2016-29550 Reso RESOLUTION NO. 2016-29550
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXTEND THE AGREEMENT WITH THE ERIC RYAN CORPORATION, DATED
JULY 17, 2016, FOR TELECOMMUNICATION AUDIT SERVICES, ON A
MONTH-TO-MONTH BASIS, UNTIL COMPLETION OF THE ERIC RYAN
CORPORATION'S OBLIGATIONS UNDER THE AGREEMENT, FOR A
PERIOD NOT TO EXECEED ONE (1) YEAR COMMENCING ON NOVEMBER
14, 2016, WHICHEVER OCCURS FIRST.
WHEREAS, Request for Proposal No. 2015-126-LR (the RFP) for telecommunication
audit services was issued on March 12, 2015 with an opening date of April 10, 2015; and
WHEREAS, the City received proposals from the following seven (7) entities: BTU
Consultants, LLC; Communications Brokers, Inc. dba/CBI Telecommunications Consultants,
The Eric Ryan Corporation; Espy Services, Inc.; S2K Consulting, Inc.; Telanalysis, LLC; and
Troy & Banks, Inc.; and
WHEREAS, on May 6, 2015, the City Commission adopted Resolution No. 2015-29006
awarding the agreement to The Eric Ryan Corporation; and
WHEREAS, on July 17, 2015 the City entered into an Agreement with The Eric Ryan
Corporation for Telecommunications Audit Services pursuant the RFP; and
WHEREAS, the original one (1) year agreement term with The Eric Ryan Corporation for
Telecommunications Audit Services expired on July 17, 2016; and
WHEREAS, pursuant to the Agreement, the City may extend the contract past the stated
termination date for a period of up to 120 days and the City has extended the Agreement for
120 days through November 13, 2016; and
WHEREAS, the City Manager is requesting authorization to extend the Agreement with
The Eric Ryan Corporation, on a month-to-month basis beyond the 120 day period, until
completion of contractual obligations or until November 15, 2017, whichever occurs first, which
shall be terminable by the City for convenience, and without cause, upon thirty (30) days written
notice to The Eric Ryan Corporation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Manager to extend the Agreement with The Eric Ryan
Corporation, dated July 17, 2016, for telecommunications audit services, on a month-to-month
basis, until completion of the contract obligations under the agreement, for a period not to
exceed one (1) year commencing on November 14, 2016, whichever occurs first.
PASSED AND ADOPTED this /1/ day of ns-8e2016.
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City Attorney Date_tor
Resolutions -C7 AA
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 14, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXTEND
THE AGREEMENT WITH THE ERIC RYAN CORPORATION, DATED JULY 17,
2016, FOR TELECOMMUNICATION AUDIT SERVICES, ON A MONTH-TO-
MONTH BASIS, UNTIL COMPLETION OF THE CONTRACTOR OBLIGATIONS
UNDER THE AGREEMENT, FOR A PERIOD NOT TO EXECEED ONE (1) YEAR
COMMENCING ON NOVEMBER 14, 2016, WHICHEVER OCCURS FIRST.
RECOMMENDATION
The Resolution is approved.
ANALYSIS
In July of 2015, the City of Miami Beach entered into a one (1) year Agreement with Eric Ryan
Corporation. Eric Ryan is to perform a review of the City's telecommunications accounts with the
purpose of recovering erroneous payments and to provide recommendations to the City for
reducing the coast of the relates services.
The City currently uses telecommunication services provided by AT&T—under the master
agreement for telephone lines, circuit lines, DSL connections and for Wide Area Network(WAN)
circuits that provide services to over 33 buildings and facilities throughout the City. The City has
approximately 1170 phone lines, 65 circuit lines, and five (5) DSL connections. Currently, the
City average monthly cost for these services is $141,000. A telecommunications audit has not
been performed in over approximately thirteen (13)years.
Due to delays in the start of the project and third party dependencies, the vendor was not able to
complete the project by expiration date of July 17, 2016. The Agreement, along with the RFP
Section 31 Contract Extension of the RFP, the City reserves the right to require the Contractor
to extend contract past the stated termination date for a period of up to 120 days. A month-to-
month extension of the Agreement is proposed until completion of contractual obligations.
CONCLUSION
The City Manager recommends that the Mayor and the City Commission authorize the month-to-
month extension of the existing Agreement with Eric Ryan Corporation.
KEY INTENDED OUTCOMES SUPPORTED
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Ensure Expenditure Trends Are Sustainable Over The Long Term
Legislative Tracking
Information Technology
ATTACHMENTS:
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