2016-29548 Reso RESOLUTION NO. 2016-29548
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2016-139-WG, FOR ACCESS CONTROL AND SECURITY SYSTEM
CONSULTANT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH BURNS MCDONNELL ENGINEERING COMPANY,
INC; AND SHOULD THE ADMINISTRATION BE UNSUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH BURNS & MCDONNELL
ENGINEERING COMPANY, INC, AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH ELERT & ASSOCIATES NETWORKING
DIVISION, INC; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on May 11, 2016, the Mayor and City Commission approved the issuance
of Request for Qualifications (RFQ) 2016-139-WG for Access Control and Security System
Consultant Services (the RFQ); and
WHEREAS, the RFC),was issued on May 18, 2016 with an opening date of June 24,
2016; and
WHEREAS, a voluntary pre-proposal meeting was held on May 31, 2016; and
WHEREAS, on June 24, 2016, the City received a total of six (6) proposals; and
WHEREAS, the proposal received from Automated P ort Solutions was deemed non-
responsive responsive
for failure to meet the minimum requirements of the RFQ; and
WHEREAS, on July 21, 2016, the City Manager via Letter to Commission (LTC) No.
308-2016, appointed an Evaluation Committee (the "Committee") consisting of the following
individuals;
• Saul Frances, Director, Parking Department
• David Hernandez, Lieutenant, Police Department
• Charles Tear, Director, Department of Emergency Management
• Juan Augustyniak, System Administrator, Information Technology Department
The following individuals were appointed as alternates;
• Steven Feldman, Sergeant, Police Department
• Frank Quintana, It Support Division Director, Information Technology Department
• Keith Carson, Emergency Management Specialist, Department of Emergency
Management
WHEREAS, the Committee, comprised of Saul Frances, Charles Tear, Steven Feldman
and Frank Quintana, convened on August 10, 2016 to consider the responsive proposals and
interview the proposers; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, references and a copy of each proposal and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Kimley-Horn and Associates, Inc.
(Kimley-Horn), as first ranked; Burns & McDonnell Engineering Company, Inc. (Burns
McDonnell), as second ranked; Elert & Associates Networking Division, Inc. (Elert), as third
ranked; TLC Engineering for Architecture, Inc. (TLC), as fourth ranked; and Jensen Hughes,
Inc. (Jensen Hughes), as fifth ranked; and
WHEREAS, Given the amount of work already awarded to Kimley-Horn and the fact that
the second and third ranked firms have greater direct experience with similar projects, the City
Manager recommends that the Mayor and City Commission approve the resolution authorizing
the Administration to enter into negotiations with Burns McDonnell; and should the
Administration be unsuccessful in negotiating an agreement with Burns McDonnell, authorizing
the Administration to enter into negotiations with Elert.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications (RFQ) No. 2016-139-WG for Access
Control and Security System Consultant; and authorize the Administration to enter into
negotiations with Burns & McDonnell Engineering Company, Inc; and should the Administration
be unsuccessful in negotiating an agreement with Burns & McDonnell Engineering Company,
Inc, authorize the Administration to enter into negotiations with Elert & Associates Networking
Division, Inc; and further authorize the Mayor and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this Ili day of S,elomilp{ 2016.
PHILLIP LE - ,.7+'12 OR
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APPROVED AS TO
FORM & LANGUAGE
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City Attorney kip, Dote
Resolutions - C7 X
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 14, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-
139-WG, FOR ACCESS CONTROL AND SECURITY SYSTEM CONSULTANT;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
BURNS MCDONNELL ENGINEERING COMPANY, INC; AND SHOULD THE
ADMINISTRATION BE UNSUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC, AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ELERT &
ASSOCIATES NETWORKING DIVISION, INC; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
BACKGROUND
In 2014, an All Hazards Vulnerability Assessment was conducted on four city parking garages
(City Hall, 7 St, 16 St and 17 St). A number of problems were identified in the security camera
systems at each of these garages as part of the Vulnerability Assessment conducted.
The camera systems in the garages not covered by an assessment have also encountered
problems and have been identified and reported by Parking Department officials and security
officers. On many occasions the Police Department has requested video from the parking
garage cameras to investigate crimes and resolve other issues. However, at times the video is
either not recorded or the quality of the video is too poor to be used for identification purposes.
In an effort to improve the existing camera system, assure compatibility and integration with the
new Smart Parking project approved by the City Commission, as well as improve access
control, the services of a consultant are required. The consultants shall be independent, not
affiliated with any manufacturer or vendor of security equipment, nor are they to profit in any way
from the City's selection of vendors or contractors. Additionally, the Administration is seeking
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ways to improve access controls within City facilities.
RFQ PROCESS
On May 11, 2016, the City Commission approved to issue the Request for Qualifications (RFQ)
No. RFQ 2016-139-WG for Access Control and Security System Consultant. On May 18, 2016,
the RFQ was issued. A voluntary pre-proposal conference to provide information to the
proposers submitting a response was held on May 31, 2016. RFQ responses were due and
received on June 24, 2016. The City received a total of six (6) proposals. The City received
proposals from the following firms: Kimley-Horn and Associates, Inc., Burns McDonnell
Engineering Company, Inc., Elert and Associates Networking Division, Inc., TLC Engineering for
Architecture, Inc., Jensen Hughes, Inc. and Automated Port Solutions.
The proposal for Automated Port Solutions was deemed non-responsive for failure to meet the
minimum requirements of the RFQ and was not further evaluated.
The Evaluation Committee appointed by the City Manager pursuant to LTC# 308-2016
convened on August 10, 2016 to consider the responsive proposals received. The committee
was comprised of Saul Frances, Director, Parking Department, City of Miami Beach; Charles
Tear, Director, Emergency Operations Center, City of Miami Beach; Frank Quintana, Division
Director, Information Technology Department, City of Miami Beach; and Steven Feldman,
Sergeant, Police Department, City of Miami Beach. The Committee was provided an overview
of the project, information relative to the City's Cone of Silence Ordinance and the Government
Sunshine Law. The Committee was also provided with general information on the scope of
services and a copy of each proposal. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the ranking of proposers, as indicated in Attachment A, as
follows:
1. Kimley-Hom and Associates
2. Bums McDonnell Engineering
3. Elert and Associates
4. TLC Engineering
5. Jensen Hughes
Kimley-Horn and Associates. Inc.
Kimley-Hom was founded as a transportation firm in 1967 and is now one of the largest and
fastest growing full-service consulting firms in Florida. Their permanent staff includes more than
2,700 professional, technical, and support staff nationwide and more than 540 employees in 14
offices throughout Florida, as an ITS and transportation engineering, planning, landscape
architecture, surveying, and environmental services firm. Kimley-Hom offers their team of
security system design professionals who have been working together for more than 10 years
to serve the City of Miami Beach. They have local South Florida offices with national system
integration capabilities and advanced technology implementation experience.
Burns McDonnell Engineering Company. Inc.
Bums & McDonnell is a fully integrated engineering, architecture, construction, environmental
and consulting firm with multidisciplinary staff of more than 5300 professionals worldwide.
Bums & McDonnell is a 100% employee-owned consulting firm that offers vast knowledge of
security and life safety planning, assessment, design and implementation projects and has
Page 530 of 2277
direct experience on similar projects, including multi-campus environments.
Elert&Associates Networking Division. Inc.
Elert and Associates is a security, technology, training and consulting firm established in 1984.
Their firm employs over 25 full-time consultants, operating out of multiple offices, and has
served public entities throughout the United States. The clients of Elert and Associates are
provided experience in security planning that includes assessing existing systems, providing
option, designing, acquisition of systems, and implementing physical security systems such as
video surveillance and access control.
TLC Engineering for Architecture, Inc.
TLC has over 60 years of experience and eight offices in the State of Florida, including their
headquarters in Orlando and large regional office located in Miami. Their staff currently
exceeds 304 high quality professionals including 20 communications technology and security
staff. Drawing on a team approach of expertise across the firm, they provide responsive
service, tailored to meet the needs of their design and construction partners.
Jensen Hughes, Inc.
Jensen Hughes was formed in January 2015 after the merger of two of the most experienced
and respected specialty engineering and consulting firms, Hughes Associates and Rolf Jensen
&Associates. Headquartered in Baltimore, MD, Jensen Hughes serves their customers globally
through office locations strategically located in major metropolitan areas. Their team of nearly
900 professionals has the capacity to assist from any location on a variety of projects in order to
satisfy the needs of their clients. They are a company of engineers, consultants, and scientists
focused on evaluating risks and diligently developing the best, most cost effective protection
and safety solutions.
CONCLUSION
CITY MANAGER'S RECOMMENDATION
After reviewing all the submissions, the results of the evaluation process and the factors to be
considered in the award of contracts as referenced in Section 2-369 of the City Code, the City
Manager finds as follows. Kimley-Horn and Associates is a well qualified firm that has been
awarded a substantial amount of work by the City, primarily in connection with the light rail and
intelligent transportation projects. However, in the case of the access control and security
systems consultant project scope, Kimley-Horn's experience and the experience of its own key
personnel, as noted in its proposal and in its presentation to the Evaluation Committee, appears
to have been significantly supplemented by the experience of some of the proposed sub-
consultants on its team. As such, the City would not be in contractual privity with the firms that
are actually doing the work. In contrast, both the second-ranked firm, Bums McDonnell, and the
third-ranked firm, Elert and Associates, as well as the respective key staff members of each
firm, appear to have a greater amount direct experience with similar projects and appear to rely
less on sub-consultants.
Given the amount of work already awarded to Kimley-Horn and the fact that the second and third
ranked firms appear to have more direct experience with similar projects, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to enter into negotiations with Burns McDonnell Engineering; further, should the
Administration not be successful in negotiating an agreement with Bums McDonnell
Page 531 of 2277
Engineering, authorize the Administration to enter into negotiations with Elert and Associates;
and further authorize the Mayor and City Clerk to execute an agreement, upon conclusion of
successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Public Safety and Emergency Preparedness
FINANCIAL INFORMATION
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
Legislative Tracking
Emergency Management/Procurement
ATTACHMENTS:
Description
❑ Attachment A Evaluation Scoring and Ranking
❑ Resolution
Page 532 of 2277
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