Amendment No. 17 to the Agreement with Fentress Architects in the Amount of $49,360 e20/ -07x1-3 e
AMENDMENT NO. 17
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF $49,360
This Amendment No. 17 to the Agreement made and entered this-7 day of Sir 1��,r,.r, 2016, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado (hereinafter referred to as "Consultant" or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project (the "Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed. for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project (part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
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to provide for completion of Construction Documents and all construction administration services required
of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the total amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the total amount of
$36,875; and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the total amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a.weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future; and
WHEREAS, on August 25, 2016, Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project; and
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WHEREAS, this Amendment No. 17, is for GMP cost reconciliation services beyond what was
originally contemplated in the basic construction administration services; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 17.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-17", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
17.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 17 to be executed
in their names by their duly authorized officials as of the date first set forth above.
•
ATT : CITY •' MIAMI :EACH
1
Raf. -I Gran do 8,4s4 Jim 7 L. Mor.; -s
City Clerk �� �.� e 4 City 1-Hager
ATT • f ` �`�y`•,§�;; - •�- CONSULTANT:
- ARCHITECT
:COr�r fQRATED:: i•nature
Signature: �� � „�,
•
/ / I >(l` nn� :' ,� �� yr{YS lA)• FeNtr l T►�Sit a- CEO
Print Name/Title ` `,, 7-):°•-••-•-•: ,-� Ay t_ Print Name/Title
• APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
City Attorney ft 7 Da
•
•
3
•
Appendix "A-17"
1. SCOPE OF SERVICES
GMP Reconciliation Services beyond what was originally contemplated in Construction Administration
Services (Section III-7). Architect-Engineer shall provide formal written opinions evaluating the merits of
the changes, as well as the impacts in terms of project cost and project schedule.
2. TIME OF COMPLETION
Completion of GMP Reconciliation.
3. PAYMENT AND COMPENSATION
$41,860 Hourly Not To Exceed
$7,500 Reimbursable Expenses
Summary
Project Contingency Added Scope Total
Original Agreement $ 10,967,200 $ 1,096,720 $ 12,063,920
Amendment-Reso 2015-28925 (5,6&8)
• Amendment 5 $ 2,442,400 $ 2,442,400
Amendment 6 $ (3,129,259) $ (3,129,259)
Amendment 8 $ 15,156,359 $ 15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $ 25,436,700 $ 1,000,000 $ 26,436,700
Amendment 2-Civil $ 41,079
Amendment 3-Ballrm change $ 179,982
Amendment 4-Stormwater/website $ 76,605
Amendment 7-Wind study/roof survey $ 117,200
Amendment 9-Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11-Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $ 148,999
Amendment 15-Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Total $ 25,436,700 $ 1,000,000 $ 357,447 $ 26,794,147
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May 25,2016
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach, FL 33139
Re: Miami Beach Convention Center Renovation Resolution No. 2014-28538
Proposal 21 —GMP Construction Cost Reconciliation Services
Project 20140021.001 A22
Dear Mr. Morales:
This proposal is to provide construction cost reconciliation services by members of the design team as requested by
the City on a time and materials basis. This work constitutes an additional service, as providing cost reconciliation
services is outside of the Fentress team's current scope of work.
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SCOPE OF SERVICES:
As directed by the City or City's Representative,the design team will provide analysis of the preliminary change
orders submitted by the Construction Manager for quantities and cost compared to the building design.
SCHEDULE
The time frame of these services is expected to be approximately from March 22,2016 through June 30,2016.
FEE
The top set fee for all services will be Forty Nine Thousand Three Hundred and Sixty Dollars ($49,360).
Reimbursable expenses will be billed in accordance with the existing terms and conditions of our Agreement.
Billings for these services will be invoiced under the heading#20140021.001 A22.
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
ohn Kudry cki,AI L AP BD+C
Principal
encl: Design Fee Summary dated May 25,2016
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs, Strategic Advisory Group
Steven DiBartolo,Hill International, Inc.
Holly Carson,Anne McNeely,Annie Goodwin,Fentress Architects
DEN DC LA SJ SF LON SH 421 Broadway 1 Denver CO 80203 303.722 .5000
Project: GMP Reconciliation
Miami Beach Convention Center
5/25/16
Discipline Firm Name Firm Fee Requested
Number
Project Management Fentress Architects 1 $0.00
Architecture Fentress Architects 1 $20,270.00
Interior Design Fentress Architects 1 $0.00
Fire/Life Safety/Code Consulting Jensen Hughes 13 $0.00
Civil/Utility Engineering Kimley-Horn 6 $2,150.00
Landscape West 8 7 $1,600.00
Structural Engineering Wallace Engineering 8 $10,170.00
Curtain Wall Engineering CDC 8.5 $0.00
Vertical Transportation Lerch Bates 12 $0.00
Fire Protection Jensen Hughes 13 $1,640.00
Plumbing Engineering ME Engineers 14 $0.00
Mechanical Engineering ME Engineers 15 $4,160.00
Electrical Engineering ME Engineers 16 $0.00
Lighting Design ME Engineers Illume 18 $0.00
Info Technology DL Adams 19 $1,870.00
Security Systems DL Adams 20 $0.00
AV Systems DL Adams 21 $0.00
Acoustics DL Adams 22 $0.00
Food Service Caruso 25 $0.00
Traffic Corradino 27 $0.00
Graphics and Signage TKD 28 $0.00
Parking Consultation Walker Parking 29 $0.00
Cost Estimate RLB 35 $0.00
Hardware Consultation Assa Abloy 37 $0.00
Wind Engineer RWDI $0.00
Roof Specialist Turnkey Roof Consulting, Inc.
Subconsultants Subtotal $21,590.00
Expenses $7,500.00
Fentress Fees Subtotal $20,270.00
Design Consultant Fees Total $49,360.00
GMP Reconciliation
Fentress Architects
Hours
Job Title Hourly Rate Hours Extension
Meetings&Conf Calls
weeks hours
Project Architect 0 0 $150.00 0 $0.00
Architect III 7 3 $150.00 21 $3,150.00
Architect II 4 4 $130.00 16 $2,080.00
Interior Designer III 7 3 $160.00 21 $3,360.00
Interior Designer II 4 2 $110.00 8 $880.00
John Kudrycki 12 4 $225.00 48 $10,800.00
Mike Winters 0 0 $300.00 0 $0.00
Hours Total Hours 114.0 $20,270.00
Smoke Control Removal
Miami Beach Convention Center
Fentress Project No:20140021
April 22,2016
Page 2 of 8
GMP Reconciliation
Kimley-Horn & Associates
Hours
Job Title Hourly Rate Hours Extension
Task 1 Meetings&Coordination
Principal $280.00 0.0 $0.00
Senior Professional $200.00 4.0 $800.00
Professional $120.00 6.0 $720.00
Analyst/Junior Professio: $105.00 6.0 $630.00
Senior Technical Suppor $125.00 0.0 $0.00
Technical Support $105.00 0.0 $0.00
Support Staff $82.50 0.0 $0.00
Totals this activity: Hours 16.0 $2,150.00
Hours Total 16.0 $2,150.00
GMP Reconciliation
West 8
Hours
Job Title Hourly Rat Hours Extension
Civil Engineering
Design Director $375.00 0.0 $0.00
Principal/Director $250.00 0.0 $0.00
Project Director $185.00 0.0 $0.00
Project Manager $165.00 0.0 $0.00
Landscape Designer $115.00 8.0 $920.00
Staff Designer $85.00 8.0 $680.00
Administrative $85.00 0.0 $0.00
Totals this activity: Hours 16.0 $1,600.00
Total,Sub 1 16.0 $1,600.00
Hours Total 16.0 $1,600.00
GMP Reconciliation
Consultaant Wallace Engineering
Hours
Job Title Hourly Rate Hours Extension
Task 1 Smoke Control Changes Coordination,Analysis&Design Structural Engineering
Principal $170.00 24.0 $4,080.00
Associate $150.00 0.0 $0.00
Registered Engineer II $135.00 30.0 $4,050.00
Registered Engineer I $120.00 10.0 $1,200.00
CAD Technician III $105.00 8.0 $840.00
0.0
Totals this activity: Hours 72.0 $10,170.00
Total,Sub 1 72.0 $10,170.00
Hours Total 72.0 $10,170.00
Enhanced Smoke Control Design
Miami Beach Convention Center
Fentress Project No:20140021
Page 5 of 8 March 11,2016
GMP Reconciliation
Jensen Hughes
Hours
Job Title Hourly Rate Hours Extension
Task 1 Modeling Effort,Meetings and Coordination Fire Protection Engineering
Vice President $250.00 0.0 $0.00
Operations manager/Director $230.00 0.0 $0.00
Senior Consultant/Associate Manager $205.00 8.0 $1,640.00
Consultant $175.00 0.0 $0.00;
Associate II $150.00 0.0 $0.001
Associate I $135.00 0.0 $0.00
Project Administrator $75.00 0.0 $0.00
Totals this activity: Hours 8.0 $1,640.00
Total,Sub 1 8.0 $1,640.00
Hours Total 8.0 $1,640.00
Enhanced Smoke Control Design
Miami Beach Convention Center
Fentress Project No:20140021
Page 6 of 8 March 11,2016
GMP Reconciliation
M-E Engineers
Hours
Job Title Hourly Rate Hours Extension
Task 1 Meetings&Coordination
Principal $200.00 12.0 $2,400.00
Associate $160.00 0.0 $0.00
Project Manager $140.00 0.0 $0.00
Designer $110.00 16.0 $1,760.00
Designer $110.00 0.0 $0.00
CAD Operator $95.00 0.0 $0.00
Administrative Staff $80.00 0.0 $0.00
Totals this activity: Hours 28.0 $4,160.00
Hours Total 28.0 $4,160.00
Enhanced Smoke Control Design
Miami Beach Convention Center
Fentress Project No:20140021
Page 7 of 8 March 11,2016
GMP Cost Reconciliation
DL Adams & Associates
Hours
Job Title Hourly Rat Hours Extension
Task 3 Consultant Design
Principal $210.00 3.0 $630.00
Associate Principal $190.00 0.0 $0.00
Project Manager $155.00 8.0 $1,240.00
Senior Consultant $135.00 0.0 $0.00
Project Consultant $100.00 0.0 $0.00
Staff Consultant $90.00 0.0 $0.00
Technician $75.00 0.0 $0.00
Totals this activity: Hours 11.0 $1,870.00
Total,Sub 1 0.0 $1,870.00
Hours Total 0.0 $1,870.00