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Grant Agreement with Florida International University for $49,500 ao/s 2vS// to BE \c H' Grant Agreement between the City of Miami Beach, Florida and The Florida International University CBoard of Trustees This Grant Agreement is entered into this 2-2 day of St-0+ , 2016,between the City of Miami Beach, Florida (the "City") and Grantee, as defined herein. Article I /Grant Description 1. Grantee: Florida International University Grant Contact: Robert Gutierrez, Assistant Vice President for Research Address: 11200 SW 8th Street, MARC430 City, State, Zip: Miami, Florida 33199 Phone, fax, e-mail : 305-348-2494, 305-348-4417, gutierrrfiu.edu 2. Grant amount: $49,500 3. Project Description: See Exhibit 1 hereto 4. Grant Project Budget: See Exhibit 2 hereto 5. Expenditure deadline: September 30, 2016 6. Project completion date: September 30, 2016 7. Final Report deadline: Must be postmarked or delivered no later than 15 days after Project completion date. THE REMAINDER OF THIS PAGE IS INTENTIONAL1LY LEFT BLANK:1 • �.1r o'u.J.:..a 1 bat � or:a veronA Yli3 Page 1 of 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 3( day of &IA9a s F , 2016. '' Philip Levine, Mayor k 0:nature h;_ _...;', / -.46■//k.. Attest: ' / STATE OF FLORIDA, COUNTY OF MIAMI-DADE volawmitiii At Z� `1i� :;�.. 1�`.••• •...'The foregoing instrument was acknowledged before Rafael Granado, CI Clerk �N. y e."'., me`this`, I day of U S 1 2016, \, - �Z (Grantee's Corporate Seal Here) ` : °"" ---� / ' - r'r, .by�l��C�.iDdd'la OCQ Us of ; , •;.�,:J ;P iOBf%ohda ®/7kinel ft4h4/Ui1AAegot-for- , f . , ,,;, > profitcorporation. He/She is personally known to me • yy' - ,i�_., �•` � �,-or hasp oduced Piece.; //e tstfP� 3- as-identification. GRANTEE: / Federal ID#: 65-0177616 .4111166110.41.-4--—-Aut:JEI I I■ BY: Ludmilla Etienne 'g =ture of otary 'u•li Printed Name of Organization's Authorized Representative /A� ++ ,, (City Attorney Approval Here) Notary Name:A Ie)(cinch-la' Mo rQ IS APPROVED AS TO Notary Public, State of Florida FORM&LANGUAGE &FOR EXECUTION Z -t__,O8P-1‘—` � � M Commission Expires: 1 If �tmelNE0-0a a atY a>eagnet i>� N • ' 49.:yts ALEXANDRIA MORALES Commission#GG 001912 I,"', :'`'Expires June 14,2020 .; g'. Bonded Thru Troy Fain Insurance 800-3651019 Page 2 of 8 Article Ill General Conditions 1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a municipal corporation organized under the laws of the State of Florida (the "City"). The City has delegated the responsibility of administering this Grant to the City Manager or his authorized designee. 2. Project Description: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit 1. All of the Grantee's expenditures shall be subject to the terms of this Agreement, as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2. Line item changes to said Budget shall not exceed ten percent(10%) per category, and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the Grant Project Budget in Exhibit 2 shall not be permitted without the prior written consent of the City Manager or his designee. Said requests shall be made in writing, detailing and justifying the need for such changes. 3. Reports: This Grant has been awarded with the understanding that the activities and services contemplated in the described Project will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the City Manager with a written Final Report documenting that the Grantee has fulfilled all requirements set forth in this Agreement. This report must be received by the City within 15 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year, or September 30, 2016, must submit their final reports no later than October 15th of that year). New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. Notwithstanding the preceding, and as a condition of disbursement of the Grant funds, the City Manager or his designee may require Grantee to submit an interim written report, detailing Grantee's compliance at the time of a partial reimbursement request. 4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject to the restrictions set forth herein). In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. Grant Funds will only be remitted to the Grantee once the Mayor and City Commission have approved the Grant award, and once all parties have executed this Agreement. 5. No guarantee of future funding: The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement. 6. Program Monitoring and Evaluation: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project funded by this Grant, which may include, without limitation, visits by City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel. The City Manager or the City Manager's designee may also request, and Grantee agrees to submit, additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. 7. Bank Accounts and Bonding: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant Funds. 8. Accounting and Financial Review: Any activities funded by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 - September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant Funds, in accordance with reasonable accounting standards, and shall retain such books and records for at least four(4) years after completion of the Project. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts, and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5. At the request of the City, Grantee shall provide the City (and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Grant, as Page 3 of 8 the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. 9. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit line in all publications (where appropriate) that are related to this Grant: "This Project is funded in whole or in part by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement, pursuant to Article 11-13. 10. Liability and Indemnification: Grantee shall indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of$200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 11. Assignment: The Grantee shall not be permitted to assign this Grant to any other party. Any purported assignment will be void, and shall be treated as an event of default pursuant to Article 11-13. 12. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of -Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 13. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant, after giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received but unearned by Grantee in furtherance of this Agreement, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law. Page 4 of 8 Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. 14. No Waiver: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 15. Written Notices: Any written notices required under this Agreement will be effective when delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of this Agreement, and to the City when addressed as follows: City Manager's Office, 1700 Convention Center Drive, 4►h Floor, Miami Beach, Florida 33139. 15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City Commission. • Page 5 of 8 Article Ill/Miscellaneous Provisions 17. The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Grant Agreement. 18. The Grantee also accepts and agrees to comply with the following Special Conditions: - The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, and as amended from time to time, prohibiting discrimination in employment, housing, and public accommodations on account of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, disability, marital status, financial status, or age. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 19. GOVERNING LAW AND EXCLUSIVE VENUE This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. • i Page 6 of 8 Exhibit 1 Project Description Grant funds will be used in support of the City of Miami Beach's Strategic Plan. The Grant will be used to fund Jewish Museum programs and maintain the Jewish Museum buildings and grounds (the "Project"). The Project will attract new and returning visitors to the Museum and to the City by providing family-friendly recreational activities, engaging the City's senior residents, and expanding learning opportunities for the City's youth. Additionally, the Grant will be used to provide for the maintenance of the Museum's grounds and two buildings, which are both listed on the National Register of Historic Places, including routine maintenance and any necessary repairs. Such maintenance will enhance the SoFi neighborhood. The following expenses will be incurred in the delivery of these services: • Salaries and Benefits • Operating Expenses • Expenses for maintenance and repairs. See Exhibit 2 for a complete budget break-down. The Grantee will support the following City Key Intended Outcome and provide documentation of such support: • Improve Alliance With Key Business Sectors, Namely Hospitality, Arts, & International Business With A Focus On Enhanced Culture, Entertainment, &Tourism; • Maximize The Miami Beach Brand as a World Class Destination; and • Enhance Beauty And Vibrancy Of Urban And Residential Neighborhoods; Focusing On Cleanliness, Historic Assets, In Select Neighborhoods And Redevelopment Areas. Grantee Responsibilities 1. The Grantee's funded services will support the following Citywide Key Intended Outcome: • Improve Alliance With Key Business Sectors, Namely Hospitality, Arts, & International Business With A Focus On Enhanced Culture, Entertainment, &Tourism; • Maximize The Miami Beach Brand as a World Class Destination; and • Enhance Beauty And Vibrancy Of Urban And Residential Neighborhoods; Focusing On Cleanliness, Historic Assets, In Select Neighborhoods And Redevelopment Areas. 2. The Grantee shall.document progress and support of the Citywide Key Intended Outcome above by providing the following information: a. Number of family programs offered; b. Number of programs targeted toward seniors; c. Number of programs targeted toward students offered; d. Number of multi-cultural exhibits and programs offered; and e. Number of total visitors to the Museum. 3. The Grantee shall maintain a record of the following as evidence of expenses incurred for the operation of the Visitor Information Center: a. Payroll Records (including salary,fringe, benefits, etc.) b. Supplies and Services Receipts (invoices and cancelled checks) 4. The Grantee shall submit a final report to the City, no later than October 15, 2016, which documents the efforts undertaken to support the Key Intended Outcome and which includes the following information: a. Summary of overall project and its impact on Miami Beach as a destination brand b. Final project budget. Page 7 of 8 Exhibit 2/Project Budget FLORIDA INTERNATIONAL UNIVERSITY PROPOSAL BUDGET SHEET ti ncipal lneesdgator!Pm)ect Director. 3kAnftAtx+>>.it> 1 Agency: (Sit";of 1.iserti Beech Budget Period Start Date: 10i0li15 I Budget Period End Date: 7.30'19 PeriodiYear R 1 Level 3 Level 4 as 'Effort Budgetary Budgetary I.Effort Elton Sum 14 Account Account Account Code each separately with Base Salary CY AY mer 12 month montiSuntme Total (F)a Faculty (A)a Al.- -FACULTYI ADMINISTRATIVE SALARY(fringe at 27.76%) Administrative 771001.771139 t . • IF) 1, JeAnn Arnoeitz r 5143,315.89 1% 5 1,433.17 5- 5 - $1,433.17 771600-771649 - 7T1700 771999 PERSON MONTHS&FRINGE BENEFITS FOR PERSONNEL ABOVE 0,12 0.00 O"00 5 397.95 5- 5 - 5397.8: 77 10 01-7 7113 9 ' (F) 771140.771149 (A) 2. Gila Shonek 552000,00 10% .5 5,200.00 - 5.5.200.00 771600-771649 r71sDD- 1649 ' 771700x71999 PERSON MONTHS&FRINGE BENEFITS FOR PERSONNEL ABOVE 1.20 0.00 0.00 S 1,-143,52 5• S • 51,443.52 771001.771139 ' ,- (F) 77 11 40-7 71 14 9 (A) 3, Nancy Cohen 550,750.00 3% 5 1,5222.50 2- 5 - 51,522.50 77 7 600-77164 9 a ro L 771700 771998 PERSON MONTHS&FRINGE BENEFITS FOR PERSONNEL ABOVE 0,36 0,00 0,00 S 42:.85 5- S • 5422.05 771001-771139 et P77100-Salaries (F) &Wages 771140-771149 (A) 4. Claim Lieberpentorl 541,531.25 13% 5 5,405.59 5- 53.400.50 T71600-771649 ° 771700771999 PERSON MONTHS&FRINGE BENEFITS FOR PERSONNEL ABOVE 1,50 0.00 0.00 45 7.500.58 S - 51,500.5£ 771001.771139 t (F) 771160-771149 577100.Salaries (A) 5- Evs SWedove 542570.95 10% 9 4.25710 5- 5 - 54.287,10 . &Wages 771600.771648 PERSON MONTHS&FRINGE BENEFITS FOR PERSONNEL ABOVE 1.20 0,00 OADV V (Salary&Fringe) 771700-771999 5 1.184.55 5- 5 - 51,154,50 029,301.09 (S)a Staff A.2-Staff Salary(fringe at 39.17%) 771150.771159 F 1. Pierre De +e r(SI 550,474.39 10% 5 5,047.44 5- 5 - $5,047.44 771800-771649 t 77[700771938 PERSON MONTHS&FRINGE BENEFITS FOR PERSONNEL ABOVE 1.20 0.00 0.00 S 1.977.08 ' S • 51.977.0D 771150-771159 t ' IS) 2. r 50.00 5 - 5. 5 - $0.00 ■ 771600.771649 ' 771700 771999 PERSON MONTHS&FRINGE BENEFITS FOR PERSONNEL ABOVE 5 - - 50.00 TOTAL SENIOR PERSONNEL SALARIES&WAGES(SECTION Al: 522,875,77 TOTAL SENIOR PERSONNEL FRINGE BENEFITS(SECTION A): $6,926.23 Object Code tl FTE B.OTHER PERSONNEL-FRINGE AT 32946 EXCEPT FOR GRADUATE STUDENTS AT 5.83%,OPS STUDENTS AT 7715 00-7 71 54 9 t 1. ( ) Other Professionals Faculty•5100 x Sprat[5 days,2 771500-771549 ' 2. ( ) Graduate Students $0.00 P77150-OPS 771500.771549 '3, ( ) Undergraduate Students 50.00 771500.771549 '4. ( ) Secretarial.Clerical(SECRETARIAL-CLERICAL WILL.REQUIRE A DIRECT CHARGE EXEMPTION FORP-i AT 50-00 771500.771549 ' 5, ( ) Other 50.00 TOTAL OTHER PERSONNEL SALARIES&WAGESLSECTION B): $0.00 771660-771669 1 TOTAL OTHER PERSONNEL FRINGE BENEFITS[SECTION B,): 60.00 TOTAL SALARIES&WAGES((tt.B]_$22.875.77 P77156-Fringe I TOTAL FRINGE BENEFITS: $6,926.23 TOTAL SALARIES,WAGES,AND FRINGE BENEFITS(577100): 529,801.99 - Object Code C.EXPENSES-III ALPHABETICAL ORDER BY BUDGET CATEGORY. P77300- 773900-773910 Materials and 773912.773999 6 Other Meterials 8 Supplies - $1,200.00 Supplies 773911 7 Recharge Center Charges 773100-773199 8 Printing&Reproduction*9 nenionol programs 50.00 711021-711031 9 Freight 50"00 571100. 711360.711399 10 Insurance 50.00 P71190-Other Operating 77 3001-7 73002 Miscellaneous Expenses(Other) fffKKKrrr t'!S'V.'(@9JA�611 Expenses Operating 711075-711077 --laust Provide Amount 8 Associated Details Below--- µ>,j pyfq Expenses (Unrestricted 711900-711989 11 Sgedlyl_ 50.00 Items) 711902 12 SOtt-o re License er'eauises a dyes,.eh>r>e exemplar,fount 519,998.01 P76100-Repairs and Maintenance 761001-761006 18 Repairs&Meintensnce 516,495.01 P76800- Scholarships 768201-768211 19 Scholarships 50,00 P76930•Stipends 768307 20 Stipends 50.00 _ TOTAL OPERATING EXPENSES(571100): 519,�,6�98.01 Subcontractors> Subcontractor 773952 '..Subcontractor Budgets Must Be Entered in The'Project Subcontractor Budgets'Worksheet•^r ';r1.1:%r11'rj Amounts over •0 00 50,00 fiw 21 Subcontractor Amounts OVER 2511: 5000• 57729U- '80l15)i09. `rt4`' Subcontractor '°Subcontractor Budgets&9u et Be Entorod in The'Project Subcontractor Budgets'Worksheet"^ „�,1, r, Subcontractors 772951 @Gi�:l�r:tlxd $0.00 Amounts under 22 Subcontractor Amounts UNDER 25K: 50.00 576840-Tuition P76840-Tuition 768400-768409 23 Tuition Pey menus $0.00 ^'. I, Restricted Expenses-In alphabetical order by budget category. {m''Anp�� n 11ED Items are part of F&A and are normally not allowed on Federal Grants.RED itemawill require a DIRECT CHARGE EXEMPTION FOR&u,.W,iN,,t;„ 0.PERMANENT EQUIPMENT&BOOKS OR OTHER LIBRARY RESOURCES(list item and dollar) Equipment ent S emOUnt for each item exceeding 55.ODD . ,,. _ � 44,4j� Other Capital P72100-Other 721200-721999 A. ''' Exp Capital Outlay " (E qu ip men VOGO) B. Permanent Equipment(572120): 50.00 TOTAL DIRECT COSTS(A through 0): 948,500.00 E.INDIRECT COSTS 575700• _ Facilities& p75700-Indirect Rate: 0.00% INDIRECT COST BASE 549,000.00 Administrative Co.... 757003 Expense Type: O Indirect Go*: 50,00 60,06 TOTAL INDIRECT COSTS(S75702): $0.00 G.TOTAL DIRECT AND INDIRECT COSTS $49,500.00 • Page 8 of 8