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Street Tree Matching Grant Program Tree Planting Agreement a93Et nea MIAMI•DADE 7, Million TREES s ree s COUNTY , Miami //IA//I_ Miami- Dade County Parks, Recreation, and Open Spaces Department STREET TREE MATCHING GRANT PROGRAM TREE PLANTING AGREEMENT Grantee:City of Miami Beach Amount: $7,500 Grant Period: 2016 Grant Description: To plant trees with municipalities and organizations on Miami-Dade's corridors as part of our efforts to reach the Million Trees Miami goal of planting 1 million trees and reaching a 30% tree canopy by 2020. This Agreement(the"Agreement"), made and entered into this S day of , 20 R, by and between the City of Miami Beach (the"Grantee")and Miami-Dade County(the "County"), hereinafter called the"County"through its Parks, Recreation,Open Spaces Department (the "Department"). The County and Grantee have agreed to partner on the implementation of the 2016 Reforestation Phase C project(project name)to be completed in 2016. RECITALS WHEREAS, the County desires to increase the tree canopy in Miami-Dade County and to reach the Million Trees Miami goal of planting 1 million trees and a 30%tree canopy by 2020; and WHEREAS, the County has allocated $100,000 for the procurement of street trees along county and local roads and of this amount $7,500 (the "Grant Funds") will be provided to the Grantee on the terms and conditions set forth in this Agreement; and WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in Exhibit A of this Agreement; and WHEREAS, the Grantee is responsible for the maintenance of the street trees after completion of the project; and NOW,THEREFORE,the County and Grantee agree as follows: • 1 TERMS AND CONDITIONS OF AGREEMENT A. Requirements for approval of Grant Award Agreement:As a prerequisite to its receipt of the Grant Funds,the Grantee shall meet the requirements set forth below to the County's satisfaction. Requirements for this grant are listed below. 1. Timeline: Provide grant project start date, end date and reporting dates. Please mark all applicable due dates in the space provided. Start date: May 2016 End date:August 2016 Final report date:October 2016 2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as provided in Exhibit A. 3. Budget: It is mutually agreed and understood that the project costs shall be as provided in Exhibit B. The match amount has to equal or exceed the grant amount. If matching requirement will be met through the provision of in-kind service,the County shall approve the value or cost or the in-kind services to be provided to fulfill the matching requirements. Match must remain the same or exceed the percent referenced in the original application. 4. Promotions:The grantee will agree to prepare a draft of a Press Release which describes its project and acknowledges Neat Streets Miami and Million Trees Miami, which shall be subject to the County's approval in advance of publication.The County shall also be acknowledged in any subsequent media releases or in any printed,website, social media or other communication materials related to the project. Copies of any other publicity as well as copies of any major work products generated in connection with this grant shall forwarded to the County for review. The Miami-Dade, Million Trees Miami and Neat Streets Miami logos should be included in all printed materials. Please include the following copy in the Press Release: About Million Trees Miami and Neat Streets Miami Launched by Neat Streets Miami,the Million Trees Miami Campaign is a community- wide effort to plant one million trees by 2020 in order to achieve a 30 percent tree canopy cover for Miami-Dade County. Neat Streets Miami is a multi-jurisdictional county board dedicated to the maintenance and beautification of transportation corridors, gateways and connections. 5. Conditions and Contingencies:The Grantee agrees that the Grant Funds will be used only for the purpose as stated in this Agreement, as described in the Scope of Work (Exhibit A) and with no substantial variance to the approved Budget (Exhibit 8) unless prior approval in writing is obtained from the County.The Grantee certifies that the grantee organization operates under a tax-exempt status. If grantee determines that Grant Funds cannot be expended by August 31, 2016,the grantee must notify liaison immediately and no later than July 31,2016. 2 B. Additional Requirements due throughout the funding period: 1. Evaluation Consultant:The Grantee may be required to work with an evaluation consultant who will be assigned by the County. 2. Reporting: Final Report must be submitted electronically 30 days following the completion of the grant period. Refer to Exhibit C for reporting guidelines. 3. Data Tracking:All trees planted must be input into iTree to generate a report about the environmental, storm water runoff and economic benefits of the trees. 4. Organizational Status Changes:The Grantee must notify the County liaison within two weeks of changes in organizational status, including but not limited to: key personnel such as senior or project staff, organizational name,tax status,and organizational address. 5. Other Organizational Changes:The Grantee will notify the County's liaison of any organizational changes, such as new address or contact information C. Indemnification of County Subject to the limitations of liability set forth in Section 768.28, Florida Statutes, the Grantee agrees to indemnify, save, and hold the County harmless from all liability, loss, cost, and expense, including attorneys' fees and court costs at all trial and appellate levels, which may be sustained by the County, to any person, natural or artificial, by reason of the death of or injury to any person or damage to any property, whether or not due to or caused by the negligence of the Grantee, arising from or in connection with the Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on County property or in the County right-of-way. The Grantee agrees to defend, at its sole cost and expense, but at no cost and expense to the County, any and all suits or actions instituted against the County for the imposition of such liability, loss, cost, and expense arising from or in connection with the Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on County property or in the County right-of-way. Primary Grant Contract: Provide the information below for the primary contact person for this grant. This is the person to whom all correspondence will be directed. Name:Judy Hoanshelt Title: Grants Officer Mailing Address: 1700 Convention Center Drive City,State,Zip: Miami Beach, FL 33139 Phone: (305) 673-7000 Ext. 6183 Email:JudyHoanshelt @miamibeachfl.gov Website:www.miamibeachfl.gov 3 IN WITNESS WHEREOF,the parties hereto have caused these present to be executed on the day and year first written above. NAME OF GRANTEE:City of Miami Beach ADDRESS: : 00 Conventi Center Drive J1 BY: r:�_ '' DATE: C (Z-eh 6 Grantee R.resenta ives'Signature PRINT NA :Jimmy L. Morales TITLE:City Manager MIAMI-DADE COUNTY,FLORIDA BY: S• 6 . DATE: 5/(‘ Director Parks,Recre ion i, O e• •- -s 0 l LEGAL SUFFICIENCY DATE: 7 / In County Attorney ,1 APPROVED AS TO FORM & LANGUAGE ,&FOR EXECUTION . 7 ,CIty/Attoey 1/`' rn Date U N�- 4 e a ea t MIAMI-BADE G TREES scree s COUNTY , Miami MA//l. EXHIBIT A: SCOPE OF WORK The Scope of Work must include the following: - Landscape plan with location, number of trees,species - All trees must be canopy natives or Florida Friendly trees. - All trees must be Florida Grade#1 - Must confirm street trees are located on local or county right-of-way - Maintenance plan - must specifically identify who will provide on-going maintenance of trees - Outreach and education plan - Three anticipated outcomes: What were the top three outcomes you wanted to achieve for those you reached and served that would show how participants were better off as a result of the program? - Project must conform to the County's Landscape Code. - Must provide"before" photos of the corridor. [INSERT GRANTEE SCOPE OF WORK] 5 Miami Beach Revised Grant Scope (5/24/16) 2016 Reforestation Phase C Goals and Outcomes • Install appropriate high quality native/salt tolerant trees in areas lacking sufficient canopy coverage due to missing or poor quality existing trees.Goals are to incorporate greater species diversity,greater salt tolerance and use right tree right place principles. • Project shall consist of installation of 43 canopy trees along Marseille Dr. and Calais Dr.from Trouville Esplanade to Rue Notre Dame consisting of the following species: Green Buttonwood, Gumbo Limbo,Wild Tamarind,Verawood, Pigeon Plum, Simpsons Stopper,Jamaica Caper and Lignum Vitae.All proposed planting sites are located solely on City of Miami Beach Right-of- Way. (See accompanying pdf with property addresses and plant locations). Community Involvement Plan • Reforestation project information will be sent out via City social media as well as receiving mention on the Rising Above webpage. LTC to also be submitted concerning award of grant and including project outline/goals. Education Plan • Reforestation project information will be sent out via City social media as well as receiving mention on the Rising Above webpage. Door hangers or flyers can be provided for adjacent property owners with tree care and contact information. Maintenance Plan • Trees shall have a 1-year warranty,shall receive 3-4 months of establishment watering, installation of trunk protection guards and be planted in accordance with ANSI A-300 and good horticultural practices.All trees shall be Florida Grade No. 1 or greater. • Currently trees planted on City ROW swales are the responsibility of the adjacent property owner to maintain.Tree locations and location information shall be entered into the City's GIS Tree Inventory for tracking and future maintenance purposes. Projected Timeline • Landscape Design: End of May 2016 • Public Outreach/LTC:June 2016 • Planting: Late July/August 2016 • Final Report:September-October 2016 Anticipated Outcomes • Install 43 canopy reforestation trees. • Handout 20 information pamphlets/door hangers regarding this grant funded project. • Create LTC(Letter to Commission) and web announcement on the Rising Above webpage regarding this grant funded project. Tree Locations: LOCATION PROPOSED NUMBER SPECIES OF TREES(MAY VARY BASED ON BIDS AND CONTRACT AWARDED) 1300 Marseille Dr. 1 Gumbo Limbo 12-14' 1301 Marseille Dr. 1 Bulnesia 10-12' 1310 Marseille Dr. 1 Green Buttonwood 12-14' 1313 Marseille Dr. 1 Bulnesia 10-12' 1345 Marseille Dr. 1 Lignum Vitae 10-12' 1348 Marseille Dr. 1 Pigeon Plum 10-12' 1385 Marseille Dr. 1 Bulnesia 10-12' 1415 Marseille Dr. 4 2-Bulnesia 10-12',2-Lignum Vitae 10-12' 1456 Marseille Dr. 1 Gumbo Limbo 12-14' 1460 Marseille Dr. 1 Green Buttonwood 12-14' 1475 Marseille Dr. 1 Bulnesia 10-12' 1480 Marseille Dr. 3 1-Green Buttonwood 12-14', 2-Wild Tamarind 12-14' 1540 Marseille Dr. 1 Gumbo Limbo 12-14' 1551 Marseille Dr. 2 1-Wild Tamarind 12-14', 1-Green Buttonwood 12-14' 1560 Marseille Dr. 1 Wild Tamarind 12-14' 1500 Calais Dr. (S ROW along 1 Pigeon Plum 10-12' Marseille) 1530 Calais Dr. 4 4-Simpsons Stopper(Multi-trunk)8-10' 1541 Calais Dr. 2 2-Jamaica Caper 8-10' 1540 Calais Dr.(N. 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EXHIBIT B: BUDGET [INSERT GRANTEE BUDGET] 6 EXHIBIT B: BUDGET PROPOSED BUDGET CITY OF MIAMI BEACH 2016 Reforestation Phase C Grant Funds Match Funds Total Estimated Budget DIRECT COSTS: 7 Lignum Vitae $ 1,225.00 $ 1,225.00 $ 2,450.00 7 Jamaica Caper $ 1,400.00 $ 1,050.00 $ 2,450.00 4 Wild Tamarind $ 1,400.00 $ 1,400.00 1 Pigeon Plum $ 350.00 $ 350.00 4 Green Buttonwood $ 1,400.00 $ 1,400.00 3 Gumbo Limbo $ 1,050.00 $ 1,050.00 2 Verawood $ 700.00 $ 700.00 4 Simpsons Stopper $ 1,400.00 $ 1,400.00 1 Pigeon Plum,4 Verawood, 3 Jamaica Caper, 3 Lignum Vitae $ 3,850.00 $ 3,850.00 43 Total Trees INDIRECT COSTS Inkind Labor $ - $ - $ - TOTAL ESTIMATED COSTS: $ 7,525.00 $ 7,525.00 $ 15,050.00 MIAMI•�E G Million t re TREES COUNTY S f ee S Miami //IA//I. Exhibit C: GRANTEE REPORT GUIDELINES 2016 Matching Street Trees Grants Program Organization's name: Person completing report and title: Phone: Email: Final Report is due 30 days following the completion of the grant period. Narrative: In no more than two pages, please share the information below about the program supported by Miami-Dade County and Neat Streets Miami. 1. Summarize in a few sentences what you have accomplished to date:What you have done;for whom and how many; how they have benefitted? 2. Have you accomplished to date what you expected to in terms of implementing the program? If not,why not? Did you encounter any unexpected challenges and if so what adjustments did you need to make? 3. Tell us a story about the program's impact-one that reflects how this program is making a difference in people's lives or an accomplishment that makes you particularly proud. 4. Has this program, or some other leadership role you have taken on, had an impact on the broader community issue or systems you seek to improve? If so, how? Do you plan to sustain this program when our grant ends, and if so,what are your plans for doing so? Has our grant helped you secure other dollars or resources you need to sustain it? If so, please explain. Performance&Results Report Form This form should reflect the same outcomes, measures and activities as in the one you submitted with your Scope of Work(Exhibit A) and then report what you have achieved from the start of the grant to date. Outcomes:What were the top three outcomes you wanted to achieve for those you reached and served that would show how participants were better off as a result of the program?What results did you achieve? Wlat •was the desired outcome? What were your results? 7 Activities: List the main activities you conducted and the information related to each. What was the activity? How many did you reach? (Include where,when and how often activities took place.) Financial Reporting: List invoice, invoice date, description of services, check number and check date associated with this project. Invoice Invoice Description of ' Check Check Number Date Services Number Date Attachments: - Invoices - Proof of Payment - Photos or other materials that reflect your work, its impact and any references to Miami-Dade County and Neat Streets Miami support - iTree Report Please submit this form by email as a PDF document to:Jennifer.Llorente @miamidade.gov 8