Amendment No. 19 to the Agreement with Fentress Architects in the amount of $220,291 ,'o/y- 8538
AMENDMENT NO. 19
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF$220,291 �p
This Amendment No. 19 to the Agreement made and entered this 2 day of v eic , 2016, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado(hereinafter referred to as"Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional.Services
for the Miami Beach Convention Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
1
to provide for completion of Construction Documents and all construction administration services required
of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of $36,875;
and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on Jul' 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 19t Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of$49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by
members of the design team for a weekly presence through approximately September 30, 2016, and for the
implementation of alternative designs requested by the Construction Manager, in the amount of$112,649;
and
WHEREAS, this Amendment No. 19 is for design changes associated with retaining the east half of
the existing exhibit hall bridge to provide more flexibility in egress travel distances of show layouts; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 19.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-19", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
2
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
19.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 19 to be executed
in their names by their duly authorized officials as of the date first set forth :bove.
ATTEST: CI ' OF MIA I1 BEACH
.cryi (CY2),..kite, vemaimultilt 1 1.----- -- - '
Raffael Granado \`�`...... �4' , ` L. M. ales
Y
City Clerk \P'' "\C i;. Manager
/ :4 ATT 4.T: •. CO' SULTANT:
1\ :INCORP ORATED' JE RESS ARCHITECTS
Signature: , :' 4Si j ature
Print Name/Title k�„;-��"l 26�.�����'Pr nit Name/Title • J •
APPROVED AS TO
FORM &LANGUAGE.
&FOR EXECUTION
a.„.(2.as____. 0_ ,
City Attorney 2A( Date
3
Appendix"A-19"
1. SCOPE OF SERVICES
Refer to Proposal dated September 22, 2016 attached herein.
2. TIME OF COMPLETION
Eleven (11)weeks
3. PAYMENT AND COMPENSATION
Lump Sum
Summary
Project Contingency Added Total
Scope
Original Agreement $ 10,967,200 $ 1,096,720 $ 12,063,920
Amendment- Reso 2015-28925 (5, 6&8)
Amendment 5 $ 2,442,400 $ 2,442,400
Amendment 6 $ (3,129,259) $ (3,129,259)
Amendment 8 $ 15,156,359 $ 15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $ 25,436,700 $ 1,000,000 $ 26,436,700
Amendment 2-Civil $ 41,079
Amendment 3- Ballroom change $ 179,982
Amendment 4-Stormwater/website $ 76,605
Amendment 7-Wind study/roof survey $ 117,200
Amendment 9-Commissioning $ 302,876
Amendment 10- Parapet Analysis $ 15,000
Amendment 11 - Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $ 148,999
Amendment 15-Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-Additional Site Visits $ 112,649
Amendment 19—East Bridge Retention $ 220,291
Total $ 25,436,700 $ 1,000,000 $690,387 $ 27,127,087
4
FENTRESS
ARCHITECTS
lentressarchitects.com
August 23,2016 Revised September 22,2016
Mr.Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33039
Re: Miami Beach Convention Center Renovation Resolution No. 2014-28538
Proposal 26—East Bridge Retention
Project 20140021.001 A28
Dear Mr. Morales:
This proposal is to provide design services for a revised configuration of the existing center exhibit hall central pod
and east bridge requested by the City to provide more flexibility in egress travel distances of show layouts. This work
constitutes an additional service,as redesign of previously approved conditions is outside of the Design Team's current
scope of work.
SCOPE OF SERVICES:
The City has requested a revision to the existing exhibit hall center pod and bridge. The eastern portion of the
pod and bridge will remain and act as an egress corridor and storage. The main entry doors on the west side of
the Exhibit Hall will be relocated further east in order to extend travel distance. The City would like to pursue
the design as indicated in the attached concept sketch. The tasks for this effort are as follows:
• Develop sketch options and review with City staff for direction;
• Production of 3D building information model of existing conditions of bridge;
• Revise plan backgrounds and all sheets to remove egress plan information issued in CCD 009;
• Develop demolition drawings to reflect revised conditions;
• Additional structural design to evaluate for existing conditions to remain, including cut-off point,
foundation and framing details,and miscellaneous details for architectural and MEP coordination;
• Prepare dedicated HVAC design for new horizontal emergency exit in the bridge. Update equipment
schedules;
• Review energy model against revised equipment and power information;
• Provide necessary power revisions for revised equipment or locations. Provide necessary power outlet
locations and panel schedule revisions to reflect all electrical changes. Update riser diagrams;
• Revise fire alarm and fire protection drawings to update system zone boundaries,notification appliance
and initiating device layouts and pathway routes to reflect revised plans;
• Reconfigure conduit routes, cable tray pathways and floor boxes to reflect plan revisions. Revise TR
support content areas and room configurations as required. Update riser diagrams;
• Update camera locations, door security assignments for card readers and all associated schedule
information to reflect plan revisions. Update riser diagrams;
• Revise and add AV outlet and Exhibit Hall speaker locations as required. Evaluate need for additional
amplifiers to support additional speaker zones if needed. Update riser diagrams;
• Revise message schedule and signage location plans;
• Revise exiting on life safety plans;
• Revise Means of Egress Alternative Method of Compliance letter;
• Review additional shop drawings, to reflect changes to areas that have already received shop drawing
review.
DEN DC LA SF LON SH I 421 Broa:J •wjy Denver CO .0233 I 3,03.722 5000
Mr. Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
Proposal 26—East Bridge Retention
September 22,2016 revised
Page 2
SCHEDULE:
Development of design and backgrounds n Revit: 3 weeks
Consultant development and Construction Manager Coordination: 4 weeks
QA and CCD finalization: 2 weeks
• Execution of Means of Egress Alternative Method of Compliance letter 2 weeks
TOTAL 11 weeks
Supplemental Building Department reviews and shop drawings reviews will be performed subsequent to this time
frame.
FEE
Fees for all services will be a total proposed amount of Two Hundred Twenty Thousand Two Hundred ninety-
one Dollars($220,291). Reimbursable costs for printing,telephone,delivery and travel are included in the lump
sum portion of this fee.
Reimbursable expenses will be billed in accordance with the existing terms and conditions of our Agreement.
Billings for these services will be invoiced under the heading#20140021.001,A28.
Attached is the breakdown of hours and associated fee for this additional effort. Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated. Please feel free contact me with any
further questions or comments you may have.
If the foregoing correctly states your understanding, please prepare a contract amendment for our execution. We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
•
f�
ohn Kudrycki,AI , L AP BD+C
Principal
encl: Concept Sketches dated August 12,2016
Design Fee Summary dated September 22,2016
•
C: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs, Strategic Advisory Group
Steve DiBartolo, Heidi Wigand, Hill International
Holly Carson,Anne McNeely, Mikala Casillas Fentress Architects
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Project: East Bridge Retention
Miami Beach Convention Center Renovation & Expansion
9122/16
Study & Design
Discipline Firm Name Firm Fee
Number
Architecture Fentress Architects 1 $99,390
Architecture Arquitectonica 4 $0
Fire/Life Safety/Code Consulting Jensen Hughes 13 $47,835
Civil/Utility Engineering(Lump Si Kimley-Horn 6 $0
Landscape West 8 7 $0
Structural Engineering Wallace 8 $27,270
Vertical Transportation Lerch Bates 12 $0
Plumb, Mech, Elec,Lighting ME Engineers 14-18 $21,200
IT,Security,AV,Acoustics DL Adams 20 $22,000
Food Service Caruso 25 $0
Traffic Corradino 27 $0
Graphics and Signage TKD 28 $1,500
Parking Consultation Walker Parking 29 $0
Wind Analysis RWDI 35 $0
Design Fees(Lump Sum) $219,195
Expenses 0.5% $1,096
Total Total $220,291
East Bridge Retention
Fentress Architects
Hours
Job Title Hourly Rate Hours Extension
Task'Management,Architectural Design,Coordination and Oversight.
Project Architect $150.00 88 $13,200.00
Architect III $200.00 108 $21,600.00
Architect Ill $175.00 82 $14,350.00
Architect Ill $175.00 20 $3,500.00
Architect II $130.00 36 $4,680.00
Architect II $130.00 80 $10,400.00
Intern Architect II $100.00 90 $9,000.00
Interior Designer III $160.00 4 $640.00
Interior Designer II $110.00 57 $6,270.00
John Kudrycki $225.00 70 $15,750.00
Totals this activity: Hours 635.0 $99,390.00
Total,Sub I 635.0 $99,390.00
Hours Total 635.0 $99,390.00
East Bridge Retention
• Miami Beach Convention Center
Fentress Project No:20140021
August 23.2016
September 22.2016 revl
Page 2 of 7
East Bridge Retention
Consultant Jensen Hughes
Hours
Job Title Hourly Rate Hours Extension
Task 1'Fire Alarm& Fire Protection Engineering and Code Consultation
•
Vice President $250.00 4.0 $1,000.00
Operations manager/Director $230.00 0.0 $0.00
Senior Consultant/Associate Manager $205.00 110.0 $22,550.00
Consultant $175.00 0.0 $0.00
Associate II $150.00 33.5 $5,025.00
Associate 1 $135.00 141.0 $19,035.00
Project Administrator $75.00 3.0 . $225.00
Totals this activity: Hours 291.5 $47,835.00
Total,Sub 1 291.5 547,835.00
Hours Total 291.5 547,835.00
East Bridge Retention
Miami Beach Convention Center
Fentress Project No:20140021
August 23,2016\
Page 3 of 7 September 22,2016 rev 1
East Bridge Retention
Wallace Engineering
•
Hours
Job Title Hourly Rate Hours Extension
Task 1 Structural Engineering
Principal $170.00 54.0 $9,180.00
Associate $150.00 54.0 $8,100.00
Registered Engineer 11 $135.00 $0.00
Registered Engineer 1 $120.00 36.0 $4,320.00
CAD Technician III $105.00 54.0 $5,670.00
Totals this activity: Hours 198.0 $27,270.00
Total,Sub 1 198.0 $27,270.00
Hours Total 198.0 $27,270.00
East Bridge Retention
Miami Beach Convention Center
Fentress Project No:20140021
August 23,2016
Page 4 of 7 September 22,2016 revl
East Bridge Retention
M-E Engineers
Hours
Job Title Hourly Rate Hours Extension
Task 1 HVAC Engineering
Principal $200.00 7.0 $1,400.00
Associate $160.00 $0.00
Project Manager $140.00 9.0 $1,260.00
Project Engineer $120.00 27.0 $3,240.00
Designer $110.00 $0.00
CAD Operator $95.00 18.0 $1,710.00
Administrative Staff $80.00 $0.00
Totals this activity: Hours 61.0 $7,610.00
Task 2 Electrical.Engineering
Principal $200.00 22.0 $4,400.00
Associate $160.00 38.0 $6,080.00
Project Manager $140.00. $0.00
Designer $110.00 $0.00
Designer $110.00 $0.00
CAD Operator $95.00 18.0 $1,710.00
Administrative Staff $80.00 $0.00
• Totals this activity: Hours 78.0 $12,190.00
Task3 Plumbing Engineering :.
Principal $200.00 7.0 $1,400.00
Associate $160.00 $0.00
•
Project Manager $140.00 $0.00
Designer $110.00 $0.00
Designer $110.00 $0.00
CAD Operator $95.00 $0.00
Administrative Staff $80.00 $0.00
Totals this activity: Hours 7.0 $1,400.00
Total,Sub 1 61.0 $7,610.00
Total,Sub 2 78.0 $12,190.00
Total,Sub 3 7.0 $1,400.00
Hours Total 146.0 $21,200.00
East Bridge Retention
Miami Beach Convention Center
Fentress Project No:20140021
August 23,2016
Page 5 of 7 September 22,2016 revl
East Bridge Retention
DL Adams & Associates
Hours
Job Title Hourly Rate Hours Extension
Low Voltage Design .
Principal $210.00 3.0 $630.00
Associate Principal $190.00 2.0 $380.00
Project Manager $155.00 36.0 $5,580.00
Senior Consultant $135.00 76.0 $10,260.00
Project Consultant $100.00 20.0 $2,000.00
Staff Consultant $90.00 $0.00
Technician $75.00 42.0 $3,150.00
Totals this activity: Hours 179.0 $22,000.00
Total,Sub 1 179.0 $22,000.00
Hours Total 179.0 $22,000.00
•
East Bridge Retention
Miami Beach Convention Center
Fentress Project No:20140021
August 23,20I6
Page 6 of 7 September 22,2016 revl
East Bridge Retention
TKD & Associates
Hours
Job Title Hourly Rate Hours Extension
Signage Design
President $125.00 12.0 $1,500.00
Totals this activity: Hours 12.0 $1,500.00
Total,Sub 1 12.0 $1,500.00
Hours Total 12.0 $1,500.00
•
East Bridge Retention
Miami Beach Convention Center
Fentress Project No:20140021
August 23,2016
Page 7 of 7 September 22,2016 revl