager determines that price quotes submitted for the additional sites or brands are fair and reasonable, the items may be added to the contract. 33 APPENDIX " D" MIAMI BEACH Special Conditions 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS PROCUREMENT DEPARTMENT 1 755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 34 1. TERM OF CONTRACT. The contract(s) entered into with the successful proposer(s) will have an initial term of three (3) years. 2. OPTIONS TO RENEW. The City, through its City Manager, will have the option to extend for two (2) additional one-year periods subject to the availability of funds for succeeding fiscal years. 3. PRICES SHALL BE FIXED AND FIRM. All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. a. COST ESCALATION. Prices must be held firm during the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the City will only consider the direct costs related to Living Wage increases, exclusive of overhead, profit or any other related cost. 4. MANUFACTURER PRICE LISTS. Bid shall state, on the Bid Price Form, whether parts and equipment, as listed, shall be sold to the City at a discount or mark-up from the manufacturer price list. For each manufacturer for which Bidder submits a bid, Bidder shall provide, with bid or within three (3) days of request by the City, the manufacturer price list upon which the percentage discount or mark-up is to be calculated. The successful Bidder shall furnish fire alarm repair services, including parts, labor, materials, equipment and supervision for all of the fire alarm systems s located citywide, as specified herein. All the equipment brand names are listed below for all citywide locations. All equipment are "as is"condition. No exceptions will be allowed on any of the equipment listed 5. PERFORMANCE STANDARDS. All work shall be performed in strict accordance with manufacturer requirements, and applicable standards for equipment, repairs and indoor air quality established by, including but not limited to, the following firms: National Fire Protection Association NFPA and all applicable codes. 6.INSTALLATION. All installation projects shall include all necessary equipment and supplies and be completed only by manufacturer qualified personnel. Where material and supplies are required that are outside the scope of the items included in the ITB, the City Contract Administrator shall negotiate pricing with the selected contractor. Written approval of project proposal is required prior to the commencement of work. The contractor shall obtain all necessary permits. The City will reimburse for the direct cost of said permits. 7. PERFORMANCE BOND. Intentionally omitted. 8. WARRANTY REQUIREMENTS. In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full period identified above; regardless of whether the bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. Correcting Defects Covered under Warranty The bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within seven (7) calendar days after the City notifies the bidder of such deficiency in writing. If the bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the bidder, in writing, that the bidder may be debarred as a City bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within seven (7) calendar days of receipt of the notice. If the bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in 35 default of its contract, and/or(b) procure the products or services from another bidder and charge the bidder for any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. Balance of Page Intentionally Left Blank 36 APPENDIX " E" MIAMI BEACH Cost Proposal Form 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 37 APPENDIX E PROPOSAL TENDER FORM FOR FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION,AND REPAIRS Failure tosubmit Section 5, Bid Price Form, in its entirety:and`fully executed by the.deadline established for the receipt of •roposals will result;in;pro•osal bein• deemed non-res•onsive and bein• reected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Group 1 (Cerberus Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 1A 2100 Park Avenue 1 Annual 1B 42nd Street&Sheridan Avenue 1 Annual QNod Group ffoInspections Estimated Annual Group service Total Item Hourly Rate hours UIM Unit Cost (Quantity x Unit Cost) 1D Hourly Rate-Regular 20 Hourly Rate 1 E Hourly Rate-Non Regular 10 Hourly Rate kill:› Q�ii ¶ -Labor({ R FOR, (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual is a Discount (Gross_Cost x% (see special Item Parts&Equipment Gross Costs condition 4) of Mark-up1 Discount or Mark-up)1 1F Parts&Equipment for Repairs $2500 Balance of Line(All other Cerberus parts 1G and equipment) $2000 /0 at.talm g—Robe,EquipmentQQMP90044 • • IJGroup 1(1A-1G) 11f bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 38 Group 2(ESL Systems) Group Total Item Inspections Quantity UIM Unit Cost (Quantity x Unit Cost) 2A 1051 Jefferson Avenue 1 Annual _ . , , _ @:(C>Mil Group Q= agiBM—gli Estimated . Annual Group service Total Item Hourly Rate hours UIM Unit Cost (Quantity x Unit Cost) 2B Hourly Rate-Regular 20 Hourly Rate 2C Hourly Rate-Non Regular 10 Hourly Rate ` C DQ g=Labor DoR (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual is a Discount (Gross_Cost x% (see special Item Parts&Equipment Gross Costs condition 4) of Mark-up' Discount or Mark-up)1 2D Parts&Equipment for Repairs $2500 % Balance of Line(All other ESL parts and ° 2E equipment) $2000 /o PIN•SffQM1g- 8 Equipment( gip4A) RN Group 2(2A-2E) 11f bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 39 Group 3(FCF Systems) Group Total Item Inspections Quantity UIM Unit Cost (Quantity x Unit Cost) 3A 500—71ST Street&Carlyle Avenue 1 Annual t Group Inspections pozwp,21, Estimated Annual Group service Total Item Hourly Rate hours UIM Unit Cost (Quantity x Unit Cost) 3B Hourly Rate-Regular 20 Hourly Rate 3C Hourly Rate-Non Regular 10 Hourly Rate ! f20140k3o o (Items 3B o %(discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual is a Discount (Gross_Cost x (see special Item Parts&Equipment Gross Costs condition 4) of Mark-up1 Discount or Mark-up)1 3D Parts&Equipment for Repairs $2500 Balance of Line(All other FCF Systems ° 3E parts and equipment) $2000 /° t ��3— &Equipment , Group 3(3A-3E) 1lf bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 40 Group 4(Firelit Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 4A 12th Street&Drexel Avenue 1 Annual 4B 2301 Alton Road 1 Annual 4C 13th Street&Collins Avenue 1 Annual 4D 999—11 m Street 1 Annual &N )Group Q-Inspections 62103/21,S—/ED Estimated Annual Group service Total Item Hourly Rate hours UIM Unit Cost (Quantity x Unit Cost) 4E Hourly Rate-Regular 20 Hourly Rate 4F Hourly Rate-Non Regular 10 Hourly Rate &tAMaa3o Labor( 3agam (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual is a Discount (Gross_Cost x% (see special Item Parts&Equipment • Gross Costs condition 4) of Mark-up1 Discount or Mark-up)1 4G Parts&Equipment for Repairs $2500 % Balance of Line(All other Firelit parts and ° 4H equipment) $2000 /0 019E 4—RoN3 Equipment gllai3 0?' 4 . f e . • 4('4A-4H) 11f bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 41 Group 5(GE Systems) Group Total Item Inspections Quantity UIM Unit Cost (Quantity x Unit Cost) 5A 2700 Sheridan Avenue 1 Annual @K>ffell Group(3o Inspections 41321014%—ft Estimated Annual Group service Total (Quantity Item Hourly Rate hours U/M Unit Cost x Unit Cost) 5B Hourly Rate-Regular 20 Hourly Rate 5C Hourly Rate-Non Regular 10 Hourly Rate tag-Labor OD OR (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual is a Discount (Gross_Cost x%Discount or (see special Item Parts&Equipment Gross Costs condition 4) of Mark-up1 Mark-up)1 5D Parts&Equipment for Repairs $2500 Balance of Line(All other GE parts and 5E equipment) $2000 Q Dom- 501§4 d Equipment @Immo Equipment 4 J vcEo Group 5(5A-5E) 1lf bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 42 Group 6(Honeywell Systems) Group Total Item Inspections Quantity UIM Unit Cost (Quantity x Unit Cost) 6A 1100 Washington Avenue 1 Annual ` Qr> ,Q• Group(5.Inspections • o Estimated i Annual Group service Total (Quantity Item Hourly Rate hours UIM Unit Cost x Unit Cost) 6B Hourly Rate-Regular 20 Hourly Rate 6C Hourly Rate-Non Regular 10 Hourly Rate �t Q@ ld®Labor ilingw6B o on (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual (see special is a Discount (Gross_Cost x%Discount or Item Parts&Equipment Gross Costs condition 4) of Mark-ups Mark-up)1 6D Parts&Equipment for Repairs $2500 Balance of Line(All other Honeywell 6E parts and equipment) $2000 Q alQau14—Gt -3(3 Equipment(Items 0300 Group.6(6A-6E) • 11f bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 43 - Group 7(Notifier Systems) Group Total Item Inspections Quantity UIM Unit Cost (Quantity x Unit Cost) 7A 1755 Meridian Avenue 1 Annual 17th Street&Convention Center Drive 7B Garage 1 Annual 7C 451 Dade Blvd.Offices 1 Annual 7D 451 Dade Blvd. 1 Annual 7E 1040 Lincoln Road 1 Annual 7F 2401 Biarritz Drive 1 Annual 7G 1001 Ocean Drive 1 Annual 7H 1661 Pennsylvania Avenue 1 Annual 71 100—16th Street 1 Annual Sub-total Group 7-Inspectioas(Items 7A—71) Estimated Annual Group service Total (Quantity Item Hourly Rate hours UIM Unit Cost x Unit Cost) 7J Hourly Rate-Regular 500 Hourly Rate 7K Hourly Rate-Non Regular 50 Hourly Rate Sub-total Item 7-Labor(Items 7J+7K) (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual is a Discount (Gross_Cost x%Discount or (see special Item Parts&Equipment Gross Costs condition 4) of Mark-upt Mark-up)1 7L Parts&Equipment for Repairs $6000 Balance of Line(All other Notifier parts ° 7M and equipment) $2000 /0 Sub-total Item 7—Parts&Equipment(Items 7L+7M) Total Group 7(7A-M) 11f bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 44 Group 8(Siemens Systems) Group Total Item Inspections Quantity UIM Unit Cost (Quantity x Unit Cost) 8A 6880 Indian Creek Drive 1 Annual $ $ 8B 501 —72nd Street 1 Annual $ $ Sub-total Group 8-Inspections(Items 8A—86) $ Estimated Annual Group service Total (Quantity Item Hourly Rate hours U/M Unit Cost x Unit Cost) 8C Hourly Rate-Regular 20 Hourly Rate 8D Hourly Rate-Non Regular 10 Hourly Rate Sub-total Item 8-Labor(Items 8C+8D) (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual (see special (Gross_Cost a Discount Gross_Cost%Discount or Item Parts&Equipment Gross Costs condition 4) of Mark-up1 Mark-up)1 8E Parts&Equipment for Repairs $2500 Balance of Line(All other Siemens parts 8F and equipment) $2000 Sub-total Item 8—Parts&Equipment(Items 8E+8F) Total Group 8(8A-8F) 11f bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 45 Group 9(Silent Knight) Group Total Item Inspections Quantity UIM Unit Cost (Quantity x Unit Cost) 9A 1701 Meridian Avenue 1 Annual 9B 1700 Convention Center Drive 1 Annual 9C 1130 Washington Avenue 1 Annual 9D 2310 Pine Tree Drive. 1 Annual 9E 2300 Pine Tree Drive 1 Annual 9F 5303 Collins Avenue 1 Annual 9G 833—6th Street 1 Annual 9H 140 MacArthur Causeway Offices 1 Annual 91 140 MacArthur Causeway Bays 1 Annual 9J 1 Washington Avenue 1 Annual 9K 1883 Bay Road 1 Annual 9L 2200 Liberty Avenue 1 Annual 9M 100—.7w Street 1 Annual . - • .•Sub-total Group 9-Inspections(Ite'ms 9A—9M) Estimated Annual Group service Total (Quantity Item Hourly Rate hours U/M Unit Cost x Unit Cost) 9N Hourly Rate-Regular 500 Hourly Rate 90 Hourly Rate-Non Regular 50 Hourly Rate • Sub-total Item9-Lab6r(Items ON±90) (discount State Whether Estimated or mark-up) the%Listed Net Cost Group Annual is a Discount (Gross_Cost x%Discount or (see special Item Parts&Equipment Gross Costs condition 4) of Mark-up1 Mark-up)1 9P 1 Parts&Equipment for Repairs $6000 % ' Balance of Line(All other Silent Knight °/° 9Q parts and equipment) $2000 • 'Sub-total Item.'9—Parts&Equipment(Items 9P.+-9Q) .. Totat Group 9(9A=90) 1If bidder fails to identify whether the percentage (%) bid is for mark-up or discount, bidder agrees that the City shall interpret the number as a percentage (%) discount. 46 APPENDIX E PROPOSAL TENDER FORM FOR FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5, Bid 'Price Form, in its entirety and fully executed by the deadline established for the,receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms,conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance GROUP 10 FIRE ALARM MONITORING SERVICES A B C MONTHLY FIRE ALARM COST FOR ANNUAL FIRE ALARM FACILITY LOCATION ADDRESS QTY. MONITORING CHARGE MONITORING(A x B=C) 1 1701 Meridian Avenue 12 $ $ 2 1700 Convention Center Drive 12 $ $ 3 1755 Meridian Avenue 12 $ $ 4 1130 Washington Avenue 12 $ $ 5 2310 Pine Tree Drive 12 $ $ 6 2300 Pine Tree Drive 12 $ $ 7 2100 Park Avenue 12 $ $ 8 12th Street&Drexel Avenue 12 $ $ 9 17th Street&Convention Center Drive 12 $ $ 10 1100 Washington Avenue 12 $ $ . 11 451 Dade Blvd.Offices 12 $ $ 12 451 Dade Blvd. 12 $ $ 13 2700 Sheridan Avenue 12 $ $ 14 6880 Indian Creek Drive 12 $ $ 15 1040 Lincoln Road 12 $ $ 16 2301 Alton Road 12 $ $ 17 5303 Collins Avenue 12 $ $ 18 833-6th Street 12 $ $ 19 2401 Biarritz Drive 12 $ $ 20 1051 Jefferson Avenue 12 $ $ 21 501 -72nd Street 12 $ $ 22 13th Street&Collins Avenue 12 $ $ 23 140 MacArthur Causeway 12 $ $ 24 140 MacArthur Causeway 12 $ $ 25 1001 Ocean Drive 12 $ $ 26 1661 Pennsylvania Avenue 12 $ $ 27 42nd Street&Sheridan Avenue 12 $ $ 28 999-11th Street 12 $ $ 29 100-16th Street 12 $ $ 30 500-71st Street&Carlyle Avenue 12 $ $ 31 1 Washington Avenue 12 $ $ 32 1883 Bay Road 12 $ $ 33 2200 Liberty Avenue 12 $ $ 34 100-7th Street 12 $ $ TOTAL GROUP 10 (1-34)ANNUAL COST $ 47 APPENDIX E PROPOSAL TENDER FORM FOR FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5, Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: 48 APPENDIX " F" MIAMIBEACH Insurance Requirements 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 49 TYPE 2 - INSURANCE REQUIREMENTS A. Worker's Compensation Insurance as required by Florida, with Statutory limits and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence, for bodily injury and property damage. D. Umbrella Liability with limits no less than $5,000,000. The umbrella coverage must be as broad as the primary General Liability coverage. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor. Waiver of Subrogation Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. Verification of Coverage Contractor shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Contractor's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer,coverage,or other special circumstances. Certificate Holder CITY OF MIAMI BEACH C/o PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3'd Floor MIAMI BEACH, FL 33139 50 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28,the Florida Constitution, and any other applicable Statutes. 51 ATTACHMENT C CONSULTANTS RESPONSE TO THE (ITB) NRM s,y Broward: 954-327-8670 Dade: 305-652-1613 3 Statewide: 1800-413-FIRE (3473) Fax: 954-327-8674 se.�URITY A A A Fire Alarm Systems & Security Inc. Monitoring• Service• Installations •Certification •24 Hr. Service•C.C.T.V. •Access Control Licensed&Insured• License# EF-0000008 ti r CITY OF MIAMI BEACH PROCURMENT DEPT BID 2016-050-MT References clarifications FIRE ALARM SERVICE 1) City of Miami Beach We service and monitor city buildings. We provide all the parts and repair for on call 24/7 service for any and all emergencies three year contract to provide service and monitoring Contact person Edgar 786-299-0118 2) MAR DEL PLATA 6423 Collins Avenue Nelson 305-864-3232 mardelplatacondominiums a,gmail.com install a new fire alarm in the building two years ago. We continue to provide 24/7 service and monitoring for the building to this day 3) Castle Beach Club 5445 Collins Avenue Jackie 305 865-6969 Jackie @cadisainc.com Been our service customer for fifteen years we maintain their fire alarm and smoke detection system, we provide 24/7 service and monitoring to this day 4) Tower House 5500 Collins Avenue Mike 305-865-8677 towerhousena.atlanticbb.net installed new fire alarm 15 years ago and have been maintaining system 24/7 providing service and monitoring 24/7 for the last 15 years Any additional questions please feel free to call me . East Coast Office •3901 SW 47th Ave • Suite 408 • Davie, Florida 33314 Detail by Entity Name Page 1 of 3 FLORIDA DEPARTMENT OF STATE it1 DIVISION OF CORPORATIONS .��+�6z = Detail by Entity Name Florida Profit Corporation FIRE ALARM SYSTEMS & SECURITY, INC. Filing Information Document Number P00000068668 FEI/EIN Number 65-1026585 Date Filed 07/19/2000 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 01/25/2007 Event Effective Date NONE Principal Address 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Changed: 01/25/2007 Mailing Address 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Changed: 01/25/2007 Registered Agent Name & Address NEILINGER, ERIC A 3901 SW 47TH AVENUE ST 408 DAVIE, FL 33314 Name Changed: 04/11/2002 Address Changed: 02/18/2010 Officer/Director Detail Name &Address Title P NEILINGER, ERIC A 3901 SW 47TH AVENUE ST 408 DAVIE, FL 33314 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/22/2016 Detail by Entity Name Page 2 of 3 Title VST NEILINGER, RONNIE 3901 SW 47 AVENUE ST 408 DAVIE, FL 33314 Title VP NEILINGER, BRIAN 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Title VP ODOM, AUBREY W 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Annual Reports Report Year Filed Date 2013 06/17/2013 2014 04/10/2014 2015 07/23/2015 Document Images 07/23/2015 --ANNUAL REPORT View image in PDF format 04/10/2014 -- ANNUAL REPORT View image in PDF format 06/17/2013 --ANNUAL REPORT View image in PDF format 01/09/2012 --ANNUAL REPORT View image in PDF format 03/30/2011 --ANNUAL REPORT View image in PDF format 02/18/2010 --ANNUAL REPORT r View image in PDF format 01/19/2009--ANNUAL REPORT View image in PDF format 05/05/2008 --ANNUAL REPORT View image in PDF format 07/02/2007 -- ANNUAL REPORT View image in PDF format 01/25/2007 --Amendment T View image in PDF format 03/09/2006 --ANNUAL REPORT View image in PDF format 01/25/2005 --ANNUAL REPORT' View image in PDF format 02/20/2004 --ANNUAL REPORT View image in PDF format 04/21/2003 --Amendment View image in PDF format 02/20/2003 --ANNUAL REPORT View image in PDF format 11/26/2002 --Amendment View image in PDF format 04/11/2002 --ANNUAL REPORT View image in PDF format 03/02/2001 --ANNUAL REPORT View image in PDF format 07/19/2000 -- Domestic Profit View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai l?inquirytype=Entity... 6/22/2016 Detail by Entity Name Page 3 of 3 Copyright©and Privacy Policies State of Florida,Department of State • http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/22/2016 RNI Broward: 954-327-8670 4;" -44;t 305-652-1613 '.. 3, Statewide: 1800-413-FIRE (3473) Fax: 954-327-8674 at { V. ty S Fire Alarm Systems Security Inc. Monitoring• Service• Installations•Certification •24 Hr. Service•C.C.T.V. • Access Control 'y Licensed& Insured• License 4 EF-0000008 FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTIONS, TESTING, CERTIFICATION, AND REPAIRS East Coast Office • 3901 SW 47th Ave • Suite 408 • Davie, Florida 33314 Minimum Requirements&Specifications 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING,CERTIFICATION,AND REPAIRS • • PROCUREMENT DEPARTMENT ' 1755 Meridian Avenue,3'a Floor - Miami Beach,Florida 33139 Cl.MINIMUM REQUIREMENTS The Minimum Eligibility Requirements for this solicitation are listed below.Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement.Proposers that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. 1. 1. Bidder must be licensed by the State of Florida as a EF Certified Alarm System Contractor I. . Submittal Requirement:Shall submit a current copy of the State of Florida EF Certified Alarm System Contractor I License as proof thereof. - 1.17 2. Bidder shall provide three(3)client references for which the bidder has completed work,similar in nature to the scope of this ITB,within the last five(5)years. Submittal Requirement:For each client reference submitted,the following information is required:1)Firm Name,2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email,6)Narrative on Scope of Services provided and time C2.SCOPE OF WORK/SPECIFICATIONS The purpose of this solicitation Is to establish a contract for the procurement of services for fire alarm systems including the annual inspection,testing,repairs,and parts at various City of Miami Beach facilities. The Contractor must provide all labor,supervision,materials,equipment and supplies necessary to perform said services. The services are divided into multiple groups: • Groups 1 thru 9-Fire Alarms Systems Testing,Annual Inspection,and Certification Services and Fire Alarm Systems Repairs ' • Group 10-Fire Alarm Systems Monitoring Services Bidders are required to submit pricing for groups 1 thru 10 as well as all locations and for all groups.While this solicitation requires prices for multiple Items,the award of this contract will be made to the responsive,responsible vendor who offers a price on each item listed in this solicitation,and who offers the lowest price when Items are added are added in the aggregate.If a vendor fails to submit an offer on all items,it's overall offer maybe rejected. The City will award the total contract to a single vendor. 1. 1. GROUPS 1 thru 9 to include a and b. 1. a. Fire Alarms Systems Testing,Annual Inspection,and Certification Services.Bidders shall provide pricing to include annual inspection and certification service,for the fire alarm systems for each facility listed on the applicable bid form. All testing,inspections and certification procedures will be In accordance with National Flre Protection Association NFPA 72 latest edition(Standard for application,Installation,location,performance, Inspection,and testing,of fire alarm systems,supervising station alarm systems,public emergency alarm reporting systems,fire warning equipment and emergency communications systems(ECS),and their components),and the Uniform Fire Safety Rules and Standards.A schedule of annual Inspection and certification service,for the fire alarm systems for each facility will be provided by the City to the awarded bidder. 1. b. Fire Alarm Systems Repairs. • Bidders shall provide pricing to include repairs fire alarm systems based on hourly rate.The hourly rate quoted shall Include full compensation for labor,equipment use,travel time,fuel and any other cost to the bidder. Hourly labor rates are specified as follows: • Hourly Labor Rate(HR I)-hourly rate for straight time repairs;i.e.from 8:00 a.m.to 5:00 p.m.,Monday thru Friday (rate to include labor and travel,parts are not included). • • Hourly Labor Rate(HR II)-hourly rate for overtime repairs;i.e.before 8:00 a.m.or after 5:00 p.m., Monday thru Friday,or on weekends or holidays(rate to include labor and travel,parts are not Included). • • Contractor will not be paid at the over-time hourly labor rate(s)unless written authorization Is obtained from the City's Property Management Division's Contract Administrator. • • • Contract shall include repair calls made outside the normal Inspection period.Such services shall be conducted during the contractor's normal business hours,and within eight(8)working hours after receipt of repair request.Only repair requests originating from the City of Miami Beach's Property Management Director or designee shall be responded to by the contractor.The contractor shall inform other City departments requesting repairs to forward their request directly to the City's Property Management Division for disposition.This part of work will be quoted on a time(hourly labor rate)and materials(at cost)basis.All replacement parts for repairs must be an exact replacement or equal, unless otherwise approved by City. • Repairs performed will be in accordance with National Fire Protection Association NFPA 72 latest edition(Standard for application,installation,location,performance,inspection,testing,repairs of fire alarm systems,supervising station alarm systems,public emergency alarm reporting systems,fire warning equipment and emergency communications systems(ECS),and their components),and the Uniform Fire Safety Rules and Standards. • All repair or replacement work exceeding$100 shall be authorized by the City of Miami Beach Property Management Director or Contract Administrator prior to any repairs or replacements.Contractor(s)shall be required to submit a written estimate on each project to include location,labor hours with hourly rate and.cost of each part. • The actual charge to the City for a specific project shall not exceed the vendor's Initial estimate without the expressed prior approval from an authorized agent of the City. • GROUP 10.Fire Alarm Systems Monitoring Services.Bidders shall provide pricing to include Fire Alarm Monitoring which is performed 24 hours a day 7 days a week for each facility listed on the applicable bid form.All testing, inspections and certification procedures will be in accordance with National Fire Protection Association NFPA 72 latest edition(Standard for application,installation,location,performance,inspection,and testing,of fire alarm systems, supervising station alarm systems,public emergency alarm reporting systems,fire warning equipment and emergency communications systems(ECS),and their components),and the Uniform Fire Safety Rules and Standards. 1. 2. LOCATIONS.Fire Alarm Systems Monitoring Services,Annual Inspection,Testing,Certification and Repairs SITE ADDRESS 1. 777 Building(City Hall Annex) 1701 Meridian Avenue 2. Miami Beach City Hall 1700 Convention Center Drive 3. City Hall Offices &Garage 1755 Meridian Avenue • 4. Historic Old City Hall 1130 Washington Avenue 5. Fire Station No.2(2)buildings 2310 Pine Tree Drive 6. Fire Station No.2(Admin.Building) 2300 Pine Tree Drive 7. Bass Museum 2100 Park Avenue 8. 12th Street Parking Garage 12T"Street&Drexel Avenue 9. 17th Street Parking Garage 17`"Street&Convention Center Drive 10. Miami Beach Police Department 1100 Washington Avenue 11. 25`"Street Pump Station 451 Dade Boulevard 12. Public Works Maintenance Facility 451 Dade Boulevard 13. Scott Rakow Youth Center 2700 Sheridan Avenue 14. Fire Station No.4 6880 Indian Creek Drive 15. Colony Theatre 1040 Lincoln Road 16. Miami Beach Golf Club 2301 Alton Road • 17. Fire Station No.3 5303 Collins Avenue 18. South Shore Community Center 833-6TM Street • 19. Normandy Shores Golf Club 2401 Biarritz Drive 20. Fire Station No.1(Two(2)Buildings) 1051 Jefferson Avenue 21. North Shore Park&Youth Center 501-72n°Street 22. 13th Street Parking Garage 13th.Street&Collins Avenue 23. Fleet Management Maintenance Facility 140 MacArthur Causeway 24. Fleet Shop Bays 140 MacArthur Causeway 25. Beach Patrol Headquarters/Art Deco/Auditorium 1001 Ocean Drive 26. Pennsylvania Garage 1661 Pennsylvania Avenue 27. 42nd Street Parking Garage 42"OStreet and Sheridan Avenue 28. Police Athletic League 999-11tl1 Street • 29. 16th Street Municipal Parking Garage 100 16th Street 30. Byron Carlyle Theatre 500-71"Street&Carlyle Avenue 31. South Pointe Park(3 Buildings) 1 Washington Avenue 32. Property Management Building 1883 Bay Road 33. Miami City Ballet Building 2200 Liberty Avenue 34. 7`"Street Parking Garage 100-7th Street • • 1. 3. REPLACEMENT PARTS&EQUIPMENT.Contract shall'lnclude a provision for replacement of parts and equipment and shall comply with Florida Statutes 633.348 requirements for fire alarm system equipment. A quote for all replacement parts shall be submitted in writing,prior to purchase or installation by the contractor,for approval by the City's Property Management Division,Contract Administrator.The quote shall show part number,description,model number but not limited to(if applicable),manufacturer or distributor MSRP,and cost to the City.Manufacturer and or distributor price lists shall be supplied to the City of Miami Beach Property Management Division upon request. Parts and supplies shall be provided at the successful bidder's manufacturer's retail price with the bid percentage mark-up or discount. Brands that are currently Installed in the City are listed in the Cost Proposal Form for Groups 1 thru 9. Evidence of MSRP shall be submitted with invoice,for each repair,or service call. Proof of costs shall be printed, properly Identified,and dated as to issuance and effectiveness. All replacement parts must be an exact replacement or equal,unless otherwise approved by City.All repair work and parts shall have a one(1)year warranty. 5.1 MANUFACTURER AUTHORIZATION.Bidder shall submit,for each manufacturer group for which bidder submits a bid, documentation from the manufacturer that bidder is authorized to sell parts,install and provide service. 6.EMERGENCY SERVICES.Awarded bidder(s)shall provide 24 hours,7 days a week emergency service to the City under the resulting contract.When an emergency is deemed to exist by a representative of the City,the bidder will be required to respond to a written notice via fax or email and/or to a verbal request by a representative of the using Department.A two (2)hour response time shall be required for emergency services. The response must result in the arrival of a work crew at the affected site within two(2)hours of notification by the City.At the discretion of the City of Miami Beach representative, this response time may be Increased to one(1)calendar day.The Invoice for this emergency service should list the name of the City representative that requested the emergency. 7.INABILITY TO PERFORM REQUIRED TESTING.The successful contractor shall Inform the City's Contract Administrator anytime required tests cannot be performed due to circumstances beyond the control of the contractor.No fees shall be charged to the City for tests not performed.The successful contractor shall obtain an alternate date from the City's Contract Administrator when the required test cannot be performed due to the circumstances stated above. 8.RECORD KEEPING REQUIREMENTS.The successful bidder(s)must provide and maintain inspection logs of all equipment maintained at each site and provide a detailed monthly report summary of inspections,and repairs to the Gty of Miami Beach,Property Management Division,Contract Administrator.All fire protection systems and equipment must be tagged as required by Florida Statue 633 and appropriate State Fire Marshal's Rule(69A).The detailed report summary shall include at a minimum the following information: 1. Facility Name&Address 2. Equipment Type/Type of Transmission 3. Tag# 4. Date Serviced,Tested,or inspected 5. Date Due for Service,Testing or Inspection 6. Remarks(e.g.repairs or parts replaced) 7. Monitor Reference No. The successful bidder(s)of all categories of fire safety systems listed below shall be responsible for notifying the City of Miami Beach,Property Management Division's Contract Administrator of obsolete,non-repairable,vandalized, or missing equipment requiring Immediate or anticipated replacement within 24 hours of discovery. 9.MALFUNCTIONS.In the event of any of the life safety systems(fire alarm control panel,annunciators,advisory any strobe lights)malfunctions at any of the City facilities below mentioned whether due to malfunction,testing,maintenance, or repair,the contractor must immediately notify the Contract Administrator. • 1. Police Department 911 Non-Emergency Operator 2. Fire Department Operations Office-Dispatch 3. Property Management 4. Risk Management 5. Property Management • • The contractor must restore the malfunction system to full function as soon as possible to minimize the time the City's facility Is unprotected by the system malfunction.Upon completion of any repairs-or maintenance,the contractor must submit written confirmation/certification to the Property Management Division Director or designee that the system has been completely restored. • 10.CONTRACTOR'S PERSONNEL.Contractor shall employ personnel competent to perform the work specified herein.The City reserves the right to request the removal of the Contractor's employee's from performing maintenance on the City's grounds where the employee's performance or actions are obviously detrimental to the program.Contractor's personnel must wear photo identification at all times Contractor Employee Criminal Background Check and ID Badging Requirements.It is a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465,Florida Statutes,requiring that only those contractor employees that have successfully passed the background screening required by the referenced statutes and that meet the standards established by the statutes be allowed access to any City location or prior to the provision of any contract services.This requirement shall extend to all contractor representatives,agents or sub-contractors performing duties under the contract.If a contractor's employee is away from the job for a period of 45 or more days,the City will require a new criminal background check.The background screening will be conducted by The City of Miami Beach Human Resources Department.Contractor will bear the cost,currently estimated at approximately$40.00 per employee(subject to change from time to time),of acquiring the background screening required under Section 1012.32,Florida Statutes,and any fee imposed by the Florida Department of Law Enforcement to maintain the provided with respect to contractor and its personnel.The Parties agree that the failure of Awardee to perform any of the duties described in this section shall constitute a material breach of this solicitation-and any resulting agreement for which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this Agreement.Contractor agrees to indemnify and hold harmless the City,its officers and employees of any liability in the form of physical or mental injury, death or property damage resulting in Awardee's failure to comply with the requirements of this section or Sections 1012.32 and 101.2.465,Florida Statutes.All personnel furnished to the City of Miami Beach must be uniformed.Each employee supplied by the Successful Contractor will wear a uniform bearing the Contractor's name.Uniforms must be provided at the contractor's expense,.and may not be charged to the employee or deducted from the employees'paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation Upon successful completion of the required criminal background check,the City will issue ID badges to each contractor employee at a nominal fee,currently$10.00(subject to change from time to time).Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location.The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City property and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided after contract award. Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s)or conviction(s)of any • offense within 24 hours of its occurrence.Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check Is subsequently arrested or convicted of any disqualifying offense.Failure by Contractor to notify the City of such arrest or conviction within 24hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract Immediately. All personnel furnished to the City of Miami Beach must be uniformed.Each employee supplied by the Successful Contractor will wear a uniform bearing the Contractor's name.Uniforms must be provided at the contractor's expense,and may not be charged to the employee or deducted from the employees'paycheck,therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation 11.WORK COMPLETION.The bidder shall remove all unusable materials and debris from the premises at the end of each workday,and dispose of in an appropriate manner.Upon final completion,the bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated user department's building manager/project manager. 12.FINES.If contractor is found to be non-compliant with the required services,the following fines may be imposed by the City. 1.Fire Alarm certification expired(not tested by expiration date) $100.00 2.Not notifying the Property Management Contract Administrator or Fire Department of a System impairment of a life safety system $150.00 3.Failure to maintain proper maintenance log of Life Safety Equipment $75.00 4.Failure to supply monthly and annual status reports to the Contract Administrator $150.00 13.ADDITIONS/DELETIONS OF FACILITIES.Although this Solicitation identifies facilities to be serviced,it is hereby agreed and understood that any facility or brand may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required,successful bidder(s)under this contract shall be invited to submit price quotes for these new facilities/brands. If the City Manager determines that price quotes submitted for the additional sites or brands are fair and reasonable,the items may be added to the contract. APPENDIX"D" Special Conditions 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING,CERTIFICATION,AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3f°Floor Miami Beach,Florida 33139 1.TERM OF CONTRACT.The contract(s)entered into with the successful proposer(s)will have an initial term of three(3) years. 2.OPTIONS TO RENEW.The City,through its City Manager,will have the option to extend for two(2)additional one-year periods subject to the availability of funds for succeeding fiscal years. 3.PRICES SHALL BE FIXED AND FIRM.All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended In writing by the City. 1. COST ESCALATION.Prices must be held firm during the initial term of the agreement.During the renewal term,the City may consider prices increases not to increase the applicable Bureau of Labor Statistics(www.bls.gov)CPI-U index or 3%,whichever Is less.The City may also consider increases based on mandated Living Wage increases.In considering cost escalation due to Living Wage increases,the City will only consider the direct costs related to Living Wage increases,exclusive of overhead,profit or any other related cost. • 4.MANUFACTURER PRICE LISTS.Bid shall state,on the Bid Price Form,whether parts and equipment,as listed,shall be sold to the City at a discount or mark-up from the manufacturer price list.For each manufacturer for which Bidder submits a bid,Bidder shall provide,with bid or within three(3)days of request by the City,the manufacturer price list upon which the percentage discount or mark-up is to be calculated.The successful Bidder shall furnish fire alarm repair services, including parts,labor,materials,equipment and supervision for all of the fire alarm systems s located citywide,as specified herein. All the equipment brand names are listed below for all citywide locations. All equipment are"as is"condition. No exceptions will be allowed on any of the equipment listed 5.PERFORMANCE STANDARDS.All work shall be performed in strict accordance with manufacturer requirements,and applicable standards for equipment,repairs and indoor air quality established by,Including but not limited to,the following firms:National Fire Protection Association NFPA and all applicable codes. 6.INSTALLATION.All installation projects shall include all necessary equipment and supplies and be completed only by manufacturer qualified personnel.Where material and supplies are required that are outside the scope of the Items Included in the ITB,the City Contract Administrator shall negotiate pricing with the selected contractor.Written approval of project proposal is required prior to the commencement of work.The contractor shall obtain all necessary permits.The City will reimburse for the direct cost of said permits. 7.PERFORMANCE BOND.Intentionally omitted. 8.WARRANTY REQUIREMENTS.In addition to all other warranties that may be supplied by the bidder,the bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum period of one(1)year after the date of acceptance of the labor,materials and/or equipment by the City.This warranty requirement shall remain in force for the full period Identified above;regardless of whether the bidder is under contract with the City at the time of defect.Any payment by the City on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions.Correcting Defects Covered under Warranty The bidder shall be responsible for promptly correcting any deficiency,at no cost to the City,within seven(7)calendar days after the City notifies the bidder of such deficiency in writing.Ifthe bidder falls to honor the warranty and/or fails to correct or replace the defective work or Items within the period specified,the City may,at its discretion,notify the bidder,in writing,that the bidder may be debarred as a City bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within seven(7)calendar days of receipt of the notice.If the bidder falls to satisfy the warranty within the period specified in the notice,the City may(a)place the bidder in default of its contract,and/or(b)procure the products or services from another bidder and charge the bidder for any additional costs that are incurred by the City for this work or items;either through a credit memorandum or through invoicing. Balance of Page Intentionally Left Blank • APPENDIX"E" Cost Proposal Form 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING,CERTIFICATION,AND REPAIRS Purpose:The purpose of this Proposal Certification,Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements,and to collect necessary Information from Proposers in order that certain portions of responsiveness,responsibility and other determining factors and compliance with requirements may be evaluated.This Proposal Certification,Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1.General Proposer Information. FIRM NAME: No.of Employees: Lie,4404/ S ` riys 6— egAt`f� No of Years In Business: r No of Years in Business Locally: — Ao OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): �3 9P0 yam' CITY: 1)4(1././ STATE: ZIP CODE: 33jy • TELEPHONE 03 � 2 '/ TOLL FREE NO.: DJ / FOIa y/3 - 2410-3 FAX NO.:,ch 3.7-r) FC' FIRM LOCAL ADDRESS: • STATE: ,, ZIP CODE 3 I L/ PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: qsy -6,517-,,2.,)/7 6 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: A:44 FEDERAL TAX IDENTIFICATION NO.: sr- S' The city reserves the right to seek additional information from Proposer or other source(s),Including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform In accordance with contract requirements. 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance'2011-3748. 2. Financial Capacity.Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report (SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: httcs:/{supplier portal.dnb.com/webapp/wcs/storesiservle t/SupplierPOrtal?sioreld=11695 Proposers are responsible for the accuracy of the information contained in its SQR.It is highly recommended that each Proposer review the information contained In its SQR for accuracy prior to submittal to the City and as early as possible In the solicitation process.For assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 800- 424-2495. SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. r'1 P/1/42-- 3. Litigation History.Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s)in the last five years.If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number,and the status or disposition for such reported action.If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect.If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process.Untruthful,misleading or false answers to this question shall result In the disqualification of the firm for this project. SUBMITTAL REQUIREMENT:Proposer shall submit history of litigation or regulatory action filed against proposer,or any proposer team member firm,In the past 5 years.If Proposer has no litigation history or regulatory action In the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT:Proposers must disclose the name(s)of any officer,director,agent,or immediate family. member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City'employee who owns,either directly or indirectly,an interest of ten(10%)percent or more In the Proposer entity or any of its affiliates. 5. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT:For each reference submitted,the following information is required: 1)Firm Name,2)Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? YES SUBMITTAL REQUIREMENT:If answer to above Is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). • 7. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws,as codified in Sections 2-487 through 2-490 of the City Code.Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,as prescribed therein,including disqualification of their Proposals,in the event of such non- compliance. SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation.For each Individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. //o�� 8. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposaVresponse or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including,among others,the conflict of Interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT:Proposer shall submit firm's Code of Business Ethics.In lieu of submitting Code of Business Ethics,Proposer may submit a statement Indicating that it will adopt,as required In the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfi.gov/procurement/. 9. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time,Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: !{�� i.fr 6. mmencing with City fiscal year 2014-15(January 1,2015),the hourly living rate will be $11.62/hr.with health benefits,and$13.31/hr.without benefits. The living wage rate and health care benefits rate may,by Resolution of the City Commission be Indexed annually for Inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to Index the living wage rate in any particular year, If it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may,at its sole option,immediately deem said Proposer as non-responsive,and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further Information on the Living Wage requirement is available at www.mlamibeachfi.gov/procurement/. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer V agrees to the living wage requirement. • 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners,as they provide to employees with spouses.The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States,but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. 1. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? NO 1. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners•or to domestic partners of employees? dip NO 1. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified.Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical Insurance. Firm Provides for Firm Provides for Firm does not BENEFIT Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave L Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control,(e.g.,there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis,you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further Information on the Equal Benefits requirement Is available at www.miamibeachfi.gov/procurement/. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 2137.7'7 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After Issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system,PublicPurchase.com. However,Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Initial to Initial to Confirm Confirm Confirm Receipt Receipt Receipt • Addendum . Addendum Addendum 1 6 11 Addendum Addendum Addendum 2 7 • 12 ' • Addendum Addendum Addendum 3 8 13 • Addendum Addendum Addendum 4 9 14 Addendum Addendum Addendum 5 10 15 If additional confirmation of addendum is required,submit under separate cover. • • Miami Beach • ITB 2014-XXX-AB Appendix A -Page 4 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience.Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or In cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may accept proposals which deviate from the solicitation,as It deems appropriate and in Its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals In response to this solicitation. Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,Information and assurances, including financial and disclosure data,relating to the Proposal and the applicant Including,without limitation,the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers.It is the responsibility of the recipient to assure Itself that Information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any Information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,Interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,Its accuracy,or its completeness.No warranty or representation Is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,Is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as,if and when a Proposal(or Proposals),as same may be modified,and the applicable definitive agreements pertaining thereto,are approved and executed by the parties,and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. • The City Is governed by the Government-In-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. • Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such Inquiry or investigation.Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the city with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence,however,shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences In language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes • arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. PROPOSER CERTIFICATION I hereby certify that:I,as an authorized agent of the Proposer, am submitting the following information as my - firm's proposal;Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto,and the Disclosure and Disclaimer Statement;Proposer agrees to be bound to any and all specifications,terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted;Proposer has not divulged,discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal;Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws;all responses,data and information contained in this proposal,inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: L Title of Proposer's Authorized Representative: /�/ b?iL_ /9. . E/L// 6Ae - pie) Geri Signature of Proposer's Authorized Representative: Date: • 77721,114,fri--- if// // • - • • • State of FLORIDA ) On this/3 day of i Ztf�pGrso r �,� k) appeared before me / -who County of le OGU/"ye{/' stated that(s)he is the of ,a corporation,and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: i Notary Public for the State off) My Commission Expires: • • • • • • • • APPENDIX"B" • • "NO BID"Form 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING,CERTIFICATION,AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3'a Floor Miami Beach,Florida 33139 Note:It is Important for those vendors who have received notification of this solicitation but have decided not to respond,to complete and submit the attached"Statement of No Bid."The"Statement of No Bid"provides the City with Information on how to improve the solicitation process.Failure to submit a"Statement of No Bid"may result In not being notified of future solicitations by the City. Purpose:The purpose of this Proposal Certification,Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements,and to collect necessary Information from Proposers in order that certain portions of responsiveness,responsibility and other determining factors and compliance with requirements may be evaluated.This Proposal Certification,Questionnaire and Requirements Affidavit Form Is a REQUIRED FORM that must be submitted fully completed and executed. 1.General Proposer Information. FIRM NAME: °°44® F/�f ,Jid/n S��//�S �S/Leit/JO O.of Employees: • No of Years in Business: �/' No of Years in Business Locally: A 0 �.0 OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): 3.470 sw • 0 /9. 9iir CITY: STATE: ZIP CODE: X33 J �/ • TELEPHONE os S 2- -/ / ^ TOLL FREE NO.: DI/J�•,J( / POD 1//3 r 2 FAX NO.: - 3.7-9 5‘./ y , FIRM LOCAL ADDRESS: (/,J C1TY: .0/9••v STATE: /j ZIP CODE / L/ PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: A/t/z/A. 6,/e ACCOUNT REP TELEPHONE NO.: qsy ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: c o,/ 42.6/4/4/4,6.,z e f�SS FEDERAL TAX IDENTIFICATION NO.: /0)- ;5Fs- The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. • 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance'2011-3748. 2. Financial Capacity.Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report (SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the City,of the • SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: httPs:/supplierPor tal?nb.com/w.ebepppacslstnr tsertiet;SupplierPO;tai?stOreld=11696 Proposers are responsible for the accuracy of the Information contained In its SQR.It is highly recommended that each Proposer review the information contained In its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation`process.For assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 800- 424-2495. SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History.Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s)in the last five years.If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number,and the status or disposition for such reported action.If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect.If No litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process.Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT:Proposer shall submit history of litigation or regulatory action filed against proposer,or any proposer team member firm,In the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns,either directly or Indirectly,an interest of ten(10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT:Proposers must disclose the name(s)of any officer,director,agent,or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of Its affiliates. • 5. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT:For each reference submitted,the following information is required: 1)Firm Name,2)Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? • YES m SUBMITTAL REQUIREMENT:If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). • 7. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws,as codified in Sections 2-487 through 2-490 of the City Code.Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,as prescribed therein,including disqualification of their Proposals,in the event of such non- compliance. SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest Indicate whether or not each individual or entity has contributed to the campaign either directly Or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. � t'ri 8. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code°)and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including,among others,the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. • SUBMITTAL REQUIREMENT:Proposer shall submit firm's Code of Business Ethics.In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required In the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/• 9. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time,Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: �� i.fr" - imencing with City fiscal year 2014-15(January 1,2015),the hourly living rate will be $11.62/hr.with health benefits,and$13.31/hr.without benefits. The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,Issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may,at its sole option,Immediately deem said Proposer as non-responsive,and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/• • SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer V agrees to the living wage requirement. • 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding •competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners,as they provide to employees with spouses.The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States,but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. 1. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? • NO • 1. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic • partners"or to domestic partners of employees?- lip NO 1. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified.Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical Insurance. Firm Provides for Firm Provides for Firm does not BENEFIT Employees with Employees with provide Benefit Spouses Domestic Partners Health Sick Leave L I Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control,(e.g.,there are no insurance providers In your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures • compliance.To comply on this basis,you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.mlamlbeachfl.gov/procurement/. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 28 .:i i 7 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solictation through the City's e-procurement system,PublicPurchase.com. However,Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result In proposal disqualification. Initial to Initial to Initial to Confirm Confirm Confirm Receipt Receipt Receipt Addendum Addendum Addendum 1 6 11 Addendum Addendum Addendum 2 7 12 Addendum Addendum Addendum . 3 8 13 Addendum Addendum Addendum 4 9 14 Addendum Addendum Addendum 5 10 15 If additional confirmation of addendum is required,submit under separate cover. Miami Beach • ITB 2014-XXX-AB Appendix A -Page 4 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience.Any action taken by the City in response to Proposals made pursuant to this solicitation,or In making any award,or in failing or refusing to makeany award pursuant to such Proposals,or in cancelling awards;or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In Its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances, including financial and disclosure data,relating to the Proposal and the applicant Including,without limitation,the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The Information contained herein is provided solely for the convenience of prospective Proposers.It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or Its completeness.No warranty or representation Is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether ' any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,Is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation Is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information Is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as,if and when a Proposal(or Proposals),as same may be modified,and the applicable definitive agreements pertaining thereto,are approved and executed by the parties,and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted In sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. • Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any Inquiry or Investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation.Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that In the event of a final unappealable judgment by a court of competent jurisdiction which Imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence,however,shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. PROPOSER CERTIFICATION I hereby certify that:I,as an authorized agent of the Proposer, am submitting the following Information as my firm's proposal;Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto,and the Disclosure and Disclaimer Statement;Proposer agrees to be bound to any and all specifications,terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result In disqualification of proposal submitted;Proposer has not divulged,discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal;Proposer acknowledges that all information contained herein Is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws;all responses,data and information contained in this proposal,inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: 6RiL .NE/LiN Signature of Proposer's Authorized Representative: Date: • 21•4* / jz State of FLORIDA ) On this// day of f zei-j,cp er' sonaIIy • appeared before me / _who County of AR 614240-0( stated that(s)he is the of a corporation,and that the instrument was signed in behalf of the said corporation by authority of Its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: Notary Public for the State of Commission Expires: • • APPENDIX"B" • NO BID"Form 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING,CERTIFICATION,AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3rd Floor Miami Beach,Florida 33139 Note:It is important for those vendors who have received notification of this solicitation but have decided not to respond,to complete and submit the attached"Statement of No Bid."The"Statement of No Bid"provides the City with information on how to improve the solicitation process.Failure to submit a"Statement of No Bld"may result In not being notified of future solicitations by the City. • • • PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3I Floor Miami Beach,Florida 33139 APPENDIX E PROPOSAL TENDER FORM FORFIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5,Bld Price Form,in Its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance. With the requirements of this ITB,inclusive of its terms;conditions,specifications and other requirements stated herein, and that no claim will be made on account of any Increase In wage scales,material prices,delivery delays,taxes, . insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City . • Manager In advance. • Group 1 (Cerberus Systems) Group Total Item Inspections Quantity U/M Unit Cost • (Quantity x Unit Cost) IA 2100 Park Avenue 1 Annual T Q OO. / 000 18 42nd Street&Sheridan 1 Annual J Off. .4-c7 Avenue Sub-total Group 1-Inspections (Items 1A-18) - �� Estimated Group Hourly Rate Annual U/M Unit Cost Total Item service (Quantity x Unit Cost) • hours • I y 1D Hourly Rate-Regular 20 Hourly Rate 44..r l i o 0 1E Hourly Rate-Non Regular 10 Hourly Rate /s0 - Sub-total Item 1-Labor(Items 1D+ 1E) _..7 114 U (discount - Estimated or mark-up) State Whether the Net Cost Group Parts&Equipment Annual %Listed is a (Gross_Cost x% Item Gross Costs (see Discount of Mark- Discount or Mark-up) special up' 1 condition 4) 1F Parts&Equipment for Repairs $2500 Balance of Line(All other p 1G Cerberus parts and $2000 % equipment) s O O Sub-total Item 1-Parts& Equipment(Items IF+1G) Total Group 1(1A-1G) a 11.0 .a " 'If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. Group 2(ESL Systems) Group Inspections Total Item Quantity U/M Unit Cost • (Quantity x Unit Cost) • 2A 1051 Jefferson Avenue 1 Annual G/o O 1/D Sub-total Group 2-inspections (Items 2A-2A) `� Q Estimated Group Hourly Rate service U/M Unit Cost Total Item (Quantity x Unit Cost) hours 2B Hourly Rate-Regular 20 Hourly Rate .' T 2C Hourly Rate-Non Regular 10 Hourly Rate /‘V • Sub-total Item 2-Labor(Items 28+ 2C) 3 y G 47 wo(discount Estimated or mark-up) State Whether the Net Cost Group .%Listed is a (Gross_Cost x% Parts&Equipment Annual Item - Gross Costs (see Discount of Mark- Discount or Mark-up) special up' 1 • condition 4) n• 2D Parts&Equipment for Repairs $2500 % ,:C.-/p�,v�y,�• 2E Balance of Line(All other ESL $2000 % �Yf vv darts and equipment) �1 C Sub-total Item 2-Parts& Equipment(Items 2D+2E) vJ..J e)0, Total Group 2(2A-2E) (� o O I `If bidder fails to Identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall Interpret the number as a percentage(%)discount. Group 3(FCE Systems) Group Inspections Total Item Quantity U/M Unit Cost / (Quantity x Unit Cost) 3A 500-71' Street&Carlyle I Annual ( O(°(? a • Avenue Sub-total Group 3-Inspections (Items 3A-3A) Estimated Group Hourly Rate Annual U/M Unit Cost Total Item service (Quantity X Unit Cost) hours r. "t,O 3B Hourly Rate-Regular 20 Hourly Rate cl s y 3C Hourly Rate-Non Regular 10 Hourly Rate /Sib ISO O Sub-total Item 3-Labor(Items 38+ 3C)• 3 y O fw %(discount Estimated or mark-up) State Whether the Net Cost Group Parts&Equipment Annual %Usted Is a (Gross_Cost x"/o Item Gross Costs (see Discount of Mark- Discount or Mark-up) special up1 1 condition 4) 3D Parts&Equipment for Repairs $2500 % i19-. OL S.0 0 Balance of Line(All other FCF ea_g p-■-• 3E Systems parts and $2000 equipment) i 1��D� �`� . Sub-total Item 3-Parts& Equipment(Items 3D+3E) G�J Total Group 3(3A-3E) O 72 0, r- 1If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall Interpret the number as a percentage(%u)discount. Group 4(Firelit Systems) . Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 4A 12`" Street&Drexel Avenue 1 Annual ° ^�� b 48 2301 Alton Road 1 Annual + �� r£v 40 47 4C 13th Street&Collins Avenue 1 Annual 1110° �D 0 4D 999-11.'" Street 1 Annual ,caV a /s--s °--- Sub-total Group 4-Inspections (Items 4A-4D) Estimated Group Annual Total Item Hourly Rate service U/M, Unit Cost (Quantity x Unit Cost) hours 4E Hourly Rate-Regular 20 Hourly Rate -�/ / TOO 4F Hourly Rate-Non Regular 10 Hourly Rate 3 I/d Sub-total Item 4-Labor(Items 4E+ 4F) %(discount Estimated or mark-up) State Whether the Net Cost Group Parts&Equipment Annual %Listed is a (Gross_Cost x% Rem Gross Costs (see Discount of Mark- Discount or Mark-up) special up` 1 condition 4) - 4G. Parts&Equipment for Repairs $2500 % '6'' SU 0 4H Balance of Line(All other 82000 % ,� �- O Firelit parts and equipment) ��O Sub-total Item 4-Parts& Equipment(Items 4G+4H) .Total Group 4(4A-4H) O 0.§-61. If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. Group 5(GE Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 5A 2700 Sheridan Avenue 1 Annual X500•P— /sb O Sub-total Group 5-Inspections (Items 5A-5A) o Estimated Group Hourly Rate Annual U/M Unit Cost Total Item service (Quantity x Unit Cost) hours 5B Hourly Rate-Regular 20 Hourly Rate -7 3 / 90 5C Hourly Rate-Non Regular , 10 Hourly Rate /S c' I-C6 vo Sub-total Item 5-Labor(Items 56+ SC) 3 y� (discount or Group Estimated mark-up) State Whether the% Net Cost Item Parts&Equipment Annual Listed Is a Discount (Gross_Cost x%Discount Gross Costs (see of Mark-up' or Mark-up)1 special condition 44)) SD Parts&Equipment for $2500 % .err- Repairs 0 0 0 SE Balance of Une(All other GE $2000 % parts and equipment) SD D Sub-total Item 5-Parts& Equipment(Items 5D+5E) Total Group 5(5A-5E) 9 'If bidder falls to Identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • • Group 6(Honeywell Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) • 6A 1100 Washington Avenue 1 Annual /00(2 / 00 Sub-total Group 6-Inspections (Items 6A-6A) /d 0 O Estimated Group Total Hourly Rate Annual U/M Unit Cost Item service (Quantity x Unit Cost) hours ��7r /%� 6B Hourly Rate-Regular 20 Hourly Rate • ' `• O 6C Hourly Rate-Non Regular 10 Hourly Rate � Sub-total Item 6-Labor(Items 6B+ 6C) 3 (discount or Group Estimated mark-up) State Whether the% Net Cost % Item Parts&Equipment Annual Listed is a Discount (Gross_Cost x /o Discount Gross Costs (see of Mark-up` or Mark-up)1 special condition 4) 6D Parts&Equipment for $2500 % .V C72—C°12 Repairs Balance of Une(All other d 6E Honeywell parts and $2000 equipment) Sub-total Item 6-Parts& Equipment(Items 6D+6E) Total Group 6(6A-6E) }[ 9'e, O `If bidder falls to Identify whether the percentage("/o)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • • Group 7(Notifier Systems) •Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 7A 1755 Meridian Avenue 1 Annual /400 /_cc)o /O 7B 17'" Street&Convention 1 Annual Oa ' 0 d ib Center Drive Garage 3 a Q 7C 451 Dade Blvd.Offices 1 Annual 30 0 s-0 O` 7D 451 Dade Blvd. 1 Annual J 0 0 ) 5 -D Q • 7E 1040 Lincoln Road 1 Annual /�T/011 U �0 0 7F 2401 Biarritz Drive 1 Annual Sv 0 0 0 7G 1001 Ocean- Drive 1 Annual (749 I O O Q - • • 7H 1661 Pennsylvania Avenue 1 Annual 110 0- . c0 0 7I 100-16'" Street 1 Annual S°Q ^ ��(J Sub-total Group 7-Inspections (Items 7A-7I) / Estimated Group Hourly Rate Annual U/M Unit Cost Total Item service (Quantity x Unit Cost) hours 9s/- yli svo 7J Hourly Rate-Regular 500 Hourly Rate /-7K Hourly Rate-Non Regular 50 Hourly Rate ,,,c0 ‘,2.2 �DO Sub-total Item 7-Labor(Items 7)+ 7K) O d v U J % (discount or Group Estimated mark-up) State Whether the M° Net Cost ° Item Parts&Equipment Annual Listed is a Discount (Gross_Cost x /°Discount Gross Costs (see of Mark-up' or Mark-up)1 special condition 4) C. 7L Parts&Equipment for $6000 . ° •^ Repairs ,.�L1 -r,n' Balance of Line(All other " v v v 7M Notifier parts and $2000 equipment) D , ,„,'_ Sub-total Item 7-Parts& Equipment(Items 7L+7M) Total Group 7(7A-M) 54.,.. do �-- 'If bidder fails to Identify whether the percentage(%)bid Is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • Group 8(Siemens Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 8A 6880 Indian Creek Drive 1 Annual ...PI O So V 86 501-72n° Street 1 Annual "12.6...0 �O�O Sub-total Group 8-Inspections (Items 8A-8B) 7 �(/ Esbmated d' Group Annual Total Item Hourly Rate service U/M Unit Cost (Quantity x Unit Cost) hours /I q40 8C Hourly Rate-Regular. 20 Hourly Rate 9.q..‘" 8D Hourly Rate-Non Regular 10 Hourly Rate j.(0 /cV - Sub-total Item 8-Labor(Items 8C+ 8D) 3 7 v v %(discount or mark- Group - Estimated up) State Whether the% Net Cost Item Parts&Equipment Annual Listed is a Discount (Gross_Cost%Discount . • Gross Costs (see of Mark-up' or Mark-up)1 • • special condition 4) n/ 8E Parts&Equipment for % C/ ,1 �4� $2500 Repairs Balance of Line(All other v O D 8F Siemens parts and $2000 Wo equipment) �v 7" Sub-total Item 8-Parts& Equipment(Items 8E+8F) 'C-2 Total Group 8(8A-8F) / / 'If bidder fails to Identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall • Interpret the number as a percentage(4'0)discount. - • Group 9(Silent Knight) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) F-4967 9A 1701 Meridian Avenue 1 Annual ?0o v D67 98 1700 Convention Center 1 Annual .2000 O O Drive ^ -0 9C 1130 Washington Avenue 1 Annual J.5Q 6 p 9D 2310 Pine Tree Drive. 1 Annual 660 so t-9 • 9E 2300 Pine Tree Drive 1 Annual el,0 2. D o 9F 5303 Collins Avenue 1 Annual 0 0 °'°9G 833-6th Street 1 Annual 60 0 9H 140 MacArthur Causeway 1 Annual 3 3 2 , Offices L2 O 91 140 MacArthur Causeway 1 Annual 2 e>O Bays 6 0.Q 9) 1 Washington Avenue 1 Annual gry 0 3 O o 9K. 1883 Bay Road 1 Annual 2 43 /s'-O a 91. 2200 Liberty Avenue 1 Annual /1.00 00 9M 100-7u Street 1 Annual ?O0 G Q {/ / Sub-total Group 9-Inspections (Items 9A-9M) —/ T.'`-+/ Estimated /� Group Annual Total Item Hourly Rate service U/M Unit Cost (Quantity x Unit Cost) hours �/? 0 9N Hourly Rate-Regular 500 Hourly Rate q� "/��D 90 Hourly Rate-Non Regular 50 Hourly Rate 1 SO _2_2_ ti??' Sub-total Item 9-Labor(Items 914+ 90) . 4 /) 000' —� (discount v1 or mark- Group Estimated up) State Whether the% Net Cost Item Parts&Equipment Annual Listed is a Discount (Gross_Cost x%Discount Gross Costs (see of Mark-up' or Mark-up)1 special condition 4) Parts& ,' 9P Re airs Equipment for $6000 v 00, P n Balance of Line(All other J/ p 00 9Q Silent Knight parts and $2000 % ,1'� ��111 equipment) i e7 Op_ Sub-total Item 9-Parts& Equipment(Items 9P+9Q) Total Group 9(9A-9Q) ey^ 32-(-1 . 'If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall • interpret the number as a percentage(%)discount. APPENDIX E PROPOSAL TENDER FORM FORFIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB,inclusive of its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any Increase in wage scales,material prices,delivery delays,taxes, Insurance,cost Indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance GROUP FIRE ALARM A B C 10 MONITORING SERVICES FACILITY LOCATION ADDRESS QTy, MONTHLY FIRE ALARM COST FOR ANNUAL FIRE ALARM MONITORING CHARGE MONITORING(A x B=C) 1 1701 Meridian Avenue 12 $ 0 $ 3b 0 • 2 1700 Convention Center 12 $ 3 o $3S6 0 Drive L/ 3 1755 Meridian Avenue 12 $ 2C) $,3C 0 4 1130 Washington Avenue 12 $3 ' $3-6 0 5 2310 Pine Tree Drive 12 $2 0 $.24 0 6 2300 Pine Tree Drive 12 $3 0 $3 y 0 7 2100 Park,Avenue 12 $ 0 $3.6 0 8 12th Street&Drexel 12 $j ^1 $3-41.2 Avenue }�V^ - ..11 9 12 $iy3 ' $ ?�V . 17th Street&Convention Center Drive 3 .7yC� 10 1100 Washington Avenue 12 $ 3 0 $-� o 11 451 Dade Blvd.Offices 12 $3 0 o 12 451 Dade Blvd. 12 $30 $340 13 2700 Sheridan Avenue 12 $3 O $3'w 14 6880 Indian Creek Drive 12 $30. 0 15 1040 Lincoln Road 12 $3 0 $'240 16 2301 Alton Road 12 3 U $34 17 5303 Collins Avenue 12 0 $J "d 18 833 -6th Street 12 $30 $ 0 19 2401. Biarritz Drive 12 $30 $ . p 20 1051 Jefferson Avenue 12 $.30 21 501 -72nd Street 12 $.3(:,' /0�� 22 13th Street&Collins 12 s30 $, V Avenue 23 140 MacArthur Causeway 12 $3C7 $3.G 0 24 140 MacArthur Causeway 12 $3(7 ii,l 0 25 1001 Ocean Drive 12 $30 $2-1 D 26 1661 Pennsylvania 12 � JD Y. c2 $ 7 a Avenue Q / 27 42nd Street&Sheridan 12 $.34) $ 0 Avenue 28 999 -11th Street 12 $30 $360 29 100 -16th Street . 12 $3v $360 30 500 -71st Street& . Carlyle Avenue 129 0 $,• 31 1 Washington Avenue 1.2 7J n - $36 32 1883 Bay Road 12 $30 $6iC) 33 2200 Liberty Avenue 12 $% $360 34 100 -7th Street 12 $30 $ TOTAL GROUP 10 (1-34)ANNUAL COST $ I 0/09_1/0.1 1 i yv A 00 APPENDIX E PROPOSAL TENDER FORM FORFIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the Items in full accordance with the requirements of this 1T8,inclusive of its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales,material prices,delivery delays,taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance Bidder's Affirmation Company: irIRC 444 n/1 SY.5 "5 4/y.0 Sf 4-_,,./7-i- Jv Authorized Representative: (/ a , F� !/ /�� ,Q A / L Address: 3 qo1 S�, ` I) 4�" 14 BI" � " ✓%U/i ,.?'I Telephone: 3dsr��`�—/6,� d q.1 - Email: /I sif,Li.yC g. �/J- G4. Ciii/ Authorized Representative's Signature: APPENDIX"P • • Insurance Requirements 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING,CERTIFICATION,AND REPAIRS • • PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3f°Floor • Miami Beach,Florida 33139 TYPE 2-INSURANCE REQUIREMENTS A. Worker's Compensation Insurance as required by Florida,with Statutory limits and Employer's Liability Insurance with limit of no less than$1,000,000 per accident for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis,Including products and completed operations, contractual liability,property damage,bodily injury and personal&advertising injury with limits no less than$1,000,000 per occurrence,and$2,000,000 general aggregate C. Automobile Liability Insurance covering all owned,non-owned and hired vehicles used in connection with the work, in an amount not less than$1,000,000 combined single limit per occurrence,for bodily injury and property damage. D. Umbrella Liability with limits no less than$5,000,000. The umbrella coverage must be as broad as the primary General Liability coverage. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor. Waiver of Subrogation Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance?. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation,but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. • PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3'1 Floor Miami Beach,Florida 33139 APPENDIX E PROPOSAL TENDER FORM FORFIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the Items in full accordance With the requirements of this ITB,Inclusive of its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales,material prices,delivery delays,taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City . Manager in advance. • Group 1 (Cerberus Systems) Group Total Item Inspections Quantity U/M Unit Cost • (Quantity x Unit Cost) 1A 2100 Park Avenue 1 Annual / V 00, / 000 18 42" Street&Sheridan 1 Annual J 00 ‘-‘7 0 Avenue Sub-total Group 1-Inspections (Items 1A-18) - �� Estimated . Group Annual Total Item Hourly Rate service U/M Unit Cost (Quantity x Unit Cost) hours 1D Hourly Rate-Regular 20 Hourly Rate err J� 4100- lE Hourly Rate-Non Regular 10 Hourly Rate "...cif, -.C.00 Sub-total Item 1-Labor(Items 1D+ 1E) 1140 %(discount Estimated or mark-up) State Whether the Net Cost Group- %Listed is a (Gross_Cost x% Item Parts&Equipment Annual (see Discount of Mark- Discount or Mark-up) Gross Costs special up' 1 condition 4) SF Parts&Equipment for Repairs $2500 % „,:..6)---, Balance of Line(All Other 0 p p 1G Cerberus parts and $2000 % equipment) Ci O i P Sub-total Item 1-Parts& Equipment(Items IF+1G) Total Group 1(1A-1G) a 1-1O ' �'.—... 'If bidder falls to Identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • Group 2(ESL Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 2A 1051 Jefferson Avenue 1 Annuat Gio O 11P G Sub-total Group 2-Inspections (Items 2A-2A) 1/p 67 Estimated I/ Group Hourly Rate Annual U/M Unit Cost Total Item service (Quantity x Unit Cost) hours 2B Hourly Rate-Regular 20 Hourly Rate 9C 1 90 G 2C Hourly Rate-Non Regular 10 Hourly Rate /‘...(2 /_d d Sub-total Item 2-Labor(Items 28+ 2C) 3 % O b (discount or mark-up) State Whether the Net Cost Group Parts&Equipment Estimated l %Listed is a (Gross_Cost x% Item Gross Costs (see Discount of Mark- Discount or Mark-up) special upr 1 condition 4) 2D Parts&Equipment for Repairs $2500 % .n 2.. 4715). 2E Balance of Line(All other ESL $2000 % 2.•m g vV parts and equipment) Sub-total Item 2-Parts Si Equipment(Items 2D+2E) �Sb°• Total Group 2(2A-2E) ..,3 D 0 • 'If bidder falls to identify whether the percentage(%)hid is for mark-up or discount,bidder agrees that the City shall Interpret the number as a percentage(%)discount. Group 3(FCF Systems) Total Group Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 3A 500-71° Street&Carlyle 1 Annual / 0 047 /be9 Id Avenue Sub-total Group 3-Inspections (Items 3A-3A) Estimated • Group Total Hourly Rate Annual U/M Unit Cost Item service (Quantity x Unit Cost) hours Q er. 3B Hourly Rate-Regular 20 Hourly Rate —J /�O O S 3C Hourly Rate-Non Regular 10 Hourly Rate /SD 3 7 . O Sub-total Item 3-Labor(Items 3B+ 3C)• I/4)c) (discount or mark-up) State Whether the Net Cost Group Estimated %Listed is a (Gross_Cost x Item Parts&Equipment Annual (see Discount of Mark- Discount or Mark-up) Gross Costs special upl 1 condition 4) 3D Parts&Equipment for Repairs $2500 % /se) a Balance of Line(All other FCF Pao O 0 3E Systems parts and $2000 %$—y equipment) /i�Q O- �� Sub total Item 3-Parts& Equipment(Items 3D+3E) J Total Group 3(3A-3E) 5-goo. 'If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • Group 4(Firelit Systems) • Group Total Item Inspections Quantity U/M Unit Cost (Quaaanntity x Unit Cost) 4A 12th Street&Drexel Avenue 1 Annual /�D TD r^"1 4B 2301 Alton Road 1 Annual + -Cv `.S77 4C 13`" Street&Collins Avenue 1 Annual 110 c_____,(21.2____ 4D 999-11`" Street 1 Annual ...coo / , •- Sub-total Group 4-Inspections (Items 4A-4D) Estimated Group Total Hourly Rate Annual U/M Unit Cost Item service (Quantity x Unit Cost) hours 4E Hourly Rate-Regular 20 Hourly Rate `/-/ / •9 00 4F Hourly Rate-Non Regular 10 Hourly Rate 17i 4. o Sub-total Item 4-Labor(Items 4E+ 4F) %(discount Estimated or mark-up) State Whether the Net Cost Group %Listed Is a (Gross_Cost x Item Parts&Equipment Annual (see Discount of Mark- Discount or Mark-up) Gross Costs special up' 1 condition 4) 4G Parts&Equipment for Repairs $2500 % 410." .2,5"-U 4H Balance of Line(All other $2000 % �• ^ p O Firelit parts and equipment) 1/�0 Sub-total Item 4-Parts& Equipment(Items 4G+4H) .Total Group 4(4A-4H) 10 D O 'If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • Group 5(GE Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 5A 2700 Sheridan Avenue 1 Annual _S70•.-- I Sb■0 i_se-4p d Sub-total Group 5-Inspections (Items 5A-5A) Estimated Group Hourly Rate Annual U/M Unit Cost Total Item service (Quantity x Unit Cost) hours 55 Hourly Rate-Regular 20 Hourly Rate -,3 / 9 0 O C I�6 0 SC Hourly Rate Non Regular 10 Hourly Rate /� 7 v 0 Sub-total Item 5-Labor(Items 5B+ 5C) �j % (discount or Group Estimated mark-up) State Whether the% Net Cost Item Parts&Equipment Annual Listed is a Discount (Gross_Cost x%Discount Gross Costs (see of Mark-up' or Mark-up)1 special condition 4) 5D Parts&Equipment for $2500 % ,9--rd C) Repairs t 5E Balance of Line(All other GE parts and equipment) $2000 % ...CD Sub-total Item 5-Parts& Equipment(Items 5D+5E) ®' Total Group 5(5A-5E) / Li 'If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • Group 6(Honeywell Systems) Total • Group Inspections Quantity U/M Unit Cost Item (Quantity x Unit Cost) 6A 1100 Washington Avenue 1 Annual 1000 / bod Sub-total Group 6-Inspections (Items 6A-6A) /b 0 0 Estimated Group Total Hourly Rate Annual U/M Unit Cost Item service (Quantity x Unit Cost) hours Ts"- G�Oo 6B Hourly Rate-Regular 20 Hourly Rate A M 6C Hourly Rate-Non Regular 10 Hourly Rate /�V p Sub-total Item 6-Labor(Items 66+ 6C) 3 vim' o/ (discount or Group Estimated mark-up) State Whether the% Net Cost % Item Parts&Equipment Annual Listed is a Discount (Gross_Cost x /o Discount Gross Costs (see of Mark-up' or Mark-up)1 • special condition 44)) 6D Parts&Equipment for $2500 % Repairs Balance of Line(All other 0 67 6E Honeywell parts and $2000 equipment) d d' Sub-total Item 6-Parts& Equipment(Items 6D+6E) Total Group 6(6A-6E) 9)e) D , l 'If bidder fails to identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall Interpret the number as a percentage(%)discount. Group 7(Notifier Systems) Total Group Inspections Quantity U/M Unit Cost Item K/ (Quantity x Unit Cost) 7A 1755 Meridian Avenue 1 Annual /jot) /Sc.0 � / 0 G b 76 17u' Street&Convention 1 Annual // Gd Center Drive Garage 3 Q 0 7C 451 Dade Blvd.Offices 1 Annual ,3`0 0] .D 0 7D 451 Dade Blvd. 1 Annual J0 0 '�O Q ` 7E 1040 Lincoln Road 1 Annual ice+ o 0 ‘17 ° 7F 2401 Biarritz Drive 1 Annual So 0 0 7G 1001 Ocean' Drive 1 Annual 9 0 42 , 0 f7 7H 1661 Pennsylvania Avenue '1 Annual,41V 0 S'-p 0 71 100-16" Street 1 Annual _$0 D �e>d Sub-total Group 7-Inspections (Items 7A-71) Estimated Group Total Hourly Rate Annual U/M Unit Cost Item service (Quantity x Unit Cost) hours �' ! 0 S 7J Hourly Rate-Regular 500 Hourly Rate 7K Hourly Rate-Non Regular 50 Hourly Rate /s0 dam^ Say' Sub-total Item 7-Labor(Items 73+ 7K) 0 0' v v ob (discount or Group Estimated mark-up) State Whether the% Net Cost Item Parts&Equipment Annual Listed Is a Discount (Gross_Cost x%Discount Gross Costs (see of Mark-up' or Mark-up)1 special • condition 4) 4. pOD 7L Parts&Equipment for $6000 % Repairs �,,,^[ Balance of Line(All other - j �j 7M Notifier parts and $2000 % 49-... equipment) rir G v D . ,...-- - Sub-total Item 7-Parts& Equipment(Items 7L+7M) Total Group 7(7A-M) F__ Soo_ �--- 'If bidder fails to identify whether the percentage(%)•bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. Group 8(Siemens Systems) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 8A 6880 Indian Creek Drive 1 Annual ...5."2" C" S°V 8B 501-72nd Street 1 Annual "..2v 0 ____67 Sub-total Group 8-Inspections (Items 8A-88) Estimated Group Hourly Rate Annual U/M Unit Cost Total Item service (Quantity x Unit Cost) hours /goo 8C Hourly Rate-Regular 20 Hourly Rate 9r 8D Hourly Rate-Non Regular 10 Hourly Rate i.(0 A�/Jv Sub-total Item 8-Labor(Items SC+ 80) 3 goo v %(discount or mark- Group Estimated up) State Whether the% Net Cost Item Parts&Equipment Annual Listed is a Discount (Gross_Cost%Discount . Gross Costs (see of Mark-up' or Mark-up)1 • special condition 4) 8E Parts&Equipment for $2500 % T/ L2 .3.--az, Repairs Balance of Une(All other _, O 8F Siemens parts and $2000 % �j equipment) l Sub-total Item 8-Parts& Equipment(Items BE+8F) � Total Group 8(8A-8F) / • 'If bidder fails to identify whether the percentage(%)bid Is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. Group 9(Silent Knight) Group Total Item Inspections Quantity U/M Unit Cost (Quantity x Unit Cost) 9A 1701 Meridian Avenue 1 Annual FQ,9 98 1700 Convention Center 1 Annual 2 v V D p o 0 Drive d• ^ ✓ 9C 1130 Washington Avenue 1 Annual J~0 ° p 9D 2310 Pine Tree Drive. 1 Annual 60 J Sd 9E 2300 Pine Tree Drive 1 Annual /1%10 Z E v 9F 5303 Collins Avenue 1 Annual . 0 0 ©O 9G 833-6°' Street 1 Annual , ■(?0 • 9H 140 MacArthur Causeway 1 Annual 3^ / 3 7.. Offices O a 91 140 MacArthur Causeway 1 Annual eve, Bays C 0 91 1 Washington Avenue 1 Annual �1 'O ( 3 0 O ✓ 9K 1883 Bay Road 1 Annual e, 0 /‘a 9L 2200 Liberty Avenue 1 Annual /1.00 -ae2 9M 100-7th Street 1 Annual 012" Q `/ Sub-total Group 9-Inspections (Items 9A-9M) �!(�`�/ s Estimated Group Total Hourly Rate Annual U/M Unit Cost Item service (Quantity x Unit Cost) hours 9N Hourly Rate Regular 500 Hourly Rate qs" if?, O 90 Hourly Rate-Non Regular 50 Hourly Rate, /SO fb Sub-total Item 9-Labor(Items 9N+ 90) ppp i (discount or mark- Group Estimated up) State Whether the% Net Cost Item Parts&Equipment Annual Listed is a Discount (Gross_Cost x%Discount Gross Costs (see of Mark-up' or Mark-up)1 special condition 4) 9P Parts&Equipment for C.vl�o.$6000 Repairs Balance of Line(All other p 00 9Q Silent Knight parts and $2000 % equipment) '99' Sub-total Item 9-Parts& Equipment(Items 9P+9Q) Total Group 9(9A-9Q) C'p"2 3.2_( • III bidder falls to Identify whether the percentage(%)bid is for mark-up or discount,bidder agrees that the City shall interpret the number as a percentage(%)discount. • APPENDIX E PROPOSAL TENDER FORM FORFIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5,Bid Price Form,in Its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the Items In full accordance with the requirements of this ITB,inclusive of its terms,conditions,specifications and other requirements stated herein, and that no daim will be made on account of any increase in wage scales,material prices,delivery delays,taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance GROUP FIRE ALARM A B C 10 MONITORING SERVICES FACILITY LOCATION ADDRESS QTy. MONTHLY FIRE ALARM COST FOR ANNUAL FIRE ALARM MONITORING CHARGE MONITORRING(A x B=C) 1 1701 Meridian Avenue 12 $ 7 0 $ 3 o 2 1700 Convention Center 12 $ 3 O $3-v Lv Q Drive L 3 1755 Meridian Avenue 12 $ 20 $3 `' 0 /� 4 1130 Washington Avenue 12 $3 d $3" 0 5 2310 Pine Tree Drive 12 $2 0 s-3 C 0 6 2300 Pine Tree Drive 12 $ 0 $3( 4' 7 2100 Park Avenue 12 $3 Q $3�O 8 12th Street&Drexel 12 $ 0 $3-6 D Avenue 9 12 $43 . $ 3,-ed 17th Street&Convention Center Drive • 10 1100 Washington Avenue 12 $ 3 0 $_e 11 451 Dade Blvd.Offices 12 $3 0 O 12 451 Dade Blvd. 12 $30 $340 13 2700 Sheridan Avenue 12 $3 0 $20 14 6880 Indian Creek Drive 12 $3 Q et O 15 1040 Lincoln Road 12 $3 0 $340 16 2301 Alton Road 12 $0 $36 17 5303 Collins Avenue 12 $3 0 $.-ed • 18 833 -6th Street 12 $3 0 $ 0 19 2401 Biarritz Drive 12 $30 $_.4 p 20 1051 Jefferson Avenue 12 $3 C) $- 21 501 -72nd Street 12 $30 atif e' �� / 22 13th Street&Collins 12 $30 �pV$, Avenue 23 140 MacArthur Causeway 12 $3 C7 $3.6 0 24 140 MacArthur Causeway 12 $30 $360 25 1001 Ocean Drive 12 $3 0 $210 26 1661 Pennsylvania 12 $_ $,3[a 0 Avenue 27 42nd Street&Sheridan 12 $S t> $340 Avenue 28 999 -11th Street 12 $30 $240 29 100 -16th Street 12 $30 $360 - 30 500 -.71st Street& 12 $30 $26f7 . • Carlyle Avenue '} 31 .1 $> Washington Avenue 12 0 $360 32 1883 Bay Road 12 $30 $.2'60 33 2200 Liberty Avenue 12 $->v $960 34 100 -7th Street 12 $30 $ TOTAL GROUP 10 (1-34)ANNUAL COST $ f Ora/i/D 0O / I APPENDIX E PROPOSAL TENDER FORM FORFIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING, CERTIFICATION,AND REPAIRS Failure to submit Section 5,Bid Price Form,In its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB,Inclusive of Its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales,material prices,delivery delays,taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance Bidder's Affirmation Company: irRC 7 L4//i 5'7_-11-175 p N Sic_v-d/r 7JrG Authorized Representative: Q 1] C Address: 3go/ /7 ,-..‹)/Ai jil � - ✓%i/,f Telephone: 3o -43--a _/ e r'cy Email: / i i I,Gf -445 fG 4. ` ell • Authorized Representative's Signature: • a. .cy7 „ APPENDIX"F" • Insurance Requirements 2016-050-MT. FIRE ALARM SYSTEMS MONITORING SERVICES,ANNUAL INSPECTION,TESTING,CERTIFICATION,AND REPAIRS • • PROCUREMENT DEPARTMENT • • 1755 Meridian Avenue,3rd Floor Miami Beach,Florida 33139 TYPE 2-INSURANCE REQUIREMENTS A. Worker's Compensation Insurance as required by Florida,with Statutory limits and Employer's Liability Insurance with limit of no less than$1,000,000 per accident for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis,including products and completed operations, contractual liability,property damage,bodily Injury and personal&advertising injury with limits no less than$1,000,000 per occurrence,and$2,000,000 general aggregate C. Automobile Liability Insurance covering all owned,non-owned and hired vehicles used In connection with the work, in an amount not less than$1,000,000 combined single limit per occurrence,for bodily injury and property damage. D. Umbrella Liability with limits no less than$5,000,000. The umbrella coverage must be as broad as the primary General Liability coverage. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations • performed by or on behalf of the Contractor. Waiver of Subrogation Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which any Insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under such Insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation,but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. - Broward: 954-327-8670 i i � .si r( ,R17'Sys Dade• 305-652-1613 sir ,� "46 ,A ,6;? 3: Statewide: 1800-413-FIRE (3473)• �"' y'7 �' "'` Fax: 954-327-8674 QC's` �.. �•1 1 fY rt,ri:E�UR1711I.� ,i ',,m,......_., .'x,Tt.,..----N., Fire Alarm Systems Security Inc. 1. r L Monitoring• Service• Installations•Certification •24 Hr. Service•C.C.T.V. •Access Control }% Licensed& Insured• License#EF-0000008 CITY OF MIAMI BEACH April 15,2016 PROCUREMENT DEPT BID 3 2016-050-MT Submittal questionnaire answers 3) pending litigation. There is a current insurance claim for an accidental discharge of a suppression system in an aircraft hanger during a fire alarm test/inspection. This is being handled by our insurance carrier 4) there are no conflicts of interest with bothe company and or employees 5) references Fire Alarm Service We have an existing contract with the city for 32 buildings Mar Del Plata 6423 Collins avenue Nelson 305-864-3232 mardelplatacondominium(a gmail.com Castle Beach Club 5445 Collins avenue Jackie 305-865 6969 jackie(r�cadisainc.com 8) Fire Alarm Systems and Security will adopt as required in the ordinance, the Miami Beach code of ethics . Eric Neilinger president V.act ('nnct (lffirP 0 1901 SW 47th Ave u Suite 408 o Davie, Florida 33314 8111116 Supplier Qualifier Report FIRE ALARM SYSTEMS & SECU... a Print Entire Report D-U-N-SO Number 78-889-3436 E-mail Report Copyright 2016 Dun&Bradstreet-Provided under contract for the exclusive use of Save HTP.dt Report subscriber 100150009 ATTN: FIRE ALARM SYSTEMS&SECURITY, Report Printed:APR 15 INC. 2016 In Date I Overview tStil : i } 6 RYice' , ; � "Pa l , Pu•II ,1 m: operab OVERVIEW BUSINESS INFORMATION f About Business Information D Business Information D&B PAYDEXO FIRE ALARM SYSTEMS&SECURITY,INC. o Summary Analysis 3901 Sw 47th Ave Ste 408 Risk Score Analysis Fort Lauderdale, FL 33314 "Probability of Ceased Operations/Becominq This Is a single location. Inactive Q D-U-N-S® Number: 78-889-3436 e Diversity Telephone: 954 327-8670 e Customer Service HISTORY&OPERATIONS • Fax: 954 327-8674 ® D&B Rating: -- History - Business Registration Chief Jump to: Sect ovary Analysis Operations executive: ERIC NEILINGER,PRES PRODUCTS&SERVICES D&B Supplier Risk: 5 UNSPSC Year started: 1990 SUPPLIER EVALUATION RISK(SER)RATING FOR THIS NAICS FIRM: 5 SIC Employs: 45 a PAYMENTS All amounts are displayed in local currency. 9 8 7 6 5 4 3 2 1 D&B PAYDEX Payment Summary •. ( I ' Payment Details Sales F: 3,945,285 High Medium Low Payment Trends History: INCOMPLETE FINANCE Financing: SECURED Finance -Jump to: Finance • Key Business Ratios Section PUBLIC FILINGS UCC Filings D&B PAYDEX® Q About D&B PAYDEXA3 Government Activity D&B PAYDEX: 68 D&B PAYDEX Key When weighted by dollar amount, payments to suppliers average 17 days beyond terms. 13 High risk of late payment (average 30 to 120 days beyond terms) d Q too p Medium risk of late payment 'I (average 30 days or less beyond terms) 12D days slow 30 days slow- Prompt Anticipates 17 Low risk of late payment (average prompt to 30+days sooner) Based on up to 24 months of trade. •Jump to: Payments Section • D&B Score Interpretation Table SUMMARY ANALYSIS a About Summary Analysis D&B Rating:-- The blank rating symbol should not be interpreted as indicating that credit should be denied.It simply means that the information available to D&B does not permit us to classify the company within our rating key and that further enquiry should be made before reaching a decision.Some reasons for using a"-" symbol include: deficit net worth, bankruptcy proceedings,Insufficient payment information, or incomplete history information. For more information,see the D&B Rating Key. Below is an overview of the company's rating history since 11/13/01: D&B Rating Date Applied 09/12/13 1A2 07/18/12 1R3 01/05/09 1R4 07/11/08 1R3 11/13/01 The Summary Analysis section reflects Information in D&B's file as of April 11, 2016. RISK SCORE ANALYSIS About Risk Score Analysis SER COMMENTARY: - Higher risk industry based on inactive rate for this Industry. - Proportion of past due balances to total amount owing. - Proportion of slow payment experiences to total number of payment experiences reported. - Variable Paydex over last 12 months. PROBABILITY OF CEASED OPERATIONS/BECOMING INACTIVE SUPPLIER EVALUATION RISK RATING:5 The probability of ceased operations/becoming inactive indicates what percent of U.S. businesses is expected to cease operations or become Inactive over next 12 months. • Probability of Supplier Ceased 5.4% (540 PER 10,000) Operations/Becoming Inactive: Percentage of US business with same SER 18% (1,800 PER 10,000) score: Average Probability of Supplier Ceased 0.48% (48 PER 10,000) Operations/Becoming Inactive: -Average of Businesses in D&B's Supplier Database CREDIT DELINQUENCY SCORE: 453 DIVERSITY 0 About Diversity Historically Underutilized Business: N/A Minority-Owned Business: N/A Veteran-Owned Business: N/A Women-Owned Business: , YES Vietnam Veteran Business: N/A Disadvantaged Business Enterprise: YES Disabled-Owned Business: N/A. Small Disadvantaged Business: N/A Historical College Classification: N/A HUB-Zoned Certified Business: N/A YES SBA 8(a)Certified: N/A Labor surplus area: (2016) Small Business: YES (2016) CUSTOMER SERVICE • If you have questions about this report,please call our Customer Resource Center at 1.800.234.3867 from anywhere within the U.S.If you are outside the U.S.contact your local D&B office. ***Additional Decision Support Available*** Additional D&B products, monitoring services and specialized investigations are available to help you evaluate this company or its industry.Call Dun&Bradstreet's Customer Resource Center at 1.800.234.3867 from anywhere within the U.S.or visit our website at www.dnb.com. Overview History&Operations Products&Services Payments Finance Public Filings Print Entire Report E-mail Report Save HTML Report Order an Investigation Copyright 2016 Dun &Bradstreet- Provided under contract for the exclusive use or subscriber 100150009 .-. BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100, Ft. Lauderdale, FL 33301-1895—954-831-4000 • • VALID OCTOBER 1,2015 THROUGH SEPTEMBER 30,2016 • DBA: Receipt#•181 ELECTRICAL/ALAIRMS/CONTRACTO4a • Business Name:FIRE ALARM SYSTEMS & SECURITY INC Business Type:YP (FIRE ALARM CONTRACTOR) i Owner Name:ERIC A NEILINGER Business Opened:12/01/1990 Business Location:3901 Sw 47 AVE 408 StatelCounty/Cert/Reg:EF0000008 DAVIE Exemption Code: Business Phone:954-424-9969 • Rooms Seats Employees Machines Professionals 5 - • For Vending Business Only Number of Machines: Vending Type: Tax Amount Transfer Fee NSF Fee Penalty Prior Years Collection Cost Total Paid • 27.00 0.00 0.00 0.00 0.00 0.00 29.70 • • • THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS i '; THIS BECOMES A TAX RECEIPT This tax is levied for the privilege of doing business within Broward County and is • non-regulatory in nature.You must meet all County and/or Municipality planning • WHEN VALIDATED and zoning requirements. This Business Tax Receipt must be transferred when •• the business is sold, business name has changed or you have moved the • business location.This receipt does not indicate that the business is legal or that • it is in compliance with State or local laws and regulations. Mailing Address: • • ERIC A NEILINGER Receipt I#04A-14-00002813 3901 SW 47 AVE #408 Paid 07/06/2015 29.70 • DAVIE, FL 33314 07/01/2015 Effective Date • 2015 - 2016 • - :BROWARD COUNITY- LOCAL-:BUSINESS:TA'X=RECEIPT= • -- • :Intertek ntertek Certificate of Ci mpliai ice Applicant: FIRE ALARM SYSTEMS&SECURITY INC. Project Number: G102082981 Referenced Reports: 102082981ATL-001 Certification ID Number:102082981ATL-001 Service Center No.: 1 Issuance of this Certificate indicates that the Alarm Service Company outlined in the Applicant section of this Certificate (and additional service centers, when applicable) is under Annual Independent Third Party Surveillance by Intertek a Recognized Testing Laboratory and, has been investigated and found to be in effective compliance with the applicable Nationally Recognized Standards outlined within this certificate,can be found in Intertek's Product Listing Directory,and is eligible to use the ETL listing mark in accordance with intertek standards and policies. Alarm Service Company Service Center: • Applicant Service Center No.:1 FIRE ALARM SYSTEMS&SECURITY 1NC. FIRE ALARM SYSTEMS&SECURITY 1NC. 3901 SW 47th AVENUE 3901 SW 4th AVENUE DAVIE,FL 33314 DAVIE,FL 33314 The Alarm Service Company has been investigated and found to be in compliance with the following Nationally Recognized Standards and is eligible to perform the following services under the Intertek—ETL listed mark: • Standard(s): • NFPA 72,National Fire Alarm Code,2002,2007,2010 Ed. Listed Services covered by this Certificate: Install,Inspect,Maintain,Test,Issue Alarm System Description Certificates for installed fire alarm systems. RUNNER SERVICE:The Alarm Service Company(ASC)shall be responsible for maintaining and providing all necessary service under contract to a subscriber In accordance with NFPA 72 Contract Requirements for Central Station Service. The contract shall clearly indicate the runner service will be provided by the listed fire alarm service-local company with its own personnel or the listed central station with its own personnel. Service area(s): Counties within two-hour travel time utilizing land-based vehicle.Zip Codes on file. Date of Effect: April 22,2015 Date of Expiration: April 22,2016 • alefOlea Wes) For Thomas j Patterson Certification Manager Intertek Testing Services NA Inc. 545 E.Algonquin Road,Arlington Heights,IL 60005 Telephone 800-345-3851 or 847-439-5667 Fax 847-439-7320 M This Certification is for the exclusive use of Intertek's Client and is provided pursuant to the agreement between Intenek and it's Client.Intertek's responsibility and liability are limited to the terms and conditions of the agreement. Intertek assumes no liability to any party,other than to the Client in accordance with the agreement,for any loss,expense or damage occasioned by the use of this Certification.Only the Client is authorized to copy or distribute this Certification.Any use of the Intertek name or one of its marks for the sale or advertisement of the tested material,product or service must first be approved in writing by Intertek. The observations and test results referenced from Certification are relevant only to the facility evaluated. Rev.1111 I . m.c z x » � -o.a.3 cD m zi �, � � D T Z Wm =..a� O N x O D Z o m • mm Qv c<° r co can m�r� < m 0 c 2Dm (7).Cr) a , gym Gc)N MM o ° _�� w°-i . m m F • mD05 -'0m0 z `° wm`mD NJ ET mz O CD CD is 1 A 11 C7 D � -n 73 rE • • t, - csm , .` cn — mm n ..0 z c --I-L. c_ - , 0o ' . - r D . • ; • . nN D s . :Z.i > C ' V may - • (n m m Ovm r • • O(073 rO -m i _mc D my� N�; . Z r ZD i OD* i •03 1— O - Dm - DC 0 Z m m A Z o • • 0 - co r9 0 •� ��.r....:,...:,-:;••-,fir , a cn xi .7.460,... A4-:47-4.;.. ii* ii"e6iV••• • t''''. r• ' Detail by Entity Name Page 1 of 3 FLORIDA DEPARTMENT OF .STATE DIVISION OF CORPORATIONS • 3iinatz 'k_Bi-15.: K1 Detail by Entity Name Florida Profit Corporation FIRE ALARM SYSTEMS & SECURITY, INC. Filing Information Document Number P00000068668 FEI/EIN Number 65-1026585 Date Filed 07/19/2000 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 01/25/2007 Event Effective Date NONE Principal Address 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Changed: 01/25/2007 Mailing Address 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Changed: 01/25/2007 Registered Agent Name & Address NEILINGER, ERIC A 3901 SW 47TH AVENUE ST 408 DAVIE, FL 33314 Name Changed: 04/11/2002 Address Changed: 02/18/2010 Officer/Director Detail Name &Address Title P NEILINGER, ERIC A 3901 SW 47TH AVENUE ST 408 DAVIE, FL 33314 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/15/2016 Detail by Entity Name Page 2 of 3 Title VST NEILINGER, RONNIE 3901 SW 47 AVENUE ST 408 DAVIE, FL 33314 Title VP NEILINGER, BRIAN 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Title VP ODOM, AUBREY W 3901 S.W. 47TH AVENUE, #408 DAVIE, FL 33314 Annual Reports Report Year Filed Date 2013 06/17/2013 2014 04/10/2014 2015 07/23/2015 Document Images 07/23/2015 --ANNUAL REPORT View image in PDF format 04/10/2014 --ANNUAL REPORT View image in PDF format 06/17/2013 --ANNUAL REPORT View image in PDF format 01/09/2012 --ANNUAL REPORT View image in PDF format 03/30/2011 --ANNUAL REPORT View image in PDF format 02/18/2010 --ANNUAL REPORT View image in PDF format 01/19/2009 --ANNUAL REPORT View image in PDF format 05/05/2008 --ANNUAL REPORT View image in PDF format 07/02/2007--ANNUAL REPORT View image in PDF format 01/25/2007 --Amendment View image in PDF format 03/09/2006 --ANNUAL REPORT View image in PDF format 01/25/2005--ANNUAL REPORT View image in PDF format 02/20/2004 --ANNUAL REPORT View image in PDF format 04/21/2003 --Amendment View image in PDF format 02/20/2003 --ANNUAL REPORT View image in PDF format 11/26/2002 --Amendment View image in PDF format 04/11/2002 --ANNUAL REPORT View image in PDF format 03/02/2001 --ANNUAL REPORT View image in PDF format 07/19/2000 -- Domestic Profit View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/15/2016 Detail by Entity Name Page 3 of 3 Copyright©and Privacy Policies State of Florida,Department of State http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/15/2016 ATTACHMENT D INSURANCE REQUIRMENTS APPENDIX " F" MIAMI BEACH Insurance Requirements 2016-050-MT FIRE ALARM SYSTEMS MONITORING SERVICES, ANNUAL INSPECTION, TESTING, CERTIFICATION, AND REPAIRS PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 49 I TYPE 2 - INSURANCE REQUIREMENTS A. Worker's Compensation Insurance as required by Florida, with Statutory limits and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence, for bodily injury and property damage. D. Umbrella Liability with limits no less than $5,000,000. The umbrella coverage must be as broad as the primary General Liability coverage. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Contractor. Waiver of Subrogation Contractor hereby grants to City of Miami Beach a waiver of any right to subrogation which any insurer of the Contractor may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. Verification of Coverage Contractor shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Contractor's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer,coverage, or other special circumstances. Certificate Holder CITY OF MIAMI BEACH C/o PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3`d Floor MIAMI BEACH, FL 33139 50 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28,the Florida Constitution, and any other applicable Statutes. 51 A�°® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 6/24/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Custom Unit 1 NAME: Setnor Byer Insurance & Risk l(Ap-/G PHONE FAX(954)382-4350 (A/C,No):(954)382-2e10 900 S. Pine Island Road #300 ADDRESS:certificates @setnorbyer.com INSURER(S)AFFORDING COVERAGE NAIC# Plantation FL 33324 INSURERA:Philadelphia Indemnity Ins. Co 18058 INSURED INSURER B Mercury Indemnity Company of 11201 Fire Alarm Systems & Security, Inc. INsuRERC:Insurance Company of The West 27847 Fire Alarm Systems LLC INSURERD: 3901 SW 47th Avenue, Ste 408 INSURERE: Davie FL 33314 INSURER F: COVERAGES CERTIFICATE NUMBER:3/16/16 Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVNTHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMIDD/YYYY) (MMIDD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 5 1,000,000 DAMAGE TO RENTED A CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 1,000,000 PHPK1382480 8/31/2015 8/31/2016 MED EXP(Any one person) _ $ 20,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE _ $ 2,000,000 1 POLICY X E OTHER: LOG PRODUCTS-COMP/OP AGG $ 2,000,000 Hired/Non-Owned Auto S 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) B X ANY AUTO BODILY INJURY(Per person) $ ALLOWNED SCHEDULED BA090000004345 2/13/2016 2/13/2017 BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS (Per accident) $ Underinsured motorist BI $ 1,000,000 X UMBRELLALIAB X OCCUR EACH OCCURRENCE S 3,000,000 A EXCESS LIAR CLAIMS-MADE AGGREGATE $ 3,000,000 DED X RETENTIONS 10,000 PHUB512075 8/31/2015 8/31/2016 $ WORKERS COMPENSATION X PER 1OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE - ER _ ANY PROPRIETOR/PARTNER/EXECUTIVE E.L,EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N N/A C (Mandatory In NH) WFL 5020729-04 3/7/2016 3/7/2017 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Blanket Additional Insured on a primary and noncontributory basis including completed operations pertaining to General Liability per form PI-GLD-SG 01/14 only if required by written contract. Blanket Waiver of subrogation applies to General Liability per form PI-GLD-SG 01/14 and Workers Compensation per form # WC 0003 13 (Ed. 4084) only if required by written contract. Business Auto - Blanket Additional Insured, Blanket Waiver of Subrogation, Primary & Noncontributory per form #MCA85101213 applies if required by a written contract. Umbrella follows form. Per Florida Statute 45 Days notice except for non payment then 10 Days notice. The foreoging statements apply to City of Miami Beach. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Miami Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN c/o Procurement Department ACCORDANCE WITH THE POLICY PROVISIONS. 1455 Meridian Ave 3rd Floor AUTHORIZED REPRESENTATIVE Miami Beach, FL 33139 - Cheryl Wranik/SHIRE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(7014011