2016-29475 Reso RESOLUTION NO., 2016-29475
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR PROPOSALS NO. 2016-034-AK, FOR FIRE
AND POLICE FALSE ALARM BILLING SYSTEM; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH PMAM
CORPORATION, THE TOP-RANKED PROPOSER; AND SHOULD THE
ADMINISTRATION BE UNSUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH THE TOP-RANKED PROPOSER, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH PUBLIC SAFETY
CORPORATION, THE SECOND-RANKED PROPOSER; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, Request for Proposal (RFP) No. 2016-034-AK (the RFP) was issued on
January 20, 2016, and had an opening date of March 14, 2016; and
WHEREAS, a pre-proposal conference was held on February 8, 2016; and
WHEREAS, the City received a proposal from PMAM Corporation, and Public Safety
Corporation in response to the RFP; and
WHEREAS, the City Manager issued a Letter to Commission appointing an Evaluation
Committee (the Committee) on March 16, 2016, consisted of the following individuals:
• Joseph Florio, Fire Technology Administrator, Miami Beach Fire Department, City of Miami
Beach
• Juan Meizoso, Fire Division Chief, Miami Beach Fire Department, City of Miami Beach
• John M. Babcock, Manager, Technical Services Division, Records Section, Police
Department, City of Miami Beach
• Andre Morales, Technology Coordinator, Investigations & Support Division / Information
Resource Office, Police Department, City of Miami Beach
Alternates:
• Anthony Loperfido, Sergeant, Police Department, City of Miami Beach
• Jorge Linares, Captain, Miami Beach Fire Department, City of Miami Beach
WHEREAS, the Committee convened on April 19, 2016 to consider the two (2)
proposals; and
WHEREAS, the Committee was provided an overview of the project, information
regarding the City's Cone of Silence Ordinance and the Government Sunshine Law; general
information on the scope of services, references and a copy of each proposal; and engaged in a
question and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank the proposals pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee ranked the proposal received from PMAM Corporation as
the top-ranked, and the proposal received from Public Safety Corporation as second-ranked;
and
WHEREAS, having received the submissions of the proposals and Committee's ranking,
the City Manager exercised his due diligence and recommends that the Administration enter
into negotiations with PMAM Corporation, the top-ranked proposer; and should the
Administration be unsuccessful in negotiating an agreement with the top-ranked proposer, that
the Administration enter into negotiations with Public Safety Corporation, the second-ranked
proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Proposals No. 2016-034-AK, for fire and police false
alarm billing system; authorize the Administration to enter into negotiations with PMAM
Corporation, the top-ranked proposer; and should the administration be unsuccessful in
negotiating an agreement with the top-ranked proposer, authorize the Administration to enter
into negotiations with Public Safety Corporation, the second-ranked proposer; and further
authorize the Mayor and City Clerk to execute an agreement upon successful negotiations by
the Administration.
PASSED AND ADOPTED this /3 day of J7 2016
ATTEST:
•
id 7 I to
RA'AE'� RAN -DO, CITY CL ���''b . ' '.E, MAYOR
•f$ /0;$
INCORP ORATED:
'c> ; 2� 'i APPROVED AS TO
_ � FORM & LANGUAGE
&FOR E1CUTION
jj-g--916/&
City Attorney
Date•
T:\AGENDA\2016\June\Procurement\RFP 2016-034-AK Fire and Police False Alarm\RFP 2016-034-AKFire and Police False Alarm Billing System-Resolution.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF
PROPOSALS RECEIVED PURSUANT TO REQUEST FOR PROPOSALS(RFP)NO.2016-034-AK,FOR
FIRE AND POLICE FALSE ALARM BILLING SYSTEM.
Key Intended Outcome Supported:
N/A
Supporting Data(Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The City's Police and Fire Departments are required per City Ordinance to implement a false alarm billing
system as currently the City does not have system in place for the registering or tracking of false alarms
received by the departments. To seek a vendor that can assist the Administration in implementing the
desired system,on January 13, 2016,the City Commission approved the issuance of Request for Proposals
(RFP) No. 2016-034-AK. Through the RFP, the City is seeking proposals to enter into revenue sharing
contract with qualified firms which have proven experience to implement and collect fees pursuant to false
alarm billing. The successful firm shall be regularly engaged in the business of false alarm bill collection.
On January 20, 2016, the RFP was issued, with an opening date of March 14, 2016. A pre-proposal
conference to provide information to the proposers submitting a response was held on February 8, 2016.
The City received proposals in response to the RFP from the following two(2)firms:
• PM AM Corporation.
• Public Safety Corporation.
On March 16, 2016, the City Manager appointed the Evaluation Committee via LTC # 127-2016. The
Evaluation Committee(the"Committee").The Committee convened on April 19,2016 to consider proposals
received.The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services and references.The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFP. The evaluation process resulted in the
following ranking: PM AM Corporation, as the top-ranked proposer; Public Safety Corporation, as the
second-ranked proposer.
After reviewing the submissions and the Evaluation Committee's ranking of the proposals received,the City
Manager recommends that the Mayor and the City Commission approve the Resolution authorizing the
Administration to enter into negotiations with PM AM Corporation, as the top-ranked proposer;and, should
negotiations fail with the top-ranked proposer, authorizing the Administration to enter into negotiations with
Public Safety Corporation,the second-ranked proposer;and,further,authorizing the Mayor and City Clerk to
execute the agreement upon successful negotiations by the Administration.
RECOMMENDATION
APPROVE THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source Amount Account
of 1 N/A
•
Funds:
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Chief Daniel Oates, Chief Virgil Fernandez, Alex Denis
Sign-Offs:
Departme a t 'irecto Assists Manager City p anager
it DO V / AD, M ' , JLM ,till
T:\AGENDA\2016\June\Pro urement\- ' 016-034-AK Fire and Police False larm\RFP 2016-115-AK Fire and Police False Al: }Billing System-ITEM
SUMMARY.doc
MIAMIBEACH AGENDA ITEM DATE 7-13-4,
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
CO MISSIO MEMORANDUM
TO: Mayor Philip Levine and Members of e City Corn ission
FROM: Jimmy L. Morales, City Manager
DATE: July 13, 2016
SUBJECT: A RESOLUTION OF THE MA OR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS
RECEIVED PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2016-
034-AK, FOR FIRE AND POLICE FALSE ALARM BILLING SYSTEM
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The City's Police and Fire Departments are required per City Ordinance to implement a false
alarm billing system as currently the City does not have system in place for the registering or
tracking of false alarms received by the departments. To seek a vendor that can assist the
Administration in implementing the desired system, on January 13, 2016, the City Commission
approved the issuance of Request for Proposals (RFP) No. 2016-034-AK. Through the RFP,
the City is seeking proposals to enter into revenue sharing contract with qualified firms which
have proven experience to implement and collect fees pursuant to false alarm billing. The
successful firm shall be regularly engaged in the business of false alarm bill collection.
The successful Proposer will be responsible for providing and fulfil the responsibilities of the
City's "alarm administrator" pursuant to the Miami Beach Fire Department Ordinance (Sec. 50-
8) and the Miami Beach Police Department Burglar Alarms Ordinance (Sec. 42-81), pertaining
to systems designed to summon a Police and Fire Department responses. The Proposer shall
implement all aspects of false alarm billing collection for the Fire and Police Department and
operate system and all other necessary equipment and services on "software as a service"
basis at no additional cost to the City
RFP PROCESS
On January 20, 2016, the RFP was issued, with an opening date of March 14, 2016. A pre-
proposal conference to provide information to the proposers submitting a response was held
on February 8, 2016.
The City received proposals in response to the RFP from the following two (2) firms:
• PM AM Corporation.
• Public Safety Corporation.
On March 16, 2016, the City Manager appointed the Evaluation Committee via LTC # 127-
2016. The Evaluation Committee (the "Committee") consisted of the following individuals:
• Joseph Florio, Fire Technology Administrator, Miami Beach Fire Department, City of
Miami Beach
RFP No. 2016-034-AK- FIRE AND POLICE FALSE ALARM BILLING SYSTEM
Page 2
• Juan Meizoso, Fire Division Chief, Miami Beach Fire Department, City of Miami Beach
• John M. Babcock, Manager, Technical Services Division, Records Section, Police
Department, City of Miami Beach
• Andre Morales, Technology Coordinator, Investigations & Support Division /
Information Resource Office, Police Department, City of Miami Beach
The following individuals were appointed as alternates:
• Anthony Loperfido, Sergeant, Police Department, City of Miami Beach
• Jorge Linares, Captain, Miami Beach Fire Department, City of Miami Beach
The Committee convened on April 19, 2016 to consider proposals received. The Committee
was provided an overview of the project, information relative to the City's Cone of Silence
Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services and references. The Committee was instructed to score
and rank each proposal pursuant to the evaluation criteria established in the RFP. The results
of the evaluation process, as stipulated in the RFP, are shown in the table below.
RFP#2016-
034-AK Fire
LOW
and Police J°hep Ranki Juan Rankin John M. Rankin AGGREGAT Ran
False Alarm Florio ng Meizoso g Babcock g E TOTALS k
Billing
System
PM AM 89 2 98 1 90 1 4 1
Corporation
Public Safety 91.39 1 96.39 2 89.39 2 5 2
Corporation
Proposer % of Revenue to be Maximum Allowable Total Points
Retained by Points Awarded
Proposer
PM AM Corporation 21.00% 30 30.00
Public Safety Corporation 23.00% 30 27.39
In determining responsiveness and responsibility of the firm, the Procurement Department
verified compliance with the minimum requirements established in the RFP, financial capacity
as available in the Dun & Bradstreet Supplier Qualifier Report, and past performance through
client references submitted by each proposer.
CITY MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing the submissions and the Evaluation Committee's ranking of the proposals
received, I recommend that the Mayor and the City Commission approve the Resolution
authorizing the Administration to enter into negotiations with PM AM Corporation, the top-
ranked proposer; and, should negotiations fail with the top-ranked proposer, authorizing the
Administration to enter into negotiations with Public Safety Corporation, the second-ranked
proposer; and, further, authorizing the Mayor and City Clerk to execute the agreement upon
successful negotiations by the Administration.
JLM/MT/DD/DO/AD
T:WGENDA\2016\June\Procurement\RFP 2016-034-AK Fire and Police False Alarm\2016-115-AK Fire and Police False Alarm
Billing System- Memo.docx