Amendment No. 3 to the Interdepartmental Memorandum 2ois— 2gdgv
AMENDMENT NO. 3
TO THE INTERDEPARTMENTAL MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
MIAMI BEACH OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT AND THE CITY OF MIAMI
BEACH OFFICE OF HOUSING AND COMMUNITY SERVICES
This Amendment No. 3 ("Amendment No.3") to the Interdepartmental Memorandum of Understanding
(MOU)dated May 6,2016 is entered into thiQ.tday ofOcT Yidri 2016(Effective Date), by and•between
the City of Miami Beach Office of Housing and Community Development,a division of the Office of Housing
and Community Services("HOD"),and the City of Miami Beach Office of Housing and Community Services
("Sub-Recipient").
WITNESSETH:
WHEREAS,on July 8, 2015,the City Commission approved Resolution No.2015-29080,approving
the One-Year Action Plan for Federal Funds for FY 2015/2016,and determined the necessity for engaging
the Sub-Recipient to render the following project in Miami Beach: Lottie Apartments Rehabilitation and
Relocation of tenants while the rehabilitation takes place; and
WHEREAS, pursuant to the MOU, the Sub-Recipient is providing services needed for the
rehabilitation of affordable housing which is a high priority need identified in the City's FY 2013-2017
Consolidated Plan approved by the City Commission through Resolution 2013-28237 on June 5,2013;and
`` WHEREAS, in the MOU, HOD agreed to make available Community Development Block Grant
funds in the amount of$305,047.84 for use by the Sub-Recipient; and
WHEREAS, in order to obtain a building permit, the Sub-Recipient will conduct pre-construction
evaluations such as Boundary Survey and Elevation Certificate that are necessary to continue with the
design phase; and
WHEREAS,the cost of these Pre-Construction Evaluations were not included in the MOU's budget;
and
WHEREAS, in the project schedule these expenses take place first and will be charged to these
funds; and
WHEREAS, on May 4, 2016, HCS and Sub-Recipient executed Amendment No. 1 which amended
the budget to include temporary tenant relocation and cost of plan reproductions; and
WHEREAS, on July 20, 2016, HCS and Sub-Recipient executed Amendment No.2 which amended
the budget to include the environmental testing. (The MOU,Amendment No. 1,and Amendment No.2 shall
be collectively referred to herein as the MOU)
NOW,THEREFORE, in consideration of the mutual promises contained herein,the parties hereby
agree to amend the MOU, as follows:
1. The above recitals are true and correct and are incorporated as part of this Amendment No. 3.
2. Exhibit"C"entitled "Budget" is hereby deleted in its entirety and replaced with the attached Exhibit
„C„
3. All other terms and conditions of the MOU shall remain unchanged and in full force and effect. In the
event there is a conflict between Amendment No.3 and the MOU, the provisions of this Amendment
No. 3 shall govern.
IN WITNESS WHEREOF,the City of Miami Beach Office of Housing and Community Development,
a division of the Office of Housing and Community Services,and the City of Miami Beach Office of Housing
and Community Services have executed this Amendment No.3 to the MOU as of the day and year first
written above by their duly authorized representatives.
CITY OF MIAMI BEACH
OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT,
A DIVISION OF THE OFFICE OF HOUSING AND
COMMUNITY SERVICES
Qi r;
Maria L. • for
10/2 (.
Date
CITY OF MIAMI BEACH
OFFICE OF HOUSING AND COMMUNITY SERVICES
Katie G. Bro s, Assistant City Manager
/0/,2.41/4.
Date
CITY OF MIAMI BEACH
a Florida municipal corporation
ATTES
City lerk ,, �,9 .'��I`,1 anager
Rafael E. Granado I. •� L. Morales
Print Name ---► . grin ame
G 2Lc I So =INCORP ORATED * y to ( 2 a 110
Date .�
F:\RHCD\$ALL\HSG-CD\CDBG\CDBG FY 2015 16.. 12 cts.oq a Apartments Rehabilitation\MOU HCS Final\CMB Lathe Apartments
Amendment No.3 to MOU 8.10.2016.doc Sly_
APPROVED AS TO
-FORM & LANGUAGE
&FOR EXECUTION
alik/A;AaA_,A City Attorne 4 p�- D to
Budget Amendment Authorization
Fund Source: CDBG
Fiscal Year: 15/16 I
S
M I AM I B EAC H Budget Amendment Authorization 3
Sub-Recipient: Office of Housing and Community Services Date of Request: 8/5/2016
Lottie Apartments -Rehabilitation and
Project: Tenant Relocation Date of Review:
Funding Source: CDBG FY 2015/2016
Summary of Budget Changes
Line Item/Funding Category Current Allocation Proposed Allocation
Capital/Equipment Costs $ 32,060.24 $ 30,060.24
Professional Services $ 211,237.60 $ 213,237.60
Other Costs $ 61,750.00 $ 61,750.00
Category Totals $ 305,047.84 $ 305,047.84
Summary of'Proposed Changes
• We are requesting at this point to increase the Professional Services line item in $2,000.00 to cover the cost to update
the Boundary Survey done in 2005 and the Elevation Certificate done in 2013. These two documents are necessary for
the design phase and to obtain a construction building permit. Therefore, the Capital/Equipment Costs can be reduced
at this time.
Staff Recommendation
Program Monitor: Tatiana Escobar f'_�. 'ecommendation: Approved as Proposed
Director: Maria Ruiz Recommendation:
Conditional Changes for Approval
City Manager's Authorization
mendm:: t Approved" _ Amendment Denied
11111P Sk/6
Jimmy L1I' orales, I ity Manager Date
•
Housing Division
CDBG FY 2015/16
•tV\I AM I B EAC H Exhibit"C
BUDGET"
BUDGET' Project Budget
Sub-Recipient: City of Miami Beach/Office of Housing&Community Services Project: Lottie Apartments Rehabilitation
Amendment #3
Please list all items that will be reimbursed by the City of Miami Beach.
Line Item Quantity .Unit Cost Line Total
Personnel(Employees Only)-List Position Title
Personnel Expenses-Category Totals $ -
Operating Expenses-Category Totals •
'perating Expenses Category Totals • $ -
apital/Equipment Costs
Construction Cost $ . 30,060.24
Capital/Equipment Costs-Category Totals $ 30,060.24
Professional Services
Architecture Services $ 85,418.80
Special Inspector $ 33,600.00
Third Party Verifier $ 85,418.80
Other Expenses-Plan Reproduction $ 300.00
Environmental Testing(Asbestos,Lead) $ 6,500.00
Pre Construction Evaluations $ 2,000.00
Professional Services-Category Totals $ 213,237.60
Other Costs
Building Permit Fees $ 51,250.00
Tenant Relocation Fee(9 units per night) 3 $ 3,500.00 $ 10,500.00
,,ther Costs-Category Totals $ 61,750.00
Project Total-All Categories $ 305,047.84