2016-29602 Reso RESOLUTION NO. 2016-29602
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, INVITATION TO BID (ITB) NO. 2016-190-WG FOR MUSS
PARK PAVILION; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH WEST CONSTRUCTION, INC.; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH WEST CONSTRUCTION, INC. UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, ITB No. 2016-190-WG, was issued on August 5, 2016, with a bid opening
date of September 14, 2016; and
WHEREAS, the notices resulted in the receipt of two (2) responses from: Unitech
Builders Corp. and West Construction, Inc.; and
WHEREAS, the bid submittal from Unitech Builders Corp., failed to comply with the
minimum requirements as stated in the ITB and, accordingly, its bid was deemed non-
responsive; and
WHEREAS, in its due diligence, the Procurement Department verified that the sole
bidder, West Construction, Inc. has met the requirements of the ITB; and
WHEREAS, West Construction, Inc. has been deemed the sole responsive and
responsible bidder(s) meeting all terms, conditions, and specifications of the ITB, but its bid
price exceeds the City's cost expectations; and
WHEREAS, pursuant to Section 2-367(b)(2) of the City of Miami Beach City Code,
where only one bid response is received, and/or the bid exceeds the budgeted amount, the City
Manager, without any action by the City Commission, shall have the authority to proceed to
negotiate an agreement with the sole bidder; and
WHEREAS, after considering the bid received and the evaluation of staff, the City
Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida,
authorize negotiations, pursuant to Section 2-367(b)(2) of the City of Miami Beach City Code,
with West Construction, Inc., the sole responsive, responsible bidder to the ITB; and further
authorize the Mayor and City Clerk to execute the Agreement upon conclusion of successful
negotiations.
NOW, THEREFORE, BE IT, DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the award of
bids, pursuant to Invitation to Bid (ITB) 2016-190-WG for Muss Park Pavilion; authorize the
Administration to enter into negotiations with West Construction, Inc.; and, further authorize the
Mayor and City Clerk to execute an Agreement with West Construction, Inc. upon conclusion of
successful negotiations by the Administration.
PASSED AND ADOPTED this If day of_061/1_2016.
41/V9
Philip Levine/Ma,/
ATTEST:
illi17/1 `4 F ;
Rafael E. Granado, City Clerk
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 19, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, INVITATION TO BID (ITB) NO. 2016-190-WG FOR MUSS PARK
PAVILION; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH WEST CONSTRUCTION, INC.; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
WITH WEST CONSTRUCTION, INC. UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
On November 6, 2015, the City retained Professional Architectural and Engineering services
from Douglas Wood & Associates, Inc., for design, bidding and permitting, and construction
administration for the Muss Park Pavilion. Construction Documents have been completed and
are pending final Building Department approval. On June 7, 2016, the Design Review Board
approved the design of the pavilion.
The City offers afterschool and summer recreational programs for young children in grades K-
3rd at Muss Park. The Park contains a pavilion with bathrooms, a tot lot and an open,
greenspace area. The Park does not presently offer an indoor facility for program participants
so alternative accommodations must be provided during inclement weather.
The existing pavilion and playgrounds will be demolished for the construction of a new LEED
Gold Certified, 4000sf pavilion and elevated soil pads for future playgrounds, at a finish floor
elevation of Base Flood Elevation +2' NAVD. The new pavilion includes two (2)ADA accessible
restrooms, reception/office, serving kitchen, storage room and mechanical room. The design
integrates an automated door system that allows the pavilion to function as an open pavilion and
as a fully enclosed space during inclement weather. The adjacent landscape will be restored,
Page 662 of 1614
• ITB PROCESS
ITB No. 2016-190-WG, was issued on August 5, 2016, with a bid opening date of September
14, 2016. Two (2) addenda were issued. The Procurement Department issued bid notices to
956 companies utilizing www.publicpurchase.com website and 76 companies via email
notification. Ten (10) prospective bidders accessed the advertised solicitation. The notices
resulted in the receipt of two (2) responses from: Unitech Builders Corp. and West
Construction, Inc. See tabulation sheet (Attachment A).
The bid submittal from Unitech Builders Corp., failed to comply with the minimum requirements
as stated in the ITB and, accordingly, its bid was deemed non-responsive.
The remaining responsive bid submittal was considered. The ITB stated that the lowest
responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will
be recommended for award. In its due diligence, the Procurement Department verified that the
sole bidder, West Construction, Inc. has met the requirements of the ITB, including:
1. Licensing Requirements: Bidder shall be State of Florida certified and licensed
General Contractor to be considered for award and submit evidence of licensing with
their bid.
West Construction Inc. is a State certified as a General Contractor. State license number
is: CGC1516625 and expires on August 31, 2018.
2. Previous Experience: Bidders must have successfully completed 2 LEED projects
of similar scope and budget within the last ten (10) years. Similar projects shall be
interpreted to mean construction of LEED Certified community facilities with a minimum
area of 4000 square feet, which include ADA accessible restrooms, and mechanical
room(s).
West Construction Inc. submitted two (2) individual references which demonstrate their
experience in projects similar in scope and volume to the work indicated in the ITB.
3. Bidder must have the capability to provide a performance and payment bond for the
project. The City reserves the right to require performance and payment bonds from the
successful bidder. Bidders shall submit a Letter from an A-rated Financial Class V
Surety Company, indicating the company's bonding capacity, in the amount not
less than one hundred percent of the total base bid amount.
The bid response from West Construction Inc. was accompanied by a bonding capacity
letter from Salter Surety Group dated September 7, 2016. The capacity letter indicated
that West Construction Inc. has been extended a bonding facility, which has supported
individual projects up to $40,000,000.00 and an aggregate work program in the
$150,000,000.00 range. Salter Surety Group is rated A++XV by AM Best.
4. Financial Stability and Strength: The Bidder must be able to demonstrate a good
record of performance and have sufficient financial resources to ensure that they can
satisfactorily provide the goods and/or services required herein.
West Construction Inc. has a good record of performance and has demonstrated the
Page 663 of 1614
financial resources to ensure that they can satisfactorily provide the goods and/or
services required in the ITB. Their latest Supplier Qualifier Report from Dun & Bradstreet
indicates that they have a Supplier Evaluation Risk (SER) rating of 2 out of 9. The lower
the score, the lower the risk.
West Construction, Inc. has been deemed the sole responsive and responsible bidder(s)
meeting all terms, conditions, and specifications of the ITB; however, its bid price exceeds the
City's cost expectations. The ITB stated that the budget for the project was approximately
$1,800,000. West's bid price is $2,548,863.
Section 2-367(b)(2) of the City of Miami Beach City Code, states that when only one bid
response is received, and/or the bid exceeds the budgeted amount, the City Manager shall have
the power to proceed to negotiate an agreement with the sole bidder.
CONCLUSION
After considering the sole responsive bid received, the evaluation of staff and the bid price for
the project, the City Manager recommends that the Mayor and City Commission of the City of
Miami Beach, Florida, approve the Resolution authorizing negotiations, pursuant to Section 2-
367(b)(2) of the City of Miami Beach City Code, with West Construction, Inc., the sole
responsive, responsible bidder to the ITB; and further authorize the Mayor and City Clerk to
execute the contract upon successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Amount 1 $ 98,863.00 Account 1 383-0820-067357-00-410-000-00-00-00-
21630
Amount 2 $1,050,000.00 Account 2 306-0820-069357-00-410-546-00-00-00-
29600
Amount 3 $1,400,000.00 Account 3 Subject to Adoption of the FY16/17 Capital
Budget.
Total $2,548,863.00
(available).
Final cost
determined
upon
negotiations.
Legislative Tracking
Capital Improvement Projects/ Procurement
Page 664 of 1614
ATTACHMENTS:
Description
❑ Attachment A- Tabulation Sheet
❑ Resolution
Page 665 of 1614
Attachment A
Bid Tabulation
ITB 2016-190-WG: MUSS PARK PAVILION PROJECT
* West Construction Inc
01 -General Requirements $446;509 $71,000.00
02 -Demolition $1-47000:00 $18,500.00
03/04 -Concrete& Masonry $282,000,04 $577,000.00
05—Metals $440,000-04 $270,600.00
06—Rough Carpentry $-1-6,040,00 $4,080.00
07—Thermal &Moisture Protection $80,00004 $76,000.00
08—Doors &Windows $45,300.00
08—Four Fold Doors v$ 2,c27,c 62x".00 $331,500.00
09-Finishes $6330004 $95,600.00
10-Specialties $22,580-04 $33,000.00
22-Plumbing $65,00000 $100,000.00
23-HVAC $441,340.00 $133,000.00
26- Electrical $200,00000 $178,600.00
31 -Earthwork $45-,$4004 $52,000.00
32-Irrigation Allowance $2000:04 $20,000.00
32-Exterior Improvements $53,135.00 $42,400.00
Bond $26,040.46 $24,000.00
Insurance $8,�v 627.02 $36,000.00
Profit&Overhead $141,205.13 $204,000.00
Subtotal $ 1,901,246.40 $ 2,312,580.00
Owner's Contingency of 10% 14.0424,64 231,258.00
Allowance for City Indemnification 25-04 25.00
Permit Allowance 5,00000 5,000.00
Lump Sum Grand Total(Total Base Bid) I $ 2,096,396.04 I $ 2,548,863.00
* Bid Submittal Non-Responsive
Page 666 of 1614