2016-29648 Reso RESOLUTION NO. 2016-29648
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE
PROJECTS COMMITTEE REGARDING THE LINCOLN ROAD
DISTRICT REDEVELOPMENT PROJECT.
WHEREAS, in 2014, the City engaged the services of James Corner Field
Operations ("James Corner") to prepare a Master Plan for the Lincoln Road District; and
WHEREAS, the vision of the Lincoln Road Master Plan is to enhance the
aesthetic and social experience of Lincoln Road by creating an integrated district that
can effectively accommodate the interests of stakeholders and visitors; and
WHEREAS, the scope of the Lincoln Road Master Plan encompasses the
Lincoln Road Pedestrian Mall and adjacent Lincoln Lane North and Lincoln Lane South,
from West Avenue to Collins Avenue, as well as all connecting streets that feed into
Lincoln Road, from Lincoln Lane South to 17th Street (but not including 17th Street); and
WHEREAS, based on the Lincoln Road Master Plan, which was approved by the
City Commission in October, 2015, the types of improvements being proposed along the
Lincoln Road District include enhancement of pedestrian walkways and café zones;
modifications to existing planters and water features; new landscape and irrigation;
cosmetic repairs to historic Lapidus structures; new storm and sewer drainage; new
lighting and signalization/wayfinding; performance/multipurpose areas in the 500 and
600 Blocks; outdoor furnishings at selected locations; a gateway trellis at the 400 Block;
replacement of underground infrastructure; crosswalk enhancements; and milling and
resurfacing of pavement surfaces; and
WHEREAS, in view of the comprehensive nature of the proposed Lincoln Road
Master Plan, and the limited funding available to the City as part of the capital budget for
FY2016-2017, the City has phased the aforementioned Master Plan work, so that the
first phase of the project is comprised solely of improvements to three areas namely:
• Lincoln Road Pedestrian Mall: Renovation and refurbishment of the Lincoln
Road pedestrian mall, from Washington Avenue to Lenox Avenue, with an
estimated budget of$20 million; and
• Convention Center/Lincoln Road Connectors: Conversion of Drexel Avenue to a
pedestrian area, from Lincoln Lane South to Lincoln Lane North; street
improvements on Pennsylvania Avenue, between Lincoln Road and Lincoln Lane
North; and street improvements on Meridian Avenue, between Lincoln Road and
17th Street, with an estimated budget of$10 million; and
• 17th Street from Pennsylvania Avenue to Washington Avenue: sidewalk and
landscape improvements, with an estimated budget of $2 million (collectively, the
"Project"); and
WHEREAS, the City's estimated budget for design and construction of the
Project, as set forth above, is $32 million, of which $22.5 million is allocated for
construction; and
WHEREAS, on March 9, 2016, the City Commission selected James Corner to
provide design and engineering services for the Project; and
WHEREAS, James Corner's initial construction cost estimate for the Project is
$41.5 million, an amount which is $19 million above the City's estimated construction
budget; and
WHEREAS, James Corner also identified an estimated shortfall for Project soft
costs in the amount of $2 million, for a total estimated budget shortfall of $21 million for
design and construction of phase 1 of the Project; and
WHEREAS, the Administration directed James Corner to explore value
engineering and alternative design options, as well as construction phasing options, with
the goal of reducing Project costs; and
WHEREAS, at the October 19, 2016 City Commission meeting, the City
Commission was informed of the $21 million budget shortfall, and the City Commission
referred this item to the Finance and Citywide Projects Committee (the "Finance
Committee") for its review; and
WHEREAS, at the October 28, 2016, Finance Committee meeting, James
Corner and CIP staff presented three value engineering options that could potentially
reduce Project costs, but which are inconsistent with the intent of the Lincoln Road
Master Plan; and
WHEREAS, in view of the great importance of the Lincoln Road District to the
City and its tourism economy, the Finance Committee declined to accept any value
engineering proposals, and recommended that James Corner continue the design of the
Project in accordance with the Lincoln Road Master Plan; and
WHEREAS, if the City Commission adopts the Finance Committee's
recommendation, the Administration will submit an additional funds request as part of
the FY2017-2018 capital budget process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission accept the recommendation of the Finance and City Wide Projects
Committee regarding the Lincoln Road Redevelopment Project.
PASSED and ADOPTED this 9 day of 7O//Prn• t°r , 2016.
4,, \ B PHILIP VI =( AYOR
0.1
ATTEST:
� ��i APPROVED AS TO
• •' �y FORM&LANGUAGE
&FOR EXE ION
1dali=ATED:•
RAFAE E. G- • NAD s iaTl' .'
Alk
City/corm RA
2
Resolutions- R7 P
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 9, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND
CITYWIDE PROJECTS COMMITTEE (FCWPC) REGARDING THE LINCOLN ROAD
IMPROVEMENTS PROJECT.
RECOMMENDATION
The Administration recommends approval of the Resolution.
ANALYSIS
In 2014, the City engaged the services of James Corner Field Operations (JCFO) to prepare a
Master Plan for the Lincoln Road District. The vision of the Master Plan is to enhance the aesthetic
and social experience of Lincoln Road by creating an integrated district that can effectively
accommodate the interests of stakeholders and visitors. The scope of the Lincoln Road Master
Plan encompasses the Lincoln Road Pedestrian Mall and adjacent Lincoln Lane North and Lincoln
Lane South from West Avenue to Collins Avenue and all connecting streets that feed into Lincoln
Road from Lincoln Lane South to 17th Street, but not including 17th Street.
Based on the Lincoln Road Master Plan, which was approved by the City Commission in October
2015, the types of improvements being proposed along the district include enhancement of
pedestrian walkways and café zones, modifications to existing planters and water features, new
landscape and irrigation, cosmetic repairs to historic Lapidus structures, new storm and sewer
drainage, new lighting and signalization/wayfinding, performance/multipurpose areas in the 500 and
600 Blocks, outdoor furnishings at selected locations, gateway trellis at the 400 Block, replacement
of underground infrastructure, crosswalk enhancements, and milling and resurfacing of pavement
surfaces.
The total funding for this project, inclusive of design, construction, and other related costs is $32
Million. Furthermore, the funding was specifically allocated to revitalize the following three
components within the Lincoln Road District:
• Lincoln Road Pedestrian Mall: Renovation and refurbishment of the Lincoln Road Pedestrian Mall
from Washington Avenue to Lenox Avenue with a budget of$20 Million.
• Convention Center/Lincoln Road Connectors: Pedestrianizing of Drexel Avenue from Lincoln Lane
South to Lincoln Lane North; Street Improvements on Pennsylvania Avenue between Lincoln Road
and Lincoln Lane North; and Street Improvements on Meridian Avenue between Lincoln Road and
17th Street with a budget of$10 Million.
• 17th Street from Pennsylvania Avenue to Washington Avenue: Sidewalk and Landscape
improvements with a budget of$2 Million.
Page 736 of 906
UT the $32 Million project budget once design and other related costs are assumed, the available
construction budget amounts to approximately$22.5 Million.
On March 9, 2016, the City Commission selected JCFO to provide design and engineering
services for the Lincoln Road District Redevelopment Project. The scope of this project only
encompasses the components described above. The remaining areas that were part of the Lincoln
Road Master Plan were deferred to a second phase and'not included in JCFO's design scope.
JCFO began working on the pre-design phase of the project in July 2016, and held a series of
community meetings in August 2016, to present the project scope, answer questions, and collect
feedback. JCFO also prepared a Conceptual Order of Magnitude Construction Cost Estimate in the
amount of $41.5 Million which indicated a projected budget deficit of $19 Million in construction and
$2 Million for additional soft costs and fees.
The available budget and estimated cost for each component of the project is as follows:
Construction Component Available Estimated Balance
Const. Budget Const. Cost
Lincoln Road Pedestrian Mall $14,050,000 $32,445,000 ($18,395,000)
Convention Center Lincoln Road $ 7,025,000 $ 6,535,000 $ 490,000
Connectors
17th Street from Pennsylvania Ave. to $ 1,405,000 $ 2,500,000 ($ 1,095,000)
Washington Ave.
SUBTOTAL $22,480,000 $41,480,000 ($19,000,000)
Additional Soft Costs $ 2,000,000 ($ 2,000,000)
TOTAL $43,480,000 ($21,000,000)
JCFO started the Schematic Design Phase, which commenced the development of the design
documents, as well as the incorporation of community feedback and cost savings measures. In the
last two months, JCFO has been working closely with City staff to resolve the projected budget
shortfall while maximizing impact on user experience and deliver the vision of the approved Lincoln
Road Master Plan.
The City staff directed JCFO to explore value engineering options as well as construction phasing
options with the goal of reducing project costs.
• The Lincoln Road Master Plan includes:
o Demolition of paved surfaces, existing planters, lighting, landscape understory, and street signage
within proposed project limits.
o High quality pavement with exposed aggregate and decorative stamping.
o Four new surface trench drains.
o Planter edges to provide public seating.
" I nnric�nnninn
Page 737 of 906
v L-ai IUJUCINu iy.
o Lighting.
o Interactive directory and street signage.
o Site furnishings including garbage receptacles, bike racks and custom public seating.
o Footings for café umbrellas and electrical feeds.
o Cosmetic restoration and upgrades to Lapidus follies and water features.
o 500 Block Water Feature.
o Euclid Oval.
o 400 Block Trellis.
o Conceptual construction cost estimate of approximately$32.5 Million.
JCFO explored and presented three value engineering options with reduced scope for this project.
The value engineering options are as follows:
• Option 1 (Face of Bldg. to Face of Bldg.):
o Alternate paving materials.
o Reduced drainage improvements.
o Significantly reduced landscaping.
o Reduced lighting and electrical upgrades.
o Cosmetic restoration of Lapidus follies.
o Does not address planter edges, street signage, site furnishing, footings for café umbrellas and
electrical feeds, repairs and upgrades to existing water features, 500 Block Water Feature, Euclid
Oval, and 400 Block Trellis.
o Conceptual construction cost estimate of approximately$14,171,000.
• Option 2— (Face of Bldg. to Face of Bldg.):
o Topping coat to the existing pavement.
o Repairs to planter edges.
o Reduced lighting and electrical upgrades.
o Reduced street signage package.
o Cosmetic restoration of Lapidus follies.
o Long bench feature on 500 Block in lieu of water feature.
o 400 Block Trellis with a significantly shortened span.
o Does not address drainage improvements, and footings for café umbrellas and electrical feed,
and repairs and upgrades to existing water features.
o Conceptual construction cost estimate of approximately$14,157,000.
• Option 3— (Central Spine—"Piano Keys"):
o Pavement replacement along the black and white ("Piano Keys")central spine only.
o Reduced drainage improvements.
o Limited modifications of planter edges to provide public seating.
o Reduced lighting and electrical upgrades.
o Cosmetic restoration of Lapidus follies.
o Reduced landscaping.
o Does not include signage, site furniture, footings for café umbrellas and electrical feed, repairs
and upgrades to existing water features, and 400 Block Trellis.
o Conceptual construction cost estimate of approximately$14,095,000.
Of the three presented options, JCFO does not recommend the implementation of Option 2 as the
placement of a topping coat over the existing pavement will wear easily due to heavy traffic along
Lincoln Road, leading to extensive maintenance and a shortened life expectancy of the topping
material. City staff agrees with this assessment.
Furthermore, JCFO analyzed the current condition of the surface drainage and grading cross
slopes alona Lincoln Road Pedestrian Mall. JCFO advised that the drainage does not have
Page 738 of 906
sufficient capacity to meet the requirements of the Regulatory and Economic Resources (RER)
agency. With regards to the grading cross slopes, JCFO advised that the cross slopes along most
of the pedestrian mall exceed the minimum requirements of the American Disability Act (ADA). As
such, JCFO recommends that the existing pavement and trench drains be fully removed and
upgraded as suggested in the Lincoln Road Master Plan. Based on these findings none of the three
presented options addresses the current condition of the cross slopes to fully comply with ADA
requirements.
At the October 19, 2016, Commission Meeting, there was a referral item to the Finance and
Citywide Projects Committee (FCWPC) for this project. At this meeting, Commission was informed
that further direction was required to continue the development of the design documents as a result
of a projected budget shortfall to complete the Lincoln Road District Redevelopment Project and
referred this item to the Finance and Citywide Projects Committee.
At the October 28, 2016, FCWPC meeting, JCFO and CIP staff presented a summary of the intent
of the Lincoln Road Master Plan elements and the associated budget shortfalls. JCFO also
presented three value engineering options that could meet the current available construction
budget. The Committee discussed the different options presented and directed JCFO to continue
the design of the project in accordance with the vision of the Lincoln Road Master Plan and they
agreed that the funding shortfall will need to be resolved at a later date.
CONCLUSION
The Administration recommends approval of the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
❑ Lincoln Road Resolution
Page 739 of 906