LTC 381-2016 Kimley-Horn and Associates, Inc. Consultant Service Orders 1 and 6 MIAMI BEACH
OFFICE OF THE CITY MANAGER •
NO. LTC # 381-2016 LETTER TO COMMISSION
TO: Mayor Philip Levine and Members o the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: September 16, 2016
SUBJECT: KIMLEY-HORN AND ASSOCIA ES, INC. CONSULTANT SERVICE ORDERS
#2 AND #6 - PROCUREMENT AM TECHNICAL SCOPES OF WORK
The purpose of this LTC is to provide the Commission with the Kimley-Horn and Associates,
Inc., (referred to as "the KH Team") a change order to Consultant Service Order #2 (CSO #2)
for Surveying and Mapping, and Consultant Service Order #6 (CSO #6) for Public Outreach
required to support the environmental analysis and documentation for the Miami Beach Light
Rail/Modern Streetcar project.
BACKGROUND
On December 16, 2015, the Mayor and Commission adopted Resolution No. 2015-29247,
accepting receipt of an unsolicited proposal from Greater Miami Tramlink Partners for a Light
Rail/Modern Streetcar Project in Miami Beach, and authorizing the Administration to solicit
alternative proposals for a public/private partnership ("P3") for an off-wire or "wireless" light
rail/modern streetcar system from 5th Street, via Washington Avenue to the Miami Beach
Convention Center(the "Project").
At the December 9, 2015 Commission meeting, the Mayor and City Commission approved the
Resolution authorizing the Mayor And City Clerk to execute an agreement between the City of
Miami Beach and Kimley-Horn and Associates, Inc., for the preparation of Environmental
Analysis for Miami Beach transit projects including the Beach Corridor Transit Connection
Project and related services. The services to be provided support the City staff in all aspects of
advancing and implementing the preparation of environmental analysis for the Miami Beach
Light Rail/Modern Streetcar project, including assisting the City with procurement activities and
evaluation of proposals.
CSO #1 focused on preliminary activities to initiate the environmental work as well as initiate
preparation of documents needed for the solicitation of alternative proposals. CSO#2 and CSO
#3 authorized work needed for environmental analysis, compliance and documentation, and
development of a preliminary funding plan. CSO #4 was issued on April 4, 2016 for
Procurement Support Through Evaluation of Proposals and Support for Negotiation of the
Interim Agreement. CSO #5 was issued on May 19, 2016 for Procurement Team Technical
Scope of Work, to address the tasks necessary to develop the Technical Provisions
(performance/prescriptive engineering, and construction standards and specifications) to serve
as an exhibit for the interim agreement for the selected P3 Proposer.
CSO #2: Change order- Procurement Team Technical Scope of Work
Based on the need to complete the survey and mapping for the entirety of the proposed route
(preliminary preferred alternative) for the streetcar project, and the need to conduct survey of
the proposed Vehicle Storage, Maintenance and Operations Facility site (the City's Public
Works facility) the following changes are required for the Consultant's execution:
KIMLEY-HORN AND ASSOCIATES, INC. CONSULTANT SERVICE ORDER #6 -
PROCUREMENT TEAM TECHNICAL SCOPE OF WORK
September 8, 2016
Page 2
• Authorization (purchase order)to perform the survey and mapping for the segment of Dade
Boulevard from Meridian Avenue to 23rd Street, which was included in CSO#2 as an
optional corridor for survey and mapping.
• Authorization to redirect budget (scope change) allocated for survey and mapping from the
Base Corridors, deleting these corridors from the scope, and adding others based on
Commission direction for changes to the ali9gnment. Corridors deleted:
o Alton Road: South Pointe Drive to 5t Street (Base Corridor)
o South Pointe Drive: Alton Road to Washington Avenue (Base Corridor)
o Washington Avenue: South Pointe Drive to 5th Street (Base Corridor)
Corridors added:
o Dade Boulevard: Alton Road to Meridian Avenue
o Dade Boulevard: 23rd Street to 250' northeast of 23rd Street
o Alton Road: 17th Street to Dade Boulevard
The original CSO included budget for additional corridors that may need to be surveyed. The
impact of these changes is $60,751. This final authorization for CSO#2 brings the total NTE to
$508,318.
CSO #6: Procurement Team Technical Scope of Work
This CSO includes the tasks necessary conduct a proactive, comprehensive public involvement
program required as part of the environmental process to inform area residents, the business
community, public officials and other interested parties, and to document community and
stakeholder comments in a Draft and Final Public Involvement Technical Report. The public
involvement program will build project awareness, understanding of the project's purpose,
modes and technologies considered, through a proactive public information program, and will
facilitate a decision making framework that considers the perspectives of the community.
Agency coordination meetings will be conducted to obtain an understanding of concerns and
issues from partners, and review and permitting agencies, and to obtain resolution of any
technical and institutional considerations, development of mitigation measures, as appropriate,
and related commitments that will be documented in the PEIR and incorporated in the contract
documents for the P3 team.
The public involvement process will follow the framework defined in the Public Involvement
Plan (PIP) developed in CSO #3. The PIP will be updated periodically (monthly as necessary)
during the Project Environmental Impact Review (PEIR) process. The public involvement
process will include a series of public meetings, open house events, one-on-one and small
group meetings as well as social media tools to identify key issues, understand the concerns of
the community, and respond to community concerns. A formal Public Hearing, performed
consistent with requirements defined in State statutes, will be conducted after the Draft PEIR
document has been approved for public review. Meetings will be formally documented and
incorporated into the project file. At the conclusion of the project, a Public Involvement Technical
Report (noted above) will be prepared and incorporated as an appendix to the environmental
review document.
The Consultant will provide the services as set forth below in a Not To Exceed (NTE) amount of
$321,005. The effort is anticipated to take eight (8) months to complete. (See Attached)
KIMLEY-HORN AND ASSOCIATES, INC. CONSULTANT SERVICE ORDER #6 -
PROCUREMENT TEAM TECHNICAL SCOPE OF WORK
September 8, 2016
Page 3
Master Summary
Fee by Task
CSO: #6
Project Name: Miami Beach LRT/Modern Streetcar
Task Name:Public Outreach
Date Prepared: 10-Aug-16
Task Fee
1.1 Public Stakeholder Meetings $85,140
1.2 Advertised Public Meetings $89,980
1.3 Section 106 Process $26,780
1.4 Renderings/3D Animation $37,080
1.5 Public Information Officer $64,900
Total All Tasks Labor $303,880
Total Labor $303,880
Misc. Expenses(4.5% of Labor) $13,674
Out of Town T ravel Expenses(Estimated) $3,451
TOTAL CONTRACT LIMIT $321,005
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JLM/ /JRG/WAB
Attachments
F:\TRAN\$ALL\LTC\LTC-KH Consultant Service Orders 6.docx