2016-29521 Reso RESOLUTION NO. 2016-29521
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE INDIAN
CREEK STORM WATER IMPROVEMENTS FROM 26TH TO 41ST
STREET (PROJECT), HAVING AN ESTIMATED CONSTRUCTION
COST OF $3,000,000, INCLUDING A 10 PERCENT CONTINGENCY,
AND FURTHER AUTHORIZING THE CITY MANAGER TO PROCURE
PROJECT CONSTRUCTION SERVICES UTILIZING THE
COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE
(NJPA) COOPERATIVE CONTRACT FOR CONSTRUCTION
SERVICES WITH THE GORDIAN GROUP.
WHEREAS, prior to October, 2012, the City acquired construction services for many
small or emergency construction projects through a Job Order Contracting process; and
WHEREAS, Job Order Contracting (JOC) is a contracting methodology that enables
facility owners to accomplish a large number of repairs, maintenance and construction projects
with a single, competitively bid contract; and
WHEREAS, since the Fall of 2012, the City has not utilized the JOC methodology and
therefore currently has no similar system in place for expediting construction and infrastructure
projects; and
WHEREAS, as an alternative to the JOC process, the Finance and Citywide Projects
Committee (the "Committee") endorsed a recommendation by the Administration to utilize the
indefinite quantity contract (IQC) for construction services to expedite the delivery of
construction projects under $250,000, or for emergency projects, as approved by the City
Manager; and
WHEREAS, the Committee's endorsement of the IQC process for small and emergency
projects was approved by the City Commission on April 23, 2014; and
WHEREAS, the IQC process is used extensively by the local, state and federal
governmental agencies throughout the United States to expedite the delivery of construction
projects; and
WHEREAS, on January 15, 2014, via Resolution No 2014-28462, the City Commission
authorized the Administration to utilize cooperative awards by National Joint Powers Alliance
(NJPA) pursuant to Section 2-369 of the Miami Beach City Code, which authorizes the City
Manager to make awards exceeding $50,000 when said award is resulting from cooperative
agreements; and
WHEREAS, the City, as a governmental agency member, is authorized to utilize the IQC
contract for construction services competitively awarded by NJPA to the Gordian Group; and
WHEREAS, in an effort to expedite this project, the administration recommends that
under the NJPA IQC contract awarded to the Gordian Group, that a purchase order be issued to
David Mancini and Sons, Inc., or other Work Order issue with an eligible provider under the
Gordian Group NJPA, as the construction firm responsible in constructing the storm water
drainage system which will include the trunk line plus the drainage structures with the intention
of providing the first line of defense against King Tides; and
WHEREAS, the Project is now expected to exceed the $250,000 threshold limit
approved by the City Commission for projects through the NJPA IQC contract award; and
WHEREAS, accordingly, in order to move forward with this Project and in order to
provide protection against high tide flooding along Indian Creek from 26th to 41st street, approval
is required to exceed the $250,000 project threshold limit which includes 10% project
contingency, for a Project total not to exceed $3,000,000; and
WHEREAS, the City Engineer is acting as the Engineer of Record for the Project, and
based upon prior experience it is his opinion that the probable cost of construction shall be
$3,000,000 and staff considers this amount to be fair and reasonable; and
WHEREAS, structures have long lead time and work needs to begin prior the next
committee meeting in order to have any progress related to the king tides in the fall.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the Indian Creek Storm Water Improvements from 26th to 41st Street
(Project), having an estimated construction cost of $3,000,000, including a 10 percent
contingency, and further authorizing the City Manager to procure the project construction
services utilizing the competitively bid National Joint Powers Alliance (NJPA) Cooperative
Contract for construction services with the Gordian Group.
PASSED AND ADOPTED this 010 day of July, 2016.
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APPROVED AS TO
FORM & LANGUAGE
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Resolutions - R7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 20, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE
THE INDIAN CREEK STORM WATER IMPROVEMENTS FROM 26TH TO 41ST
STREET PROJECT UTILIZING THE COMPETITIVELY BID NATIONAL JOINT
POWERS ALLIANCE (NJPA) COOPERATIVE CONTRACT FOR
CONSTRUCTION SERVICES WITH THE GORDIAN GROUP.
RECOMMENDATION
The Administration recommends approving the Resolution.
ANALYSIS
Prior to October, 2012, the City acquired construction services for many small or emergency
construction projects through a.Job Order Contracting process (JOC) that enabled facility
owners to accomplish a large number of repairs, maintenance and construction projects with a
single, competitively bid contract eliminated the time and expense of completing the normal
design-bid-construct cycle for each project. Prior to the award of these contracts, the City
selected one of several available comprehensive catalogs of construction tasks established by
one of several national organizations, such as RS Means or the Gordian Group. The catalogs
contain almost every imaginable construction task possible and a unit of measure and cost for
each construction task. Contractors were required to competitively bid an adjustment factor e. .
q P Y adjustment ( 9
1.15) to be applied to a comprehensive catalog of almost every imaginable construction tasks
with pre-set unit prices. The prospect of continuing work keeps the contractor motivated to
provide timely, responsive, and high quality work.
Since the fall of 2012, the City has been without a methodology for expediting construction and
infrastructure projects. This is especially problematic for smaller projects and projects related to
unplanned emergency work for which releasing independent solicitations is not operationally
feasible and causes unnecessary delays. To address this problem, as authorized by Florida
Statutes, the Finance and City-Wide Projects Committee (the "Committee") endorsed a
recommendation by the Administration to utilize the indefinite quantity contract (IQC) for
construction services to expedite the delivery of construction projects under $250,000 or for
emergency projects as approved by the City Manager. The Committee's endorsement of the
IQC process for small and emergency projects was approved by the City Commission on April
Page 176 of 216
23, 2014. The IQC process is similar to the previously used process by the City but with tighter
controls, including a limit on design, additional competition on certain items and a small project
threshold that limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies
throughout the United States to expedite the delivery of construction projects. The City, as a
governmental agency member, is authorized to utilize the IQC contract for construction services
competitively awarded by the National Joint Powers Alliance (NJ PA)to the Gordian Group.
At its March 9, 2016 meeting, the City commission approved Resolution 2016-29332 approving
an agreement between the City and Florida Department of Transportation (FDOT) for the cost
sharing of a construction project on Indian Creek Drive from 26th to 41st Streets. The
infrastructure improvements will include a new storm water drainage system, pump station and
seawall. The existing roadway, curbs, gutters and sidewalks will be elevated to meet new flood
elevation requirements. Driveways, light poles, signals, signage and pavement markings will be
replaced to match the new roadway alignment and configuration.
Due to complexity and urgency of this project, the administration recommends engaging David
Mancini and Sons, Inc. as the construction firm responsible in constructing the storm water
drainage system which will include the trunk line plus the drainage structures with the intention of
providing the first line of defense against high tides. Currently, Indian creek serves as a major
evacuation route during an emergency event.
The construction project incorporates large diameter storm drain pipes of approximately 72
inches diameter, interconnecting existing outfalls and installation of drainage structures at all
street end. The intent is to control the intrusion of the water from King Tides. The work will be
open cut along the entire project.
The storm water drainage Improvements to be completed by the end of this summer includes
installing approximately 1500 linear feet of 72" pipe, 400 linear feet of 36" pipes, and a total of
15 drainage structures to be installed, one at each street end; traffic control and all ancillary and
miscellaneous work. In order to expedite the process, the Public Works Department contacted
the Procurement Department to request the use of the NJPA cooperative contractor
procurement process to build the project and has chosen DMSI, Inc. based on reliability, good
work, timely completion and within budget to provide a proposal to build the improvements.
Based on the City Engineer (Engineer of Record) designer's opinion of probable construction
cost of work necessary to be preformed by the end of this summer for this project
is $3,000,000. Staff considers this amount to .be fair and reasonable. Additional work
to complete the drainage work for the project is estimated to be an additional four to six million
dollars and this request will be submitted in the next few months for approval. The completion
of this work is part of an overall project estimated to be a total of over twenty-five million dollars
to construct seawalls, stormwater pump station and the raising of Indian Creek Drive from 26th
to 41st Street with a section of Collins Avenue from 25th Street with a section of Collins Avenue
from 25th Street to 26th Street. Several of the interconnecting streets between Indian Creek
Drive and Collins Avenue will be included for improved drainage.
Page 177 of 216
This project surpassed the $250,000 threshold limit approved by the City Commission for
projects through the NJPA 100 contract award. Accordingly, in order to move forward with the
completion of this project, due to the leaks and deterioration of this line, approval is required to
exceed the $250,000 project threshold limit which includes 10% contingency, for a project total
not to exceed $3,000,000. The project supports the KIO of maintaining the City's infrastructure.
CONCLUSION
The Administration recommends approving the Resolution.
Amount 1 $3,000,000 Account 1 429-0815-061357-00-48-517-00-00-00-
C1601
Legislative Tracking
Public Works
ATTACHMENTS:
Description
❑ UPDATED Resolution
❑ Resolution
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