2016-29654 Reso RESOLUTION NO. 2016-29654
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2016/17.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds for Fiscal Year 2016/17 were approved on September 27,
2016, with the adoption of Resolution No. 2016-29579; and
WHEREAS, the preliminary year-end analysis for FY2015/16 shows that the General
Fund has an operating surplus of $4,558,000; and
WHEREAS, $851,000 was set aside from FY 2015/16 General Fund surplus for
encumbrances from FY 2015/16 for goods or services which had been procured, but not
received and expended at year end, that the Administration is recommending be carried over to
the FY 2016/17 operating budget; and
WHEREAS, there were also approximately $241,000 in projects in the General Fund
that were budgeted in FY 2015/16 and which have not yet been expended or encumbered and
the funding is recommended to be carried forward and spent in FY 2016/17, and
WHEREAS, there is $1,806,000 in Enterprise Fund encumbrances, and $257,000 in
Internal Service Fund encumbrances, and $766,000 in Special Revenue Fund encumbrances
from FY 2015/16 for goods or services which were procured in FY 2015/16, but not yet received
and expended, which the Administration also recommends be carried over to the respective FY
2016/17 operating budgets; and
WHEREAS, there were also approximately $116,000 in projects in Enterprise Funds,
and $3,092,000 in projects in Special Revenue Funds that were budgeted in FY 2015/16, and
which have not yet been expended or encumbered, which the Administration recommends to be
carried forward and spent in FY 2016/17; and
WHEREAS, prior year appropriations fully fund the prior year encumbrances and
projects; and
WHEREAS, it is proposed that $3,466,000 of the year-end surplus be reserved in the
General Fund Emergency Reserves; and
WHEREAS, the City's financial policies adopted pursuant to Resolution 2006-26341 and
Resolution 2002-24764 require that one-time revenues (such as the year-end surplus) must be
used for non-recurring expenses, and that at least half of each annual year-end surplus must be
allocated to the City's Capital Reserve Fund; and
WHEREAS, it is recommended that the Commission waive the policy that requires that
at least half of the FY 2015/16 year-end surplus be used to fund the City's Capital Reserve
Fund, and instead allocate funds to the 6 percent optional reserve.
Exhibit "A"
FY 2016/17 Carryforward Carryforward FY 2016/17
GENERAL FUND Adopted Encumbrances Appropriations Other Amended
Budget from FY 2015/16 from FY 2015/16 Budget
REVENUES
Operating Revenues
'Ad Valorem Taxes $159,950,000 $ 159,950,000
Ad Valorem Taxes-S Pte Costs $ - $ -
Ad Valorem Cap.Renewal&Replacement $ 662,000 $ 662,000
Ad Valorem Taxes-Normandy Shores $ 169,000 $ 169,000
Other Taxes 5 23,732,000 $ 23,732,000
Licenses and Permits $ 30,348,000 $ 30,348,000
Intergovernmental $ 11,439,000 $ 11,439,000
Charges for Services $ 12,174,000 $ 12,174,000
Fines&Forfeits $ 1,799,000 $ 1,799,000
Rents and Leases $ 6,426,000 $ 6,426,000
Miscellaneous $ 12,575,000 $ 12,575,000
Resort Tax Contribution $ 37,609,000 $ 37,609,000
Other $ 20,369,000 $ 20,369,000
Fund Balance/Retained Earnings $ _ - 851,000 241,000 $ 1,092,000
Total General Fund $317,252,000 $ 851,000 $ 241,000 $ - $ 318,344,000
FY 2016/17 Carryforward Carryforward FY 2016/17
Adopted Encumbrances Appropriations Other Amended
Budget from FY 2015/16 from FY 2015/16 Budget
APPROPRIATIONS
Department
Mayor and Commission $ 2,093,000 $ 2,093,000
City Manager $ 3,625,000 5,000 $ 3,630,000
Communications $ 1,995,000 $ 1,995,000
Budget&Performance Improvement $ 2,499,000 159,000 $ 2,658,000
Org Dev&Performance Initiative $ 629,000 $ 629,000
Finance $ 5,746,000 45,000 $ 5,791,000
Procurement $ 2,258,000 30,000 $ 2,288,000
Human Resources/Labor Relations $ 2,780,000 $ 2,780,000
City Clerk $ 1,560,000 2,000 $ 1,562,000
City Attorney $ 5,370,000 $ 5,370,000
Housing&Comm.Development $ 2,798,000 $ 2,798,000
Building $ 15,146,000 17,000 $ 15,163,000
Environment&Sustainability $ 1,064,000 59,000 $ 1,123,000
Code Compliance $ 5,845,000 102,000 $ 5,947,000
Planning $ 4,156,000 24,000 $ 4,180,000
Tourism,Culture,and Econ.Development $ 3,680,000 $ 3,680,000
Parks&Recreation $ 31,934,000 $ 31,934,000
Public Works $ 14,698,000 $ 14,698,000
Capital Improvement Projects $ 5,051,000 $ 5,051,000
Police $104,470,000 259,000 $ 104,729,000
Fire $ 71,938,000 $ 71,938,000
Emergency Management $ 9,509,000 $ 9,509,000
Citywide Accounts-Other $ 13,376,000 367,000 23,000 $ 13,766,000
Citywide Accounts-Operating Contingency $ 1,318,000 $ 1,318,000
Citywide Accounts-Normandy Shores $ 257,000 $ 257,000
Subtotal General Fund $313,795,000 $ 851,000 $ 241,000 $ - $ 314,887,000
TRANSFERS
Capital Renewal&Replacement $ 662,000 $ 662,000
Capital I nvestement Upkeep Account $ - $ -
Info&Comm Technology Fund $ 395,000 $ 395,000
Pay-As-You-Go Capital Fund $ 2,400,000 $ 2,400,000
Capital Reserve Fund $ - $ -
Building Reserve $ - $ -
Subtotal Transfers $ 3,457,000 $ - $ - $ - $ 3,457,000
Total General Fund $317,252,000 $ 851,000 $ 241,000 $ - $ 318,344,000
Exhibit "A"
FY 2016/17 Carryforward Carryforward FY 2016/17
ENTERPRISE FUNDS Adopted Budget Encumbrances from Appropriations from Other Amended
FY 2015/16 FY 2015/16 Budget
REVENUE/APPROPRIATIONS
Convention Center $ 11,038,000 $ 11,038,000
Parking $ 60,815,000 437,000 116,000 $ 61,368,000
Sanitation $ 20,624,000 262,000 $ 20,886,000
Sewer Operations $ 54,156,000 516,000 $ 54,672,000
Stormwater Operations $ 28,334,000 198,000 $ 28,532,000
Water Operations $ 34,402,000 393,000 $ 34,795,000
Total Enterprise Funds $ 209,369,000 $ 1,806,000 $ 116,000 $ - $211,291,000
FY 2016/17 Carryforward Carryforward FY 2016/17
INTERNAL SERVICE FUNDS Adopted Budget Encumbrances from Appropriations from Other Amended
FY 2015/16 FY 2015/16 Budget
REVENUE/APPROPRIATIONS
Central Services $ 1,015,000 $ 1,015,000
Fleet Management $ 9,547,000 50,000 $ 9,597,000
Information Technology $ 16,828,000 202,000 $ 17,030,000
Property Management $ 8,409,000 $ 8,409,000
Risk Management $ 17,580,000 5,000 $ 17,585,000
Medical and Dental Insurance $ 30,532,000 $ 30,532,000
Total Internal Service Funds $ 83,911,000 $ 257,000 $ - $ - $ 84,168,000
FY 2016/17 Carryforward Carryforward FY 2016/17
SPECIAL REVENUE FUNDS Adopted Budget Encumbrances from Appropriations from Other Amended
FY 2015/16 FY 2015/16 Budget
REVENUE/APPROPRIATIONS
Resort Tax $ 86,722,000 221,000 1,510,000 $ 88,453,000
Transportation $ 10,187,000 461,000 797,000 $ 11,445,000
People's Transportation Plan Fund $ 3,766,000 42,000 $ 3,808,000
7th Street Garage $ 2,320,000 $ 2,320,000
5th&Alton Garage $ 771,000 $ 771,000
Art In Public Places $ 473,000 $ 473,000
Tourism and Hospitality Scholarship Prgm $ 184,000 $ 184,000
Information and Communitation Tech Fund $ 534,000 34,000 235,000 $ 803,000
Education Compact $ 235,000 $ 235,000
Sustainability Fund $ 350,000 30,000 $ 380,000
Residential Housing $ 771,000 $ 771,000
Red Light Camera Fund $ 1,516,000 $ 1,516,000
E-911 Fund $ 351,000 $ 351,000
Cultural Arts Council $ 1,679,000 350,000 $ 2,029,000
Normandy Shores $ 257,000 $ 257,000
Tree Preservation $ 90,000 $ 90,000
Police Confiscation $ 336,000 8,000 170,000 $ 514,0(X)
Police Special Revenue $ 105,0(X) $ 105,000
Police Training $ 30,000 $ 30,0(X)
Waste Haulers Add Sery&Public Benefit $ 70,000 $ 70,000
Total Special Revenue Funds $ 110,747,000 $ 766,000 $ 3,092,000 $ - $114,605,000
•
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on November 18, 2016, the City Commission hereby waives the policy for FY 2015/16
requiring that at least half of the year-end surplus in the General Fund be used to increase
funding in the City's Capital Reserve Fund and, instead, allocates funds to the 6 percent
optional reserve; and, hereby adopts the first amendment to the FY 2016/17 General Fund,
Enterprise Fund, Internal Service Fund, and Special Revenue Funds budgets as set forth in
Exhibit "A."
PASSED and ADOPTED this 18th day of November, 2016.
ATTEST:
PHILIP LEVINE, Y• �r
%%%%%%%%%%%%%%%%%
B�� 1 11
RAPHAEL E. GRAN D ....0
9
1* INCORP ORATED: Ja
APPROVED AS TO
FORM & LANGUAGE
e., CH 2j.e'"/'. & FOR EXECUTION
,Y-N`ZO/Af\-- II 15 tL City Attorney" to
Resolutions - R7 B
MIAMI BEAC
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 18, 2016
2:47 p.m. Public Hearing
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY)2016/17.
RECOMMENDATION
Adopt the resolution amending the FY 2016/17 General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the First
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue
Fund Budgets for Fiscal Year(FY)2016/17.
KEY INTENDED OUTCOMES SUPPORTED
Ensure Expenditure Trends Are Sustainable Over The Long Term
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
❑ MEMO- FY16/17 First Operating Budget Amendment
❑ Resolution
Page 12 of 28
MIAMI BEAC
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 18, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2016/17
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2016/17 General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
GENERAL FUND ANALYSIS
The preliminary year-end analysis for FY 2015/16 shows that the General Fund has a
preliminary operating budget surplus of$4.5 million or 1.5 percent of the amended General
Fund operating budget. The detailed year-end analysis will be distributed by LTC on the
second week of December.
FY15/16 General Fund Budget
Adopted Budget as
amended through Preliminary FY 2015/16
November,2016 Year-End Difference
Reeenues $ 306,411,000 $ 301,576,000 $ (4,835,000)
Expenditures $ 306,411,000 $ 297,018,000 $ (9,393,000)
Surplus/(Deficit) $ 4,558,000
The City's financial policies require that an 11 percent Emergency Reserve is funded in the
General Fund and recommends that an additional 6 percent of optional Emergency
Reserves are also funded. As of the end of FY 2015/16, the Emergency Reserve totaled
15.8 percent.
General Fund
Position at 9-30-15 Requirement at 9-30-16 Difference Percent
11% Required Reserve $ 30,917,577 $ 33,147,827 $ (2,230,250) 10.3%
6%Optional Reserve $ 16,554,324 $ 18,021,240 $ (1,466,916) 5.5%
Page 13 of 28
First Amendment to the FY 16/17 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 2
Allocating$2,230,250 of the year-end surplus will keep the 11 percent Emergency Reserves
fully funded to match the proportional growth in the General Fund budget during FY 2015/16.
This item will be reflected in the City's Financial Statements and no appropriation is
necessary in this budget amendment.
The City's financial policies require that one-time revenues (such as the year-end surplus)
must be used for non-recurring expenses, and that at least half of the annual year-end
surplus must be allocated to the City's Capital Reserve Fund. However,the Administration
recommends that the Capital Reserve transfer requirement be waived and instead allocate
funds to the 6 percent optional reserve.
Of the $4.5 million surplus, it is proposed to roll-over$851,000 into FY 2016/17 to cover
purchase orders that were encumbered, but not spent during FY 2015/16 due to timing
issues between fiscal years.
Similarly, it is proposed to roll-over $241,000 for projects that were budgeted, but not
completed during FY 2015/16, to carry forward the appropriation for these projects into FY
2016/17.
The remainder of the year-end funds, $1,235,750, are proposed to be added to the 6
percent of optional Emergency Reserves.
General Fund-.Reserve,Proposal
Position at 9-30-15 Funding Proposal Total Funded Percent
11%Required Reserve $ 30,917,577 $ 2,230,250 $ 33,147,827 11.0%
6%Optional Reserve $ 16,554,324 $ 1,235,750 $ 17,790,074 5.9%
The following tables summarize the proposed changes in appropriations to the General
Fund:
Projected Surplus $4,558,000
(excluding non-cash impact of losses on investments)
Changes in Expenditure Appropriations
Reserve-Encumbrances 851,000
Reserve-Set Aside for FY2015/16 Projects in FY2016/17 241,000
Reserve-Contribution for 11%Required Emergency Reserves 2,230,250
Reserve-Contribution for 6%Optional Emergency Reserves 1,235,750
Revised Net Surplus $
Page 14 of 28
First Amendment to the FY 16/17 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 3
FY 2016/17 Carryforward Carryforward FY 2016/17
GENERAL FUND Adopted Encumbrances Appropriations Other Amended
Budget from FY 2015/16 from FY 2015/16 Budget
REVENUES
Operating Revenues
Ad Valorem Taxes $159,950,000 $ 159,950,000
Ad Valorem Taxes-S Pte Costs $ - $ -
Ad Valorem Cap.Renewal&Replacement $ 662,000 $ 662,000
Ad Valorem Taxes-Normandy Shores $ 169,000 $ 169,000
Other Taxes $ 23,732,000 $ 23,732,000
Licenses and Permits $ 30,348,000 $ 30,348,000
Intergovernmental $ 11,439,000 $ 11,439,000
Charges for Services $ 12,174,000 $ 12,174,000
Fines&Forfeits $ 1,799,000 $ 1,799,000
Rents and Leases $ 6,426,000 $ 6,426,000
Miscellaneous $ 12,575,000 $ 12,575,000
Resort Tax Contribution $ 37,609,000 $ 37,609,000
Other $ 20,369,000 $ 20,369,000
Fund Balance/Retained Earnings $ - 851,000 241,000 $ 1,092,000
Total General Fund $317,252,000 $ 851,000 $ 241,000 $ - $ 318,344,000
FY 2016/17 Carryforward Carryforward FY 2016/17
Adopted Encumbrances Appropriations Other Amended
Budget from FY 2015/16 from FY 2015/16 Budget
APPROPRIATIONS
Department
Mayor and Commission $ 2,093,000 $ 2,093,000
City Manager $ 3,625,000 5,000 $ 3,630,000
Communications S 1,995,000 $ 1,995,000
Budget&Performance Improvement $ 2,499,000 159,000 $ 2,658,000
Org Dev&Performance Initiative $ 629,000 $ 629,000
Finance $ 5,746,000 45,000 $ 5,791,000
Procurement $ 2,258,000 30,000 $ 2,288,000
Human Resources/Labor Relations $ 2,780,000 $ 2,780,000
City Clerk $ 1,560,000 2,000 $ 1,562,000
City Attorney $ 5,370,000 $ 5,370,000
Housing&Comm.Development $ 2,798,000 $ 2,798,000
Building $ 15,146,000 17,000 $ 15,163,000
Environment&Sustainability $ 1,064,000 59,000 $ 1,123,000
Code Compliance $ 5,845,000 102,000 $ 5,947,000
Planning $ 4,156,000 24,000 $ 4,180,000
Tourism,Culture,and Econ.Development $ 3,680,000 $ 3,680,000
Parks&Recreation $ 31,934,000 $ 31,934,000
Public Works $ 14,698,000 $ 14,698,000
Capital Improvement Projects $ 5,051,000 $ 5,051,000
Police $104,470,000 259,000 $ 104,729,000
Fire $ 71,938,000 $ 71,938,000
Emergency Management $ 9,509,000 • $ 9,509,000
Citywide Accounts-Other $ 13,376,000 367,000 23,000 $ 13,766,000
Citywide Accounts-Operating Contingency $ 1,318,000 $ 1,318,000
Citywide Accounts-Normandy Shores $ 257,000 $ 257,000
Subtotal General Fund $313,795,000 $ 851,000 $ 241,000 $ - $ 314,887,000
TRANSFERS
Capital Renewal&Replacement $ 662,000 $ 662,000
Capital Investement Upkeep Account $ - $
-
Info&Comm Technology Fund $ 395,000 $ 395,000
Pay-As-You-Go Capital Fund $ 2,400,000 $ 2,400,000
Capital Reserve Fund $ - $ -
Building Reserve $ - $ -
Subtotal Transfers $ 3,457,000 $ - $ - $ - $ 3,457,000
' Total General Fund $317,252,000 $ 851,000 $ 241,000 $ - $ 318,344,000
Page 15 of 28
First Amendment to the FY 16/17 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 4
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FY 2016/17
BUDGET AMENDMENT
There are $1,806,000 of encumbrances in the Enterprise Funds, $257,000 in Internal
Service Fund encumbrances, and $766,000 in Special Revenue Fund encumbrances, for
goods or services which were procured in FY 2015/16, but not yet received and expended,
which are recommended to be carried over to the respective FY 2016/17 operating budgets.
Similarly, it is proposed to carry forward appropriation of$116,000 in the Enterprise Funds,
and $3,092,000 in the Special Revenue Funds into FY 2016/17 for projects that were
budgeted, but not completed during FY 2015/16. Prior year appropriations fully fund the
encumbrances and projects.
FY 2016/17 Carryforward Carryforward FY 2016/17
ENTERPRISE FUNDS Encumbrances from Appropriations from Other Amended
Adopted Budget FY 2015/16 FY 2015/16 Budget
REVENUE/APPROPRIATIONS
Convention Center $ 11,038,000 $ 11,038,000
Parking $ 60,815,000 437,000 116,000 $ 61,368,000
Sanitation $ 20,624,000 262,000 $ 20,886,000
Sewer Operations $ 54,156,000 516,000 $ 54,672,000
Stormwater Operations $ 28,334,000 198,000 $ 28,532,000
Water Operations $ 34,402,000 393,000 $ 34,795,000
Total Enterprise Funds $ 209,369,000 $ 1,806,000 $ 116,000 $ - $211,291,000
FY 2016/17 Carryforward Carryforward FY 2016/17
INTERNAL SERVICE FUNDS Adopted Budget Encumbrances from Appropriations from Other Amended
FY 2015/16 FY 2015/16 Budget
REVENUE/APPROPRIATIONS
Central Services $ 1,015,000 $ 1,015,000
Fleet Management $ 9,547,000 50,000 $ 9,597,000
Information Technology $ 16,828,000 202,000 $ 17,030,000
Property Management $ 8,409,000 $ 8,409,000
Risk Management $ 17,580,000 5,000 $ 17,585,000
Medical and Dental Insurance $ 30,532,000 $ 30,532,000
Total Internal Service Funds $ 83,911,000 $ 257,000 $ - $ - $ 84,168,000
FY 2016/17 Carryforward Carryforward FY 2016/17
SPECIAL REVENUE FUNDS Adopted Budget Encumbrances from Appropriations from Other Amended
FY 2015/16 FY 2015/16 Budget
REVENUE/APPROPRIATIONS
Resort Tax $ 86,722,000 221,000 1,510,000 $ 88,453,000
Transportation $ 10,187,000 461,000 797,000 $ 11,445,000
People's Transportation Plan Fund $ 3,766,000 42,000 $ 3,808,000
7th Street Garage $ 2,320,000 $ 2,320,000
5th&Alton Garage $ 771,000 $ 771,000
Art In Public Places $ 473,000 $ 473,000
Tourism and Hospitality Scholarship Prgm $ 184,000 $ 184,000
Information and Communitation Tech Fund $ 534,000 34,000 235,000 $ 803,000
Education Compact $ 235,000 $ 235,000
Sustainability Fund $ 350,000 30,000 $ 380,000
Residential Housing $ 771,000 $ 771,000
Red Light Camera Fund $ 1,516,000 $ 1,516,000
E-911 Fund $ 351,000 $ 351,000
Cultural Arts Council $ 1,679,000 350,000 $ 2,029,000
Normandy Shores $ 257,000 $ 257,000
Tree Preservation $ 90,000 $ 90,000
Police Confiscation $ 336,000 8,000 170,000 $ 514,000
Police Special Revenue $ 105,000 $ 105,000
Police Training $ 30,000 $ 30,000
Waste Haulers Add Sep.,&Public Benefit $ 70,000 $ 70,000
Total Special Revenue Funds $ 110,747,000 $ 766,000 $ 3,092,000 $ - $114,605,000
Page 16 of 28
First Amendment to the FY 16/17 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 5
CONCLUSION
The resolution amending FY 2016/17 budgets will allow the first amendment to the
departmental appropriations within the General Fund, Enterprise Funds, Internal Service
Funds and Special Revenue Fund budgets to be enacted. This action is necessary to allow
for the funding of encumbrances for good and services procured, but not yet received and
expended at the end of FY 2015/16, as well as projects that were budgeted in FY 2015/16,
but had not been expended or encumbered. The amendment also adds$3,466,000 to the
General Fund reserves.
JLM/CGR
Page 17 of 28