Amendment No. 2 to the Interdepartmental Memorandum of Understanding with Housing and Community Development c40 15—.?
AMENDMENT NO. 2
TO THE INTERDEPARTMENTAL MEMORANDUM OF UNDERSTANDING, DATED MAY 6,
2016 BETWEEN THE CITY OF MIAMI BEACH OFFICE OF HOUSING AND COMMUNITY
DEVELOPMENT, A DIVISION OF THE OFFICE OF HOUSING AND COMMUNITY
SERVICES ("HCD"), AND THE CITY OF MIAMI BEACH OFFICE OF HOUSING AND
COMMUNITY SERVICES ("Sub-Recipient").
This Amendment No. 2 ("Amendment No.2") to the Interdepartmental Memorandum of
Understanding (MOU)dated May 6, 2016 is entered into this2.kiay of ''i 17 2016
(Effective Date), by and between the City of Miami Beach Office of Housing and Community
Development, a division of the Office of Housing and Community Services ("HCD"), and the City
of Miami Beach Office of Housing and Community Services ("Sub-Recipient").
WITNESSETH:
WHEREAS, on July 8, 2015, the City Commission approved Resolution No. 2015-29080,
approving the One-Year Action Plan for Federal Funds for FY 2015/2016, and determined the
necessity for engaging the Sub-Recipient to render the following project in Miami Beach: Lottie
Apartments Rehabilitation and Relocation of tenants while the rehabilitation takes place; and
WHEREAS, pursuant to the MOU, the Sub-Recipient is providing services needed for the
rehabilitation of affordable housing which is a high priority need identified in the City's FY 2013-
2017 Consolidated Plan approved by the City Commission through Resolution 2013/28237 on
June 5, 2013; and
WHEREAS, in the MOU, HCD agreed to make available Community Development Block
Grant funds in the amount of $305,047.84 for use by the Sub-Recipient; and
WHEREAS, in order to improve the living condition of the tenants, comply with HUD
regulations and obtain a Building permit, the Sub-Recipient will conduct environmental testing
including but not limited to: asbestos and lead; and
WHEREAS, the cost of the environmental testing was not included in the MOU's budget;
and
WHEREAS, in the project schedule these expenses take place first and will be charged to
these funds; and
WHEREAS, on May 4, 2016, HCS and Sub-Recipient executed Amendment No. 1 which
amended the budget to include temporary tenant relocation and cost of plan reproductions. (The
MOU and Amendment No. 1 shall be collectively referred to herein as the MOU).
NOW,THEREFORE, in consideration of the mutual promises contained herein,the parties
hereby agree to amend the MOU, as follows:
1. The above recitals are true and correct and are incorporated as part of this Amendment
No. 2.
2. Exhibit"C"entitled "Budget" is hereby deleted in its entirety and replaced with the attached
Exhibit "C".
3: All other terms and conditions of the MOU shall remain unchanged and in full force and
effect. In the event there is a conflict between Amendment No.2 and the MOU, the
provisions of this Amendment No. 2 shall govern.
IN WITNESS WHEREOF, the City of Miami Beach Office of Housing and Community
Development, a division of the Office of Housing and Community Services, and the City of Miami
Beach Office of Housing and Community Services have executed this Amendment No.2 to the
MOU as of the day and year first written above by their duly authorized representatives.
CITY OF MIAMI BEACH
OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT,
A DIVISION OF THE OFFICE OF HOUSING AND
COMMUNITY SERVICES
Lam . .
Maria L. .:fs.!' ector
-7144-
Date
CITY OF MIAMI BEACH
OFFICE OF HOUSING AND COMMUNITY SERVICES
Kath. G. Brooks, Assistant City Manager
7/ / 5 /1(e
Date
CITY OF MIAMI BEACH
a Florida municipal corporation
ATTEST:
1 At vow,
City lerk gr _ '*' • 'O, City Mrjnage
\. .
Rafael E. Granado �= * Jimm . Morales
Print Name : IED Print NI•me
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F:\RHCDI$ALL\HSG-CD\CDBG\CDBGhN�+ �! .;x6apital Projects\Lottie Apartments Rehabilitation\MOU HCS Final\CMB
Lottie Apartments Amendment No.2 7-7-2016.doc APPROVED AS TO
-FORM & LANGUAGE
& F R E)fCUTION
City Attorney Date
MI!1/ V 1 I B EAC H EBUDGET Project Budget
Sub-Recipient: City of Miami Beach/Office of Housing&Community Services Project: Lottie Apartments Rehabilitation
Amendment #2
Please list all items that will be reimbursed by the City of Miami Beach.
Line Item Quantity Unit Cost Line Total'
Personnel(Employees Only)-List Position Title _
Personnel Expenses-Cate.o. Totals $ -
Operating Expenses-Category Totals
Operating Expenses-Category Totals $ -
Capital/Equipment Costs
Construction Cost $ 32,060.24
Capital/Equipment Costs-Category Totals • $ 32,060.24
Professional Services _
Architecture Services $ 85,418.80
Special Inspector $ 33,600.00
Third Party Verifier $ 85,418.80
Other Expenses-Plan Reproduction $ 300.00
Environmental Testing(Asbestos, Lead) $ 6,500.00
Professional Services-Category Totals $ 211,237.60
Other Costs .. _
Building Permit Fees $ 51,250.00
Tenant Relocation Fee(9 units per night) 3 $ 3,500.00 $ 10,500.00
Other Costs,-Category.Totals. $ 61,750.00
Project Total -All Categories $ 305,047.84
•
Budget Amendment Authorization
Fund Source: 'CDBG I '
Fiscal Year: 15/16 I
NA I ANA I B EAC H Budget Amendment Authorization 2
Sub-Recipient: Office of Housing and Community Services Date of Request: 7/7/2016
Lottie Apartments -Rehabilitation and
Project: Tenant Relocation Date of Review:
Funding Source: CDBG FY 2015/2016
Summary of Budget Changes
Line Item/Funding Category Current Allocation Proposed Allocation
Capital/Equipment Costs $ 38,560.24 $ 32,060.24
Professional Services $ 204,737.60 $ 211,237.60
Other Costs $ 61,750.00 $ 61,750.00
Category Totals $ 305,047.84 $ 305,047.84
. Summary,of Proposed Changes -
' The increase of Professional Services previously submitted for approval for$1,950.00 to cover the pre-renovation
asbestos survey of the nine-unit apartment complex did not include the Lead based paint testing. These environmental
tests are necessary as part of the process to obtain a construction permit and fulfill HUD regulations. We are requesting
at this point to increase the Professional Services line item in $6,500.00 to cover both tests that will be carried before
construction. Therefore, the Capital/Equipment Costs can be reduced at this time
Staff Recommendation
Program Monitor: Tatiana Escobar Recommendation: Approved as Proposed
Director: Maria Ruiz Recommendation:
Conditional Changes for Approval
. City Managers Authorization
Amend lent Approved Amendment Denied
I.
Imo- 7 S l!(,
Jimmy . Morales C' Manager Date
Housing Division