2016-29477 RESOLUTION NO. 2016-29477
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2016-116-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES FOR NEW BUS SHELTERS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ACAI
ASSOCIATES, INC., AS THE TOP RANKED PROPOSER; FURTHER,
SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING
AN AGREEMENT WITH ACAI ASSOCIATES, INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BROOKS +
SCARPA, INC., AS THE SECOND HIGHEST RANKED PROPOSER;
FURTHER, AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2016-116-KB (the "RFQ") was issued on
April 20, 2016, with an opening date of June 10, 2016; and
WHEREAS, a voluntary pre-proposal meeting was held on May 12, 2016; and
WHEREAS, the City received a total of five (5) proposals; and
WHEREAS, the Committee convened May 26, 2016 and was comprised of Milos
Majstorovic, Transportation Operations Supervisor, Transportation Department, City of Miami
Beach; Michael Belush, Planning and Zoning Manager, Planning Department, City of Miami
Beach; and Debbie Tackett, Preservation and Design Manager, Planning Department, City of
Miami Beach; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: ACAI Associates, Inc. was ranked
first, Brooks + Scarpa Architects, Inc. was ranked second, Arquitectonica International Corp.
and William Lane Architect, Inc. was ranked third, and Glavovic Studio, Inc. was ranked fifth;
and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with the top ranked proposer, ACAI Associates, Inc.;
and, should negotiations fail, authorize the Administration to enter into negotiations with the
second highest ranked proposer, Brooks + Scarpa Architects, Inc.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2016-116-KB (the RFQ), Architectural
and Engineering Design Criteria Professional Services for New Bus Shelters; authorize the
Administration to enter into negotiations with ACAI Associates, Inc. as the top ranked proposer;
further, should the Administration not be successful in negotiating an agreement with ACAI
Associates, Inc., authorize the Administration to enter into negotiations with Brooks + Scarpa
Architects, Inc. as the second highest ranked proposer; and further authorize the Mayor and
City Clerk to execute an agreement, upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this /3 day of Nl 2016.
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T:\AGENDA\2016\JuIy\Procurement\2016-116-KB (RFQ) A & E Bus Shelters\RFQ-2016-116-KB - A & E Bus
Shelters-Resolution final.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR
QUALIFICATIONS(RFQ)NO.2016-116-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR
NEW BUS SHELTERS
Key Intended Outcome Supported:
Maximize The Miami Beach Brand As A World Class Destination.
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
At the December 9,2015 City Commission meeting,the Commission discussed the need to modify the existing bus
shelter design and the desire for bus shelters to include enhancements that could help promote transit as the current
bus shelter design is deficient. The new shelter design is intended to incorporate features enhancing the transit
experience of passengers, including innovative designs,technology, and other bus shelter amenities.
At the March 9,2016 City Commission meeting,the Commission approved Resolution No.2016-29325 accepting the
recommendation of the Finance and Citywide Projects Committee to issue a Request for Proposals for the design of
new bus shelters; and authorizing the City Manager to extend the existing agreement between the City and Clear
Channel on a month-to-month basis after expiration on October 31, 2016, as needed, such that the Clear Channel
contract would remain in place until the new contract is executed. Additionally, at the March 9 meeting, City
Commission requested that a bus stop and bus shelter inventory be provided (including the existing trolley stops).
Below is a summary of bus stop inventory conducted by staff. The complete inventory list was included as an
attachment in the RFQ.
• Total number of stops(including the existing trolley stops): 354
• Total number of bus shelters: 108
• Total number of stops without shelters:246
It is important to note,when considering opportunities for installation of additional bus shelters throughout the City,
factors such as land use,ridership,and available right-of-way must be taken into consideration.Staff is evaluating bus
stops without shelters to determine locations for additional shelters as well as to determine opportunities for shelters to
be expanded/enhanced.
Proposals were requested from professional consulting architectural/engineering firms which have proven experience in
the preparation of construction contract documents for Bus Shelters. The successful firm must have the financial
resources and technical expertise to provide the services requested in this RFQ and prepare the associated
construction contract documents that allow the City of Miami Beach to advertise, bid and award a contract for the
construction services.
The Evaluation Committee convened on May 26,2016 to consider proposals received.The committee was comprised
of Milos Majstorovic,Transportation Operations Supervisor,Transportation Department,City of Miami Beach;Michael
Belush, Planning and Zoning Manager, Planning Department,City of Miami Beach;and Debbie Tackett,Preservation
and Design Manager, Planning Department, City of Miami Beach. The Committee was provided an overview of°the
project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The
Committee was also provided with general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the ranking of proposers as indicated in the table below.
After reviewing all the submissions and the results of the evaluation process,the City Manager recommends that the
Mayor and City Commission approve the resolution authorizing the Administration to enter into negotiations with the top
ranked proposer, ACAI Associates, Inc.; and, should negotiations fail, authorizing the Administration to enter into
negotiations with the second highest ranked proposer,Brooks+Scarpa Architects,Inc.;further,authorizing the Mayor
and City Clerk to execute the agreement with the successful firm.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source Amount Account
of 1 The cost of the related services, determined upon successful negotiations,
Funds: are subject to funds availability approved through the City's budgeting
process.
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, David Martinez
Sign-Offs:
Department Director Assis iiit City Manager City anager
JG 1� AD-PAII KGB i MT JL
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IA M AM I B EAC H AGENDA M G 7 P
DATE 7—I3—/CP
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSI•'r MEMORANDUM
TO: Mayor Philip Levine and Members o the City Col. mission
FROM: Jimmy L. Morales, City Manager ■100
DATE: July 13, 2016
SUBJECT: A RESOLUTION OF THE MAYO-•_ AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-
116-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR
NEW BUS SHELTERS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination.
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
At the December 9, 2015 City Commission meeting, the Commission discussed the need to
modify the existing bus shelter design and the desire for bus shelters to include enhancements
that could help promote transit as the current bus shelter design is deficient. The new shelter
design is intended to incorporate features enhancing the transit experience of passengers,
including innovative designs, technology, and other bus shelter amenities.
At the March 9, 2016 City Commission meeting, the Commission approved Resolution No.
2016-29325 accepting the recommendation of the Finance and Citywide Projects Committee
to issue a Request for Proposals for the design of new bus shelters; and authorizing the City
Manager to extend the existing agreement between the City and Clear Channel on a month-to-
month basis after expiration on October 31, 2016, as needed, such that the Clear Channel
. contract would remain in place until the new contract is executed. Additionally, at the March 9
meeting, City Commission requested that a bus stop and bus shelter inventory be provided
(including the existing trolley stops). Below is a summary of bus stop inventory conducted by
staff. The complete inventory list was included as an attachment in the RFQ.
• Total number of stops (including the existing trolley stops): 354
• Total number of bus shelters: 108
• Total number of stops without shelters: 246
It is important to note, when considering opportunities for installation of additional bus shelters
throughout the City, factors such as land use, ridership, and available right-of-way must be
taken into consideration. Staff is evaluating bus stops without shelters to determine locations
Request For Qualifications (RFQ) No. 2016-116-KB, for Architectural and Engineering Design Criteria Professional
Services for New Bus Shelters
July 13,2016
Page 2
for additional shelters as well as to determine opportunities for shelters to be
expanded/enhanced.
Proposals were requested from professional consulting architectural/engineering firms which
have proven experience in the preparation of construction contract documents for Bus
Shelters. The successful firm must have the financial resources and technical expertise to
provide the services requested in this RFQ and prepare the associated construction contract
documents that allow the City of Miami Beach to advertise, bid and award a contract for the
construction services.
RFQ PROCESS
On April 13, 2016, the City Commission approved to issue the Request for Qualifications
(RFQ) No. RFQ 2016-116-KB for Architectural and Engineering Design Criteria Professional
Services for New Bus Shelters. On April 20, 2016, the RFQ was issued. A voluntary pre-
proposal conference to provide information to the proposers submitting a response was held
on May 12, 2016. RFQ responses were due and received on June 10, 2016. The City received
a total of five (5) proposals. The City received proposals from the following firms: ACAI
Associates, Inc., Arquitectonica International Corp., Brooks + Scarpa Architects, Inc., Glavovic
Studio, Inc., and William Lane Architect, Inc.
The Evaluation Committee convened on May 26, 2016 to consider proposals received. The
committee was comprised of Milos Majstorovic, Transportation Operations Supervisor,
Transportation Department, City of Miami Beach; Michael Belush, Planning and Zoning
Manager, Planning Department, City of Miami Beach; and Debbie Tackett, Preservation and
Design Manager, Planning Department, City of Miami Beach. The Committee was provided an
overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government Sunshine Law. The Committee was also provided with general information on the
scope of services and a copy of each proposal. The Committee was instructed to score and
rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation
process resulted in the ranking of proposers as indicated in the table below.
Evaluation Committee Relative to
Request for Qualifications(RFQ)No.
2016-116-KB,for Architectural and LOW
Engineering Design Services for New Milosh Michael Debbie AGGREGATE
Bus Shelters Maistorovic Ranking Belush Ranking Tackett Ranking TOTALS_ Rank
ACAI Associates,Inc. 98 1 81 2 99 1 4
Arquitectonica International Corp. 91 3 71 4 85 3 10 3
Brooks+Scarpa Architects,Inc. 95 2 85 1 98 2 5 2
Glavovic Studio,Inc. 79 5 66 5 60 5 15 6
William Lane Architect,Inc. 87 4 74 3 85 3 10 3
CITY MANAGER'S RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to enter into negotiations with the top ranked proposer, ACAI Associates, Inc.;
and, should negotiations fail, authorizing the Administration to enter into negotiations with the
second highest ranked proposer, Brooks + Scarpa Architects, Inc.; further, authorizing the
Mayor an 1, Clerk to execute the agreement with the successful firm.
JLM/MT/ e`:/JG/AD
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