2016-29622 Reso RESOLUTION NO. 2016-29622
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
INVITATION TO BID (ITB) NO. 2016-173-WG FOR COLLINS PARK LIGHT POLE
REPLACEMENT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH ATF BUILDERS, INC.; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ATF BUILDERS,
INC. UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, ITB No. 2016-173-WG, was issued on July 27, 2016, with a bid opening date of
September 30, 2016; and
WHEREAS, the notices resulted in the receipt of five (5) responses from: ATF Builders, Inc.,
R&D Electric, Inc., Florida Construction and Engineering, Inc., AGC Electric, Inc. and Horsepower
Electric, Inc.; and
WHEREAS,the bid submittal from R&D Electric, Inc. and AGC Electric, Inc., failed to comply with
the minimum requirements as stated in the ITB and, accordingly, their bids were deemed non-
responsive; and
WHEREAS, in its due diligence, the Procurement Department verified that ATF Builders, Inc. met
the requirements of the ITB; and
WHEREAS, although ATF Builders, Inc. has been deemed the lowest responsive and
responsible bidder(s) meeting all terms, conditions, and specifications of the ITB, ATF Builder's bid price
exceeds the City's cost expectations; and
WHEREAS, pursuant to Section 2-367(c)(2) of the City of Miami Beach City Code, in bids for
municipal construction projects, where the lowest and best bid exceeds the budgeted amount allocated
toward the construction cost of the project, the City Manager, without any action by the City Commission,
shall have the authority to negotiate an agreement with the lowest and best bidder; and
WHEREAS, after considering the bids received and the evaluation of staff, the City Manager
recommends that the Mayor and City Commission of the City of Miami Beach, Florida, authorize
negotiations, pursuant to Section 2-367(c)(2) of the City of Miami Beach City Code, with ATF Builders,
Inc., the lowest responsive, responsible bidder to the ITB; and further authorize the Mayor and City Clerk
to execute the Agreement upon conclusion of successful negotiations.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accepts the
recommendation of the City Manager pertaining to the award of bids, pursuant to Invitation to Bid (ITB)
2016-173-WG for Collins Park Light Pole Replacement; authorizes the Administration to enter into
negotiations with ATF Builders, Inc.; and, further authorizes the Mayor and City Clerk to execute an
Agreement with ATF Builders, Inc. upon conclusion of successful negotiations by the Administration.
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 9, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2016-173-WG FOR
COLLINS PARK LIGHT POLE REPLACEMENT PROJECT; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ATF BUILDERS,
INC., THE LOWEST RESPONSIVE BIDDER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ATF
BUILDERS, INC. UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
On November 10, 2015, the City retained TLC Engineering, for design, bid, permit, and
construction administration for the Collins Park Light Pole Replacement project. Construction
documents and Building Department approval have been completed and are pending the
competitive selection of a contractor.
The project entails the removal of the existing low light bollards, as well as the purchase and
installation of energy reducing, replacement lighting. The proposed smart lighting system will
allow for the future integration of sound and security components.
ITB PROCESS
ITB No. 2016-173-WG, was issued on July 27, 2016, with a bid opening date of September 30,
2016. Three (3)addenda were issued. The Procurement Department issued bid notices to 188
companies utilizing www.publicpurchase.com website and 84 companies via email notification.
Fifty six (56) prospective bidders accessed the advertised solicitation. The notices resulted in
the receipt of five (5) responses from: ATF Builders, Inc., Horsepower Electric, Inc., Florida
Construction & Engineering, Inc., AGC Electric, Inc., and R&D Electric, Inc. See tabulation
sheet(Attachment A). •
The bid submittals from R&D Electric, Inc. and AGC Electric, Inc., failed to comply with the
minimum requirements as stated in the ITB and, accordingly, their bids were deemed non-
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responsive.
The remaining responsive bid submittals from ATF Builders, Inc., Horsepower Electric, Inc. and
Florida Construction & Engineering, Inc. were considered. The ITB stated that the lowest
responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will
be recommended for award. In its due diligence, the Procurement Department verified that the
lowest responsive bid submitted by ATF Builders, Inc. met the requirements of the ITB,
including:
Licensing Requirements: Bidder shall be State of Florida certified and licensed
General Contractor to be considered for award and submit evidence of licensing with
their bid.
ATF Builders, Inc. is State certified as a General Contractor. State license number is:
CGC1523695 and expires on August 31, 2018.
Bidder must have the capability to provide a performance and payment bond for the
project. The City reserves the right to require performance and payment bonds from the
successful bidder. Bidders shall submit a Letter from an A-rated Financial Class V
Surety Company, indicating the company's bonding capacity, in the amount not
less than one hundred percent of the total base bid amount.
The bid response from ATF Builders, Inc. was accompanied by a bonding capacity letter
indicating that ATF Builders, Inc. has the sufficient bonding capabilities for the project.
Financial Stability and Strength: The Bidder must be able to demonstrate a good
record of performance and have sufficient financial resources to ensure that they can
satisfactorily provide the goods and/or services required herein.
While ATF Builders, Inc. has not previously been awarded a contract by the City, staff
verified the references provided and found a good record of performance and financial
resources to ensure that they can satisfactorily provide the goods and/or services
required in the ITB.
Accordingly, ATF Builders, Inc. has been deemed the lowest responsive and responsible
bidder meeting all terms, conditions, and specifications of the ITB; however, its bid price
exceeds the City's cost expectations. The City stated a project budget of $200,000.00. All
bids received exceeded the stated budget as shown in Attachment A.
Pursuant to Section 2-367(c)(2) of the City of Miami Beach City Code, in bids for municipal
construction projects, where the lowest and best bid exceeds the budgeted amount allocated
toward the construction cost of the project, the City Manager, without any action by the City
Commission, shall have the authority to negotiate an agreement with the lowest and best
bidder. Staff recommends negotiating with ATF Builders to try and bring project costs closer to
the City's estimate.
CONCLUSION
After considering the responsive bids received, the evaluation of staff and the bid price for the
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project, the City Manager recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, approve the Resolution authorizing negotiations, pursuant to Section 2-367(c)(2)
of the City of Miami Beach City Code, with ATF Builders, Inc., the lowest responsive,
responsible bidder to the ITB; and further authorize the Mayor and City Clerk to execute the
contract upon successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Amount 1 $200,000.00 Account 1 305-0920-069351-00-410-546-00-00-00-
28560
Total $200,000.00
Legislative Tracking
Parks and Recreation/ Procurement
ATTACHMENTS:
Description
❑ Attachment A Tabulation Sheet
❑ Reso
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ITB 2016-173-WG Collins Park Light Pole
Replacement Project
Florida
ATF Construction & Horsepower *AGC *R&D
Builders, Inc. Engineering, Electric, Inc. Electric, Inc. Electric, Inc.
Inc.
Lump Sum Grand Total $ 267,254.82 $ 276,675.00 $ 316,080.00 $ 345,888.00 $ 346,822.00
* Non-responsive for failure to comply with General Contractor License minimum requirement.
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