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PSA with Crossroads SDI, Inc. aIb -2(4389 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND CROSSROADS SDI, INC. D/B/A CROSSROADS INVESTIGATIONS FOR INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYEMENT RELATED MATTERS, PURSUANT TO RFQ 2016-057-WG This Professional Services Agreement (Agreement) is entered into this day of jp , 2016, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and CROSSROADS SDI, INC. d/b/a CROSSROADS INVESTIGATIONS, a Florida corporation, whose main address is 1835 NE Miami Gardens Drive, Suite 547, North Miami Beach, Florida 33179 (Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach Request for Qualifications (RFQ) No. 2016-057-WG for Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers' Compensation Claims, and Other Employment Related Matters, together with all amendments thereto, issued by the City in contemplation of this Agreement (collectively, the RFQ), and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6435: and fax number(305) 673-7023. 1 SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in Exhibit "A" hereto (the Services). SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of three (3) years, with Two (2) One (1) - year renewal options, to be exercised at the City Manager's sole option and discretion, by providing Consultant with written notice of same no less than thirty (30) days prior to the expiration of the initial term. SECTION 4 FEE 4.1 In consideration of the Services to be provided, as assigned by the Human Resources Department, Consultant shall be compensated based on Exhibit "B" to this Agreement. 4.2 TIME OF COMPLETION The services to be performed by the Consultant shall be on an "as needed" basis, and shall commence upon receipt of a particular written claim assignment (the Assignment) from the City. The Assignment shall, without limitations, specify the services, the claim or portion thereof required, as well as estimated time for completion of the same. Notwithstanding this section, work and deliverables shall be in conformity to scope and deliverables, as set forth on Exhibit "A". 4.4 INVOICING Consultant shall invoice the Human Resource Administration for Employment related matters, Human Resource Risk Management for Tort Liability claims, and CorVel, the City's Third Party Administrator (TPA) for Workers' Compensation claims, unless otherwise advised, upon satisfactory receipt of product and/or performance of services. At a minimum, invoices shall include: a) Date(s) of the Task and/or Activity's assignment, including copy of the Assignment b) City's contract number, invoice number, and itemized service description c) Date(s) of the Task and/or Activity's performance, including copy of the Assignment d) Brief description of the work, task, or activity performed and outcome for surveillance e) Actual time spent, in increments no greater than a 10`h of an hour f) Billing rate per hour and complete names and titles of individuals performing each activity for each line item g) Summary at the end of the billing indicating the number of hours for each specific task at the specific applicable billing rate Consultant shall obtain prior written authorization from the City if the cost of performing the assigned task(s) is expected to go over $1,500.00 per claimant. Only approved rates shall be invoiced to the City. 2 The City will notify the Consultant of any adjustments required to the invoice within five (5) days of invoice receipt. Upon receipt of an acceptable and approved invoice inclusive of required support, payment(s) shall be made within forty five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: Human Resources Department Risk Management Division 1700 Convention Center Drive, 3rd Floor Miami Beach, FL. 33139 Attn: Sonia Bridges, Division Director SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Notwithstanding the foregoing, if the default is of a nature that cannot be cured, such as fraud or a material misrepresentation in connection with Consultant's performance under this Agreement, the termination shall be effective upon receipt of the termination notice and no cure period shall apply. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 3 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS A. Worker's Compensation and Employer's Liability per the statutory limits of the state of Florida B. Commercial General Liability (occurrence form), limits of liability $1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). C. Automobile Liability for all owned, non-owned and hired vehicles used in connection with this agreement, in an amount not less than $1,000,000.00 combined single limit per occurrence, for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than $1,000,000.00 per occurrence. The insurance coverage required above must include a waiver of subrogation in favor of the City and thirty (30) days prior written notice of any cancellation. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the provider. All 4 insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT; AND CONFIDENTIALITY 9.1 DUTY OF CARE With respect to the performance of the work and/or service contemplated herein, Consultant shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the work and/or services, Consultant shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. 5 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIALITY Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings, are intended to be the property of the City and shall not otherwise be made public and/or disseminated by Consultant, without the prior written consent of the City, excepting any information, records etc. which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law. All reports, documents, articles, devices, and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the Consultant or its employees or sub-consultants, without the prior written consent of the City. Consultant will safeguard Private Health Information and other personal information to ensure that the information is not improperly disclosed. Consultant or any person appointed by or under its control, will make sure that any third party service providers having access to Private Health Information and other personal information are trained in privacy policies directed at safeguarding against improper disclosure, made familiar with the confidentiality obligations set forth in this Agreement, and abide by those requirements as minimum safeguards against improper disclosure. Consultant will immediately notify the City, in writing, of any disclosure of Private Health Information or personal information in its possession or control that is not consistent with the provisions of this Agreement of which the Consultant becomes aware. In the event of improper disclosure, Consultant shall take reasonable steps to alleviate the effects of the improper disclosure. Consultant acknowledges and agrees that improper disclosure of Private Health information or other personal information will amount to a material breach of this Agreement and constitute grounds for immediate termination of this Agreement. Nothing herein shall prevent the City from seeking injunctive relief (or any other provisional remedy), as is necessary to protect the City's proprietary rights. SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 6 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of the Services, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami- Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami- Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as some may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Consultant covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, Consultant shall not knowingly employ any person having such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Crossroads SDI, Inc dba Crossroads Investigations 1835 NE Miami Gardens Drive, Suite 547 North Miami Beach, FL. 33179 Attn: Marc I. Hurwitz, President 7 TO CITY: City of Miami Beach Human Resources Department Risk Management Division 1700 Convention Center Drive, 3rd Floor Miami Beach, FL. 33139 Attn: Sonia Bridges, Division Director WITH COPY TO: City of Miami Beach City Managers' Office 1700 Convention Center Drive, 4th Floor Miami Beach, FL. 33139 Attn: Jimmy Morales, City Manager Notice may also be provided to any other address designated in writing by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the Consultant shall: 8 a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Consultant upon termination of this Agreement. Upon termination of this Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Consultant's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Consultant does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 9 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: , j/7 1::j4 Imam% By: .- e,.N\ E-3, -,,,,,,:, /// City Clerk /„A'-.1....•'' i r°; Mayor' ' Date: 1 ZZ ik 'b /-7. ..-'..' :� ,'''''=z:.: ';',,;:-,-:::''',-...1-- -._ :.: . ..y , ..\ -.INCORPi pRA I LD: , FOR CONSULTANT: ' r'��. �,t‘ \ � ROSSROADS SDI, INC. ` 41.1 f (-.-\3 ' D/B/A CROSSROADS INVESTIGATIONS ATTEST: \\: � By: ,srevv I 7 Secre a �/'/ President Print Name Print Name/Title Date: 905—//4 APPROVED AS TO FORM & LANGUAGE . FOR EXECUTION a„,,,,i,�i/l �� 4 rCity Attorney �m 'I Dote 10 EXHIBIT A-SCOPE AND DELIVERABLES 1. List of Work To Be Performed: a) Surveillance/Investigation of Claimants for Tort Liability and Workers' Compensation; Written Report along with surveillance DVD/Photos; report may be sent electronically b) Activity Checks of Claimants for Tort Liability and Workers' Compensation; Written Report along with surveillance DVD/Photos, indicating activity performed; report may be sent electronically c) Research and Background Investigations of Claimants for Tort Liability and Workers' Compensation; Written Report; Written Comprehensive Report along with supporting documentation; report may be sent electronically d) Research and Background Investigations of selected Employment Matters e) Adjusting Service (e.g. Witness Statements, Witness Locate) for Tort Liability and Workers' Compensation; Written Report along with supporting documentation; report may be sent electronically 2. Deliverables/Reports: a) Contractor shall acknowledge receipt of an assignment via electronic mail within 24 hours of receiving the referral (send acknowledgement to TPA if Workers' Compensation related matter, HR Risk Management if Tort Liability, or HR Administration if Employment related). b) Contractor shall send an investigation report within 14 days of receipt of assignment. The report may be provided to the City and TPA via an online system, e-mail, or other technology deemed acceptable by the City. Contractor shall provide a hard copy with attachments, photos, recording or video, if requested by the City. c) Contractor performing a field investigation shall obtain a photo of the employee and, if noted, a photo of the area where the injury occurred. The photos shall be included in the contractors' report. d) Contractor shall summarize each investigation and give recommendations for further investigation, if any. Contractor shall not give an opinion regarding compensability. 11 EXHIBIT B—CONSULTANT'S COMPENSATION F o.. s --:TIC A Xinvestigations.com 1835 NE Miami Gardens Drive, Suite 547, North Miami Beach, FL 33179 (305) 929-3513, info @Xinvestigations.com Florida Private Investigations Licenses: MA2900012, A2900334, C2900371 • Field rate of $85/hour, applied to time-on-target, plus one hour of travel time (30 minutes each way) and up to one hour of report writing per day, with a four-hour minimum per outing. • Flat Daily Rate of $891.25 which includes eight hours on target, one hour of total travel time, and one hour of report writing, as well as mileage averaged at 75 miles per day,at $0.55/mile 12 • f•. ATTACHMENT.A . : - -- - RESOLUTION COMMISSION ITEMS AND:CO MMISSION '. . -. MEMORANDUM . f - = y. • • s • • • • • • RESOLUTION NO 2016-29389 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE • .CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-057-WG FOR . INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS COMPENSATION CLAIMS AND OTHER EMPLOYMENT RELATED MATTERS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE THREE • TOP-RANKED PROPOSER(S), DIGISTREAM SOUTH FLORIDA, INC., PROVEN INVESTIGATIONS, LLC AND CROSSROADS SDI, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL.NEGOTIATIONS BY . THE ADMINISTRATION. • WHEREAS, Request for Qualifications (RFQ) No. 2016-057-WG was released on February 17, 2016; and • WHEREAS, the City received'statements of qualifications from Crossroads SDI, Inc., DigiStream South Florida, Inc., Proven Investigations, LLC, VRP Group, Inc. d/b/a Regius, and Giordano Protection Services, LLC; and WHEREAS, the proposal for Giordano Protection Services, LLC was not considered for failure to meet the minimum requirements of the RFQ; and WHEREAS, on•April 6, 2016, the City Manager, via Letter to Commission, appointed and Evaluation Committee(the"Committee")consisting of the following individuals: . • • Sonia Bridges, Division Director Risk&Benefits, Human Resources Department • • Jose Del Risco, Human Resources Assistant Director, Human Resources Department - • Emomotimi Brisibe, Senior Assistant City Attorney, Office of the City Attorney The following Alternate was also appointed: • Rafael Granada, City Clerk, Office of the Clerk; and • WHEREAS,the Committee convened on April 21, 2016 to consider all responsive proposals; and WHEREAS, the Committee was provided an,overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services, references, and a copy of the RFQ; and WHEREAS, the. Committee was instructed to score and rank the proposals pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking was as follows: Digistream South Florida, Inc., as the top ranked proposer, Proven Investigations, LLC, as the second highest ranked proposer; Crossroads SDI, • Inc., as the third highest ranked proposer, and VRP Group, Inc., as the fourth highest ranked proposer; and • WHEREAS,the City Manager considered all of the responsive submissions and the results of the Evaluation Committee process; and • • WHEREAS, the City Manager recommends, in order to establish a pool of contracts that will • allow the City to better respond to the need for services, that the top three ranked proposers: DigiStream South Florida, Inc.,,Proven Investigations, LLC, and Crossroads SDI;Inc.,.be awarded contracts; and • • • • • -' NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF - ,THE CITY,OF,MIAMI BEACH, FLORIDA, that the Mayor and City Commission.hereby accept the • .;,recommendation of the City Manager pertaining to the ranking of proposals, pursuant to.Request for , Qualifications No. 2016-057-WG Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related Matters; authorize the , Administration to enter to,negotiations with DigiStream South Florida, Inc., Proven Investigations, LLC, • , ; and Crossroads SDI, Inc.; and further authorize the Mayor and City Clerk to execute agreements upon conclusion of successful negotiations by the Administration. �j�, PASSED AND ADOPTED this 1/ day of /'7' .2016:.• ATTEST: / ` 4"• l Ig'�n4 Ai. S 27/i ? ,, -'':S'� • iii RAF' L E. ...:''NADO, C CLER�6 :INCORF�•RATED .` IP EVINE, MAYOR ' 9�CH 26`.:' q4.= n.ar„�. 4'`F • t - APPROVED AS TO ' FORM &LANGUAGE ' - &FOB XECUTION • -) Yy.(/1 ,_ . . --C-City Att or et' Dote T:\AGENDA\2016\May\Procurement\RFQ 2016-057-WG Investigations\RFQ 2016-057-WG Investigations--RESO.doc . . • r 1 -- COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-057-WG FOR INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS,WORKERS COMPENSATION CLAIMS AND OTHER EMPLOYMENT RELATED MATTERS AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE THREE TOP-RANKED PROPOSER(S), DIGISTREAM SOUTH FLORIDA,INC.,PROVEN INVESTIGATIONS,LLC AND CROSSROADS SDI,INC.;AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. • Key Intended Outcome Supported: Strengthen Internal Controls To Achieve More Accountability Supporting Data (Surveys, Environmental Scan,etc: N/A Item Summary/Recommendation: The Administration issued RFQ 2016-057-WG to seek statements of qualifications from firms to provide investigation, background,adjusting and surveillance of selected tort liability claims,workers compensation claims and other employment related matters for the City of Miami Beach on February 17, 2016. On April 1,2016,the City received statements of qualifications from Crossroads SDI,Inc.,DigiStream South Florida, Inc., Proven Investigations, LLC,VRP Group, Inc. DBA Regius,and Giordano Protection Services, LLC.Giordano Protection Services, LLC was deemed non-responsive for failure to meet the requirements of the RFQ, including failure to submit documentation indicating compliance with licensing requirement,evidence of prior experience,any information on team that would service the City. On April 21, 2016 the City Manager appointed Evaluation Committee(the"Committee")convened to consider the statement of qualifications received. After considering proposals and the results of the Evaluation Committee process, pursuant to RFQ No.2016-057- WG, for Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related Matters,the City Manager recommends award of contracts to the three (3) highest ranked proposers: DigiStream South Florida, Inc., Proven Investigations, LLC and Crossroads SDI, Inc. The City currently uses the services of only one investigation firm to fulfill the needs of the Human Resources Department as it relates to tort claims,workers'compensation claims,adjusting services,surveillance,backgrounds, and other employment related matters. The recommendation.is to have a pool of investigation firms that will assure that the City's needs are met in a timely matter. • ADMINISTRATION RECOMMENDATION Adopt the Resolution. Advisory Board Recommendation: N/A Financial Information: The annual cost associated with the Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related - Matters are subject to the funds availability approved through the City's budgeting process. Source of Amount Account Funds: 1 2 Total Financial Impact Summary: . City Clerk's Office Legislative Tracking: Alex Denis, Extension 6641 Sign-Offs: � Depalrt-mat Di o - Assistan raw,•nager City M a er SCT %► •i��'� MT ��:�� JL AGENDA ITEM G-7 r MIAMIBEACH DATE s-11—de m MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of th City Commi ion FROM: Jimmy L. Morales, City Manager DATE: May 11, 2016 SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMM NDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS(RFQ) NO. 2016- 057-WG FOR INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS COMPENSATION CLAIMS AND OTHER EMPLOYMENT RELATED MATTERS AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE THREE TOP-RANKED PROPOSER(S), DIGISTREAM SOUTH FLORIDA, INC. AND PROVEN INVESTIGATIONS, LLC; AND CROSSROADS SDI, INC; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. ADMINISTRATION RECOMMENDATION Adopt the resolution. FUNDING The annual cost associated with the Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related Matters is subject to the funds.availability approved through the City's budgeting process. BACKGROUND The Administration issued RFQ 2016-057-WG to seek statements of qualifications from firms to provide investigation, background, adjusting and surveillance of selected tort liability claims, workers compensation claims and other employment related matters for the City of Miami Beach. RFQ PROCESS The RFQ was released on February 17, 2016. On April 1, 2016, the City received statements of qualifications from the following firms: Crossroads SDI, Inc. DigiStream South Florida, Inc. Proven Investigations, LLC VRP Group, Inc. DBA Regius Giordano Protection Services, LLC Giordano Protection Services, LLC was deemed non-responsive for failure to meet the requirements of the RFQ, including failure to submit: documentation indicating compliance with licensing requirement, evidence of prior experience, any information on team that would service the City. On April 6, 2016, the City Manager appointed, via letter to Commission (LTC) No. 144-2016, an Evaluation Committee(the Committee), consisting of the following individuals: • Sonia Bridges, Division Director Risk& Benefits, Human Resources Department • Jose Del Risco, Human Resources Assistant Director, Human Resources Department • Emomotimi Brisibe, Senior Assistant City Attorney, Office of the City Attorney The following Alternates were also appointed: Commission Memorandum—RFQ 2016-057-WG Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related Matters May 11, 2016 Page 2 The Committee convened on April 21, 2016, to consider the statement of qualifications received. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government in the Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank the proposals pursuant to the evaluation criteria established in the RFQ. Evaluation Criteria I Total Points Similar project experience References 100 Team member qualifications or Other Factors or Information Requested under this RFQ The RFQ also stipulated that additional points would be applied, if applicable pursuant to the City's Veteran's Preference Ordinance. However, none of the proposers were eligible for the veteran's preference. After proposer's presentations and interviews, the Committee discussed the proposers' qualification, experience, and competence, and further scored the proposers in accordance with the qualitative criteria established in the RFQ( Similar project experience, References, Team member qualifications or Other Factors or Information Requested under this RFQ1 The final rankings are as follows: RFQ#2016-057-WG for -o Investigation,Background, in .N u Adjusting and Surveillance of o, m V' Selected Tort Liability claims, E a LOW Workers'Compensation Claims m o p AGGRE and other Employment Related 5 N GATE Matters cnn Ranking w Ranking ° Ranking TOTALS Crossroads SDI, Inc. 70 3 79 2 90 2 7 3 DigiStream South Florida, Inc. 85 1 85 1 85 3 5 1 Proven Investigations,LLC 75 2 77 3 93 1 6 2 VRP Group, Inc.dba Regius 45 4 I 76 4 75 4 12 4 Veterans Preference Maximum Veterans Allowable Total Points Proposer Preference Points Awarded* Crossroads SDI,Inc. 0 5 0 I DigiStream South Florida,Inc. 0 5 0 Proven Investigations,LLC 0 I 5 0 VRP Group. Inc.dba Regius 0 I 5 0 In determining responsiveness and responsibility of the firms, the Procurement Department verified compliance with the minimum requirements established in the RFQ, financial capacity as contained in the Dun & Bradstreet Supplier Qualifier Report, and past performance through client references submitted by each proposer. • Commission Memorandum —RFQ 2016-057-WG Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims,Workers Compensation Claims and Other Employment Related Matters - • .May 11, 2016 • V - Page 3 • CITY MANAGER'S DUE DILIGENCE After considering proposals and the results of the Evaluation Committee process, pursuant to RFQ No. 2016-057-WG, for Investigation, Background, Adjusting and Surveillance of Selected Tort Liability V . Claims; Workers Compensation Claims and Other Employment Related Matters, I recommend the • award of contracts to the three (3) highest ranked proposers: DigiStream South Florida, Inc., Proven Investigations, LLC, and Crossroads SDI, Inc. • The City currently uses the services of only one investigation firm to.fulfill the needs of the Human Resources Department as it relates to tort claims, workers' compensation claims, adjusting services, surveillance, backgrounds, and other employment related matters. The recommendation is to have a pool of investigation firms that will assure that our needs are met in a timely matter. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the resolution accepting the recommendation of the City Manager, pertaining to the ranking of proposals received pursuant to Request for Qualifications (RFQ) No. 2016-057-WG, for Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers Compensation Claims and Other Employment Related Matters, to award contracts to: DigiStream South Florida, Inc., Proven Investigations, LLC and Crossroads SDI, Inc.; and, further authorizing the Mayor and City Clerk to execute agreements with the recommended firms upon.conclusion of successful negotiations by the Administration. • • JLM/MT/SCT/AD/-WG - F:\T_Drive1AGENDA12016\May\Procurement\RFQ 2016-057-WG Investigations\RFQ 2016-057-WG Investigations-Memoa.doc • • • • • • • • . J • • • • • ( • • ATTACHMENT B,:. : . REQUEST FOR QUALIFICATIONS (RFQ) - AND ADDENDUMS' • • • • • • • • - f MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue,3'd Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490. ADDENDUM NO. 2 INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS. RFQ 2016-057-WG March 22, 2016 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. I. ANSWERS TO QUESTIONS RECEIVED Q1) Is pricing to be included in the RFQ package? Al) No. Pricing will be negotiated with the successful firm(s). Q2) What has the City paid for reports as it relates to the investigation background adjusting and surveillance of tort liability claims, worker's compensation claims and other employment related matters, from January 2015 to the present? A2) The City has paid $13,980, for workers' compensation surveillance investigations from January 2015 to present. The City has paid approximately $12,000 For tort liability claims investigation services and employment related matters, from January 2015 to present. Q3) What has the City paid for hourly surveillance in accord with the investigation, background, adjusting and surveillance of tort liability claims, worker's compensation claims and other employment related matters, from January 2015 to the present? A3) The contract rate for surveillance, investigation and other adjusting services is $55/hour. The cost for related investigation reports (Driving History, Court History, etc.) ranges from $40 -$50 each. Q4) Will this be a single company award or will multiple companies be awarded a contract? A4) Please refer to Section 0200, Paragraph 19, entitled "Determination of Award." Q5) Approximately how many cases were assigned to the incumbent(s) for the year 2015 under the current contract? A5) Approximately thirty(30) cases were assigned during the 2015 year. Q6) Am I correct that you are not asking for a price quote for services in this RFQ? A6) Yes. See response to question number 1 above. Q7) What is the budget per case or per year for the current contract? A7) See response to question number 2 above 1 08) What is the current fee schedule for the services provided under the current contract? A8) See response to question number 3. Q9) Who is the incumbent on the current contract? A9) The incumbent contractor for the referenced contract is Proven Investigations, LLC. Q10) Can the City provide incumbent vendor's proposal for the existing contract? A10) The incumbent vendor's proposal and executed agreement are attached as Exhibits A, B & C. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Sincerely, Alex Denis Procurement Director . • • • • 0 • • • • 1 2 MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue,3"Floor, Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490. ADDENDUM NO. 1 INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS. RFQ 2016-057-WG March 15, 2016 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. I. ANSWERS TO QUESTIONS RECEIVED Q1) What is the contract effective date? Al) The anticipated effective date for this solicitation is August 1, 2016. Q2) Is City of Miami Beach self-insured or deductible? A2) The City is self-insured for Worker's Compensation and Liability. Q3) If deductible-who is the carrier? A3) See response to question 2 above. Q4) What is the deductible level? A4) See response to question 2 above Q5) Who is the incumbent Third Party Administrator(TPA)? A5 The TPA for Worker's Compensation is CorVel Corporation. However, this RFQ is for investigation, Background, Adjusting and Surveillance services. It is not for Third Party Administrative Services of our Workers Compensation and Liability Programs. Q6) How long have you been with the incumbent TPA? A6) CorVel Corporation has been the City's incumbent TPA since February 2015. However, this RFQ is for investigation, Background, Adjusting and Surveillance services. It is not for Third Party Administrative Services of our Workers Compensation and Liability Programs. Q7) Why are you out to market? A7) The City's contract with the current investigative company is scheduled to expire August 2016. Q8) What objectives would you like to accomplish in this process? A8) Please refer to the purpose specified in Instructions to Respondents & General Conditions, Section 0200, Paragraph 2, of the RFQ document. 1 Q9) Who controls the claims process? A9) This RFQ is for investigation, Background, Adjusting and Surveillance services. It is not for Third Party Administrative Services of our Workers Compensation and Liability Programs. Q10) Who is the decision maker at City of Miami Beach? A10) Please refer to Instructions to Respondents & General Conditions, Section 0200, Paragraph 19, of the RFQ document. Q11) Are there takeover claims? Al1) This RFQ is for investigation, Background, Adjusting and Surveillance services. It is not for Third Party Administrative Services of our Workers Compensation and Liability Programs. Q12) For pricing purposes, can you send loss runs in excel format for the last 3 years? Al2) This RFQ is for investigation, Background, Adjusting and Surveillance services. It is not for Third Party Administrative Services of our Workers Compensation and Liability Programs. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Sincerely, ••::.... Alex Denis Procurement Director 2 REQUEST FOR QUALIFICATIONS ( RFQ) INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS. RFQ 2016-057-WG RFQ ISSUANCE DATE: FEBRUARY 17, 2016 STATEMENTS OF QUALIFICATIONS DUE: APRIL 1, 2016 @ 3:00 PM ISSUED BY: trA MIAMIBEACH William Garviso, Procurement Contracting Officer II PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x66501 www.miamibeachfl.gov M. MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 4 0300 SUBMITTAL INSTRUCTIONS & FORMAT 12 0400 EVALUATION PROCESS 14 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 26 APPENDIX E INSURANCE REQUIREMENTS 29 RFQ 2016-057-WG 2 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida(the "City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently, the successful proposer(s) (the "contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.oublicourchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City of Miami Beach seeks statements of qualifications from licensed, experienced investigative firms for services related to the investigation, background and surveillance of selected tort liability claims, workers' compensation claims, and other employment related matters. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued February 17, 2016 Pre-Submittal Meeting N/A Deadline for Receipt of Questions March 22, 2016 @ 3:00PM Responses Due April 1, 2016 @ 3:00PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: William Garviso, CPPB 305 673-7000#6650 williamgarviso(@miamibeachfl.nov additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado @..miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. RFQ 2016-057-WG 3 AAIAMI BEACH 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFQ Timetable section above at the following address: City of Miami Beach Procurement Department—3rd Floor Conference Room 1755 Meridian Avenue Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 9415468 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFQ by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received no later than the date outlined in the Anticipated RFQ Timetable section. 7. CONE OF SILENCE. This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelaranadona miamibeachfl.gov RFQ 2016-057 WG 4 m MIAMI BEACH • 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following . ordinances/resolutions,' which may be found on the City Of Miami Beach website: httpa/web.miamibeachfl.qov/procurement/scroll.asox?id=23510 • • CONE OF SILENCE • CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 .• DEBARMENT PROCEEDINGS ' CITY CODE SECTIONS 2-397 THROUGH 2-485.3 . • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES . CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-37 " • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 - • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 • 9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. COMPLAINCE WITH THE CITY'S LOBBYIST LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, without limitation, disqualification of their responses, in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance. 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. 14. AMERICAN WITH DISABILITIES ACT (ADA}."Call 305-673-7490 to request material in accessible format; sign language interpreters(five (5)days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension 2984. RFQ 2016-057-WG 5 • • • m IAMI BEACH • • 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3).calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2- 370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the- requirements of the City's Bid Protest Ordinance shall be barred. • - - - - - 18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give . a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or contractual services for the lowest responsive proposal amount (or in this RFQ, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFQ or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 19. DETERMINATION OF AWARD: The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: , (1)The ability, capacity and skill of the Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified, without delay or interference. . (3) The character, integrity, reputation`,,judgment, experience and efficiency of the Proposer. (4) The quality of performance of previous contracts. .;(5) The previous and existing compliance by the Proposer with laws.and ordinances relating to the contract. The City Commission shall consider the City Managers recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties -are unable to negotiate a contract. It is also understood and • acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. • • RFQ 2016-057-WG 6 • • • MIAMI BEACH 21. Postponement/Cancellation/Acceptance/Resection. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ, or in any responses received as a result of this RFQ. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty(120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 23. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense)of the Proposer, and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer. 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. 26.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. RFQ 201 b-057-WG 7 MIAMI BEACH 29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit (and cause hotel operator to prohibit) discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability in the sale, lease, use or occupancy of the Hotel Project or any portion thereof. 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that is in the best interest of the City, including: A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. RFQ 2016-057-WG 8 MI M1 BEACH D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance(experience), in making an award that is in the best interest of the City. F. The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. RFQ 201 b-057-WG 9 MIAMI BEACH 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFQ (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 45. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 47. EXCEPTIONS TO RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). RFQ 2016-057-WG 10 m MIAMI BEACH 48. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFQ solicitation process. 50. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank RFQ 2016-057-WG 11 0 Pv1IAMI BEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter& Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB`2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. 2.2 References. Submit at least three (3) references as evidence of similar experience. For each reference, the following is required: project/scope of work description, agency name, agency contact, contact telephone & email, and year(s) and term of engagement. 2.3 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members'qualifications. At a minimum, the following key individuals are required: • Project Manager (who shall comply with the licensing requirements pursuant to Section 493.6201, Florida Statutes) • Private Investigator(s) (who shall comply with the licensing requirements pursuant to Section 493.6201, Florida Statutes) A resume of each key individual, including licensure, education, experience,and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. RFQ 2016-057-WG 12 Iv1IAMI BEACH 2.3 Financial Capacity. Upon request of the City,each proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores lservlet/SupplierPortal?storeld=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun &Bradstreet at 800-424-2495. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFQ 2016-057-WG 13 MIAMI BEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 &Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received, with or without conducting interview sessions. Step 1-Qualitative Criteria Proposals shall be evaluated in accordance with the following evaluation criteria(in no particular order or weight): • Similar project experience • References • Team member qualifications • or Other Factors or Information Re•uested under this RFQ TOTAL AVAILABLE STEP 1 POINTS 100 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS 5 RFQ 2016-057-WG 14 Wi.I.L`,/",A: BEACH 4. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer A B C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 • 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFQ 201 6-057-WG 15 APPENDIX A f-P-- • MIAMI BEACH Response Certification , Questionnaire & Requirements Affidavit RFQ 2016-057-WG INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS PROCUREMENT DEPARTMENT 1755 Meridian Avenue Miami Beach, Florida 33139 RFQ 2616'-67-CAZ 16 Solicitation No: Solicitation Title: RFQ 2016-057-WG Investigation, Background, Adjusting and ,Surveillance of Selected Tort Liability Claims, Workers' Compensation Claims, and Other Employment Related Matters Procurement Contact: Tel: Email: William Garviso, CPPB 305 673-7000#6650 williamgarviso @miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No of Employees OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information, financial information, or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 201 b-057-WG 17 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? IYES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer, director, agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5) days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachf.gov/procurement/. 'RFQ 2016-057-W6 18 • • 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 1RFQ 2016-057-WG 19 9. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt _ Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. • RFQ 2016-057-WG 20 • DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. 21 • PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: • RFQ 2016-05/-WG 22 APPENDIX B MIAMI BEACH " No Bid " Form RFQ 2016-057-WG INVESTIGATION, BACKGROUND, ADJUSTING • AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS PROCUREMENT DEPARTMENT 1755 Meridian Avenue • Miami Beach, Florida 33139 Note: importantjp those'vendors who have.,recevedxnoiifitotioniof thiohcitafion _ �'�� 00 have, decided�not to respond lto,compiete and submrf_ the attached "Stvfernent=of o Bid'"Th'�e' Stoeme' tio No 9�d' prav�cies City with;information out;how. ;to mproveY the, sohc nation process; Failure.tolsubmit a ' Statement of4No Bid'':may result<in not being notified_ ;Etioyfing,sol►citat�orssb tl1;e'Ci "`°1 �;:} � r*« ,�..'« • RFQ 2016-057-WG 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal _Insufficient time to respond Specifications unclear or too restrictive _ Unable to meet specifications _Unable to meet service requirements _Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: WILLIAM GARVISO, CPPB STATEMENTS OF QUALIFICATIONS #2016-057-WG 1755 MERIDIAN AVENUE MIAMI BEACH, FL 33139 RFQ 2016-057-WG 24 APPENDIX C Ca___ MIAMI BEACH Minimum Requirements & Specifications RFQ 2016-057-WG INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS PROCUREMENT DEPARTMENT 1755 Meridian Avenue Miami Beach, Florida 33139 RFQ 2016-05/-WG 25 Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit, with its proposal, the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its proposal or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its proposal considered. 1. Firm. Proposing Firm shall meet the licensing requirements pursuant to Section 493.6201, Florida Statute. 2. Private Investigations Manager*. The manager named in Tab 2 shall meet the licensing requirements pursuant to Section 493.6201, Florida Statute. 3. Private Investigator(s)*. The private investigator(s) named in Tab 2 shall meet the licensing requirements pursuant to Section 493.6201, Florida Statute. *In the event that all City-related investigations will be handled by a private investigations manager, as defined in Section 493.6201, Florida Statute, the proposal need not include private investigators. C2. Statement of Work Required. The City of Miami Beach is requesting statements of qualifications from licensed, experienced investigative firms for services related to the investigation, background, adjusting and surveillance of selected tort liability claims, workers' compensation claims, and other employment related matters. The successful firm will be required to provide the following services: • Provide surveillance of the claimant for selected tort liability claims, workers' compensation claims, and other employment related matters. • Provide activity checks of the claimant for selected tort liability claims, workers' compensation claims, and other employment related matters. • Provide"research and background investigations"of claimants for selected tort liability claims, workers' compensation claims, and other employment related matters • Provide complete investigative and adjusting services for selected tort liability claims. • Provide written reports with appropriate documentation at the conclusion of each assignment to the Human Resources Department/Risk Management Division. RFQ 2016-057-WG 26 APPENDIX D P. MIAMI BEACH Special Conditions RFQ 2016-057-WG INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS ' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS PROCUREMENT DEPARTMENT 1755 Meridian Avenue Miami Beach, Florida 33139 RFQ 2016-05/-WG 27 1. TERM OF CONTRACT. The contract shall commence upon the completion of a fully executed agreement and shall be effective for three(3)years. . 2. OPTIONS TO RENEW. The City, through its City Manager, will have the option to extend for two (2) additional one-year periods subject to the availability of funds for succeeding fiscal years. Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. • RFQ 2016-057 WG 28 APPENDIX E MIA BEACH MI Insurance Requirements RFQ 2016-057-WG INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS PROCUREMENT DEPARTMENT 1755 Meridian Avenue Miami Beach, Florida 33139 RFQ 2016-07Wo 29 tikA MAMIBEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability- $1,000,000 each occurrence -owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 _Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 2016-057-WG 30 • -, • • • ATTACHMENT C • rCONSULTANTS RESPONSE TO THE„� • • r . • • • y • • • • • L..r _ es5ROg0s 1 ,L `aSrIG 0 Xinvestigations.com 1835 NE Miami Gardens Drive, Suite 547, North Miami Beach, FL 33179 (305)929-3513, info @Xinvestigations.com Florida Private Investigations Licenses: A2900334, C2900371 April 1, 2016 Mr. William Garviso, Procurement Contracting Officer II Procurement Department 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 Re: Request for Qualifications 2016-057-WG Dear Mr. Garviso, Thank you for the opportunity to conduct business with the City of Miami Beach. We have analyzed the RFQ and are pleased to submit our proposal for investigative services. Named the top investigation firm in South Florida by the Daily Business Review, Crossroads SDI, Inc d/b/a Crossroads Investigations, is a full-service national private investigation agency with global capabilities operated by a former Central Intelligence Agency (CIA) officer, and is a leading firm in South Florida. We offer specialized private investigation services, to include research and background investigations, adjusting and surveillance of selected tort liability claims, workers' compensation claims, and other employment related matters. All completed investigations come with a detailed report and all appropriate documentation. Should you desire or require any clarifications, please don't hesitate to contact me via email or telephone. Thank you in advance for your consideration. Sincerely, Marc'I-iiurwitz President, Crossroads Investigations TABLE OF CONTENTS TAB 1 1.1 Cover Letter & Table of Contents 1.2 Responses Certification, Questionnaire & Requirements Affidavit 1.2.1 Appendix A 1.2.2 Campaign Contributions 1.2.3 Code of Ethics 1.3 Minimum Qualifications Requirements 1.3.1 Firm License: Crossroads Investigations 1.3.2 Private Investigations Manager License: Marc Hurwitz 1.3.3 Private Investigator License: Lawrence Gould 1.3.4 Private Investigator License: Michael K. Adelstein 1.3.5 Statement of Work TAB 2 2.1 Qualifications of Proposing Firm 2.2 References 2.3 Qualifications of Proposer Team 2.3.1 Project Organizational Chart 2.3.2 Project Roles 2.3.3 Project Manager Qualifications: Marc Hurwitz 2.3.4 Private Investigator Qualifications: Lawrence Gould 2.3.5 Private Investigator Qualifications: Michael K. Adelstein 2.4 Financial Capacity 2.4.1 Dun & Bradstreet Report • Solicitation No: Solicitation Title: RFQ 2016-057-WG Investigation, Background, Adjusting and Surveillance of Selected Tort Liability Claims, Workers' Compensation Claims, and Other Employment Related Matters Procurement Contact Tel: Email: William Garviso, CPPB 305 673-7000#6650 williamgarviso @miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and • compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME:Crossroads SDI, Inc. No of Years in Business:7 5 No of Years in Business Locally: No of Employees 7.5 2+contractors OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:Crossroads Investigations FIRM PRIMARY ADDRESS(HEADQUARTERS): 1835 NE Miami Gardens Dr., Ste 547 CITY.N. Miami Beach STATE:FL ZIP CODE:33179 TELEPHONE NO.:305-929-3513 TOLL FREE NO.: FAX NO.:305-647-2903 FIRM LOCAL ADDRESS:1835 NE Miami Gardens Dr., Ste 547 CITY.N. Miami Beach STATE:FL ZIP CODE:33179 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:Marc Hurwitz ACCOUNT REP TELEPHONE NO.:305-929-3513 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL:Marc@Xinvestigations.com FEDERAL TAX IDENTIFICATION NO.:26-3462920 The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2016-057-WG 17 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer,director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title, 3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an .ublic sector agency? YES X NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. RFQ 2016-057-WG 18 7. Living Wagc.Pursuant to Section 2 40&ef #e-Miami Beau City Cede, as same may be amended from time to time, Proposers • Commencing with City fiscal year 2012 13(October 1, 2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI 14)Miami/Ft. Lauderdale,issued by the U.S.Department of Labor's o(in a particular yea.) Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? X YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X X Sick Leave X X Family Medical Leave X _ X Bereavement Leave X X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. RFQ 2016-057-WG 19 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals, or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2016-057-WG 20 DISCLOSURE AND,DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its • best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content,its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the.other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2016-057-WG 21 - PROPOSER.::CERTIFICATION1 _ • I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: RFQ 2016-057-WG 22 • CAMPAIGN CONTRIBUTIONS NAME: Marc Hurwitz POSITION: President, Crossroads Investigations CONTRIBUTIONS: 03/17/2013 Michael Grieco $250 05/06/2013 • Michael Grieco $250 • • C1 SROq rs * `eSTIG KV" Xinvestigations.com 1835 NE Miami Gardens Drive, Suite 547, North Miami Beach, FL 33179 (305) 929-3513, info @Xinvestigations.com Florida Private Investigations Licenses: A2900334, C2900371 April 1, 2016 CODE OF ETHICS Crossroads SDI, Inc. d/b/a Crossroads Investigations, commits to adopting the City of Miami Beach Code of Ethics, as delineated via www.miamibeachfl.gov/procurement/. 4 ., Marc Hurwitz President MINIMUM QUALIFICATIONS REQUIREMENTS " 1 T rd` A Y " 5��.'. �4 J FLORIDA DEPARTMEN DEPARTMENT AGRICULTURE AND CONSUMER SERVICES ' .e.. ADAM H.PUTNAM P COMMISSIONER ) DIVISION OF LICENSING , ; 09/09/15 12/22/18 A 2900334 `, DATE ISSUED DATE OF EXPIRATION LICENSE NUMBER `t� CROSSROADS SDI, INC. -<'' 1925 N.E.213 TERRACE r', -.. MIAMI,FL 33179 . ./ HURWITZ,MARC,PRESIDENT "sci , Ept A ' s co, f �' THE PRIVATE INVESTIGATIVE AGENCY NAMED ABOVE IS LICENSED AND REGULATED UNDER THE 5; PROVISIONS OF CHAPTER 493,FLORIDA STATUTES. ~ if f r - ' lel elr...a... J.=,..d ;2'`','• �/I�� _ ADAM H.PUTNAM ` ,. . Co - .' 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SStONER . -M PRIVATE INVESTIGATOR sr `4*STIGAI‘ Xinvestigations.com 1835 NE Miami Gardens Drive, Suite 547, North Miami Beach, FL 33179 (305) 929-3513, info @Xinvestigations.com Florida Private Investigations Licenses:A2900334, C2900371 April 1, 2016 STATEMENT OF WORK Crossroads SDI, Inc. d/b/a Crossroads Investigations hereby certifies that our agency and team are qualified and experienced in services related to investigation, background, adjusting and surveillance of selected tort liability claims, workers' compensation claims, and other employment related matters. We have access to additional qualified and licensed private investigators as necessary. The owner and President of the agency is a former CIA officer and holds a Master of Arts degree in International Relations. After 11 years serving in the Federal Government, he opened Crossroads SDI, Inc. d/b/a Crossroads Investigations in October 2008. Since then, the Agency has performed private investigation and due diligence research services for law firms and business entities. In 2015, Crossroads was named the top private investigation agency in South Florida by the readership of the Daily Business Review, the region's leading legal daily publication. Our work has included: • Surveillance operations, including activity checks, in support of insurance liability, worker's compensation and personal injury claims, including covertly observing claimant's daily activities. • Background investigations, including robust research into claimant's backgrounds as it may relate to an investigation, to include record checks and open source research, via databases restricted to licensed private investigators. • Provision of completed reports, including level of effort narrative, observations of claimant, and relevant photographic documentation. Crossroads SDI, Inc. d/b/a Crossroads Investigations QUALIFICATIONS OF PROPOSING FIRM CROSSROADS SDI, INC. D/B/A CROSSROADS INVESTIGATIONS (hereinafter referred to as "Crossroads Investigations") is a Florida entity established in October of 2008. The company was initially founded to sub-contract for retired CIA Chiefs of Stations with corporate due diligence contracts. Crossroads Investigations has since expanded into a full-service Private Investigation and Due Diligence firm. Named the top investigation firm in South Florida by the Daily Business Review in 2015, Crossroads Investigations is a national private investigation agency with global capabilities operated by a former Central Intelligence Agency (CIA) officer. Crossroads Investigations' President, Marc Hurwitz, is a Board Accredited Investigator, one of only 60 worldwide. Hurwitz served 11 years in the Federal Government, to include the U.S. Department of State, The White House National Security Council, and the Central Intelligence Agency. Hurwitz recently completed a three-year term as a member of the Florida Bar's Grievance Committee and is the Chair of the Aventura Marketing Council's Law Committee. Crossroads Investigations analysts and field team is staffed exclusively by former federal intelligence and law enforcement officers. Mr. Hurwitz has been recognized by the community in many other ways as well, including: • Member, Florida Association of Licensed Investigators • Member, Florida Association of Professional Investigators • Member, United States Association of Professional Investigators • Founder and Chairman of the Aventura Marketing Council Law Committee • Appointed Member, Florida Bar Grievance Committee, 2013-2016 • Law Day Chair, North Dade Justice Center, 2013-2016 RELEVANT EXPERIENCE & TRACK RECORD Crossroads Investigations has a proven track record in providing full-service private investigation services to hundreds of clients. Our track record is supported by our reputation and community involvement, as well as annual recognition by the Daily Business Review since 2013 as amongst the best investigation agency in the region. Crossroads Investigations has an armory of tools at its disposal. Because we are properly bonded and insured and hold many Private Investigator and Government Licenses, we have access to the best and most up-to-date databases and current information on individuals. The specialized private investigation services we provide include, but are not limited to, the following: •: Surveillance and Field Operations Our surveillance team is comprised of former CIA, FBI and Law Enforcement Officers. Our team has collectively logged thousands of hours of private investigation field work to include surveillance, witness interviews and photographing accident sites. Our surveillance techniques include both fixed surveillance, such as quality of life verification related to workers' compensation and/or personal injury claims; and mobile surveillance to follow and document a subject's movements. Our work product contains clear and concise reporting information supported by photographs and videos. • Asset and Bank Searches Whether locally, nationwide, or internationally, Crossroads Investigations can legally locate bank accounts, brokerage accounts, property, wealth and belongings through an Asset Search. While there are many individuals and businesses that use our services, the people who benefit most from our asset searches are usually attorneys whose clients are seeking a judgment or monetary compensation from someone or some entity. •3 Background Checks Our background reports are extremely comprehensive and can be returned within 24 hours. They include: criminal history, address history, properties (including mortgage information), vehicles (including title/lien information), bankruptcies, liens, judgments, foreclosures, UCC filings, corporate affiliations, professional licenses, drivers license information, voter registration information, and much more. • Employment and Tenant Screening Our online employee and tenant screening system is compliant with the Fair Credit Reporting Act (FCRA). Our clients use the system to obtain such information as address history, criminal record history, credit and driving records. :• Skip Trace Reports Crossroads Investigations offers advanced capabilities in locating a person's whereabouts through a service called Skip Traces. It comes from the saying "skipping" town, and is the official term used by investigators to find someone who may not want to be found. Skip Traces will reveal where that person is currently living. Skip Traces is a great way for law firms and process servers to find someone they need to appear in court. It is also useful to banks, finance companies and debt collection agencies to find people who have moved and owe them money. Due Diligence Crossroads Investigations can gather all the financial, legal and personal information about a potential business partner or an existing business that clients are planning to buy before a transaction takes place. We provide analysis, so our clients can manage potential risks. Due Diligence allows a buyer or prospective partner to go through the risks of the business, customer records and other documents to ensure he or she is making a good decision and confront difficult business challenges. We conduct Due Diligence for a number of clients, such as venture capitalists and attorneys. • International Consulting One of our core capabilities is to conduct corporate due diligence worldwide. Our analytical team, comprised of former CIA officers, has a global network of sources that can provide insights not available any other way, in practically any country overseas. Our clients use our economic intelligence products for several purposes, such as International Litigation Support, International Asset Searches (including bank accounts), and pre-merger/acquisition/investment risk assessment. REFERENCES AGENCY NAME: Miami Beach Chamber of Commerce AGENCY CONTACT: Jerry Libbin, President & CEO CONTACT TELEPHONE AND EMAIL: (305) 674-1300, jerry@miamibeachchamber.com PROJECT /SCOPE OF WORK DESCRIPTION: Crossroads Investigations has-been retained to conduct a variety of due diligence research and employment screening tasks. YEAR(S) AND TERM OF ENGAGEMENT: October 2012 - present AGENCY NAME: Law Offices of De Cardenas, Freixas, Stein & Zachary, P.A. AGENCY CONTACT: Barry Stein, Partner CONTACT TELEPHONE AND EMAIL: (305) 377-1506, bstein @dcfsz.com PROJECT /SCOPE OF WORK DESCRIPTION: Crossroads Investigations has been retained for a variety of investigative needs related to workers' compensation and personal injury, including surveillance, witness interviews, photographing accident sites, locating subjects and the provision of background reports. YEAR(S) AND TERM OF ENGAGEMENT: April 2012 - present AGENCY NAME: Weinstein & Cohen, P.A. AGENCY CONTACT: Judson L. Cohen, Partner CONTACT TELEPHONE AND EMAIL: (305) 374-1011, jcohen @weinsteincohen.com PROJECT /SCOPE OF WORK DESCRIPTION: Crossroads Investigations has been retained for a variety of investigative needs to include personal injury surveillance, background reports, subject locates, witness interviews and vehicle license tag research. YEAR(S) AND TERM OF ENGAGEMENT: March 2012 - present • • • • • • QUALIFICATIONS OF PROPOSER TEAM • • Private Investigation"Manager Marc Hurwitz • Private Investigator: Lawrence Gould Private Investigator:;"Michael Adelstein • • • • . 4 ::Organizational Chart:Cityof Miami Beach Project ; .. LPrivate investigation • a v elnce Go Miehae f A defstein_ Private Investigator Private Investigato_° other contract licensed Private Investigators can be brought on as needed. - „Crossroads SDI, Inc. d/b/a Crossroads Investigations • • • • • 1 PROJECT ROLES Private Investigation Manager: Marc Hurwitz • Client Communication • Product Quality Control ➢ Investigative Team Management > Research & Background Investigations • Analysis > Complete Written,Reports Private Investigator: Lawrence Gould • Field Operations: surveillance, activity checks, witness interviews,site photographs and complete written reports Private Investigator: Michael K. Adelstein • Field Operations: surveillance, activity checks, witness interviews, site photographs and complete written reports. PRIVATE INVESTIGATION MANAGER: MARC HURWITZ 1925 NE 213 Terrace,Miami,FL 33179,(305)929-3513,marc exinvestigations.com Experience . 'President - . 2008-present Crossroads Investigations,Inc. . • Oversees analysts and field operators in support of due diligence and investigatioq,agency . • Networks extensively with local business leaders and law firms Acquired wide array of unique capabilities to support complex litigation and mergers,acquisitions and investments • Recognized by the Daily Business Review for three years as amongst the top-Investigation firms in South Florida Field Officer . 2003-2008 U.S.Federal Agency• - •Traveled to Middle-East for multiple extended temporary duty assignments .•Managed large projects involving establishing new relationships between the private sector and U.S.federal agencies to promote common homeland security interests - , • Drafted hundreds of reports for use by senior U.S.policymakers • Coordinated with other government entities on a number of homeland security-related issues and investigations .•' Received numerous Exceptional Performance Awards for outstanding leadership ' .r Terrorism Analyst - 2000-2003 Central Intelligence Agency . • L • Graduated from CIA's six-month Analyst School and several leadership/management courses • Drafted analytical assessments for senior U.S.Government officials under short deadlines • Briefed numerous senior U.S.and foreign officials,often during crisis situations_ , • Maintained liaison with numerous Middle East governments during multiple overseas trips • • Coordinated with wide range of government agencies to ensure singularity of effort - • . Received Exceptional Performance Award for significant contribution to major strategic success in the Global War on Terror Principal Aide to the Deputy National Security Advisor • • \ 1997-2000 ' National Security Council,The White House • • •Prepared Advisor for meetings by drafting talking points,writing short bios on attendees,and coordinating and highlighting various briefing papers ;Coordinated and tasked 200-member National Security Council staff to support Advisor for daily activities,and communicated Advisor's guidance to the NSC and dozens of federal agencies . •Served on coordination committees for NATO 501h Anniversary Summit,bi-monthly deputies meetings,and various Head-of- ' State visits .. •Referred to by National Security Advisor as his"Crisis Specialist and Special Projects Coordinator" Education Master of Arts,International Affairs/National Security Policy The George Washington University,Elliott School of International Affairs . Concentrations in American Foreign&Defense Policy and Transnational Issues Bachelor of Arts,Political Science,Magna Cum Laude . State University of New York at Buffalo . ( Recipient,Best Undergraduate Paper • • Participant,Washington Internship Semester-U.S.Department of State Community Chairman and Founder,Aventura Marketing Council Law Committee Chairman's Roundtable Member,Aventura Marketing Council - . President,Highland Lakes/SkyLake Home Owner's Association Member,Florida Bar.Grievance Committee, 11`h Circuit AMC Chair,Annual Law Day,North-Dade Justice Center,2013 and 2014 Winner,Miami-Dade Commission,Small Business Grant,2013 ' Member,Michael-Ann Russell!CC Security Committee • . Founding Member,Concierge Sports Advisors Founding Member,SUNY Buffalo South Florida Alumni Association Member,George Washington University Alumni Association,South Florida Member,Business Networking International,Miami Beach - • ' . ' Strategic Regional Member,Florida Lawyer's Network Member,North Dade Bar Association . • Member,Florida Association of Licensed Investigators Member,Florida Association of Professional Investigators - . • Graduate,Glass Leadership Institute,Anti-Defamation League - Previous Executive Board Member,Miami Jewish Federation Network Previous member,Board of Directors,•Temple Emanu-El,Miami Beach Volunteer/Wish Granter,•Make-A-Wish Foundation of South Florida . . • • • • • PRIVATE INVESTIGATOR: LAWRENCE GOULD Technical Expertise • Business Development Mr. Gould is the President of Lawrence A. Gould, P.A., a Private • Radio&Wireless Data Investigative Agency and co-founder, Executive Vice President of Lake A • E 9-1-1 Location Technology Aerospace,.Inc: Mr. Gould was the founder of Metroplex Mobile Data, Inc., • Aviation Technology which developed the first law enforcement wireless data computer system ' • TSCM(Technical Surveillance and MetroTrack, which developed Network Based Location Technology. Mr. j Countermeasures)• Gould has been a Founder, Lead Partner, or Executive Officer, of multiple Industry Experience technology-based wireless communications companies including an industry ? leader in Public Safety Wireless Mobile Data Systems, automobile theft- ! • Public Safety& Intelligence tracking, and a manufacturer of radio signal intercept and location systems • Wireless Communications utilized by the intelligence and regulatory communities. The holder of ` • Accounting,Finance,Mgt. numerous issued patents in the field and also designed and was awarded Education FAA STC's (Supplemental Type Certificates) on aircraft he modified for law enforcement & military intelligence. He has also served as a senior sales and `: • FBI Academy,U.S. Dept.of marketing executive with extensive experience in the wireless and public Justice,Class of 79-2 safety sectors. Mr. Gould has also been the lead business development officer • Massachusetts State Police and to develop Corporate Strategic Alliances, Corporate. Partnering, M&A, and the Federal Bureau of SEC compliant corporate funding. Mr. Gould served in the FBI as a Special Investigation Comprehensive Agent and specialized in Technical Services. Mr. Gould also served with Criminal Investigation Program state and local police agencies as a law enforcement officer,/investigator and • Massachusetts State Police consultant. Academy—Law Enforcement Officers Specialized Training Experience School Public Safety, Law Enforcement & Intelligence; Bentley Accounting;Graduate > > Courses: Accounting;Law Lawrence A.)Gould, P.A." • • Northeastern University,BSBA Accounting,Law&Aviation Lawrence A. Gould P.A. (LAGPA) is a Licensed Private Investigation Technology Agency (Lie. A 1300291) Licensed to operate in Florida, California, Affiliations,Awards,& Georgia, Louisiana, North Carolina, Oklahoma, Tennessee, Virginia, Certifications Colorado, Idaho, Mississippi, South Dakota, Wyoming, Alabama and l; Alaska. Mr. Gould is a Board Accredited investigator. LAG PA conducts State of Florida Licensed investigations for the purpose of obtaining information with reference to any a Private Investigator:C 1300354 of the following matters: • FCC Commercial Radio Telephone License-Engineer (a) Crime or wrongs done or threatened against the United States or any state Amateur Radio: WAIJSG, or territory of the United States, when operating under express written Advanced Class(Formerly authority of the governmental official responsible for authorizing such ' ACMIJSG,Army MARS) investigation. • FAA Licensed Pilot (b) The identity, habits, conduct, movements, whereabouts, affiliations, • American Radio Relay League associations, transactions, reputation, or character of any society, person, or. 1 • Florida Association of Private group of persons. $ Investigators(FAPI) (c)The credibility of witnesses or other persons. a • FAPI Board Accredited Investigator(BAI) (d) The whereabouts of missing persons, owners of unclaimed property or t escheated property,or heirs to estates. •! • Associated Public Safety Communications Officers (e)The location or recovery of lost or stolen property. Association(APCO) • (f) The causes and origin of, or responsibility for, fires, libels, slanders, r Florida Sheriff's Assn. losses, accidents, damage,or injuries to real or personal property. 1. • Past Director,Caring Crew Inc., Children's Cancer Caring (g) The business of securing evidence to be used before investigating r Center at Baptist Health South P.O. Box 630517,Miami, Florida 33163-0517,Tel. 305-935-9101,email: Larry.Gould @gmail.com • Page 1 • committees or boards of award or arbitration or in the trial of civil or criminal cases and the preparation. Federal Bureau of Investigation, U.S. Department of Justice—Special Agent Responsibilities in various offices included investigations in: Organized crime, white collar, white house inquiries, fugitive matters, major theft, public corruption, bank robbery, bank fraud & embezzlement, extortion, kidnapping, homicide, hostage situations, terrorism, foreign counter intelligence, bombing and weapon matters. Also, Mr. Gould had charge of Research and Development, Special Operations Branch, New York Office and had undercover experience in various investigations. Middlesex County District Attorney's Office—Investigator, Organized Crime Strike Force, Massachusetts State Police,B.I.S. (Bureau of Investigative Services) Natick, MA, Police Department—Patrolman Westborough, MA,Police Department—Patrolman Management/ Private Sector; Lake Aerospace, Inc. (A Delaware Corp.) Miami, Florida, Executive Vice President, Secretary,Treasurer(Current) In July 2009, Mr. Gould co-founded the establishment of Lake Aerospace Inc. as the acquisition company for Revo, Inc., (Lake Aircraft) and its full line of amphibian aircrafts. Mr. Gould took the position of Vice President, Secretary and Treasurer, per the corporate structure in Delaware. As one of the two founders of the company, Mr. Gould conducted due diligence efforts supporting the $20 Million acquisition of Revo, Inc. to include the acquisition of all its assets such as manufacturing rights, intellectual property and tooling. He managed strategic alliance and partnership with first, second and third source venders as well as identified manufacturing assembly line work flow strategies that will significantly cut aircraft production time. Mr. Gould serves as developer of potential equity partners and coordinator of all legal issues incurred by the company. VSI & Partners Consulting, Inc. DBA Lake Aerospace—President, COO (2004-2009) VSIPC is a government affairs / security consulting firm that specialize in assisting U. S. friendly governments in identifying'security related vulnerabilities and introduce solutions with human and technical assets. VSIPC also provides assistance for Signal Intelligence platform design and integration for a variety of aircrafts. VSIPC Transferred all intellectual property from Metrocom Communications, Inc. & MetroTrack, Inc to VSIPC on the designed, engineering and construction of the only C3I (command control communication and intelligence center) in operation in Latin America& the Caribbean located in Puerto Rico. The C3I is operated and maintained by the Puerto Rico Police Department and servers as command center for operations of all U.S. federal investigative and intelligence agencies throughout the region. V.SIPC is a combat disabled veteran and minority owned business and a registered company with CCR-DOD and State Department. Metrocom Communications, Inc. & MetroTrack, Inc. - Founder, President, Chief Executive Officer, Director As the founder of METROCOM/MetroTrack, Mr. Gould contributed and assigned certain intellectual properties to the Company relating to wireless location, mobile data designs and an STC for aircraft design modifications from the FAA. As CEO and/or COO of multiple technologies based wireless corporations, he has been involved in several technology based start-up ventures, related private placement offerings and initial public offerings. He designed, engineered and system integrated a world- class Communications, Control and Command System for the National Crisis Management Center in Puerto Rico and has designed wireless E911 location based services determination equipment. Mr. Gould has filed for numerous U. S. and foreign Patents. The U. S. Patent and Trademark Office issued 4 patents and the Republic of China (ROC) in Thai Wan issued 3. He has been awarded several FCC licenses for P.O. Box 630517,Miami, Florida 33163-0517;Tel.305-935-9101,email: Larry.Gould @gmail.com Page 2 fixed and.mobile government and private sector terrestrial microwave systems and has also received tower and building permits from the FAA to facilitate implementation of his network designs. Metroplex Mobile Data, Inc. — President, Chief Executive Officer, Chief Technology Officer, Director • After 2 years at DPC, the original stockholders of GFTG negotiated a repurchase of the Company from Digital Products Corporation. Mr. Gould's responsibilities included formation of a system design and integration group that was also active in sales support. He was responsible for system design of wireless, wide-area, mobile data communications networks and for design and implementation of a state-of-the-art Law Enforcement, Civil Defense and Natural Disaster Crisis Command Center facility, including microwave video conferencing systems, passive InfraRed imaging arrays, gyro mounted video systems, and total statewide airborne video communication and surveillance solutions. Other responsibilities included marketing development of strategic accounts; and development of strategic alliances with radio companies such as Ericsson/GE and E.F. Johnson Company, software vendors for Computer Aided Dispatch and Records Management and other applications. Other responsibilities included design management and technical support, project management, RFP and Bid responses for many municipal, county and state Public Safety projects,advertising and public relations. Promoted to President/CEO in.November 1994,-Mr. Gould's new responsibilities included business plans; coordinating with legal and accounting professionals to meet SEC requirements for a Private Placement Memorandum under rule 504 and Underwriters for the future preparation of an Initial Public Offering; raising capital with qualified investors, handling negotiations with various broker dealers; and negotiating with other corporations looking for strategic alliance acquisitions, mergers or investment opportunities. DPC/Metroplex Mobile Data, Inc. — Executive Vice President, Chief Operating Officer, Director Digital Products Corporation, Inc. (DPC), a Public Corporation, acquired Gould - Ford Technologies Group, Inc. Mr. Gould's responsibilities included managing a group for design and integration of mobile computer systems; establishing standards for designing, manufacturing, documentation and integration. During this period additional units were installed and modifications made to the network at Martin County Florida Sheriff's Office; a system was implemented for Davie Florida Police Department; a system was designed for the City of Irving,Dallas County, Texas; and a 10,000-unit wide area network to cover a large South American country was designed and integrated. This system was to integrate DPC's wireless wrist bracelets used for home arrest programs with Metroplex wireless modems so that telephone systems would not be necessary. Software and hardware designs were developed to integrate both technologies. Gould-Ford Technologies Group, Inc.,(GFTG) d/b/a Metroplex Mobile Data — Executive Vice President, Chief Operating Officer,Director _ . • Co-founded. GFTG to develop and market a DFSK weak signal line of 4800,,9600 and 19200 bps modems. GFTG felt the need to develop higher efficiency protocols based on CCITT X.25 and X.121. Contention problems were enhanced with our Metroplex Full Duplex Digital Frame Regenerator, which utilized Digital Sense Multiple Access (DSMA). This led the way to increased channel efficiency and throughput. This system was installed in the Martin County Florida Sheriff's Office as our first implementation utilizing 9600 bps without any compression. Data encryption was added to the modem firmware. I M.E.D.S. Electronics Corporation,Inc.—Co-Founder, Executive Vice President,Director Initial responsibilities were design and testing of first generation wireless mobile computers for Law • Enforcement: Due to lack of available frequencies, a simplex 1200.bps MSK VHF MCT system was designed for the North Miami Beach Police Department. The FCC authorized this modulation technique between two adjacent active channels because of the narrow bandwidth. This was a successful • P.O.Box 630517,Miami,Florida 33163-0517,Tel. 305-935-9101,email: Larry.Gould@gmail.com gmail.com Page 3 implementation that included network hardware and software development. Panama City Beach, FL was sold a full duplex repeating system on UHF frequencies. This system utilized the Departments Laptop Tandy 100 computers using the first report generator for incident/offense reports called PISTOL. M.E.D.S. integrated this computer and software into a complete Mobile Computer Terminal including car-to-car chat,mail,FCIC/NCIC interfaces. • Security Data Systems, Inc.-Founder, President, Chief Executive Officer,Director Specialized in research and development of digital communications equipment, access control,'alarm systems and vehicle location devices. Initiated numerous patent applications in the radio communications field, such as vehicle location systems, wireless remote control alarm systems for monitoring yachts and aircraft. Accomplishments included designs for Title III subminiature audio and video transmitters for law enforcement, telemetry systems for emergency medical personnel and security systems with integrated environmental control for residential and small business. Commendations; Director of the F.B.I.—Croatian Terrorist Investigation and Arrest,New York•Office, F.B.I. Superintendent,Halifax,Nova Scotia, Canada Police Department—Apprehension of a fugitive wanted for • murder and flight,Boston Office,F.B.I. Commendation by'the citizens of Erie County, New York — Arrest and conviction of an extortionist, Buffalo Office,F.B.I. Commendation, Natick, Massachusetts Police Department and the Town Fathers, Apprehension of an Escaped Fugitive Murderer Issued Patents; Patent No.: US 6,947;755 B I dated Sep. 20, 2005 Patent No.: US 6,934,548 B1 dated Aug. 23, 2005 , • Patent No.: US 6,756,917 B2 dated June 29, 2004 Patent No.: US 7,57,7,421 B2 dated Aug. 18, 2009 Law Enforcement In-Service Specialized Training Schools; . Municipal Investigators Course—80 Hours • Massachusetts State Police Academy-Law Enforcement Officers Training School • - Comprehensive Criminal Investigative Program Crime Scene Search Program—80 Hours • ' Massachusetts State Police Academy—Law Enforcement Officers Training School • Comprehensive Criminal Investigative Program Advanced Investigative Techniques—40 Hours Massachusetts State Police Academy and the Federal Bureau of Investigation Law Enforcement Officers Training School " Comprehensive Criminal Investigative Program . Photography—40 Hours • • Massachusetts State Police Academy—Law'Enforcement Officers'Training School Comprehensive Criminal Investigative Program Advanced Photography-40 Hours �. P.O. Box 630517,Miami,Florida 33163-0517,Tel. 305-935-9101,email: Larry.Gould @gmail.com Page 4 • • Massachusetts State Police Academy—Law Enforcement Officers Training School • Comprehensive Criminal Investigative Program Fingerprint Classification—'40 Hours Massachusetts State Police Academy and the Federal Bureau of Investigation Law Enforcement Officers Training School Comprehensive Criminal Investigative Program Advanced Latent Fingerprint Techniques—40 Hours • Massachusetts State Police Academy and the Federal Bureau of Investigation • Law Enforcement Officers Training School Comprehensive Criminal Investigative Program Post Blast Bombing Investigations—40 Hours Massachusetts State Academy and the Federal Bureau of Investigation Law Enforcement Officers Training School Comprehensive Criminal Investigative Program „ Advanced Post Blast Bombing Investigations—40 Hours Massachusetts State Police Academy and the Federal Bureau of Investigation Law Enforcement Officers Training School Comprehensive Criminal Investigative Program • • • • • • • • • P.O. Box 630517, Miami,Florida 33163-0517,Tel. 305-935-9101,email: Larry.Gould@gmail.com gmail.com Page 5 PRIVATE INVESTIGATOR: MICHAEL K.ADELSTEIN 2731 Taft#406, Hollywood,FL 33020 954-483-0880 Madelstein007 @gmail.com WORK EXPERIENCE Covert Affairs Investigations, Inc, Hollywood, FL 2012 to present President and Licensee in Charge • Full service Private Investigations Agency • Responsible for all aspects and management of a private detective and security business. • Investigate,report and close various cases utilizing: recorded and written statements,photography, covert video surveillance, identity theft,credit card fraud and computer based data searches. • Adhere to strict principles of ethics,professionalism and integrity while conducting investigations Hub Enterprises, Inc., Lafayette, LA 2009 to 2013 Field Investigator • Conduct mobile and static video in surveillances in Florida, for insurance defense • Top Producer for the Eastern region for: March, May and July 2010 • Second Top Producer Eastern region for June 2010, January and February 2013 Illinois Investigative Agency Inc., Chicago,IL 2005 to 2010 President and Licensee in Charge • Full service Private Detective and Security Agency • Responsible for all aspects and management of a private detective and security business. • Investigate,report and close various cases utilizing: recorded and written statements, photography, covert video surveillance, identity theft, credit card fraud and computer based data searches. • Protect, people and property of clients in either a uniformed or plainclothes armed and unarmed capacity. • Adhere to strict principles of ethics, professionalism and integrity while conducting investigations Illinois State Licensed Private Detective (#115-001653), Chicago, IL 2002-2005 Sole-proprietorship • Responsible for all aspects and management of a private detective business. • Investigate report and close various cases utilizing: recorded and written statements, photography, covert video surveillance and computer based data searches. • Adhere to strict principles of ethics, professionalism and integrity while conducting investigations. TJ Maxx,Chicago, IL 1998-2002 Barneys New York and Elek-Tek, Chicago, IL 1995-1997 Venture, Kansas City, KS 1994-1995 Asset Protection Investigator: • Initiated and conducted internal and external theft investigations. • Conducted credit card and merchandise refund fraud investigations. • Utilized and analyzed exception and audit reports, covert surveillances and camera installations to obtain confessions,prosecutions and employee terminations. • Testified at every level of the state court systems. Crawford and Company-City of Chicago Claims Unit, Chicago, IL 1997-2000 Claims Investigations: • Responsible for the investigation, examination,evaluation and closure of property damage and personal injuries claims against the City of Chicago. • Conducted field investigative work, which included: interviewing both city personnel and the public by the use of recorded statements, subpoena service, photography and site visits. • Actively maintained a caseload of 150 files, while maintaining 100% closure ratio and a 100% monthly file compliance City of Blue Springs Police Department.Blue Springs, MO 1994-1995 City of Riverview Police Department, Riverview, MO 1993-1994 Police Officer(reserve): • Utilized a one-man unit to investigate crimes and provide police services. • Testified in all level of the state court systems. PROFESSIONAL LICENSES Florida Department of Agriculture and Consumer Services Class C Private Investigators License, #C 1000062 Class A Private Detective Agency License, #A26000402 Illinois Department of Financial and Professional Regulations: Class A Private Detective License, # 115-001653 ( inactive) Class B Private Security Contractors License, # 119-001081(inactive) Class 1 Private Detective Agency License, # 117-001261(inactive) Class 2 Private Security Contactors Agency License, # 122-00964inactive) CERTIFICATIONS AND TRAINING Crawford and Company.Atlanta GA, Liability and Competency Certification, 1999 Wicklander—Zulawski &Associates, Chicago. IL Interview and Interrogation Techniques, 1997 St. Charles Law Enforcement Training Center. St. Charles,MO. Police officer Certification, 1993 EDUCATION University of Missouri- St. Louis,MO. M.A. Criminology and Criminal Justice, 1992 Northeast Missouri State University-Kirksville,MO. B.A. Criminal Justice, 1987 ADDITIONAL SKILLS Surveillance: • Experienced in the use of covert and non-covert surveillance methods: photography, in person on view, closed circuit television and hand held and hidden video surveillance. • Proficient at all levels of covert and non-covert surveillance: day, night and all weather conditions. • Own and utilize a surveillance van with tinted windows to accomplish surveillance assignments. Providing knowledge and proficiency in the following areas of responsibility: • Extensive experience in developing arranging,evaluating, and following up on various obligations in a timely and comprehensive manner • Skilled in the establishing rapport with colleagues,attorneys, police, clients and general public • Proficient in organizing daily activities and solving problems in a fast pace work environment Skilled in the use of Microsoft Office Suite • • • • • • • • • • • t == FINANCIAL CAPACITY • • • • • . t " • • • • • • • • • • • • • • ;� • • °I& Supplier Qualifier Report CROSSROADS SDI, INC. �PrintEnraRepon D-U-N-S® Number 96-599-1818 12)E-rnaii Report Copyright 2016 Dun&Bradstreet-Provided under contract for the exclusive use of A Save HIM. subscriber 100150009 ATTN: CROSSROADS SDI, INC. Report Printed: MAR 09 2016 In Date f� Overview Opeiah ns f Products rice5& , Payments Finance Public Filings • OVERVIEW BUSINESS INFORMATION 0 About Business Information •Business Information •D&B PAYDEX® CROSSROADS SDI, INC. Summary Analysis CROSSROADS INVESTIGATIONS •Risk Score Analysis CROSSROADS INVESTIGATIONS p Probability of Ceased 1835 Ne Miami Gardens Dr., Ste 547 Operations/Becoming Moved From: 1521 Alton Rd Ste 94, Miami Beach, Fl Inactive North Miami Beach, FL 33179 Diversity Special Events This is a single location. - - R •Customer Service D U N-S 96-599-1818 Number: HISTORY&OPERATIONS • Telephone: 305 929-3513 History Business Registration Chief executive: MARC HURWITZ, PRINCIPAL Operations Q D&B Rating: -- PRODUCTS&SERVICES . Year started: 2010 .Jump to: Summary UNSPSC Analysis NAICS Employs: 1 Section SIC D&B Supplier All amounts are displayed in local currency. Q 5 PAYMENTS Risk: D&B PAYDEX Gross revenue: 75,000(Proj) Payment Summary History: INCOMPLETE SUPPLIER EVALUATION RISK (SER) RATING Payment Details FOR THIS FIRM : 5 Payment Trends .Jump to: Finance Section Q • FINANCE • 9 8 7 6 5 4 3 2 1 Finance • PUBLIC FILINGS High Medium Low Government Activity • D&B PAYDEX® °O About D&B PAYDEXi D&B PAYDEX: 80 D&B PAYDEX Key When weighted by dollar amount, payments to suppliers average generally within terms. • High risk of late payment (average 30 to 120 days beyond terms) 0 Q 100 ❑ Medium risk of late payment (average 30 days or less beyond terms) t2o days slow 30 days slow Prompt Anticipates • Low risk of late payment (average prompt to 30+ days sooner) Based on up to 24 months of trade. Jump to: Payments Section Q D&B Score Interpretation Table SUMMARY ANALYSIS Q About Summary Analysis Q D&B Rating_-- The blank rating symbol should not be interpreted as indicating that credit should be denied. It simply means that the information available to D&B does not permit us to classify the company within our rating key and that further enquiry should be made before reaching a decision. Some reasons for using a "-" symbol include: deficit net worth, bankruptcy proceedings, insufficient payment information, or incomplete history information. For more information, see the D&B Rating Key-. Below is an overview of the company's rating history since 03/08/16: D&B Rating Date Applied 03/08/16 The Summary Analysis section reflects information in D&B's file as of March 8, 2016. RISK SCORE ANALYSIS d About Risk Score Analysis SER COMMENTARY: - Higher risk industry based on inactive rate for this industry. - Limited time under present management control. - Limited business activity signals reported in the past 12 months. PROBABILITY OF CEASED OPERATIONS/BECOMING INACTIVE SUPPLIER EVALUATION RISK RATING: 5 The probability of ceased operations/becoming inactive indicates what percent of U.S. businesses is expected to cease operations or become inactive over next 12 months. Probability of Supplier Ceased 5.4% (540 PER 10,000) Operations/Becoming Inactive : Percentage of US business with same SER 18% (1,800 PER 10,000) score : Average Probability of Supplier Ceased 0.48% (48 PER 10,000) Operations/Becoming Inactive : -Average of Businesses in D&B's Supplier Database 0 CREDIT DELINQUENCY SCORE: 493 DIVERSITY Q About Diversity Minority Owned Business: N/A Historically Underutilized Business: N/A Women-Owned Business: N/A Veteran Owned Business: N/A Disadvantaged Business Enterprise: N/A Vietnam Veteran Business: N/A Small Disadvantaged Business: N/A Disabled Owned Business: N/A HUB-Zoned Certified Business: N/A Historical College Classification: N/A SBA 8(a) Certified: N/A Labor surplus area: N/A Small Business: YES (2016) SPECIAL EVENTS d About Special Events 03/08/2016 Business address has changed from 1521 Alton Rd Ste 94, Miami Beach, FL, 33139 to 1835 Ne Miami Gardens Dr., Ste 547, N. Miami Beach, FL, 33179. CUSTOMER SERVICE If you have questions about this report, please call our Customer Resource Center at 1.800.234.3867 from anywhere within the U.S. If you are outside the U.S. contact your local D&B office. *** Additional Decision Support Available*** Additional D&B products, monitoring services and specialized investigations are available to help you evaluate this company or its industry. Call Dun &Bradstreet's Customer Resource Center at 1.800.234.3867 from anywhere within the U.S. or visit our website at www.dnb.com. Overview History&Operations Products&Services moments Finance Public Filings Print Entire Report E-mail Report Save HTML Report Order an Investigation Copyright 2016 Dun & Bradstreet - Provided under contract for the exclusive use of subscriber 100150009 Detail by Entity Name Page 1 of 2 FLORIDA DEPARTMENT OF STATE `31414t- i.1'64 DIVISION OF CORPORATIONS flinok � ` Detail by Entity Name Florida Profit Corporation CROSSROADS SDI, INC. Filing Information Document Number P08000089739 FEI/EIN Number 26-3462920 Date Filed 10/01/2008 State FL Status ACTIVE Last Event CANCEL ADM DISS/REV Event Date Filed 11/04/2009 Event Effective Date NONE Principal Address 1835 NE MIAMI GARDENS DRIVE SUITE 547 NORTH MIAMI BEACH, FL 33179 Changed: 01/06/2012 Mailing Address 1835 NE MIAMI GARDENS DRIVE SUITE 547 NORTH MIAMI BEACH, FL 33179 Changed: 01/06/2012 Registered Agent Name &Address Silverio, Brian Silverio & Hall, P.A. 255 8th Street South Naples, FL 34102 Name Changed: 01/17/2013 Address Changed: 09/08/2015 Officer/Director Detail Name &Address Title PST http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 9/6/2016 Detail by Entity Name Page 2 of 2 HURWITZ, MARC I 1835 NE Miami Gardens Drive Suite 547 North Miami Beach, FL 33179 Annual Reports Report Year Filed Date 2015 01/06/2015 2015 09/08/2015 2016 01/25/2016 Document Images 01/25/2016 --ANNUAL REPORT View image in PDF format 09/08/2015 --AMENDED ANNUAL REPORT View image in PDF format 01/06/2015 --ANNUAL REPORT View image in PDF format 02/10/2014--ANNUAL REPORT View image in PDF format 01/17/2013--ANNUAL REPORT View image in PDF format 03/30/2012 --ANNUAL REPORT View image in PDF format 01/06/2012 --ANNUAL REPORT View image in PDF format 11/18/2011 -- Reg. Agent Change View image in PDF format 02/24/2011 --ANNUAL REPORT View image in PDF format 03/08/2010 --ANNUAL REPORT View image in PDF format 12/14/2009 --ADDRESS CHANGE View image in PDF format 11/04/2009 -- REINSTATEMENT View image in PDF format 10/01/2008 -- Domestic Profit View image in PDF format Copyright©and Privacy Policies State of Florida,Department of State http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 9/6/2016 www.sunbiz.org - Department of State Page 1 of 1 • 4 FLORIDA DEPARTMENT OP STATE f~- DIVISION OF CORPORATIONS I 5ftn/z Home Contact Us E-Filing Services Document Searches Forms Help Previous on List Next on List Return to List Fictitious Name Search Filing History Submit Fictitious Name Detail Fictitious Name CROSSROADS INVESTIGATIONS Filing Information Registration Number G11000057250 Status ACTIVE Filed Date 06/10/2011 Expiration Date 12/31/2021 Current Owners 1 County MIAMI-DADE Total Pages 3 Events Filed 2 FEI/EIN Number 26-3462920 Mailing Address 1835 N.E. MIAMI GARDENS DRIVE SUITE#547 NORTH MIAMI BEACH, FL 33179 Owner Information CROSSROADS SDI, INC. 1835 N.E. MIAMI GARDENS DRIVE, STE.#547 NORTH MIAMI BEACH, FL 33179 FEI/EIN Number: 26-3462920 Document Number: P08000089739 Document Images 06/10/2011 —Fictitious Name Filinq View image in PDF format 08/03/2016--Fictitious Name Renewal Filing View image in PDF format 11/16/2011 --CHANGE NAME/ADDRESS [ View image in PDF format Previous on List Next on List Return to List Fictitious Name Search Filing History Submit I Home I Contact us I Document Searches I E-Filing Services I Forms I Help I Copyright©and Privacy Policies State of Florida,Department of State http://www.sunbiz.org/scripts/ficidet.exe?action=DETREG&docnum=G 11000057250&rdo... 9/6/2016 • ATTACHMENT D • • }INSURANCE REQUIRMENTS, . f .'- • r • • - . . . • s • _ l • • • • / •. , - . r fi APPENDIX E MIAMI BEACH , Insurance Requirements y RFQ 2016-057-WG INVESTIGATION, BACKGROUND, ADJUSTING AND SURVEILLANCE OF SELECTED TORT LIABILITY CLAIMS, WORKERS' COMPENSATION CLAIMS, AND OTHER EMPLOYMENT RELATED MATTERS PROCUREMENT DEPARTMENT 1755 Meridian Avenue Miami Beach, Florida 33139 RFQ 2016-057-WG 29 tDi MIAMI BEACH • INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 _Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 2016-057-VVG 30