2016-29628 Reso RESOLUTION NO 2016-29628
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE CITY
MANAGER'S RECOMMENDATION AND WAIVING, BY 5/7TH VOTE,
THE CITY'S COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH
WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND
APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 2 TO THE CITY'S AGREEMENT WITH
ATLANTIC PAVING CO., INC. FOR THE PAINTING AND STRIPING OF
DEDICATED BICYCLE LANES ACROSS THE CITY, PURSUANT TO
INVITATION TO BID (ITB) NO. 2016-002-KB, WITH A TOTAL
CONTRACT SUM IN AN AMOUNT NOT-TO-EXCEED $1,536,097.
WHEREAS, on October 14, 2015, the City Commission approved the award of a
contract to Atlantic Paving Co., Inc., pursuant to Invitation To Bid (ITB) No. 2016-002-KB for
Painting and Striping of Dedicated Bicycle Lanes, for the bicycle lanes on 16th Street, between
Alton Road and Washington Avenue (the "Agreement"); and
WHEREAS, pursuant to the Agreement, the City's cost to paint and stripe dedicated
bicycle lanes on 16th Street was $130,986.00, which calculates to $6.50 per square foot; and
WHEREAS, the City's Bicycle/Pedestrian Master Plan recommends that the City paint
green all existing bike lanes within City boundaries, in order to enhance bicycle safety and raise
driver awareness of bicycle facilities; and
WHEREAS, on March 9, 2016, the Mayor and City Commission authorized Amendment
No. 1 to the Agreement, and increased the total contract sum to a not-to-exceed amount of
$886,000, for the painting of the following additional bike lanes throughout the City:
• Alton Road, from South Pointe Drive to 5th Street, including South Pointe Drive
from Alton Road to Ocean Drive
• Prairie Avenue from 28th Street to 44th Street
• Royal Palm Avenue from 42nd Street to 47th Street
• 47th Street from Pine Tree Drive to Alton Road; and
WHEREAS, although authorized as part of Amendment No. 1, the segment along Prairie
Avenue from 28th Street to 34th Street was deferred due to imminent roadway construction
occurring in the Central Bayshore South neighborhood as part of an ongoing Capital
Improvement Project; and
WHEREAS, in order to protect the public safety of the City's residents and visitors, and
especially the City's cyclists, the City desires to paint and stripe bicycle lanes on additional
streets as quickly as possible, including the following streets:
• The portions of the Venetian Causeway within the City's boundaries, from east
end of San Marco Island to the east end of the Venetian Causeway just west of Purdy Avenue,
in the estimated amount of$383,409; and
WHEREAS, in the proposed Amendment No. 2, the Administration is also seeking
retroactive approval for the painting and striping of two segments for the amount of $266,688
(namely, Dickens Avenue from 71st Street to 79th Street, and Byron Avenue from 82nd Street to
87th Terrace), as these two segments are in close proximity to schools and were assigned to the
Contractor this past summer in order to expedite completion prior to the beginning of the school
year; and
WHEREAS, the City's Transportation Department has determined that the $6.50 per
square foot price quoted by the Contractor for all of its work is a reasonable price to paint and
stripe dedicated bicycle lanes on the additional streets specified herein; and
WHEREAS, as the total estimated value of the work for the aforementioned streets is
$650,097, the Administration recommends increasing the total contract value from $886,000 to
$1,536,097; and
WHEREAS, Atlantic Paving was the lowest, responsible, and responsive bidder to the
ITB and has performed the bulk of all dedicated bicycle lane painting across Miami-Dade
County; and
WHEREAS, due to the fact that Amendment No. 2 will greatly expand the scope of
the Agreement, the City Commission is required to waive, by 5/7ths vote, the City's competitive
bidding requirement, in order to approve the Amendment; and
WHEREAS, because of the urgent need to protect cyclists traveling along the City's
streets, the City Manager recommends that the City Commission waive the City' s competitive
bidding requirement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby accept the City Manager's recommendation and waiving, by 5/7th vote, the
City's competitive bidding requirement finding such waiver to be in the best interest of the City,
and approving and authorizing the Mayor and City Clerk to execute Amendment No.2 to the
City's Agreement with Atlantic Paving Co., Inc. for the painting and striping of dedicated bicycle
lanes across the City, pursuant to Invitation to Bid (ITB) No. 2016-002-KB, with a total contract
sum in an amount not to exceed $1,536,097.
PASSED AND ADOPTED this 7 day of November, 2016.
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ATTEST:
Philip L-vi e'/Pryor
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Rafael E. Granado, Ci ' "' ..1 1 ,�
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AMENDMENT NO. 2 TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
ATLANTIC PAVING CO., INC
FOR THE PAINTING AND STRIPING OF DEDICATED BICYCLE LANES
This Amendment No. 2 (Amendment) to the Agreement is entered into this 022 day of
/*rem 464K , 2016 (Effective Date), by and between the City of Miami Beach,
Florida, a municipal corporation organized and existing under the laws of the State of
Florida, having its principal place of business at 1700 Convention Center Drive, Miami
Beach, Florida 33139 (City), and Atlantic Paving Co., Inc., a Florida Corporation, having
its principal place of business at 8309 NW 70 Street, Miami, FL 33166 (Contractor), and
hereby amends the Agreement as follows:
RECITALS
WHEREAS, on October 2, 2015, the Procurement Department issued Invitation to
Bid No. 2016-002-KB for Painting And Striping Of Dedicated Bicycle Lanes (the "ITB"), a
copy of which is attached hereto and incorporated herein by reference; and
WHEREAS, on October 14, 2015, the City Commission approved the award of
contract to Atlantic Paving Co., Inc., to paint and striped dedicated bicycle lanes for 16
Street, from Washington Avenue to Alton Road, which services include furnishing of all
supervision, labor, materials, tools, equipment and performing all operations required to
construct the work in accordance with the ITB (the "Agreement"); and
WHEREAS, the Agreement stipulated a contract sum for the project of
$130,986.00, which calculates to $6.50 per sq. ft.; and
WHEREAS, the Agreement, pursuant to Section 0200, "Instructions to Bidders,"
subsection 73. "Additional Services," allows for services to be added to the Agreement;
and
WHEREAS, on March 9, 2016, the Mayor and City Commission adopted
Resolution No. 2016-29312, waiving by 517th vote the competitive bidding requirement,
finding such waiver to be in the best interest of the City, and approving Amendment No.
1 to the Agreement, which increased the contract sum to an amount not-to-exceed
$886,000 for painting and striping of specified additional locations; and
WHEREAS, on November 9, 2016, the Mayor and City Commission adopted
Resolution No. , waiving by 5/7th vote the competitive bidding requirement,
finding such waiver to be in the best interest of the City, and approving Amendment No.
2 to the Agreement; said Amendment increasing the scope of the work to include
additional bike lane locations specified below, and increasing the total contract sum to a
not-to-exceed amount of$1,536,097; and
WHEREAS, City staff has determined that $6.50 per sq. ft. is a reasonable price
for the Additional Services required; and
WHEREAS, the painting and striping of dedicated bicycle lanes included in the
original scope of work and the Additional Services, as approved by Amendment No. 1
and this Amendment No. 2, shall be referred to herein as the "Bundled Bike Lanes
Project."
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Contractor hereby agree to amend the Agreement
as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment No. 2.
2. MODIFICATIONS.
The Agreement is hereby modified as follows:
a. The Agreement is hereby amended to include, as Additional Services, the
painting and striping of the following locations, for an additional cost not to
exceed $650,097, including:
i. Additional Locations:
• Venetian Causeway, from east end of San Marco Island to the
east end of the causeway, west of Purdy Avenue ($383,409); and
ii. Additional bike lane segments:
• Dickens Avenue from 71st Street to 79th Street, and Byron Avenue,
from 82nd Street to 87`h Terrace (collectively, $266,688).
b. The original scope of work and the Additional Services, as approved by
Amendment No. 1 and this Amendment No. 2, shall be referred to herein
as the "Bundled Bike Lanes Project."
c. The time for completion of the Agreement is hereby extended through
and including the date of work required pursuant to the Bundled Bike
Lanes Project is completed by the Contractor and accepted by the City.
3. RATIFICATION.
Except as amended herein and in Amendment No. 1, all other terms and
conditions of the Agreement, shall remain unchanged and in full force and effect.
In the event there is a conflict between the provisions of this Amendment No. 2 and the
Agreement, the provisions of this Amendment No. 2 shall govern.
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1
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2
to be executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH FLORIDA
ATTEST: ..„‘ .T`s1C_ , ; .
afael E. Granac,o, se � l-.."�� f'.�. 'Philip L- �i� - /. ayor
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FOR CONSULTANT: ATLANTIC PAVING CO., INC.
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Page 3 of 3
Resolutions -C7 I
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 9, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION AND WAIVING, BY 5/7TH VOTE, THE CITY'S
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN
THE BEST INTEREST OF THE CITY,AND APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THE CITY'S
AGREEMENT WITH ATLANTIC PAVING CO., INC. FOR THE PAINTING AND
STRIPING OF DEDICATED BICYCLE LANES ACROSS THE CITY, PURSUANT
TO INVITATION TO BID (ITB) NO. 2016-002-KB, IN AN AMOUNT NOT TO
EXCEED $1,400,000.
RECOMMENDATION
Adopt the Resolution
ANALYSIS
The Bicycle/Pedestrian Master Plan recently adopted by the City Commission includes the
recommendation for painting green all existing bike lanes within City boundaries in order to enhance
bicycle safety and raise driver awareness of bicycle facilities.
On October 14, 2015, the City Commission approved the award of a contract, pursuant to Invitation To
Bid (ITB) No. 2016-002-KB for Painting and Striping of Dedicated Bicycle Lanes, to Atlantic Paving Co.
for 16th Street Bicycle Lanes from Alton Road to Washington Avenue. The scope of the work included
furnishing all supervision, labor, materials, tools, and equipment; and performing all operations required
to construct the Work in accordance with the Contract Documents. The contract stipulated a lump sum
cost for the project of $130,986.00, which calculates to $6.50 per sq. ft. The contractor successfully
completed the required work.
On March 9, 2016, the Mayor and City Commission authorized Amendment No. 1 to the Agreement
with Atlantic Paving Co., Inc. for the painting of the following additional bike lanes throughout the City:
• Alton Road,from South Pointe Drive to 5th Street, including South Pointe Drive from Alton
Road to Ocean Drive
• Prairie Avenue from 28th Street to 44th Street
• Royal Palm Avenue from 42nd Street to 47th Street
• 47th Street from Pine Tree Drive to Alton Road
At this time, the Contractor is approximately 90% complete with painting green bike lanes along the
Page 158 of 906
above roadway segments. The segment along Prairie Avenue from 28th Street to 34th Street was
omitted from the Contractor's scope of work due to active roadway construction occurring in the
Central Bayshore South neighborhood as part of an ongoing Capital Improvement Project.
The following is a list of additional green bike lane projects that are recommended and budgeted for
implementation this fiscal year. Should the City Commission approve Amendment No. 2 to the
Agreement with Atlantic Paving Co., I nc., the following segments would be completed by the Contractor
as well as potential additional green bike lanes at the City's discretion:
• Ocean Drive from 5th Street to South Pointe Drive
• Venetian Causeway from east end of San Marco Island to east end of causeway just west of
Purdy Avenue(within Miami Beach city limits)
I n addition, by way of Amendment No. 2, the Administration is seeking retroactive approval of the
following green bike lane segments:
• Dickens Avenue from 71st Street to 79th Street
• Byron Avenue from 82nd Street to 87th Terrace
These two segments are in close proximity to schools and were "bundled" by the City and assigned to
the Contractor this past summer in order to expedite completion prior to the beginning of the school
year.
The contract with Atlantic Paving, pursuant to Section 0200 I nstructions to Bidders, Subsection 73
Additional Services, allows for additional services to be added to the contract. Atlantic Paving was the
lowest, responsible, and responsive bidder to the ITB and is currently the only contractor who has
completed green bike lane work in Miami-Dade County. Therefore, staff recommends that the additional
areas, pursuant to the Bicycle/Pedestrian Master Plan, which require green dedicated bike lanes to be
painted, be added to the contract with Atlantic Paving Co., Inc.
I n order to determine fair value for the remainder of the work, staff calculated the per square foot price
which was paid for the initial green bike lane work on 16th Street, which equates to $6.50 per sq. ft.
Transportation Department staff has determined that the contractor's bid price is a reasonable cost for
additional services required.
KEY INTENDED OUTCOMES SUPPORTED
Ensure Comprehensive Mobility Addressing All Modes Throughout The City
FINANCIAL INFORMATION
Funding in the amount of $486,558 has been budgeted for painting green bike lanes on Venetian
Causeway (within city limits) and approved as part of the FY2016/17 Capital Budget. However, it is
anticipated that the total cost for this segment will be under this amount. Funding in the amount
$122,980 for painting green bike lanes on Ocean Drive from 5th Street to South Pointe Drive is pending
Commission approval of the FY 2016/17 budget amendment at the November 9, 2016 City Commission
meeti ng.
Amount 1 $122,980 Account 1 106-9615-000312-30-403-529-00-00-00
Amount 2 $486,558 Account 2 187-9615-000349-30-410-524-00-00-00-
60207
Amount 3 $273,000 Account 3 187-9615-00342-00-403-000-00-00-00-
65020
Amount 4 $136,000 Account 4 187-9615-000-342-00-403-000-00-00-00-
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65030
Total $1,018,538
Legislative Tracking
Procurement/Transportation
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