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2016-29551 Reso RESOLUTION NO. 2016-29551 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION DOCUMENTATION ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE CITY ADMINISTRATION TO NEGOTIATE A FIVE (5) YEAR AGREEMENT WITH TASER INTERNATIONAL, IN AN AMOUNT NOT TO EXCEED $91,000, FOR THE SUPPLY, FITTING, MAINTENANCE AND LICENSING OF CAMERAS AND ANCILLARIES FOR THE FOUR (4) INTERVIEW ROOMS LOCATED IN THE MIAMI BEACH POLICE DEPARTMENT HEADQUARTERS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS. WHEREAS, the City of Miami Beach Administration previously identified Taser International as a suitable provider of Body Worn Cameras (BWCs) and all associated ancillaries including hardware, software and 'cloud' storage; and WHEREAS, the City Commission approved, via Resolution 2014-28746, the Administration to execute a contract with Taser International for the supply, maintenance and licensing of BWCs; and WHEREAS, the Master Services Agreement subsequently executed with Taser International includes cloud storage within the 'evidence.com' system, for video and audio evidence obtained through BWC usage; and WHEREAS, the Miami Beach Police Department now requires the upgrading of its four (4) interview rooms to include recording and reviewing capabilities, and cloud storage for associated video and audio evidence; and WHEREAS, the use of Taser International hardware, software and evidence.com cloud storage for interview room video and audio evidence will enable seamless integration and compilation of evidence by combining in-field BWC data and interview room data into one storage platform; and WHEREAS, the Miami Beach Police Department is currently using the evidence.com data storage repository, and all staff are therefore either licensed and trained, or will be shortly, for access to the evidence.com data repository for the purpose of storing, searching and retrieving relevant data; and WHEREAS, the State Attorney's Office uses evidence.com and therefore has unfettered access to relevant BWC evidence saved by Miami Beach Police Department officers, thus expediting the abstraction and review of evidence stored in evidence.com; and WHEREAS, the evidence.com system has been utilized and tested over a period of approximately eighteen (18) months, and has been found to be fast, efficient and effective in meeting the needs of the Miami Beach Police Department; and WHEREAS, the Agreement will be subject to the terms and conditions contained within the existing Taser International Master Services Agreement, and will run concurrently with the Taser international Master Services Agreement, thereby removing the need to enter into a contract with a new provider; and WHEREAS, this concurrency of Agreements will ensure that the City of Miami Beach is in a strong position to examine and negotiate all relevant options and providers in the future, thus achieving best value-for-money; and WHEREAS, the City Manager recommends that the City Commission waive, by 5/7th vote, the competitive bidding requirement, finding such waiver to be in the best interest of the City. NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the written recommendation of the City Manager (as further set forth in the City Commission documentation accompanying this resolution) and waiving, by 5/7ths vote, the formal competitive bidding requirement, finding such waiver to be in the best interest of the City, and authorizing the City Administration to negotiate a five (5) year agreement with Taser International, in an amount not to exceed $91,000, for the supply, fitting, maintenance and licensing of cameras and ancillaries for the four (4) interview rooms located in the Miami Beach Police Department headquarters; and further authorizing the City Manager and City Clerk to execute the Agreement, upon conclusion of successful negotiations. PASSED and ADOPTED this /7 day of SEPTEMBER, 2016. ATTEST 'Y: ZZ MAYOR P,' 4,LEVINE AF • LE. G'ANAD to; I, C� - ' � TO o.Y ter,. ':--��� APPROVED AS �' ( .. ) LANGUAGE . . ; JCORF1 `�O : >t*" ; FORM& r•. �r. &FOR EXECUTION ack 061 -7 guiL 26�.. City Attorney — Dote vim At- Resolutions -C7 AB MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 14, 2016 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION DOCUMENTATION ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE CITY ADMINISTRATION TO NEGOTIATE A FIVE (5) YEAR AGREEMENT WITH TASER INTERNATIONAL, IN AN AMOUNT NOT TO EXCEED $91,000, FOR THE SUPPLY, FITTING, MAINTENANCE AND LICENSING OF CAMERAS AND ANCILLARIES FOR THE FOUR (4) INTERVIEW ROOMS LOCATED IN THE MIAMI BEACH POLICE DEPARTMENT HEADQUARTERS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS. RECOMMENDATION Adopt the Resolution. ANALYSIS The Miami Beach Police Department (MBPD) commenced its Body Worn Camera (BWC) program in early 2015. A contract was signed with Taser International, as approved by the Commission via Resolution 2014-28746, to supply all relevant hardware (cameras and ancillaries).Also included in the contract were licensing and cloud data storage costs. The cloud data storage facility is called 'evidence.com' and it is essentially the data repository for all video and audio evidence collected by officers using their BWCs. The system has proved highly reliable and successful, and is key to the success of the Program. The MBPD is currently in the process of upgrading its four (4) interview rooms located on the third floor of its headquarters. The interview rooms currently only have a live video and audio feed. The Department wishes to use evidential recording hardware and storage software (evidence.com)supplied by Taser International. The rationale is as follows: The MBPD is currently using hardware, software and evidence.com provided by Taser International. All MBPD staff are therefore either licensed and trained, or will Page 627 of 2277 be shortly, in using the relevant equipment to record evidence and to store, search and retrieve it. There is a substantial cost to licensing and training officers - if the MBPD moved to an additional recording and/or data storage system for the interview room cameras, this cost would essentially double as officers and staff would need to be licensed and trained on both systems. The use of Taser International hardware, software and evidence.com cloud storage for interview room video and audio evidence will enable seamless integration and compilation of evidence by combining in-field BWC data and interview room data into one storage platform. The State Attorney's Office (SAO) uses evidence.com and therefore has unfettered access to relevant BWC evidence stored and saved by MBPD officers. This would continue by utilizing evidence.com for the interview rooms. Changing the provider would place a significant burden on the SAO to retrieve evidence as the Office would either need to purchase the new system or, more likely, rely on MBPD officers and staff to retrieve evidence. Both options would involve substantial costs — particularly the latter in terms of officer and staff time in processing SAO requests. Evidence.com has been utilized and tested over an approximate period of 18 months and has been found to be fast, efficient and effective in meeting the needs of the MBPD. Software solutions and linked hardware continue to evolve at a fast rate. By using Taser International equipment and evidence.com cloud storage, and negotiating an agreement that will run concurrently with, and be subordinate to, the existing Taser International Master Services Agreement (MSA), rather than sign a new contract with a new provider, the City of Miami Beach will be in a strong position to examine and negotiate all relevant options and providers in the future. This will ensure that the City of Miami Beach achieves best value-for-money. CONCLUSION It is recommended that the Mayor and City Commission adopt this Resolution and authorize the Administration to execute the Agreement, upon conclusion of successful negotiations. FINANCIAL INFORMATION The five year total is approximately $91,000, with Year 1 costs of approximately $50,000 representing the majority due to the initial supply and fitting of the equipment. Amount 1 $49,900 Account 1 607-4719-000674 Amount 2 $10,267 Account 2 607-4719-000674 Amount 3 $10,267 Account 3 607-4719-000674 Amount 4 $10,267 Account 4 607-4719-000674 Amount 5 $10,267 Account 5 607-4719-000674 Page 628 of 2277 Total $90,968 Legislative Tracking Police ATTACHMENTS: Description ❑ Quote/Agreement ❑ Resolution Page 629 of 2277 TASER International Protect Life.Protect Truth. 17800 N 85th St. Scottsdale,Arizona 85255 United States _ Phone: (800)978-2737 rte' Fax: (480)991-0791 Hector Fernandez (305)673-7776 (305)673 7065 • hectorfernandez @1nialnibeachf.gov Quotation Quote: Q-79006-4 Date: 8/9/2016 6:12 PM Quote Expiration: 11/23/2016 Contract Start Date*: 9/1/2016 Contract Term: 5 years AX Account Number: 110142 Bill To: Ship To: Miami Beach Police Dept.-FL Hector Fernandez 1755 MERIDIAN AVE Miami Beach Police Dept.-FL 3RD FL 1755 MERIDIAN AVE MIAMI BEACH,FL 33139 3RD FL US Miami Beach,FL 33139 US SALESPERSON PHONE EMAIL DELIVERY METHOD PAYMENT METHOD Andrew Grayson 800-978-2737 agrayson@taser.com Fedex-Ground Net 30 *Note this will vary based on the shipment date of the product. Year I-4 Rooms Covert HARDWARE& INSTALLATION QTY ITEM# DESCRIPTION UNIT TOTAL BEFORE DISCOUNT($) NET TOTAL PRICE DISCOUNT 2 50144 RECORDING SERVER-WINDOWS 7 W/ USD USD 5,446.38 USD 543.10 USD 4,903.28 16 GB RAM—2U XEON E3-1226 2,723.19 1 50124 HP SWITCH-24PORT GIGABIT POE USD USD 1,304.35 USD 130.27 USD 1,174.08 MANAGED SWITCH 1,304.35 4 50127 POS-X TOUCHPANEL W/8GB RAM, USD USD 9,739.12 USD 971.16 USD 8,767.96 500GB SSD HD 2,434.78 8 50113 AXIS F41 COVERT MAIN UNIT USD 594.75 USD 4,758.00 USD 474.48 USD 4,283.52 8 50114 AXIS SENSOR UNIT F1025 USD 369.57 USD 2,956.56 USD 294.80 USD 2,661.76 8 50142 LOUROE LE-778 COVERT MIC USD 182.16 USD 1,457.28 USD 145.28 USD 1,312.00 4 85170 INTERVIEW ROOM,INSTALL AND USD USD 10,000.00 USD 997.16 USD 9,002.84 SETUP 2,500.00 Year 1-4 Rooms Covert HARDWARE&INSTALLATION Total Before Discounts: USD 35,661.69 Year 1-4 Rooms Covert HARDWARE&INSTALLATION Discount: USD 3,556.25 Year 1 -4 Rooms Covert HARDWARE&INSTALLATION Net Amount Due: USD 32,105.44 Page I of 3 Page 630 of 2277 Year I -SOFTWARE.LICENSES,STORAGE QTY ITEM# DESCRIPTION UNIT 'TOTAL BEFORE DISCOUNT(S) NET TOTAL PRICE DISCOUNT 4 50070 AXON TOUCH PANEL SOFTWARE USD USD 6,000.00 USD 598.28 USD 5,401.72 1,500.00 2 50071 AXON STREAMING SERVER LICENSE USD USD 3_,500.00 USD 349.00 USD 3,151.00 (PER SERVER) 1,750.00 8 50055 INTERVIEW ROOM UNLIMITED USD USD 9,504.00 USD 947.68 USD 8,556.32 EVIDENCE.COM LICENSE YEAR I 1,188.00 PAYMENT Year I -SOFTWARE,LICENSES,STORAGE Total Before Discounts: USD 19,004.00 Year I-SOFF\YARE,LICENSES,STORAGE Discount: USD 1,894.96 Year I -SOFTWARE,LICENSES,STORAGE Net Amount Due: USD 17,109.04 Year 2-SOFTWARE,LICENSES,STORAGE QTY ITEM# DESCRIPTION UNIT TOTAL BEFORE DISCOUNT(5) NET TOTAL PRICE DISCOUNT 4 50074 AXON TOUCH PANEL SOFTWARE USD 300.00 USD 1,200.00 USD 119.64 USD 1,080.36 MAINTENANCE ANNUAL PAYMENT 2 50072 AXON STREAMING SERVER SOFTWARE USD 350.00 USD 700.00 USD 69.80 USD 630.20 MAINTENANCE ANNUAL PAYMENT 8 50056 INTERVIEW ROOM UNLIMITED USD USD 9,504.00 USD 947.68 USD 8,556.32 EVIDENCE.COM LICENSE YEAR 2 1,188.00 PAYMENT Year 2-SOFTWARE,LICENSES,STORAGE Total Before Discounts: USD 11,404.00 Year 2-SOFTWARE,LICENSES,STORAGE Discount: USD 1,137.12 Year 2-SOFTWARE,LICENSES,STORAGE Net Amount Due: USD 10,266.88 Year 3-SOFTWARE,LICENSES,STORAGE QTY ITEM# DESCRIPTION UNIT TOTAL BEFORE DISCOUNT(5) NET TOTAL PRICE DISCOUNT 4 50074 AXON TOUCH PANEL SOFTWARE USD 300.00 USD 1,200.00 USD 119.64 USD 1,080.36 MAINTENANCE ANNUAL PAYMENT 2 50072 AXON STREAMING SERVER SOFTWARE USD 350.00 USD 700.00 USD 69.80 USD 630.20 MAINTENANCE ANNUAL PAYMENT 8 50057 INTERVIEW ROOM UNLIMITED USD USD 9,504.00 USD 947.68 USD 8,556.32 EVIDENCE.COM LICENSE YEAR 3 1,188.00 PAYMENT Year 3-SOFTWARE,LICENSES,STORAGE Total Before Discounts: USD 11,404.00 Year 3-SOFTWARE,LICENSES,STORAGE Discount: USD 1,137.12 Year 3-SOFTWARE,LICENSES,STORAGE Net Amount Due: USD 10,266.88 Year 4-SOFTWARE,LICENSES,STORAGE QTY ITEM# DESCRIPTION UNIT TOTAL BEFORE DISCOUNT(5) NET TOTAL PRICE DISCOUNT 4 50074 AXON TOUCH PANEL SOFTWARE USD 300.00 USD 1,200.00 USD 119.64 USD 1,080.36 MAINTENANCE ANNUAL PAYMENT 2 50072 AXON STREAMING SERVER SOFTWARE USD 350.00 USD 700.00 USD 69.80 USD 630.20 MAINTENANCE ANNUAL PAYMENT Page 2 of 3 Page 631 of 2277 QTY ITEM# DESCRIPTION UNIT' 'TOTAL BEFORE DISCOUNT(5) NET TOTAL PRICE DISCOUNT 8 50058 INTERVIEW ROOM UNLIMITED USD USD 9,504.00 USD 947.68 USD 8,556.32 EVIDENCE.COM LICENSE YEAR 4 1,188.00 PAYMENT Year 4-SOFTWARE,LICENSES.STORAGE Total Before Discounts: USD 11,404.00 Year 4-SOFTWARE,LICENSES,STORAGE Discount: USD 1,137.12 Year 4-SOFTWARE,LICENSES,STORAGE Net Amount Due: USD 10,266.88 • Year 5-SOFTWARE.LICENSES,STORAGE QTY ITEM# DESCRIPTION UNIT TOTAL BEFORE DISCOUNT(S) NET TOTAL PRICE DISCOUNT 4 50074 AXON TOUCH PANEL SOFTWARE USD 300.00 USD 1,200.00 USD 119.64 USD 1,080.36 MAINTENANCE ANNUAL PAYMENT 2 50072 AXON STREAMING SERVER SOFTWARE USD 350.00 USD 700.00 USD 69.80 USD 630.20 MAINTENANCE ANNUAL PAYMENT 8 50059 INTERVIEW ROOM UNLIMITED USD USD 9,504.00 USD 947.68 USD 8,556.32 EVIDENCE.COM LICENSE YEAR 5 1,188.00 PAYMENT Year 5-SOFTWARE,LICENSES,STORAGE Total Before Discounts: USD 11,404.00 Year 5-SOFTWARE,LICENSES,STORAGE Discount: USD 1,137.12 Year 5-SOFTWARE,LICENSES,STORAGE Net Amount Due: USD 10,266.88 Subtotal USD 90,282.00 Estimated Shipping&Handling Cost USD 300.33 Grand Total USD 90,582.33 This contract will run concurrent with MBPDs existing BWC program,which is subject to appropriations per the MSA. TASER International, Inc.'s Sales Terms and Conditions for Direct Sales to End User Purchasers By signing this Quote,you are entering into a contract and you certify that you have read and agree to the provisions set forth in this Quote and TASER's Master Services and Purchasing Agreement posted at www.taser.com/legal.You represent that you are lawfully able to enter into contracts and if you are entering into this agreement for an entity,such as the company,municipality,or government agency you work for,you represent to TASER that you have legal authority to bind that entity.If you do not have this authority,do not sign this Quote. Signature: Date: Name(Print): Title: PO#(if needed): Quote:Q-79006-4 Please sign and email to Andrew Grayson at agrayson@taser.com or fax to(480)991-0791 THANK YOU FOR YOUR BUSINESS! - `Protect Life'and©are trademarks of TASER International,Inc.,and TASER®is a registered trademark of TASER International,Inc.,registered in the U.S. ©2013 TASER International,Inc.All rights reserved. Page 3 of 3 Page 632 of 2277