LTC 504-2016 FY 2015/16 Fire Department Salary Projections MIAMI BEACH
OFFICE OF THE CITY MANAGER
NO. LTC# 504-2016 LETTER TO COMMISSION
TO: Mayor Philip Levine and Members of the City C mission
FROM: Jimmy L. Morales, City Manager `-P
DATE: November 21, 2016
SUBJECT: FY 2015/16 FIRE DEPARTMENT ':ALARY PROJECTIONS
The purpose of this LTC is to provide the Mayor and Commission an explanation of the errors
that occurred with the salary projections for the Fire Department during the development of the
FY 2015/16 Operating Budget.
During the development of each upcoming year's budget, citywide salaries and benefits are
projected using a forecasting model within the City's financial system. Formulas for all
approved union benefits are input into the model as assumptions which guide the final
projected expenditures included in the citywide current service level budget. A summary of the
assumptions included in this multifaceted model is outlined in attachment A.
While preparing the FY 2015/16 salary model, a new benefit for the International Association of
Fire Fighters (IAFF) for non-pensionable hazard duty pay of $100 per pay period per eligible
employee, which should have been included in the model to begin on 09/21/15, was
inadvertently included in the model but scheduled to begin on 09/21/16. This resulted in the
FY 2015/16 expenditure in the Fire department being under-projected.
This error was discovered after the FY 2015/16 budget was adopted, and the Budget Office
subsequently reported this to the Commission in each of the quarterly fiscal year's analysis
Letters to Commission, beginning in the first quarter. The team also took steps to monitor the
overall projected expenditures of the General Fund in an effort to ensure that there would be
no need to use fund balance at year-end to resolve this matter.
Based on the preliminary year-end projections, the General Fund is estimated to experience
sufficient savings in other General Fund departments to allow for the transfer of budgeted
amounts between departments, without the need to use fund balance.
As mentioned at our Budget Hearing on Friday, November 18, 2016, the Budget Office is under
new leadership, and proactive steps have been put in place to create a greater level oversight
in order to ensure that this does no reoccur.
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