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LTC 529-2016 Miami Beach Convention Center Construction Project UpdateMIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.rniamibeachfl.gov OFFICE OF THE CITY MANAGER LTC # 529 -2016 LETTER TO COMMISSION TO: Mayor Philip Levine and Members + the City mmission FROM: Jimmy L. Morales, City Manager DATE: December 9, 2016 SUBJECT: Miami Beach Convention Cent Construction Project Update The purpose of this LTC is to update the Mayor and City Commission on the Miami Beach Convention Center Renovation and Expansion Project. Financial information provided is through the month of October 2016. Project dashboard is attached as Exhibit A and a corresponding Budget Summary Breakdown is attached as Exhibit B. In addition, narrative updates are as follows: CURRENT CONSTRUCTION ACTIVITIES (through November 30, 2016) All current construction activities were paused on November 17 to allow for beneficial occupancy by Art Basel Miami Beach (ABMB) for the 2016 fair. Construction of the east side of the building was approximately 70% complete at the turn -over to ABMB for the event, which successfully occurred between November 30 and December 4. Construction will resume on December 10, 2016. Refer to project photographs on Exhibit A which depicted the following general construction activities: • North Addition: Installed temporary asphalt paving within the north loading dock and created two emergency egress paths. Provided temporary roofing over loading dock. Energized switchgear for power to north electrical rooms, catwalks and floor boxes. Placed concrete slabs on level 2 for future Grand Ballroom. Installed foundations for drop office area near Washington Avenue. Topped out the concrete structure for the east parking helix inner and outer rings. Continued pouring helix ramp. Installed loading dock walls, pits, and slab. • Exhibit Halls A and B: Placed temporary transition slab between east and west halls to account for 4 inch height variance required by Art Basel. Started new air handlers in Halls A and B. Shimmed, leveled, and powered up new floor boxes in Halls. Completed fire hose valve cabinets. Tested fire alarm system and surveillance system. Completed new toilet rooms in central area of Halls. • East Concourse: Completed temp finishes on exterior wall. installed doors and hardware. Installed drywall on levels 1, 2, and 3. Installed terrazzo at stairs and toilet rooms. Completed toilet rooms at levels 1 and 2. Completed partial rehabilitation of the east kitchen at level 2. Completed installation of elevators and escalators. Miami Beach Convention Center Monthly Construction Project Update December 9, 2016 Page 2 of 4 • Site Work - Washington Avenue: Installed exterior ramps, stairs and sidewalks; completed temporary painting of exterior wall and site cleanup and consolidation of stored materials in anticipation of turn over for Art Basel. Provided temporary light towers. Prepared temporary driveways for loading dock entry. CURRENT SCHEDULE The project consists of three main phases. The 1st phase concluded with the turnover of the Convention Center to Art Basel for the 2016 show on November 17. On December 10, after the load out period of the event, Phase 2 begins. Over the next 5 months until May 21, 2017, the building will be closed to all events and Clark will prepare the building for the turnover of Phase 2 areas consisting of the completion of Halls A & B, the east side pre - function concourse, and north loading lock as well as Washington Avenue entrances. Phase 2 also marks the start of heavy construction on the Convention Center Drive (west) side of the project. In December and January, demolition of the entire west concourse and Palm and Flamingo Ballrooms will occur. This demolition will make way for the Center's brand new concourse, main entrances and junior ballrooms. Also, Convention Center Drive will be closed to allow for massive infrastructure (utility) work to take place. As stated previously, certain construction activities that Clark originally planned to occur in Phase 1 (2016) were deferred until Phase 2 (2017) during the closed period and beyond. To compensate for deferring work, Clark continues to rework its plan to recover time and turn over the east side of the project in May 2017, and then to turn over the entire Convention Center again on November 22, 2017, for the 2017 Art Basel event, and to complete the entire project, (Phase 3) in 2018. The overall recovery schedule to address the 2018 project completion has been drafted by Clark and is currently being reviewed by the City and Project team. GUARANTEED MAXIMUM PRICE (GMP) GMP Reconciliation Process The reconciliation process assesses the difference in cost between the documents used in the preparation of the GMP and the final permitted construction documents. Certain costs are included within the GMP and any owner driven changes will utilize the Owner's Contingency. As previously reported, the City established a $29.7 million Construction Manager's contingency and a $35.0 million Owner's Contingency and Clark estimated that the project needed to utilize approximately $50 million of the combined $64.7 million in contingency to reconcile the GMP. As of November 15, the City made a determination of entitlement to Clark's submitted GMP reconciliation request. As of November 30, concurrently, the City's independent third party estimator, U.S. Cost, is evaluating the proposals to determine the reasonable cost of each. Any additional (entitled) compensation would be funded out of owner's contingency pursuant to the contract. Meetings with Clark staff, subcontractors and the project's dispute avoidance panel commenced in September and will continue through early 2017 in an effort to bring closure to the GMP reconciliation process. Construction Draw Taking into account direct purchases and payments for the construction, a total of $157.3 million, or 30.64 %, of the total updated GMP amount of $516 million has been paid through Miami Beach Convention Center Monthly Construction Project Update December 9, 2016 Page 3 of 4 October 2016. For a detailed breakdown, refer to Exhibit B (GMP + Direct Purchases Line Item). Construction Manager's (CM) Contingency Refer to Exhibit B1 for a summary of the total CM Contingency use to date. For the month of October, an additional $555,096 was utilized to bring the total to $12 million out of the $29.7 million CM contingency. A total amount of $8.4 million has been utilized under the "Trade Cost" category. As previously discussed in past Project Update LTCs, costs related to the construction of the project that are identified as "interim funding" within the Trade Cost category are being audited to determine if they are costs to be borne by the trade contractors, the CM Contingency, or the Owner's Contingency. Direct Purchase The City continues its direct purchase of materials for the project originally budgeted at a sales tax savings of approximately $6 million. Through October 31, the City has directly purchased $55 million in materials resulting in sales tax savings of $3.3 million. There are certain materials that were planned for direct purchase that have not materialized due to a variety of reasons such as risk to the City, risk to the CM, disagreement on purchasing terms, and disagreement on early deposit requirements. The City and the construction team continue to pursue direct purchase opportunities to make up as much, if not all, of the shortfall as possible. A tax savings projection is currently being prepared by Clark and will be submitted to the City in the month of December. OWNER COSTS A total of $45.5 million, or 65.93 %, of the owner cost budget has been expended to date. For a full detailed breakdown of the owner costs, refer to Exhibit B. OWNER CONTINGENCY For a full detailed breakdown of all Owner costs and credits, refer to Exhibit B2. A total of $1.6 million of the available owner contingency of $35 million has been utilized. In the month of October, several costs which had not been accounted for in the original budget had to be paid such as additional costs for the city's estimator, US Cost, for the GMP reconciliation estimating services, additional permit and plan review costs above and beyond the original estimate, costs for the Design Miami event and costs associated with the relocation of the City's building manager, Spectra Venue Management, with their associated building equipment, furniture and staff. OVERALL COSTS From an overall project perspective, $202.8 million, or 34.82 %, has been spent on the $615.8 million project. LOCAL HIRE Clark Construction continues their commitment to maximizing workforce opportunities for City of Miami Beach and Miami -Dade County residents. A total of 2,686 workers have been employed by the project. This includes all certified payroll from October 2015 to Miami Beach Convention Center Monthly Construction Project Update December 9, 2016 Page 4 of 4 October 31, 2016. The labor force includes full -time, part-time, and temporary labor and also includes daytime and nighttime shifts. Attached, as Exhibit C, is a summary of the local hiring efforts to date, for Clark and its subcontractors. The current report shows a summary of all employees on the project thus far, sorted by zip code. Clark is currently 63.29% local hire by individual (Miami Beach, with a total of 28 employees, and Miami -Dade County with a total of 1,608). PUBLIC INFORMATION Weekly advisories and postings for October sent on the City's social media outlets including Twitter, Facebook, and Constant Contact are attached as Exhibit D. If there are any questions, please do not hesitate to contact myself or Maria Hernandez at Extension 2584. Attachments: Exhibit A — Project Dashboard and Site Photos Exhibit B — Budget Summary Breakdown Exhibit B1 — Contractor Contingency Log Exhibit B2 — Owner Contingency Log Exhibit C — Clark Construction Local Hiring Summary Exhibit D — Public Outreach Report JLM / MH F: \cmgr \$ALL \Convention Center \Commission Updates \2016 October Monthly \LTC MBCC Update 2016 1206 - FINAL.docx L ®tea N N T-I ri trS t t E 0 LID t!} E 0 Lr) t r). E 0 E t/r E 0 th E 0 try i.i 2 0 u iL 0 R3 H E t!} ict m 00 m E Ln tr E 0 N tI� E Ln r-I t,r} E r-I t n. E LI) ti} E 0 0 o 0 0 0 0 0 o 0 o t.n d m m r a - tr▪ )- th tr try ter tr} -a v u.i E 0 L tf E E 0 0 a t!} E 0 0 Ln t/} E 0 0 t/. E 0 0 m try E 0 0 N ilr E 0 0 tip E 0 tr). 0 0 Mall A — View N from Grids Q & 16 Existing RR 1.16.17 — View W from G's 0.89 & 16.85 Existing RR 1.16.02 — View S from G's 15.61 & 0.89 oa oa Lel N 0 0 0 5 rn CO a r CO d Convention Center Renovation = Jansion Nave" , :016. Project Dashboard EXHIBIT A , - �, -_,:. , , ,-____I-____ . i / ,/fir T� I' y P'r1d td 1 e 1 / '. ..-...: ,r ' ,4 # I III 1' _ 0- 088.01 0- 088.02 _ 0- 088.03 - NW Temp Egress - View 5 from Grids .V & 5 Temp Kitchen - View W from Grids H.33 & 5 Public Circ 1.16.01 - View N from Grids 12.62 & T r. ' AP"- 1 : ii. FT g x 1F , -":_irer'i - - I. .. ' ' -, jilL , Ii ,fi . • 3��111 y f + i f r L u IP - :r / - 0- 088.04 0. 088.05 0 -088.06 t . Exist Kitchen 2.16.02 - View N from Grids 17.43 & R Escalator 16.05 - View VII from Grids 15 & 5.75 Elevator 16.02 - View 5 from Grids 17.85 & 5.23 .a ":11 rR Air r , WE, s f _ - _G N F f 1 i . - 44.,2:.-. `, -.' z - 1,, St' 1 L Ulf . F,f „,..,,.........s....._ lit fir+ ` • 0- 088.07 0- 088.08 0- 088.09 - Hall B - View W from Grids R & 19.15 'Hall B - View N from Grids 21 & 0 Hall B -View E to Grids R & 21.44 EXHIBIT B Miami Beach Convention Center Expansion & Renovation Project Approved Budget Dashboard Summary 10/7/15 Current Budget Original / Total Variance Expenses Budget Remaining Budget Trade Costs $410,205,803 66.62% 1,698.299 Direct Purchase 0 0.00% - 55,031,445 Storm Water Drainage Culvert 0 -8.94% 3,309,692 Change Orders 0 0.00% 8.097.886 Subtotal 410,205,803 66.62% - 41,925.558 Contractor Soft Costs 8,097,886 General Conditions (Clark Staffing) 24,465,886 3.97% 0 General Requirements 14,760,103 2.40% 1,675,796 Payment & Performance Bond 3,708,000 0.60% - 673.213 GL Insurance 1,807,650 0.29% 56,256 CMr Fees (3.8 %) 17,288.003 2,81% 567,770 CC1P GL Wrap 0 0.00% 4,740,576 CM Contingency 29,747,613 4.83% - 12,008,389 Base GMP 501,983,058 81.53% -47,566,773 Other GMP Items (Including all mark ups) 100.00% 0 17.739,225 P -Lot Park (allowance) 10,000,000 1.62% 0 Storm water Drainage Culvert 3,475,000 0.56% - 3,475.000 Subtotal 13,475,000 2.19% - 3,475,000 Total GMP (Clark) 515,458,058 83.72% - 51,041,773 Direct Purchase Tax Savings - 6,000,000 -0.97% 0 Total Net GMP 509,458,058 82.74% 51,041,773 Direct Purchases 0 0.00% 55,031,445 GMP * Direct Purchases 509,458,058 82.74% 3,989,672 Owner's Cost -6,000,000 458,416,285 74.43% City Staffing & Expenses 1.561,000 0.25% 793.318 Consultant Fees (SAG) 1,047,725 0.17% 0 Owner's Rep (Hill) 5,585,673 0.91% 0 Design Fees (Fentress) 26,669,442 4,33% 465,000 Owner's Cost Estimator (US Cast) 400,030 0.06% 1.011,528 Pre GMP CM Fee (Clark) 2,594,073 0.42% 0 Testing & Inspections 2.328,943 0.38% 0 Permit & Plan Reviews 2,400,000 0.39% 855,000 Other 783,528 0.13% 1,705,978 Other - Legal 1 DAP Board 63,515 0.01% 150,000 Other - Spectra 0 0,00% 810,000 Other - Design Miami 0 0.00% 408,000 Public Art (AIPP) 6,900,000 1.12% 160,797 MBCC FF&E 6,830,945 1.11% 250.000 Insurance: 2,015,191 213,515 0,03% OCIP GL Wrap 9,000,000 1.46% - 9,000,000 Builder RiskiBulding (net) 1,600,000 0.26% -450,000 Professional Liability Umbrella 1.000,000 0.16% - 382.117 Carl Fisher Renovation Allowance 2.500,000 0.41% 1,000,000 Subtotal 71,264,872 11.57% - 2,222,496 Total Without Owner's Contingency 580,722,930 94,32% 1,767,176 Owner's Contingency 35,000,000 5.68% - 1,619,727 Total Owner's Contingency 35,000,000 5.68% - 1,619.727 Total Budget With Owner's Contingency 3615,722,930 100.0095 5147,449 100.00% 0 3,500,000 9 10 6 11 7 4 12 13 3 14 5 15 16 2 3 1. The property insurance portion of the Builders Risk policy to be reimbursed 52.000,004 by CMB Risk Dept. 2. The bond offering resulted in additional proceeds that were riot included in the original budget. This amount has been added to the Owner's Contingency. 3. A portion of the savings from insurance was allocated to AiPP to provide for actual costs. Pursuant to Sec. 82 -587 of the CMB Code, the total amount allocated to AiPP has been transferred to the Art in Public Places Fund. 4. The remaining insurance savings is temporarily allocated to "Other' until other budget line items are refined. 5. Insurance Savings as a result of implementing a CCIP (Contractor Controlled Insurance Program) rather than an OCIP (Owner Controlled Insurance Program) 6. A portion of the savings from insurance was altooaled to City Staffing to cover costs from Fiscal Year 2014 through December 2018. The previous budget estimate included only Fiscal Years 2015 through part of 2018. 7. Additional Cost Estimating services to support GMP reconciliation negotiations with Construction Manager - Clark Construction. 8. Savings from Clark Bond on Direct Purchases executed to date, These savings are added to Owner's Contingency. 9. $4.7M in general liability insurance was originally to be purchased directly by the owner, but was actually purchased by the contractor. Also refer to Footnote No. 5. 10. Total use of Contractor Contingency to Date. Refer to Exhibit 81 for detailed summary. 11. Additcnal design fees required for re -grading of streets, GMP reconciliation services, and future design contingency replenishment. 12. Additional Costs for Dispute Avoidance Panel and outside legal counsel. 13. Moving expenses. parking fees and other expenses for relocation of building operator for approximately 18 months. 14. Costs for additional lift equipment for curtainwall maintenance not originally budgeted. 15. Estimate for raising the building to account for sea level rise. not previously accounted for. 16. Total use of Owner Contingency to Date. Refer to Exhibit 82 for detailed summary. FlcmgrlSALLtConvention CenlerlCamrnission Updales12016 October Monthiyl Dashboard Summary Current Current Current Balance Forecasted Budget Expenses % Spent Remaining Budget $411.904,102 66.88% $411,904,102 - 55,031,445 -8.94% - 55,031.445 3,309,692 0.54% 8,097,886 1.31% 8,097,886 368,280,235 59.80% 110.880,022 30.11% 364,970,543 24,465,888 3.97% 9,120,000 37.28% 15,345,886 16,435,899 2.67% 6,365,675 38.74% 10,089,223 3.034.787 0.49% 3,032.776 99.93% 2,010 1,863,908 0.30% 612,153 32.84% 1,251,753 17,855,773 2.90% 5,279,398 29.57% 12,576,375 4,740.576 0.77% 4,740,576 100.00% 0 17.739,225 2.88% 148,999 0.84% 17,590,226 454,416,285 73.78% 140,180,599 30.8596 421.806.016 10,000,000 1.62°% 0 0.0095 10,000,0001 0 0.00% 0 0.00% 0 10,000.000 1.6296 0 0.00% 10,000,000 464,416,285 75.41% 140,180,599 30.18% 431,806,018 -8,000,000 -0.97% 0 0.00% -6,000,000 458,416,285 74.43% 140,180,599 30.58% 425,806,016 55,031,445 8.94% 17,136,777 31.14% 37,894,668 513,447,730 83.37% 157,317,376 30.64% 463,700,684 2,354,318 0.38% 1.167,529 49.59% 1,186,789 1.047,725 0.17% 881,999 84.18% 165,726 5.585,673 0.91% 2,086,128 37.35% 3,499,545 27.134,442 4.4195 24,010.598 88.49% 3.123,844 1,411,558 0.23% 465,698 32.99% 945,852 2,594,073 0.42% 1,556,444 60.00% 1,037,629 2,328,943 0.38% 557,470 23.94% 1,771,473 3,255,000 0.53% 3,082,101 94.69% 172,899 2,489,504 0.40% 474,313 19.05% 2,015,191 213,515 0,03% 87,318 40.90% 126,197 810.000 0.13% 290,867 35.91% 519,133 408,000 0.07% 408,000 100.00% 0 7,060, 797 1.1596 7,060,797 100.00% 0 7,080,945 1.15% 0 0.00% 7,060,945 0 0.00% 0 0 1,150,000 0.19% 2,587,503 225.00%1 - 1,437,503 617.883 0.10% 617,883 100.00% 0 3,500,000 0.57% 186,538 5.3396 3,313,462 69,042,376 11.21% 45,521,183 65.93% 23.521.193 582,490,106 94.58% 202,838,559 34.82% 455,327,209 33,380,273 5.42°% 0 0,00% 33,380.273 33,380,273 5.42°% 0 0.00% 33,380,273 5615 870 379 104.0% 5202,838,559 34.82% 5488,707,482 3 1. The property insurance portion of the Builders Risk policy to be reimbursed 52.000,004 by CMB Risk Dept. 2. The bond offering resulted in additional proceeds that were riot included in the original budget. This amount has been added to the Owner's Contingency. 3. A portion of the savings from insurance was allocated to AiPP to provide for actual costs. Pursuant to Sec. 82 -587 of the CMB Code, the total amount allocated to AiPP has been transferred to the Art in Public Places Fund. 4. The remaining insurance savings is temporarily allocated to "Other' until other budget line items are refined. 5. Insurance Savings as a result of implementing a CCIP (Contractor Controlled Insurance Program) rather than an OCIP (Owner Controlled Insurance Program) 6. A portion of the savings from insurance was altooaled to City Staffing to cover costs from Fiscal Year 2014 through December 2018. The previous budget estimate included only Fiscal Years 2015 through part of 2018. 7. Additional Cost Estimating services to support GMP reconciliation negotiations with Construction Manager - Clark Construction. 8. Savings from Clark Bond on Direct Purchases executed to date, These savings are added to Owner's Contingency. 9. $4.7M in general liability insurance was originally to be purchased directly by the owner, but was actually purchased by the contractor. Also refer to Footnote No. 5. 10. Total use of Contractor Contingency to Date. Refer to Exhibit 81 for detailed summary. 11. Additcnal design fees required for re -grading of streets, GMP reconciliation services, and future design contingency replenishment. 12. Additional Costs for Dispute Avoidance Panel and outside legal counsel. 13. Moving expenses. parking fees and other expenses for relocation of building operator for approximately 18 months. 14. Costs for additional lift equipment for curtainwall maintenance not originally budgeted. 15. Estimate for raising the building to account for sea level rise. not previously accounted for. 16. Total use of Owner Contingency to Date. Refer to Exhibit 82 for detailed summary. FlcmgrlSALLtConvention CenlerlCamrnission Updales12016 October Monthiyl MONTH MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY MAY EXHIBIT B1 Miami Beach Convention Center Expansion & Renovation Project Construction Manager's (CM) Contingency Report Through October 2016 Total CM Contingency USES May 2016 ** Jun 2016 Jul 2016 Aug 2016 Sep 2016 Oct 2016 Nov 2016 Dec 2016 Total Uses REMAINING CM CONTINGENCY SUBCONTRACTOR ACOUSTI ALPHA DEMO AMERICAN FIRE PROFF BANKER BARING INDUSTRIES CAMARATA CDPW DAVID ALLEN DUFFY & LEE FORD AV HAYWOOD BAKER HONEYWELL HUFCOR ISEC JAFFER NASH NFP RITE HITE R &M SPECIFIED ARCH SYS TECTA TRIDENT WON DOOR WPM SUBTOTAL SUMMMARY Trade Contract Buyout DESCRIPTION Temporary Walls Demolition Spray Fireproofing Structural Steel Food Service Masonry Dewatering Tile Carpet AudioNisual Soil Stabilization Low Voltage Operable Partions Expansion Joints Dewatering - Wells Dewatering - Underground Utility Fire Suppression Loading Dock Structural Concrete Operable Partions Roofing Resilient Flooring Operable Doors Site Civil JUNE JUNE LOUVERS (Nash Mech.) WPM SUBTOTAL Louvers Site Civil $29,747,613.00 $ 3,516,099.28 $ 3,539,694.47 $ 2,345,812.72 $ 678,014.32 $ 1,373,672.04 $ 555,095.86 12,008,388.69 $17,739,224.31 AMOUNT MARK -Ups* TOTAL COST $84,734.24 $1,791,294.24 - 10,080.36 - 213,100.36 - 8,828.73 - 186,640.73 - 16,590.64 - 350,728.64 1,650.63 34,894.63 - 8,500.43 - 179,700.43 - 5,878.76 - 124,277.76 - 7,079.89 - 149,669.89 - 991.30 - 20,956.30 - 528.40 - 11,170.40 21,558.18 455,743.18 - 35,419.85 - 748,780.85 - 13,270.61 - 280,542.61 7,960.07 168,277.07 70.56 1,491.56 4,743.31 100,274.31 - 5,089.34 - 107,589.34 - 327.70 - 6,927.70 55,399.40 1,171,151.40 - 226.81 - 4,794.81 450.59 9,525.59 - 1,269.11 - 26,829.11 280.53 5,930.53 57,813.78 1,222,191.78 120,579.36 2,549,065.36 $1,706,560.00 - 203,020.00 - 177,812.00 - 334,138.00 33,244.00 - 171,200.00 - 118,399.00 - 142,590.00 - 19,965.00 - 10,642.00 434,185.00 - 713,361.00 - 267,272.00 160,317.00 1,421.00 95,531.00 - 102,500.00 - 6,600.00 1,115,752.00 - 4,568.00 9,075.00 - 25,560.00 5,650.00 1,164,378.00 2,428,486.00 - 433,354.00 - 429,292.00 - 862,646.00 - 21,516.92 - 454,870.92 - 21,315.24 - 450,607.24 - 42,832.16 - 905,478.16 JULY JULY JULY JULY JULY JULY JULY JULY AUGUST SEPTEMBER ACOUSTI AERIAL PHOTOGRAPHY INC GEOSYNTEC MICHEAL WOOD MODSPACE GOAL ASSOCIATES SMITH FENCE TR PERMITTING SUBTOTAL NO CHANGES SUBTOTAL NO CHANGES SUBTOTAL Temporary Walls • Aerial Job Site Photos Environmental Consultant FDEP Consultant Owner Trailer MOT Fencing Permitting 4,480.00 43.00 5,800.00 10,200.00 - 3,197.00 46,500.00 - 367.00 66,000.00 129,459.00 0.00 0.00 222.44 4,702.44 2.14 45.14 287.98 6,087.98 506.45 10,706.45 - 158.74 - 3,355.74 2,308.82 48,808.82 -18.22 - 385.22 3,277.04 69,277.04 6,427.91 135,886.91 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 OCTOBER EVENSTAR Decking 3,000.00 148.96 3,148.96 SUBTOTAL 3,000.00 148.96 3,148.96 TOTAL SINCE INCEPTION $1,698,299.00 $84,324.06 $1,782,623.06 Trade Costs MONTH SUBCONTRACTOR DESCRIPTION AMOUNT MARK -Ups* TOTAL COST MAY Baring Industries Temporary Kitchen $321,004.66 $0.00 $321,004.66 MAY * CDPW Cost associated with dewatering due to the 186,092.37 9,239.87 195,332.24 tremmie seal pumping water disposal - Initial set up and monthly disposals. MAY * HAYWOOD BAKER Additional costs for soil stabilization at the 23,000.00 1,142.00 24,142.00 northwest Florida Power & Light vault that was unable to be quanitified at the time of GMP. MAY * HJ FOUNDATION Additional costs for soil stabilization at the 33,846.80 1,680.56 35,527.36 northwest Florida Power & Light vault that was unable to be quanitified at the time of GMP. MAY * HJ FOUNDATION Additional costs for soil stabilization at the 38,823.07 1,927.65 40,750.72 northwest Florida Power & Light vault that was unable to be quanitified at the time of GMP. MAY Honeywell Building Separation 289,721.73 289,721.73 SUBTOTAL 892,488.63 13,990.08 906,478.71 JUNE ACOUSTI Additional costs for the mechanical fastening 300,000.00 14,895.62 314,895.62 of the insulation due to inability to remove via air compressors by demo subcontrcator JUNE ALPHA WRECKING INTERM FUNDING - costs associated with 420,000.00 20,853.87 440,853.87 extended dump hours, additional demolition or parapet walls, structural members abd block removal JUNE BARRING INDUSTRIES Cost reallocated to CM expense - 321,004.66 0.00 - 321,004.66 JUNE CDPW Cost associated with dewatering due to the 89,312.00 4,434.53 93,746.53 JUNE HARMON INTERM FUNDING - Costs associated with 160,000.00 7,944.33 167,944.33 the design and engineering associated with modifications to the exterior of the building JUNE HONEYWELL Cost reallocated to CM expense - 289,721.73 0.00 - 289,721.73 JUNE HJ FOUNDATION INTERM FUNDING - Costs for work in place 141,000.00 7,000.94 148,000.94 associated with the additional piles and ties from the design completion JUNE JAFFER INTERM FUNDING - Costs associated with 85,000.00 4,220.43 89,220.43 the 3 additional dewatering required for the project JUNE NASH Additional dewatering costs associated with 221,426.00 10,994.26 232,420.26 the temporary FPL ductbank being routed from Washington Ave to NW FPL Vault JUNE NASH INTERM FUNDING - Costs associated with 500,000.00 24,826.04 524,826.04 work in place for replacement of the existing restrooms, misc material changes to the sanitary, storm and chilled water systems made during design completion, and new duct Heaters JUNE NATIONAL FIRE INTERM FUNDING - Costs associated with 400,000.00 19,860.83 419,860.83 PROTECTION work in place for the implementation and installation of the higher density sprinklers requested by the AHJ Exhibit B1 Page 2 of 5 JUNE ROBINS & MARTIN INTERM FUNDING - Costs for completed work for tremmie seals as requested by CM and rebar bending; costs for work in place including structural changes to the vault, shearwalls, footings and elevated beams. 2,000,000.00 99,304.14 2,099,304.14 SUBTOTAL 3,706,011.61 214, 334.98 3,920,346.59 346,385.18 - 416,671.99 - 171,093.29 24,616.66 262,413.02 524,826.04 734,756.45 - 804.78 1,304,427.30 376,300.27 52,482.60 428,782.87 209,930.41 262,413.02 524,826.04 - 44,947.15 44,947.15 73,473.55 159,585.95 37,276.29 1,267,505.26 428,892.03 188,938.74 19,533.82 1,857.88 639,222.47 $400,506.36 $8,466,763.20 JULY JULY JULY JULY JULY JULY JULY JULY AUGUST AUGUST SEPTEMBER SEPTEMBER SEPTEMBER SEPTEMBER SEPTEMBER SEPTEMBER SEPTEMBER SEPTEMBER OCTOBER OCTOBER OCTOBER OCTOBER ALPHA WRECKING ALPHA WRECKING CAMARATA FL CIVIL MC DEAN MC DEAN ROBINS & MARTIN WPM / R&M SUBTOTAL JAFFER TRU -STEEL SUBTOTAL INTERM FUNDING - costs associated with Deletion of scope for the removal of the insulation. Deletion of intregal water repellant per contract Dewatering permit INTERM FUNDING -FPL ductbank INTERM FUNDING - Costs for completed work for electrical changes to the FPL vaults and camera infrastructure. INTERM FUNDING - Costs for completed work for structural changes to the vault, shearwalls, footings and elevated beams. Fine Grading - Scope Change Additional Drainage Wells - Phase 2 Miscellandeous Metals Scope 330,000.00 16,385.18 - 396,962.00 - 19,709.99 - 163,000.00 - 8,093.29 23,452.21 1,164.45 250,000.00 12,413.02 500,000.00 24,826.04 700,000.00 34,756.45 - 766.71 -38.07 1,242,723.50 61,703.80 358,500.00 17,800.27 50,000.00 2,482.60 408,500.00 20,282.87 HONEYWELL HONEYW ELL ACOUSTI ALPHA ALPHA R &M BANKER FIRE EXTINGUISHER INTERIM FUNDING - Engineering INTERIM FUNDING - Equipment INTERIM FUNDING - Additional drywall scope INTERIM FUNDING - credit for moneys paid under OCO #35 INTERIM FUNDING - additional demo scope SCOPE GAP - Additional labor for floor boxes formwork SCOPE CHANGE - Cutting out grating for new AHU SCOPE GAP - Installation for FEC with NFP /Mardale 200,000.00 9,930.41 250,000.00 12,413.02 500,000.00 24,826.04 - 42,821.00 - 2,126.15 42,821.00 2,126.15 69,998.00 3,475.55 152,037.00 7,548.95 35,513.00 1,763.29 SUBTOTAL R &M ACOUSTI ACOUSTI RITE HITE Temporary Work for Art Basel 2016 - Transition Slab Temporary Work for Art Basel 2016 - NW Egress Tunnel Electrical Room 1.7.07 Build Out Dock Leveler Size 1,207,548.00 408,604.00 SUBTOTAL 59,957.26 20,288.03 180,001.30 8,937.44 18,609.80 924.02 1,770.00 87.88 608,985.10 30,237.37 TOTAL SINCE INCEPTION $8,066,256.84 Exhibit B1 Page 3 of 5 MONTH MAY SUBCONTRACTOR * GEOSYNTEC General Requirements DESCRIPTION DERM APPROVAL AMOUNT MARK -Ups* TOTAL COST $57,690.75 $2,864.47 $60,555.22 JUNE SUBTOTAL LIFE SAFETY SUBTOTAL Costs associated with the separation and life safety costs 57,690.75 2,864.47 60,555.22 500,000.00 24,826.04 524,826.04 500,000.00 24,826.04 524,826.04 JULY JULY JULY JULY JULY JULY JULY JULY JULY AUGUST AUGUST AUGUST AUGUST AUGUST AUGUST AUGUST ACOUSTI BISCAYNE ENGINEERING GEOSYNTEC GEOSYNTEC HURRICANE PROTECTION MICHEAL WOOD MODSPACE OWNER COST Procurement realocation from CM for temporary wall Procurement realocation from CM for Surveying Procurement realocation from CM for NPDES permits Procurement realocation from CM for NPDES permits Procurement realocation from CM for Hurricane Preparation Procurement realocation from CM for FDEP permits Procurement realocation from CM for Owner Trailer Realocation from CM for Life Safety expenses (ie Fire Watch) OWNER - Fentress Architects CM expense for additional Design Team site Onsite Visits visits and alternate design configurations 132, 953.01 6,601.39 139, 554.40 75,000.00 3,723.91 78,723.91 13,348.06 662.76 14,010.82 88,355.59 4,387.04 92,742.63 50,000.00 2,482.60 52,482.60 3,192.90 158.53 3,351.43 30,893.69 1,533.94 32,427.63 320,922.14 15,934.45 336,856.59 148,000.00 7,348.51 155,348.51 SUBTOTAL BISCAYNE ENGINEERING VALLEY FIELD OWNER COST OWNER COST BRAND ENERGY OWNER - Fentress Architects Onsite Visits OWNER - Fentress Architects Onsite Visits Procurement realocation from CM for additional Surveying Cost for the repair of damaged irrigation lines at Filmore Realocation from CM for Life Safety expenses (ie Fire Watch) Realocation from CM for Life Safety expenses (ie Fire Watch) Procurement realocation from CM for SCAFFOLDING CM expense for additional Design Team site visits and alternate design configurations - ERROR CM expense for additional Design Team site visits and alternate design configurations - ACTUAL 862,665.39 42,833.12 905,498.51 150,000.00 7,447.81 157,447.81 1,538.00 76.36 1,614.36 - 320,922.14 - 15,934.45 - 336,856.59 370,138.10 18,378.12 388,516.22 35,689.00 1,772.03 37,461.03 - 148,000.00 - 7,348.51 - 155,348.51 148,999.00 7,398.11 156,397.11 SUBTOTAL SEPTEMBER OWNER COST SEPTEMBER OWNER COST SEPTEMBER MICHEAL WOOD SEPTEMBER BRAND ENERGY SEPTEMBER ACOUSTI SEPTEMBER GLE SUBTOTAL Realocation from CM for Life Safety expenses (ie Fire Watch) Realocation from CM for Life Safety expenses (ie Fire Watch) Procurement realocation from CM for FDEP permits Procurement realocation from CM for scaffolding temporary Impact Partition Haz -mat survey - West Concourse 237,441.96 11,789.49 249,231.45 - 370,138.10 - 18,378.12 - 388,516.22 391,261.00 19,426.92 410,687.92 10,080.00 500.49 10,580.49 - 35,689.00 - 1,772.03 - 37,461.03 87,060.84 4,322.75 91,383.59 18,570.00 922.04 19,492.04 101,144.74 5,022.05 106,166.79 OCTOBER GLE OCTOBER OWNER COST OCTOBER OWNER COST Haz -mat survey - West Concourse Realocation from CM for Life Safety expenses (ie Fire Watch) Realocation from CM for Life Safety expenses (ie Fire Watch) Exhibit B1 Page 4 of 5 - 18,570.00 - 922.04 - 19,492.04 - 391,261.00 - 19,426.92 - 410,687.92 401,877.54 19,954.05 421,831.59 OCTOBER ACOUSTI Temp. Exterior Impact Partition - GR - 87,060.84 - 4,322.75 - 91,383.59 (Reverse from prior month) OCTOBER ACOUSTI Bond Rate Correction - 431.00 -21.40 - 452.40 OCTOBER ACOUSTI Hurricane Matthew Preparation - October 16 12,298.16 610.63 12,908.79 SUBTOTAL - 83,147.14 - 4,128.43 - 87,275.57 TOTAL SINCE INCEPTION $1,675,795.70 $83,206.73 $1,759,002.43 TOTALS Buyout $1,698,299.00 $84,324.06 $1,782,623.06 Trade Costs 8,066,256.84 400,506.36 8,466,763.20 General Requirements 1,675,795.70 83,206.73 1,759,002.43 Total CM Contingency Use $11,440,351.54 $568,037.15 $12,008,388.69 * Mark ups include insurance, bond and CM fees. * *May amounts are $156,070 lower than reported in May due to the reconciliation /audit process. Exhibit B1 Page 5 of 5 MONTH June 32 June 34 June 35 June 36 SUBTOTAL August 40 SUBTOTAL October N/A October N/A October N/A October N/A October N/A SUBTOTAL EXHIBIT B2 Miami Beach Convention Center Expansion & Renovation Project Owner's Contingency Report Through October 2016 SUMMMARY ORIGINAL OWNER'S CONTINGENCY MODIFICATIONS (ADDS) Bond offering additional proceeds DPO Payment & Performance Bond Savings Total Modifications USES Jun 2016 Jul 2016 Aug 2016 Sep 2016 Oct 2016 Nov 2016 Dec 2016 Total Change Orders TOTAL CONTINGENCY USE REMAINING OWNER'S CONTINGENCY Change Orders and Budget Transfers CHANGE ORDER # DESCRIPTION Trade Cost Mark -ups Deductive change order against CM's contingency for extra site visits by design team Deductive change order against's CM's fee for design remediation work Additional fire rated 2nd floor service corridor wall 107,849.83 Additional construction fence panels 44,228.45 5,354.97 2,196.03 $ 35,000,000.00 $ 147,449.00 $ 785,501.16 $ 932,950.16 $ 4,630.28 $ 29,967.01 $ 2,518,080.00 $ 2,552,677.29 $ (1,619,727.13) $ 33,380,272.87 AMOUNT (148,999.00) 2 (6,000.00) 113,204.80 46,424.48 New 8" sanitary sewer line on Washington Avenue 152,078.28 28,549.47 7,551.00 1,417.54 28,549.47 1,417.54 US Cost - GMP Reconciliation Permit & Plan Reviews Design Miami 2016 - Generators Additional amount needed for the first 12 months of warehouse lease payments for Spectra Staff (Total costs of months 1 -12: 531,316.50) Spectra - Cost associated with relocation of the warehouse equipment 4,630.28 29,967.01 29,967.01 945,080.00 855,000.00 408,000.00 287,800.00 22,200.00 2,518,080.00 3 TOTAL SINCE INCEPTION 1. Credit to Owner Contingency from CM Contingency in month of August. 2. Credit to Owner Contingency from CM Fee. 3. Budget transfer for Owner Expenses. Exhibit B2 1 of 1 $ 180,627.75 $ 8,968.54 $ 2,552,677.29 EXHIBIT C H U W Z D 0Q Z `i` LLI CO /Z p. a CO X Ill Ci Q a N Q J E Tr-)a ur r y Tt Q Y ce cc J0 vD LID CO 0 0 N O � r 0 lq � G m E Q Q LL Report Date: 11/16/2016 jil O 0 00 Q1 E a z it 0 3 4, Q1 g R1 CO E 1 nt:i TT 4 4 0 0 0 0 0 r, o a) N CA ID r LO M r r 0 r 0 0 CD CO F co H r to .4 N <0 CO co, ' Miami Dade County Employees Not In Specified Zip m Demographic Prof 0) 0 0 0 0) 0 0 0 0 0 0 0 r 4 r fl 0 0© 0 0 0 0 0 - r CO r N © co in co 0, CO CO N- g a) N co mr co p 00 <7' u7 0 0 CC] 6) _ LLD r r CO OD CO N OD N N N CD 0 co p V 0) N co co co co N CA 0) 0) ■ 0 n 0) N N 0) (0 (0 0 0 0 0 0 0 r 0 n Lo u47 OODD 0 OND 0 c7 N 6) N Q o o a o 0 OD P CAD +rn- Fr) 0 CO N © 0 N N 0 C7 0 0 CO 0, 04 OD r (I) m. r N c U E C ZcZ Native American 0) V N l) Q 2 0 0 M LL d 0 0) N Total Employees October 2016 - Social Media Newsletter Report Miami Beach Convention Center Renr witikn Project Social Media Posts for October 2016 City of Miami Beach Read the latest construction update from OTheMiarniBeachCC project: eepurl.com /ciMdUD #MBCCFuture olio I Posted to Twitter - October 17, 2016 ill dryad Miami Basch G Stay In :ha knew& sl9n -up for the sates' upcates as part of w7neMtam Sean •CC P74ec0, Eepud•CWNCkOMMH ttMUCC Fif.Lrt• r,. fl -^vw Ast, . 9Th Street Fawn r • . • 15th St'-. Posted to Twitter - October 20, 2016 Jimmy Morales Conducting a walk - through of @TheMiarniBeachCC project this morning to view the progress #MBCCFuture 0 1• Fallow Posted to Twitter - October 28, 2016 City of Miami Beach 1 1700 Convention. Center Drive Miami Beach, FL 33139 I 305.673.7010 I www.mbccfuture.com MIAMI BEACH caNVENTtON CENTER Miami Beach Convention Center Renovation & Expansion Project Construction Update - 10.19,16 Ilpcominp Work: On Thursday, October 20, the contractor will pour concrete on the north end of the building adjacent to Washington Avenue in preparation for the future parking lot entrance ramp. Work will again begin at 3 a.m. and last until 7 a.m. daily for approximately one month. Due to the high volume of concrete and project related material being used, the contractor is required to complete this work during off peak hours. This construction activity will be conducted in the following to help minimize noise: • Concrete trucks will be entering and exiting the site from Convention Center Drive and will be staged on the soulhwest side of the building, not on Washington Avenue • Only 2 -3 trucks will be operating around the building at a lime • The concrete trucks will enter tront-tirst and then, turn around at the placernenl location and exit front-first. This will help mitigate the noise caused by back -up alarms • The contractor will have personnel at the staging area to organize the concrete trucks and keep all noise related activities to a minimum level • The contractor will monitor the trucks and construction traffic on Convention Center Drive to minimize the noise impact. This schedule may change due to inclement weather and/or any other unforeseen circumstances. Projeci Boundaries - work Lane fa MI Rood Closure - Traffic Shift Miami Beach Convention Center 119th Street" SK • R firii • r.. ., 1tith Street s+As r" 1:5 1 7th Street m r I a Agetrif Advisory - October 19, 2016 City of Miami Beach i 1700 Convention Center Drive Miami Beach, FL 33139 1 305.573.7010 1 www- mbceFuture_com