2016-29538 Reso RESOLUTION NO. 2016-29538
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER', PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. RFQ 2016-138-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES MAURICE GIBB MEMORIAL PARK, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BERMELLO
AJAMIL AND PARTNERS, INC., AS THE TOP RANKED PROPOSER;
FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH BERMELLO AJAMIL AND
PARTNERS, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH COASTAL SYSTEMS INTERNATIONAL, INC., AS THE
SECOND HIGHEST RANKED PROPOSER; FURTHER, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH COASTAL SYSTEMS INTERNATIONAL, INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH TBG PARTNERS, AS THE THIRD HIGHEST RANKED PROPOSER;
FURTHER, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, on May 11, 2016, the City Commission approved the issuance of Request
for Qualifications (RFQ) No. RFQ 2016-138-KB for architectural and engineering design
services Maurice Gibb Memorial Park; and
WHEREAS, Request for Qualifications No. 2016-138-KB (the "RFQ") was released on
May 18, 2016; and
WHEREAS, a voluntary pre-proposal meeting was held on May 24, 2016; and
WHEREAS, on June 21, 2016, the City received a total of five (5) proposals; and
WHEREAS, the Committee convened on July 7, 2016 to review and score the remaining
proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee's ranking was as follows: Bermello Ajamil and Partners, Inc.,
Coastal Systems International, Inc. and TBG Partners tied for top rank, followed by Miller Legg
as fourth ranked, and EDSA, Inc. as fifth ranked; and
WHEREAS, the evaluation of the Proposers' Statements of Qualification is a two-step
process in which the Committee scores the qualitative criteria (Prime Proposer Experience and
Qualifications and Approach and Methodology) as the first step in the process, with quantitative
criteria (Veterans Preference and Volume of Work awarded by City within last three years)
added by the Procurement Department as the second step in the process; and
WHEREAS, as a result of the scoring of the qualitative criteria during the first step in the
process, the Committee scored Bermello Ajamil and Partners, Inc., as the most qualified firm,
Coastal Systems International, Inc. as the second most qualified firm, and TBG Partners as the
third most qualified firm, with the three-way tie between the three firms resulting from the
subsequent scoring for Volume of Work awarded by the City within the last three years; and
WHEREAS, in order to resolve the three way tie for first rank, the City Manager
reviewed the results of the evaluation process and the qualifications of the top-ranked firms and
factors set forth in Section 2-369 of the City Code; and
WHEREAS, based on the factors set forth in Section 2-369 of the City Code, the City
Manager concurs with the qualitative scoring of all of the proposers as performed by the
Evaluation Committee, and accordingly recommends award to Bermello Ajamil and Partners,
Inc. as the most qualified firm, particularly given the firm's experience on past projects for work
involving the design of waterfront parks similar to the Maurice Gibb Memorial Park, followed by
Coastal Systems International, Inc. as second most qualified firm, and TBG Partners as third
most qualified firm; and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission approve the
resolution authorizing the Administration to enter into negotiations with Bermello, Ajamil &
Partners, Inc., as the top qualified proposer; and, should negotiations fail, authorizing the
Administration to enter into negotiations, Coastal Systems International, Inc., as the second
highest qualified proposer; and, should negotiations fail, authorizing the Administration to enter
into negotiations with, TBG Partners, as the third highest qualified proposer; further, authorizing
the Mayor and City Clerk to execute the agreement with the successful firm.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications (RFQ) No. 'RFQ 2016-138-KB for
architectural and engineering design services Maurice Gibb Memorial Park, authorize the
Administration to enter into negotiations with Bermello, Ajamil & Partners, Inc., as the top
ranked proposer; further, should the Administration not be successful in negotiating an
agreement with Bermello, Ajamil & Partners, Inc., authorize the Administration to enter into
negotiations with Coastal Systems International, Inc., as the second highest ranked proposer;
further, should the Administration not be successful in negotiating an agreement with Coastal
Systems International, Inc., authorize the Administration to enter into negotiations with TBG
Partners, as the third highest ranked proposer; and further authorize the Mayor and City Clerk to
execute an agreement, upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this // day of Sp/6 201 • "�
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Resolutions - C7 M
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 14, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. RFQ
2016-138-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES
MAURICE GIBB MEMORIAL PARK, AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH BERMELLO AJAMIL AND PARTNERS, INC.,
AS THE TOP RANKED PROPOSER; FURTHER, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH BERMELLO AJAMIL AND PARTNERS, INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH COASTAL
SYSTEMS INTERNATIONAL INC., AS THE SECOND HIGHEST RANKED
PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH COASTAL SYSTEMS
INTERNATIONAL, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH TBG PARTNERS, AS THE THIRD HIGHEST RANKED
PROPOSER; FURTHER, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
BACKGROUND
The City requested for proposals from professional consulting architectural/engineering firms
for design services for Maurice Gibb Memorial Park which have proven experience in the
preparation of construction contract documents for parks with facilities and amenities. The
successful firm shall have the financial resources and technical expertise to provide the
environmental mitigation and protection plan, and conduct the design, permitting, bid and award,
and construction administration services for these park improvements, and prepare the
associated construction contract documents that allow the City of Miami Beach to advertise, bid
and award a contract for the construction services.
RFQ PROCESS
On May 11, 2016, the City Commission approved to issue the Request for Qualifications (RFQ)
Page 424 of 2277
No. RFQ 2016-138-KB for architectural and engineering design services Maurice Gibb
Memorial Park. On May 18, 2016, the RFQ was issued. A voluntary pre-proposal conference to
provide information to the proposers submitting a response was held on May 24, 2016. RFQ
responses were due and received on June 21, 2016. The City received a total of five (5)
proposals. The City received proposals from the following firms: Bermello Ajamil & Partners,
Inc., Coastal Systems International, Inc., EDSA, Inc., Miller Legg, and TBG Partners.
The Evaluation Committee convened on July 7, 2016 to consider proposals received. The
committee was comprised of David Gomez, Senior Capital Projects Coordinator, Office of
Capital Improvement Projects, City of Miami Beach; Margarita Wells, Environmental Resource
Manager, Environment & Sustainability Department, City Of Miami Beach; and Cynthia
Casanova, Assistant Director, Parks and Recreation Department, City of Miami Beach. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the
RFQ. The evaluation process resulted in the ranking of proposers as indicated in Attachment A.
The evaluation process resulted in three (3) top ranked firms consisting of Bermello Ajamil and
Partners, Inc., Coastal Systems International, Inc., and TBG Partners. The evaluation of the
Proposers'Statements of Qualification is a two-step process in which the Committee scores the
qualitative criteria (Prime Proposer Experience and Qualifications and Approach and
Methodology) as the first step in the process, with quantitative criteria (Veterans Preference and
Volume of Work awarded by City within last three years) added by the Procurement Department
as the second step in the process. As a result of the scoring of the qualitative criteria during the
first step in the process, the Committee scored Bermello Ajamil and Partners, Inc., as the most
qualified firm, Coastal Systems International, Inc. as the second most qualified firm, and TBG
Partners as the third most qualified firm, with the three-way tie between the three firms resulting
from the subsequent scoring for Volume of Work awarded by the City within the last three
years. In order to resolve the three way tie for first rank, the City Manager reviewed the results
of the evaluation process and the qualifications of the top-ranked firms and factors set forth in
Section 2-369 of the City Code. Based on the factors set forth in Section 2-369 of the City
Code, the City Manager concurs with the qualitative scoring of all of the proposers as performed
by the Evaluation Committee, and accordingly recommends award to Bermello Ajamil and
Partners, Inc. as the most qualified firm, particularly given the firm's experience on past projects
for work involving the design of waterfront parks similar to the Maurice Gibb Memorial Park,
followed by Coastal Systems International, Inc. as second most qualified firm, and TBG
Partners as third most qualified firm.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to enter into negotiations with Bemiello, Ajamil & Partners, Inc., as the top
qualified proposer; and, should negotiations fail, authorizing the Administration to enter into
negotiations, Coastal Systems International, Inc., as the second highest qualified proposer; and,
should negotiations fail, authorizing the Administration to enter into negotiations with, TBG
Partners, as the third highest qualified proposer; further, authorizing the Mayor and City Clerk to
execute the agreement with the successful firm.
KEY INTENDED OUTCOMES SUPPORTED
Page 425 of 2277
•
Maximize The Miami Beach Brand As A World Class Destination
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process. This project will not utilize grant
funding.
Legislative Tracking
Capital Improvement Projects/Procurement
ATTACHMENTS:
Description
❑ Attachment A-- Evaluation Committee Scoring and Ranking
❑ Resolution
Page 426 of 2277
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