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2016-29544 Reso RESOLUTION NO. 2016-29544 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-147-KB, FOR CONSTRUCTION MANAGER AT RISK (CMR) FOR RESTORATION OF CONVENTION CENTER — CARL FISHER CLUBHOUSE, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH GRACE & NAEEM UDDIN, INC., AS THE TOP RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH GRACE & NAEEM UDDIN, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH CRITICAL PATH SERVICES, INC., AS THE SECOND HIGHEST RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH CRITICAL PATH SERVICES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THORNTON CONSTRUCTION COMPANY, INC., AS THE THIRD HIGHEST RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, on June 8, 2016, the City Commission approved to issue the Request for Qualifications (RFQ) No. 2016-147-KB for Construction Manager at Risk (CMR) for Restoration of Convention Center—Carl Fisher Clubhouse; and WHEREAS, Request for Qualifications No. 2016-147-KB (the "RFQ") was released on June 10, 2016; and WHEREAS, a voluntary pre-proposal meeting was held on June 21, 2016 and a site visit on July 25, 2016; and WHEREAS, on August 10, 2016, the City received a total of five (5) proposals, from Grace & Naeem Uddin, Inc., Critical Path Services, Inc., Thornton Construction Company, Inc., Current Builders, and Emerald Construction Company; and WHEREAS, the proposal from Emerald Construction Company was deemed non- responsive for failure to meet the minimum requirements of the RFQ, and was not further evaluated; and WHEREAS, the Committee convened on August 19, 2016 to review and score the remaining proposals; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services, and a copy of each proposal; and WHEREAS, the Committee's ranking was as follows: Grace & Naeem Uddin, Inc., Critical Path Services, Inc., Thornton Construction Company, Inc., and Current Builders; and WHEREAS, after reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission approve the resolution authorizing the Administration to enter into negotiations with Grace and Naeem Uddin; Inc., as the top ranked proposer; further, should the Administration not be successful in negotiating an agreement with Grace and Naeem Uddin, Inc., authorize the Administration to enter into negotiations with Critical Path Services, Inc., as the second highest ranked proposer; further, should the Administration not be successful in negotiating an agreement with Critical Path Services, Inc., authorize the Administration to enter into negotiations with Thornton Construction Company, Inc., as the third highest ranked proposer; and further authorize the Mayor and City Clerk to execute an agreement, upon conclusion of successful negotiations by the Administration. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications (RFQ) No. 2016-147-KB for Construction Manager at Risk (CMR) for Restoration of Convention Center — Carl Fisher Clubhouse, and authorize the Administration to enter into negotiations with Grace and Naeem Uddin, Inc., as the top ranked proposer; further, should the Administration not be successful in negotiating an agreement with Grace and Naeem Uddin, Inc., authorize the Administration to enter into negotiations with Critical Path Services, Inc., as the second highest ranked proposer; further, should the Administration not be successful in negotiating an agreement with Critical Path Services, Inc., authorize the Administration to enter into negotiations with Thornton Construction Company, Inc., as the third highest ranked proposer; and further authorize the Mayor and City Clerk to execute an agreement, upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this /7 day of ..y744Q,/2016. Phili•Lev. !IMllayor ATTEST: 4.41 et .. Z ...lug R. ael ranadb, Cit Clerk 4�r B %��4 lll I I -r T:\AGENDA\2016\September\Procureme \RFQ -2015-147..-KB:,Carl Fisher .Clubhouse\RFQ-2016-147-KB - Carl Fisher Clubhouse-Resolution.doc ` '�'•., APPROVED AS TO•'i, 'CH 2 -- FORM&LANGUAGE &FOR EXECUTION citymomay Resolutions - C7 S MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 14, 2016 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016- 147-KB, FOR CONSTRUCTION MANAGER AT RISK (CMR) FOR RESTORATION OF CONVENTION CENTER — CARL FISHER CLUBHOUSE, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH GRACE & NAEEM UDDIN, INC., AS THE TOP RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH GRACE & NAEEM UDDIN, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH CRITICAL PATH SERVICES, INC., AS THE SECOND HIGHEST RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH CRITICAL PATH SERVICES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THORNTON CONSTRUCTION COMPANY, INC., AS THE THIRD HIGHEST RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. RECOMMENDATION Adopt the Resolution. ANALYSIS BACKGROUND The Convention Center — Carl Fisher Clubhouse Project encompasses the restoration of the historic Carl Fisher Clubhouse and its adjacent Annex Building. The main goal of the project is to sensibly restore the Carl Fisher Clubhouse and Annex Building, and allow them to serve as an event space for the adjoining Convention Center. The project limits will extend approximately 5'- 0" beyond the existing walls of the structures. The project will not require landscape architectural, nor civil engineering services since the Convention Center Project includes those services within its master plan. However, landscape design, handicap accessibility and site grading will be coordinated with the City's Convention Center consultants. The restoration will include new air conditioning, electrical power, fire alarm, lighting and plumbing systems using historically sensitive methods and alternative systems for introducing these systems into the Page 502 of 2277 historic spaces without affecting their architectural integrity. This will be done in conjunction with aesthetic enhancements to the buildings interiors and exterior that will be in harmony with the historic character of the Club, as well as meet the U.S. Department of the Interior, Secretary of the Interior's Standards for Rehabilitating Historic Buildings. The City requested proposals from, construction management at risk firms to provide preconstruction services and construction phase services via a Guaranteed Maximum Price (GMP) amendment for the restoration of the Convention Center — Carl Fisher Clubhouse Project. The successful firm must demonstrate an ability to provide multi-disciplinary management in the areas of facility assessment, scope definition/validation, planning, public engagement, cost estimating, scheduling, quality control and assurance plan, building code review/inspection, design, construction, closeout, and warranty services. RFQ PROCESS On June 8, 2016, the City Commission approved to issue the Request for Qualifications (RFQ) No. 2016-147-KB for Construction Manager at Risk (CMR)for Restoration of Convention Center — Carl Fisher Clubhouse. On June 10, 2016, the RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on June 21, 2016. Additionally, a site visit was held on July 25, 2016. RFQ responses were due and received on August 10, 2016. The City received a total of five (5) proposals. The City received proposals from the following firms: Critical Path Services, Inc., Current Builders, Emerald Construction Company, Grace & Naeem Uddin, Inc., and Thornton Construction Company, Inc. The proposal for Emerald Construction Company was deemed non-responsive for failure to meet the minimum requirements of the RFQ and was not further evaluated. The Evaluation Committee appointed by the City Manager pursuant to LTC# 337-2016 convened on August 19, 2016 to consider proposals received. The committee was comprised of Fernanda Sotelo, Capital Projects Coordinator, Office of Capital Improvement Projects, City of Miami Beach; Oniel Toledo, Project Coordinator, Parks and Recreation, City of Miami Beach; Maria Hernandez, Capital Projects Director, Miami Beach Convention Center, City Manager's Office, City of Miami Beach. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated in Attachment A. CONCLUSION After reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission approve the resolution authorizing the Administration to enter into negotiations with Grace and Naeem Uddin, Inc., as the top ranked proposer; further, should the Administration not be successful in negotiating an agreement with Grace and Naeem Uddin, Inc., authorize the Administration to enter into negotiations with Critical Path Services, Inc., as the second highest ranked proposer; further, should the Administration not be successful in negotiating an agreement with Critical Path Services, Inc., authorize the Administration to enter into negotiations with Thornton Construction Company, Inc., as the third highest ranked proposer; and further authorize the Mayor and City Clerk to execute an agreement, upon conclusion of successful negotiations by the Administration. KEY INTENDED OUTCOMES SUPPORTED Page 503 of 2277 Maximize The Miami Beach Brand As A World Class Destination FINANCIAL INFORMATION The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. This project will not utilize grant funding. Legislative Tracking Capital Improvement Projects/Procurement ATTACHMENTS: Description ❑ Resolution ❑ Attachment A-- Evaluation Scoring/Ranking Page 504 of 2277 C CNA Tr _ n CL I- Cr)q$ƒ w n co 0o 0 « C / n n , CO 0 2 . 5 co $co / 0 • E 11-2 a # ,- CO CY Co \ 15 0 $ $ $ co Iu) \ q / \ C R n / cc \ CO a 2 CO \ S $ co E _ I d . 0 L. W L -c L- \ � j � \ C m2 , Q 0 E 0 § u. , © a E aQ ^ � § . 3 o I £ o e = \ 2 3 % § f o _ y hig o � ® a) 2 J � 2 £ Cl) % ƒ 4, m = z o CD G CD 0 CO � 7 \ m — moo CO o g� E0 5 E m o ° a % 0 '- Co o CC 2 0 0 0 /