2016-29601 Reso RESOLUTION NO: 2016-29601
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2016-148-ND FOR STANDARDIZATION OF VARIABLE FREQUENCY DRIVES
IN THE CITY'S PUMP STATIONS, AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH CUSTOM CONTROLS TECHNOLOGY,
INC., AS THE FIRST TOP RANKED PROPOSER; FURTHER, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH CUSTOM CONTROLS TECHNOLOGY, INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH REXEL, INC., AS THE SECOND TOP RANKED PROPOSER; FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION; AND AUTHORIZING FUTURE PURCHASES OF
ALLEN BRADLEY EQUIPMENT FOR SYSTEMS MAINTENANCE OR
UPGRADES FOR THE CITY'S PUMP STATIONS, IN ACCORDANCE WITH
SECTION 2-371 OF THE CITY CODE.
WHEREAS, Request for Proposal (RFP) No. 2016-148-ND was issued on July 15,
2016, and had an opening date of August 23, 2016; and
WHEREAS, a pre-proposal conference was held on July 29, 2016; and
WHEREAS, on August 23, 2016, the City received a total of four (4) proposals from
Custom Controls Technology, Inc., OM Electric, Inc., Rexel, Inc., and Siemens Industry, Inc.;
and
WHEREAS, the proposal from OM Electric, Inc. was deemed non-responsive for failure
to meet the minimum requirements of the RFP and was not further evaluated; and
WHEREAS, the Committee convened on September 6, 2016 to consider the three (3)
proposals; and
WHEREAS, the Committee was provided an overview of the project, information
regarding the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, references and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank the proposals pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's rankings were as follows:
(1) Custom Controls Technology, Inc.
(1) Rexel, Inc.; and
(3) Siemens Industry, Inc.
WHEREAS, as noted above, the evaluation process resulted in a two-way tie between
Custom Controls Technology, Inc. and Rexel, Inc. for the first place ranking; and
WHEREAS, in order to resolve the two-way tie for first rank, the City Manager reviewed
the results of the evaluation process, the proposals of the top-ranked firms, and the factors set
forth in Section 2-369 of the City Code; and
WHEREAS, Custom Controls Technology, Inc. proposed completing the systematic
replacement of the VFDs, including an annual cost for service and parts and equipment, at an
annual cost of$1,140,503; and
WHEREAS, Rexel, Inc. proposed the providing the same services for an annual cost of
$1,250,393.89; and
WHEREAS, based upon the cost differences in the proposals, an award to Custom
Controls Technology, Inc. would save the City $109,890.89 for the initial term of the contract;
and
WHEREAS, based on the foregoing, the City Manager recommends award to Custom
Controls Technology, Inc.; and
WHEREAS, should the Administration be unsuccessful in executing an agreement with
Custom Controls Technology, Inc., the City Manager recommends and award to Rexel, Inc.
based on the low aggregate totals received during the evaluation of proposals received; and
WHEREAS, the RFP award is an important component of the City's continuing efforts to
build and maintain the City's sewer and storm water infrastructure, by upgrading the City's
existing pump stations to a consistent "across-the-board" standard that improves and simplifies
maintenance and repairs of the City's various pump stations; and
WHEREAS, through award of this RFP, which expressly contemplated the
standardization of variable frequency drives in the City's pump stations, and Section 2-391 of
the City Code, which allows materials, supplies, equipment and services to be standardized and
subsequently procured via competitive negotiation, the City is hereby establishing a standard for
the applicable pump systems that will expedite future maintenance upgrades and repairs,
through purchases of the Allen Bradley equipment awarded through this RFP.
WHEREAS, having selected the Allen Bradley equipment as the standard system for
variable frequency drives in the City's pump stations, as stipulated in Section 2-391 of the City
Code, the future purchase of system maintenance or upgrades for such systems will be made
through negotiation, with the written approval of the City Manager.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission hereby accept the recommendation of the City Manager to award, pursuant to
Request for Proposals (RFP) No. 2016-418-ND for the standardization of variable frequency
drives in the City's pump stations, and authorize the Administration to enter into negotiations
with Custom Controls Technology, Inc., as the first top ranked proposer; further should the
Administration not be successful in negotiating an agreement with Custom Controls Technology,
Inc., authorize the Administration to enter into negotiations with Rexel, Inc., as the second top
ranked proposer; further authorizing the Mayor and City Clerk to execute the agreement upon
successful negotiations by the Administration; and authorizing future purchases of Allen Bradley
Equipment for systems maintenance or upgrades for the City's pump stations, in accordance
with Section 2-371 of the City Code.
PASSED AND ADOPTED this if day of Oc10beY 2016.
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the City's Pump Stations-Resolution doc
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
City Attorney app Date
Resolutions - C7 K
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 19, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2016-148-
ND FOR STANDARDIZATION OF VARIABLE FREQUENCY DRIVES IN THE
CITY'S PUMP STATIONS, AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH CUSTOM CONTROLS TECHNOLOGY, INC., AS
THE FIRST TOP RANKED PROPOSER; FURTHER, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH CUSTOM CONTROLS TECHNOLOGY, INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH REXEL, INC., AS
THE SECOND TOP RANKED PROPOSER; FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT, UPON CONCLUSION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION; AND
AUTHORIZING FUTURE PURCHASES OF ALLEN BRADLEY EQUIPMENT FOR
SYSTEMS MAINTENANCE OR UPGRADES FOR THE CITY'S PUMP STATIONS,
IN ACCORDANCE WITH SECTION 2-371 OF THE CITY CODE.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
Presently the City of Miami Beach (the "City') owns and operates multiple water, storm water
and sewer pumping stations throughout the City that utilize variable frequency drives (VFDs) to
provide different pumping and boosting needs in order to deliver water to the City's
stakeholders and convey sewage out of the City for treatment at Miami-Dade's wastewater
facilities. These drives are now obsolete and availability for parts has become scarce causing
the need for replacements to insure reliability to the City and its stakeholders.
The City requested proposals from qualified providers that are either manufacturers or
manufacturer authorized suppliers/installers of VFDs interested in negotiating with the City to
develop a VFD standard for its water, storm water and sewer pump stations. These drives range
between 30 -350 horse power (hp) and are either 6-pulse or 18-pulse drives. The 18-pulse
being 125hp and above and the 6-pulse being everything below 125hp. Of the fifty (50) total
Page 654 of 1614
drives, six (6) have already been upgraded to Allen-Bradley, Powerflex, 750 series drives
utilizing the existing transformers and equipment. Additionally, through the RFP the City wishes
to standardize the equipment used throughout its pumping stations in order to facilitate
maintenance and repairs, and future replacements.
RFP PROCESS
On July 15, 2016, the RFP was issued, with an opening date of August 23, 2016. A mandatory
site visit took place on July 25, 2016, and a mandatory pre-proposal conference to provide
information to the proposers submitting a response was held on July 29, 2016. RFP responses
were due and received on August 23, 2016. The City received a total of four (4) proposals from
the following firms: Custom Controls Technology, Inc., OM Electric, Inc., Rexel, Inc., and
Siemens Industry, Inc. The proposal from OM Electric, Inc. was deemed non-responsive for
failure to meet the minimum requirements of the RFP and was not further evaluated.
On August 17, 2016, the City Manager appointed the Evaluation Committee via LTC #342-2016.
The Evaluation Committee (the "Committee")consisted of the following individuals:
• Thomas Pfiester, Superintendent, Public Works - Water
• Stanley Payne, Superintendent, Public Works — Storm Water
• Rodolfo De La Torre, Superintendent, Public Works - Streets
• Luis Soto, Civil Engineer III, Public Works - Engineering
The Evaluation Committee convened on September 6, 2016, to consider proposals received.
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
with general information on the scope of services, references, and a copy of each proposal.
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFP. The evaluation process resulted in the ranking of proposers as
indicated in Attachment A.
Custom Controls Technology. Inc.
Custom Controls Technology is a custom control panel builder established in 1987 and has
been the leading integrator and custom control panel shop in the South East region. They
specialize in providing full services for design, fabrication, and integration of industrial control
systems.
Custom Controls has previously replaced five (5) VFDs for the City of Miami Beach. To date the
Public Works Department views its workmanship to be excellent.
Rexel, Inc.
Rexel is a distributor of electrical supplies and services serving industrial, commercial, and
residential markets. Rexel operates in 38 countries, with a network of 2,200 braches, a
distribution network of more than 40 banners and employs over 30,000 people.
Rexel currently services the VFDs in the City. The Public Works Department has and continues
to rely on the prompt and effective service provided by Rexel.
Siemens Industry. Inc.
Siemens is a global powerhouse in electrical engineering and electronics headquartered in
Page 655 of 1614
Germany. With innovative and well integrated technologies the Process Industries and Drives
Division of Siemens supports clients in continuously improving the reliability, safety, and
efficiency of processes and plants. Around the world, Siemens provides drive technology,
future-proof automation, industrial software, and services based on best-in- class technology
platforms like Totally Integrated Automation (TIA) or Integrated Drive Systems (IDS).
Siemens is the current provider of the HydroRanger 200s in the City. The Public Works
Department views its workmanship to be acceptable.
CONCLUSION
As stated in Attachment A, the results of the Evaluation Committee review of proposals resulted
in a tie for top ranking between Custom Controls Technology and Rexel. Staff finds that both
firms are well qualified to complete the work and both are proposing equipment that complies
with the specifications of the RFP. The most significant difference between the two proposals is
that Custom Controls Technology provided a more cost-effective solution as compared to
Rexel, amounting to approximately$109,981 in savings to the City.
Based on the foregoing, I recommend that the Mayor and City Commission of the City of Miami
Beach, Florida, authorize the Administration to negotiate an agreement with Custom Controls
Technology for the standardization of the variable frequency drives used in the City's pump
stations; and should the Administration be unsuccessful in negotiating an agreement with
Custom Controls Technology; authorize the Administration to negotiate an agreement with
Rexel; and further authorize the Mayor and City Clerk to execute the agreement upon successful
negotiations by the Administration.
It is important to note that the RFP award is an important piece in continuing to build and
maintain the City's water, storm water and sewer infrastructure by upgrading the City's existing
pump stations to a consistent standard that improves and simplifies maintenance and repairs.
Through award of the RFP, pursuant to Section 2-391 of the City Code (which allows materials,
supplies, equipment and services to be standardized), the City will now be establishing a
standard for the applicable pump systems that will expedite future maintenance upgrades and
purchases by limiting these upgrades and purchases to only the Allen Bradley equipment
awarded through this RFP. As stipulated in Section 2-391 of the City Code, the future purchase
of system maintenance or upgrades will be made through negotiation and approved by the City
Manager.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process. Grant Funding will not be utilized for
this project.
Legislative Tracking
Public Works/ Procurement
Page 656 of 1614
ATTACHMENTS:
Description
❑ Attachment A
❑ Resolution
Page 657 of 1614
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