Amendment No. 20 to the Agreement with Fentress Architects in the amount of $96,710 eQ°,y-ag 5-38
AMENDMENT NO. 20
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14,2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF $96,710p r��
This Amendment No. 19 to the Agreement made and entered this 110 day of � ° "A/016, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado(hereinafter referred to as "Consultant" or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses: and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
to provide for completion of Construction Documents and all construction administration services required
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of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of $36,875;
and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
•
related to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17t" Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of$49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by
members of the design team for a weekly presence through approximately September 30, 2016, and for the
implementation of alternative designs requested by the Construction Manager, in the amount of$112,649;
and
WHEREAS, on October 24, 2016, this Amendment No. 19 was executed for design changes
associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress
travel distances of show layouts; and
WHEREAS, this Amendment No. 20 is for additional reviews of steel submittals and for revisions of
levels two and five truss loading for temporary conditions for Art Basel 2016; to be funded from a deductive
change order to the Agreement with Clark Construction; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 20.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-20", attached herein.
3. OTHER PROVISIONS.
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All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
20.
IN WITNESS WHEREOF, the parties hereto have caused this Amendm-nt No. 20 to be executed
in their names by their duly authorized officials as of the date fir t set forth abo r•.
ATT CITY tiF MIAMI B' CH
L It 90
R ael Granado Jim ' L. Morale
City Clerk City i,anager
ATTE T: CON 4JLTANT:
F ITECTS
Signature: /� Signature
Altus t ��►' C Y ke-5 �V�t�S S Ni
Print Name/Title Ke_c� Yl e2.5t. Print Name/Title
. -4\ B i9 1,,,/
•
3":0°
��•:• "`` APPROVED AS TO
• INCORP ORATE; FORM & LANGUAGE
�h♦� . � &FOR EXCUTION
o H264
h�U� � City Attorney RA p Date
3
Appendix"A-20"
1. SCOPE OF SERVICES
Truss loading revisions for levels 2 and 5: Refer to proposal dated October 17, 2016 attached herein.
Steel submittals additional reviews: Refer to proposal dated October 20, 2016 attached herein.
2. TIME OF COMPLETION
Through Phase 1 completion.
3. PAYMENT AND COMPENSATION
Truss loading revisions: $14,910 Lump Sum
Steel submittals additional reviews: $44,000 Lump Sum
$37,800 Time and Materials
$96,710 Total
This Amendment shall be funded via a deductive change order to the Agreement with Clark
Construction.
Summary
Project Contingency Added Scope Total
Original Agreement $ 10,967,200 $ 1,096,720 $ 12,063,920
Amendment-Reso 2015-28925 (5, 6&8)
Amendment 5 $ 2,442,400 $ 2,442,400
Amendment 6 $ (3,129,259) $ (3,129,259)
Amendment 8 $ 15,156,359 $ 15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $ 25,436,700 $ 1,000,000 $ 26,436,700
Amendment 2-Civil $ 41,079
Amendment 3-Ballrm change $ 179,982
Amendment 4 -Stormwater/website $ 76,605
Amendment 7-Wind study/roof survey $ 117,200
Amendment 9-Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11- Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $ 148,999
Amendment 15-Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-Additional Site Visits $ 112,649
Amendment 19-East Bridge Retention $ 220,291
Amendment 20-Steel submittals and Truss Loading $ 96,710
Total $ 25,436,700 $ 1,000,000 $ 787,097 $ 27,223,797
4
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FENTRESSL•
ARCHITECTS
fentressarchitects.com
September 16,2016
October 17,2016 revised
October 20,2016 revised
October 26,2016 revised
•
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 29—Steel Submittal Additional Reviews
Project 20140021.001 A33,A34
Dear Mr. Morales:
This proposal is to provide additional reviews of shop drawing submittals in excess of the two(2)provided for as part
of the Design Team's basic services. The additional reviews constitutes an additional service,as this scope is outside
of the Fentress team's current scope of work as dictated under Structural Steel Framing Specification 05 1200 Section
1.4.C.11.
•
SCOPE OF SERVICES:
This proposal includes efforts expended and'expected to review shop drawings under Specification 05 1200 in
sequences 100 and 200(east and north sides of the building in Phase 1)through record versions.
SCHEDULE
• Services performed to date: Starting April 2016 to August 10,2016
• Services for submittal items currently submitted and future submittals within Phase 1:
August 11,2016 through Phase 1 duration installation
FEE
Fees for all services will be an amount of Eighty-one Thousand Eight Hundred Dollars ($81,800).This amount
is broken out as follows:
• Services performed to date:
o Lump Sum value in the amount of Forty-four Thousand Dollars($44,000). Billings for these
services will be invoiced under the heading#20140021.001 A33.
• Services for submittal items currently submitted and future submittals within Phase 1:
o Time and Materials top set of Thirty-Seven Thousand Eight Hundred Dollars ($37,800).
Reimbursable costs for labor will be billed as incurred. Billings for these services will be
invoiced under the heading#20140021.001 A34.
The City will be performing a deductive change order against Clark Construction's fee to fund this extended
CA Services agreement.
DEN DC LA SF LON SH 1 421 Broadway I Denver CO 80203 303 -722 .5000
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 29—Steel Submittal Additional Reviews
September 16,2016
October 17,2016 revised
October 20,2016 revised
October 26,2016 revised
Page 2
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution. We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jo Kudrycki,AIA, EED BD+C
Principal
encl: Wallace proposal for 1510414.13 dated September 15,2016
Wallace proposal for 1510414.24 dated September 15,2016
Wallace proposal for 1510414.26 dated October 5,2016
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Strategic Advisory Group
Steven DiBartolo,Hill International, Inc.
Holly Carson,Anne McNeely, Mikala Casillas,Fentress Architects
Scott Lawson,Clark Construction Company
•
wallace r , .
•
September 15,2016
Mr.John Kudrycki,AIA, LEED AP BD+C
Fentress Architects
421 Broadway
Denver,Colorado 80203
RE: Fee Proposal for Additional Services related to Excessive Steel Submittal Connection Reviews
Miami Beach Convention Center Renovation&Expansion
1901 Convention Center Drive
Miami Beach,Florida
Wallace Project No. 1510414.13
Dear John:
We have assembled costs associated with Excessive Steel Submittal Connection Reviews as it relates to
excessive structural engineering reviews of steel submittal drawings due to quality control issues between
Banker Steel's connection engineer,CED,and Banker Steel's two detailers, Seacad and WSP.
Upon receipt of early steel submittal drawings by Banker Steel's two detailers,Seacad and WSP,it was
apparent that the steel detailers were not always following the connection calculation work of Banker Steel's
connection engineer,CED.To avoid delays in the project,Wallace Engineering was asked by Clark
Construction and Banker Steel representatives to mark-up the steel submittal drawings and coordinate the work
of Banker Steel's connection engineer,CED,with the steel submittal drawings by Banker Steel's two detailers,
Seacad and WSP.Banker Steel representatives assured Wallace Engineering that their connection engineer,
CED,was checking all final steel submittals prior to steel fabrication to insure that all steel fabrication would
match the CED connection calculations.
The extra work by Wallace Engineering was approximately 12 additional hours per steel submittal than is
typically done for steel submittal reviews.There were 37 steel submittals that needed substantial mark-ups to
coordinate Banker Steel's submittal drawings with Banker Steel's connection calculations:
051200-018 051200-033 051200-057 051200-085 051200-122
051200-018.1 051200-034 051200-058 051200-086 051200-131
051200-019 051200-044 051200-059 051200-088 051200-150
051200-021 051200-046 051200-074.1 051200-089 051200-151
051200-029 051200-049 051200-076 051200-093.2 051200-152
051200-030 051200-052 051200-077 051200-094.1
051200-031 051200-054 051200-082 051200-103.1
051200-032 051200-056 051200-084 051200-121
Based on the above,the proposed fee for this work is:$44,000.
Wallace Engineering
Structural Consultants.Inc.
200 East Mathew Brady Street
Tulsa,Oklahoma 74103
918.584.5858,800.364.5858
w Nw.wallacesc.com
Mr.John Kudrycki
1510414.13 -Additional Services related to Excessive Steel Submittal Connection Reviews
September 15,2016
Page 2
We appreciate the opportunity to provide this information. If you have any questions or need additional
information,please do not hesitate to contact us.
Sincerely,
WALLACE ENGINEERING•STRUCTURAL CONSULTANTS, INC.
tr•""*■-,—
An rew Kern,P.E., S.E., CWI, ICC-SI,AIA
Pr ncipal
cc: File
wallace r
September 15,2016
Mr.John Kudrycki,AIA, LEED AP BD+C
Fentress Architects
421 Broadway
Denver,Colorado 80203
RE: Fee Proposal for Additional Services related to Repeated Steel Submittal Reviews(original submittals
prior to 8/10/16 to be reviewed multiple times)
Miami Beach Convention Center Renovation&Expansion
1901 Convention Center Drive
Miami Beach,Florida
Wallace Project No. 1510414.24
Dear John:
We have assembled costs associated with the repeated steel submittal reviews per the GMP spec 051200 section
I.4.C.12.This applies to multiple reviews of steel submittals originally reviewed prior to August 10,2016.
GMP spec 051200 section 1.4.C.12 states". . .Time required by Wallace Engineering Structural Consultants,
Inc.to review shop drawing submittals a second or third time will be billed to the General Contractor at Wallace
Engineering Structural Consultants,Inc. hourly rates."
Based on the above,the proposed fee for this work will be billed at our hourly rates of$120 per hour with a
total fee estimate of$19,800.
We appreciate the opportunity to provide this information. If you have any questions or need additional
information,please do not hesitate to contact us.
Sincerely,
WALLACE ENGINEERING•STRUCTURAL CONSULTANTS,INC.
An rew Kern,P.E.,S.E.,CWI,ICC-SI,MA
P cipal
c : File
Wallace Engineering
Suucu.ral Consultants,Inc.
200 East Mathew Brady Street
Tulsa,Oklahoma 74103
918.584.5858,800.364.5858
AVIV.wallacesc.com
wallace
October 5,2016
Mr. John Kudrycki,AIA, LEED AP BD+C
Fentress Architects
421 Broadway
Denver,Colorado 80203
RE: Fee Proposal for Additional Services related to Repeated Steel Submittal Reviews(original submittals
prior to 8/10/16 to be reviewed multiple times)
Miami Beach Convention Center Renovation&Expansion
1901 Convention Center Drive
Miami Beach,Florida
Wallace Project No. 1510414.26
Dear John:
We have assembled costs associated with the repeated steel submittal reviews per the GMP spec 051200 section
I.4.C.12.This applies to multiple reviews of steel submittals originally reviewed prior to August 10,2016.
GMP spec 051200 section 1.4.C.12 states". . .Time required by Wallace Engineering Structural Consultants,
Inc.to review shop drawing submittals a second or third time will be billed to the General Contractor at Wallace
Engineering Structural Consultants, Inc. hourly rates."
Based on the above,the proposed fee for this work will be billed at our hourly rates of$120 per hour with a
total fee estimate of$18,000.
We appreciate the opportunity to provide this information. If you have any questions or need additional
information,please do not hesitate to contact us.
Sincerely,
WALLACE ENGINEERING•STRUCTURAL CONSULTANTS,INC.
An rew Kern,P.E.,S.E.,CWI, ICC-SI,AIA
P cipal
c : File
Wallace Engineering
Structural Consultants,Inc
200 East Mathew Brady Street
Tulsa.Oklahoma 74:03
918.584.5858,800 364.5858
w'rrw.wallacesc.com
FENTRESS �'
ARCHI TEC IS
fentressarchitects.com
October 17,2016
October 21,2016 revised
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach, FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 36—Truss Connection Review
Project 20140021.001 A37
Dear Mr. Morales:
This proposal is to provide updated loading for Levels 2 and 5 trusses on the north side for temporary conditions. This
work constitutes an additional service,as redesign of previously approved conditions is outside of the Design Team's
current scope of work.
SCOPE OF SERVICES:
This proposal includes efforts expended to update levels 2 and 5 loading for an open structure with metal deck at
the noted levels north of gridline 7, without concrete slab using wind speeds per ADCE 37-14. This analysis
assumes the following:
• CED (connection engineer under Banker Steel) to evaluate the as-built connections and provide field
fixes for any connections which do not meet the revised loads. Upon completion of this evaluation, a
letter signed and sealed by a Professional Engineer in the State of Florida,will be provided by CED to
indicate that all connections meet the required loading;
• Clark to provide a signed and sealed letter by a Professional Engineer in the State of Florida, that the
steel frame and concrete shear wall,in their temporary condition,is safely braced/shored with respect to
ASCE 37-14.
The service includes structural engineering and contributes to the finalization of a letter regarding temporary
occupancy for the City of Miami Beach.
FEE
Fees for all services will be a Lump Sum amount of Fourteen Thousand Nine Hundred Ten Dollars ($14,910).
Reimbursable costs for printing,telephone,delivery and travel are included in this fee. Billings for these services
will be invoiced under the heading#20140021.001 A37.
The City will be performing a deductive change order against Clark Construction's fee to fund this extended
CA Services agreement.
DEN DC LA SF LON SH I 421 Broadway I Denver CO 80203 j 303 .722.5000
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 36—Truss Connection Review
October 17,2016
October 21,2016 revised
Page 2
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
pleased to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
ry
Kud cki A1A L •
Jo , EED BD+C
Principal
•
end : Wallace proposal for 1510414.25 dated October 11,2016
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs, Strategic Advisory Group
Steven DiBartolo,Hill International,Inc.
Scott Lawson,Clark Construction Company
Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects
•
wallace
October 11, 2016
Mr.John Kudrycki,AIA, LEED AP BD+C
Fentress Architects
421 Broadway
Denver,Colorado 80203
RE: Fee Proposal for Additional Services for Revision of Levels 2&5 Truss Loading for Temporary
Conditions
Miami Beach Convention Center Renovation&Expansion
1901 Convention Center Drive
Miami Beach,Florida
Wallace Project No. 1510414.25
Dear John:
We have assembled costs associated with the revision of levels 2&5 truss loading for temporary conditions.
Wallace will provide updated levels 2&5 truss loading for an open structure with metal deck at levels 2&5
without concrete slab using wind speeds per ASCE 37-14.
This analysis work assumes the following:
- CED to evaluate the as-built connections and provide field fixes for any connections which do not
meet the revised loads. Upon completion of this evaluation,a letter,signed and sealed by a
Professional Engineer in the State of Florida,will be provided by CED to indicate that all connections
meet the required loading.
- Clark to provide a signed and sealed letter by a Professional Engineer in the State of Florida that the
steel frame and concrete shear walls in their temporary condition is safely braced/shored with respect
to ASCE 37-14.
Based on the above,the proposed fee for this work will be$14,910.
We appreciate the opportunity to provide this information. If you have any questions or need additional
information,please do not hesitate to contact us.
Wallace Engineering
Structural Consultants.Inc.
200 East Mathew Brady Street
Tulsa,Oklahoma 74103
918.584.5858,800.364.5858
Awry wallacesc.com
Mr. John Kudrycki .
i 510414.25 -Additional Services related to Revision of Level 5 Truss Loading for Temporary Conditions
October 11, 2016
Page 2
Sincerely, •
WALLACE ENGINEERING•STRUCTURAL CONSULTANTS,INC.
• . .
•
A drew Kern, P.E., S.E.,CWI, ICC-SI,MA
Principal
cc: File
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