Amendment No. 18 to the Agreement with Fentress Architects in the Amount of $112,649 ,20/1/-arc ss/
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AMENDMENT NO. 18
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF$112,649
This Amendment No. 18 to the Agreement made and entered this day of , 0Vert■)e..-, 2016, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado (hereinafter referred to as"Consultant" or"Architect-Engineer").
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RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project (the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for .the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project (part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
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to provide for completion of Construction Documents and all construction administration services required
of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of $36,875;
and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the amount of$34,073; and
,WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of$70,270; and
WHEREAS, on , Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of$49,360; and
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WHEREAS, this Amendment No. 18 is for additional site visits by members of the design team for
a weekly presence through approximately September 30, 2016, and for the implementation of alternative
designs requested by the Construction Manager; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 18.
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2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-18", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
18.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 17 to be executed
in their names by their duly authorized officials as of the date first set forth above.
ATT / CITY •F MIA BEACH
Raf••el G - -do ���� B �1W4 Ji y L. M•ra es
City Clerk �.j� Nat ¶ anager
ATT ST : �GnNSULTANT:
� FE�1T: SS ARCHITECT
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APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
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CIV Attomey P Data
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Appendix "A-18"
1. SCOPE OF SERVICES
Refer to Proposal dated July 25, 2016 attached herein.
2. TIME OF COMPLETION
Site visits—as required through approximately September 30, 2016
Alternative design change implementation—as required through approximately November 2016
3. PAYMENT AND COMPENSATION
Time and Material.
A deductive Change Order will be applied against Clark Construction's CM Contingency to fund this
work.
Summary
Project Contingency Added Scope Total
Original Agreement $ 10,967,200 $ 1,096,720 $ 12,063,920
Amendment-Reso 2015-28925 (5,6&8)
Amendment 5 $ 2,442,400 $ 2,442,400
Amendment 6 $ (3,129,259) $ (3,129,259)
Amendment 8 $ 15,156,359 $ 15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $ 25,436,700 $ 1,000,000 $ 26,436,700
Amendment 2-Civil $ 41,079
Amendment 3-Ballrm change $ 179,982
Amendment 4-Stormwater/website $ 76,605
Amendment 7-Wind study/roof survey $ 117,200
Amendment 9-Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11-Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $ 148,999
Amendment 15-Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-Additional site vistis-2 $ 112,649
Total $ 25,436,700 $ 1,000,000 $ 470,096 $ 26,906,796
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FENTRESS
fentressarchitects.com
July 25,2016
Mr. Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
1 700 Convention Center Drive
4th Floor
Miami Beach, FL 33139
Re: Miami Beach Convention Center Renovation Resolution No. 2014-28538
Proposal 22—Added Site Visits for Structural Engineer
Project 20140021.001 A23
Dear Mr. Morales:
This proposal is to provide additional site visits by members of the design team for a weekly presence. This work
constitutes an additional service, as additional site representation is outside of the Fentress team's current scope of
work.
SCOPE OF SERVICES:
The City and the Construction Manager(CM)have requested a continued robust design presence on site, in order
to address design issues immediately. This proposal includes representatives from the structural engineer design
firm on-site for five days per week during the subject period.
Also, to continue to realize schedule or cost efficiencies, the City and CM has indicated that CM may propose
alternate designs that differ from the configurations depicted in the contract documents. The City and CM has
requested the design team to review and confirm that these concepts or details the CM proposes meets the project
requirements as set forth in the contract documents.
SCHEDULE
• Site visits for identified engineering staff: Starting August I,2016 to September 30'h,2016
• Alternate design change implementation Phase I duration(Aug-Nov 2016)
FEE
Fees for all services will be an amount of One Hundred Twelve Thousand Six Hundred Forty Nine Dollars
($112,649).This amount is broken out as follows:
• Additional Site Visits:
o Time and material top set in the amount of Seventy-Seven Thousand Six Hundred Forty Nine
Dollars($77,649). Reimbursable costs for labor and travel will be billed as incurred. Billings
for these services will be invoiced under the heading#20140021.001 A23. .
• Alternate design change implementation:
o Time and Materials top set of Thirty-Five Thousand Dollars($35,000). Reimbursable costs for
labor will be billed as incurred. Billings for these services will be invoiced under the heading
#20140021.001 A24.
The City will be performing a deductive change order against Clark Construction's CM contingency to fund
this extended CA Services agreement.
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DEN DC LA SJ SF LON SH I 421 Broadway I Denver CO 80203 I 303.722.5000
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Mr. Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 22—Added Site Visits for Structural Engineer
July 25,2016
Page 2
If the foregoing correctly states your understanding, please prepare a contract amendment for our execution. We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jo Kudrycki, ALA, EED BD+C
Principal
encl: Design Fee Summary dated July 25,2016
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs, Strategic Advisory Group
Steven DiBartolo, Hill International, Inc.
Holly Carson,Anne McNeely, Annie Goodwin,Fentress Architects
Scott Lawson,Clark Construction Company
Project: Added Site Visits Structural
Miami Beach Convention Center Renovation & Expansion
7/25/16
- Site Visits
Discipline Firm Name Firm Fee
Number
Architecture Fentress Architects 1 $3,100
Fire/Life Safety/Code Consulting Jensen Hughes 13 $0
Civil/Utility Engineering(Lump St Kimley-Horn 6 $0
Landscape West 8 7 $0.
Structural Engineering Wallace Engineering 8 $74,549
Vertical Transportation Lerch Bates 12 $0
Plumb,Mech,Elec,Lighting ME Engineers 14-18 $0
IT,Security,AV,Acoustics DL Adams 20 $0
Food Service Caruso 25 $0.
Traffic Corradino 27 $0
Graphics and Signage TKD 28 $0
Parking Consultation Walker Parking 29 $0
Cost Estimate RLB 35 $0
Hardware Consultation Assa Abfoy 37 $0
RFI Design Changes Team $35,000
Submittal Reviews beyond 2 Team $0
Site Visit Fees(Time&Materials) $77,649
Design Fees(Time&Materials) $35,000
Expenses 0% $0
Total Total $112,649
Added Site Visits
Fentress Architects
Hours
Job Title Hourly Rate Hours Extension
Task Management,Coordination and Oversight
Architect 111 $200.00 0 $0.00
John Kudrycki $225.00 4 $900.00
Finance $110.00 20 $2,200.00
Totals this activity: Hours 24.0 $3,100.00
Total,Sub I 24.0 $3,100.00
Hours Total 24.0 $3,100.00
RFI Design Changes $35,000.001
To realize schedule or cost efficiencies,the City and CM has indicated that CM may propose
alternate designs that differ from the configurations depicted in the contract documents. The City
and CM has requested the design team to review and confirm that these concepts or details the CM
proposes meets the project requirements as set forth in the contract documents.
Submittal Reviews beyond 2 $0.001
To be assigned as T&M and distributed to the necessary design consultant for
the associated RFI at the time of the directive to proceed.
Added Site Visits Structural
Miami Beach Convention Center
Fentress Project No:20140021
July 25,2016
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