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Amendment No. 21 to the Agreement with Fentress Architects in the Amount of $80,330 AMENDMENT NO. 21 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND FENTRESS ARCHITECTS, DATED MAY 14, 2014, FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION CENTER RENOVATION PROJECT, IN THE AMOUNT OF$80,330 This Amendment No. 19 to the Agreement made and entered this ZOiay oTM.i`kSEO2016, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421 Broadway, Denver, Colorado(hereinafter referred to as "Consultant"or"Architect-Engineer"). RECITALS WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services for the Miami Beach Convention Center Renovation Project(the"Agreement"); and WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including reimbursable expenses; and WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 - Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage systems in lieu of 90% completion; and WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil engineering services in the amount of$41,079; and WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in the amount of$179,982; and WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump station location analysis, and for the development of a 3D animation and custom website for the Project in the amount of$76,605; and WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925, authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to complete all design and construction administration services for the Project; and WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design development documents and preparation of Bid Package 1, in the amount of$2,442,400(part of Resolution No. 2015-28925); and WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be superseded by a subsequent amendment with regard to the construction documentation and administration services required for the Project(part of Resolution No. 2015-28925); and WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to wind loading and micro-climate services, in the amount of$117,200; WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and to provide for completion of Construction Documents and all construction administration services required 1 of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015- 28925); and WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of Commissioning Services, in the total amount of$302,876; and WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis and consultation services to reduce the applicable wind pressures on the curtain wall for potential construction cost reductions, in the amount of$15,000; and WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event plans background drawings to be used by event planners during construction, in the amount of $36,875; and • WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions related to Public Works Department's pump stations design, in the amount of$34,073; and WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated with the removal of the smoke control system, in the amount of$173,790; and WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by members of the design team for a weekly presence through July 28, 2016, and for the implementation of alternative designs requested by the Construction Manager, in the amount of$148,999; and WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338; and WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works; and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of the Convention Center Hotel Project, in the amount of$70,270; and WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation services beyond what was originally contemplated in the basic construction administration services, in the amount of$49,360; and WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by members of the design team for a weekly presence through approximately September 30, 2016, and for the implementation of alternative designs requested by the Construction Manager, in the amount of$112,649; and WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress travel distances of show layouts, in the amount of$220,291; and WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of steel submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel 2016; this Amendment is to be funded from a deductive change order to the Agreement with Clark Construction, in the amount of$96,710; and • WHEREAS, this Amendment No. 21 is for additional design services associated with the incorporation of additional security cameras, revisions to vaults requested by FPL, additional structural engineering resulting from unforeseen site conditions (RFIs), construction details for the temporary transition slab required for Art Basel 2016, and renovation of the east kitchen not included in the original scope of work; and NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: 2 • 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as a part of this Amendment No. 21. 2. MODIFICATIONS. The Agreement is amended as provided in Appendix"A-21", attached herein. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended,,are unchanged and in full force and effect. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No. 21. IN WITNESS WHEREOF, the parties hereto have caused this Amend ent No. 21 to be executed in their names by their duly authorized officials as of the date fj st set forth above. ATTEST. CI ■ •F MIAMI ACH i 2--h.D I l lo I 1 Rafael Grana o ���......w.t'�� t, L. Mora es City Clerk �.0,4 n 1 8 v4j nager ATTEST: ° COt':[.. ►i4`NT: �:'' f�• ,j�:.'�1: ARCHIT C S L �� ./ , foie- 41g 'z: . — Si nature: " g 3 * INOORP ORH t/40 Print Name/Title Le, i'15 S f. ��,,-9 mot: P,ririfittaa�g.` /Title /'G ,,h'�Cj -2&\ '�"�c III APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION j /14, 7/ ifCity • • -y Date 3 Appendix"A-21" 1. SCOPE OF SERVICES a) Security cameras: Revised configuration and increased quantity of security cameras based on increased concern for public building safety due to recent international mass casualty acts of violence. Refer to attached proposal dated August 10, 2016. $9,250 b) FPL vaults revisions: Structural design services for revised sizes and configurations of the three vaults requested by FPL after 100% structural documents issuance. c) Unforeseen field conditions: Additional design services resulting from RFIs created for unforeseen field conditions. d) Transition slab for Art Basel 2016: Construction details for temporary transition slab to accommodate difference in elevation between existing and new exhibit hall slab. e) East kitchen renovation: Additional design services associated with the renovation of the existing east kitchen not included in the original scope of work. Refer to attached proposals for additional information. 2. PAYMENT AND COMPENSATION a) Security cameras: $9,250 b) FPL vaults revisions: $15,045 c) Unforeseen field conditions: $8,810 d) Transition slab: $4,500 e) East kitchen: $42,725 Total: $80,330 lump sum upon completion of each task • 4 Summary Project Contingency Added Total Scope Original Agreement $ 10,967,200 $ 1,096,720 $ 12,063,920 Amendment- Reso 2015-28925 (5, 6&8) Amendment 5 $ 2,442,400 $ 2,442,400 Amendment 6 $ (3,129,259) $(3,129,259) Amendment 8 $ 15,156,359 $ 15,156,359 Contingency reduction $ (96,720) $ (96,720) Total $ 25,436,700 $1,000,000 $26,436,700 Amendment 2-Civil $ 41,079 Amendment 3- Ballrm change $ 179,982 Amendment 4-Stormwater/website $ 76,605 Amendment 7-Wind study/roof survey $ 117,200 Amendment 9-Commissioning $ 302,876 Amendment 10-Parapet Analysis $ 15,000 Amendment 11- Event Plans $ 36,875 Amendment 12-Stormwater Revisions $ 34,073 Amendment 13 -Smoke Control Removal $ 173,790 Amendment 14-Site Visits&Alternative Design" $ - $ 148,999' Amendment 15-Streets Regrading $ 22,520 $ 88,818 Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270 Amendment 17-GMP Reconciliation-add'l $ 49,360 Amendment 18-Additional Site Visits' $ 112,6491 Amendment 19- East Bridge Retention $ 220,291 Amendment 20-Steel submittals and Truss loading analysis' $ 96,7101 Amendment 21 -Cameras,vaults, RFIs, kitchen,transition slab $ 80,330 Total $ 25,436,700 $1,000,000 $867,427 $27,304,127 1. Amendments 14, 18 and 20,totaling$358,358,funded from Clark's contract via deductive change orders. • 5 FENTRESS ARCM I EC LS August 10,2016 fentressarchitects.com Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach,FL 33139 Re: Miami Beach Convention Center Renovation Resolution No.2014-28538 Proposal 25—Security Camera Reconfiguration Project 20140021.001 A29 Dear Mr.Morales: This proposal is to provide design services for a revised configuration and increased quantity of the security cameras based on increased concern for public building safety,due to recent international mass casualty acts of violence. This work constitutes an additional service,as redesign of previously approved conditions is outside of the Design Team's current scope of work. SCOPE OF SERVICES: The City has requested additional cameras in the amount of 140 over the GMP quantity and revised layouts of security cameras. These revisions were documented for the SCS NT set. The City subsequently requested a revision to the design,to remove cameras from certain locations,while maintaining conduit infrastructure. The subsequent revision is identified as CCD-13. The service includes meetings with the operator, low voltage engineering and documentation for the drawing package issuances. FEE Fees for all services will be a total proposed amount of Nine Thousand Two Hundred Fifty Dollars ($9,250). Reimbursable costs for printing,telephone,delivery and travel are included in the lump sum portion of this fee. Reimbursable expenses will be billed in accordance with the existing terms and conditions of our Agreement. Billings for these services will be invoiced under the heading#20140021.001,A29. If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are very happy to be of service to the City and continue our successful relationship. Sincerely, Fentress Architects Jo Kud rY cki,AlA,SEED BD+C Principal encl: Design Fee Summary dated August 10,2016 c: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Strategic Advisory Group Steven DiBartolo,Hill International,Inc. Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects Scott Lawson,Clark Construction Company DEN DC LA SF LON SH I 421 Broadway I Denver CO 80203 I 303.722.5000 • Project: Security Camera Reconfiguration Miami Beach Convention Center Renovation &Expansion 8/10/16 • Carnera;Design Discipline Firm Name Firm Fee Number ,. .. ... . . .-.. _ Architecture Fentress Architects 1 $1,650 Architecture Arquitectonica 4 $0 Fire/Life Safety/Code Consulting Jensen Hughes 13 $0 Civil/Utility Engineering(Lump Si Kimley-Horn 6 $0 Landscape West 8 7 $0 Structural Engineering Wallace 8 $0 Vertical Transportation Lerch Bates 12 . , $0 Plumb,Mech,Elec,Lighting ME Engineers 14-18 ' $0 IT,Security,AV,Acoustics DL Adams 20 $7;600 Food Service Caruso 25 $0 • Traffic Corradino 27 • ' $0 Graphics and Signage TKD 28 ;' $0 Parking Consultation Walker Parking 29 , • $0 Cost Estimate RLB 35 1 - $0 Design Fees(Lump Sum) $9,250 Expenses 0% $0 Total Total ' ::$9,250 • Security Camera Reconfiguration Fentress Architects Hours. Job Title Hourly Rate Hours Extension Task Management,Coordiiiahoii.andOve stghf Architect III $200.00 6 $1,200.00 John Kudrycki $225.00 2 $450.00 Totals this activity: Hours 8.0 $1,650.00 Total,Sub 1 8.0 $1,650.00 Hours Total 8.0 $1,650.00 Security Camera Reconfiguration Miami Beach Convention Center Fentress Project No:20140021 August 10,2016 Page2of3 Security Camera Reconfiguration DL Adams & Associates Hours Job Title Hourly Rate Hours Extension Principal $210.00 2.0 $420.00 Associate Principal $190.00 3.0 $570.00 Project Manager $155.00 8.0 $1,240.00 Senior Consultant $135.00 32.0 $4,320.00 Project Consultant $100.00 0.0 $0.00 Staff Consultant $90.00 0.0 $0.00 Technician $75.00 14.0 $1,050.00 Totals this activity: Hours 59.0 $7,600.00 Total,Sub 1 59.0 $7,600.00 Hours Total Lump Sum 59.0 $7,600.00 Security Camera Reconfiguration Miami Beach Convention Center Fentress Project No:2014002I Page 3 of 3 August 10,2016 T ADAMS A, i 1536 Ogden Street ,F. ,�.- D. L• 1`-'�l0/j Denver,CO 80218 MIMI Ada ASSOCIATES www.dlaa.com 303.455.1900 acoustics I performing arts I technology July 15, 2016 Mr. John Kudrycki Associate Principal Fentress Architects 421 Broadway Denver, Colorado 80203 RE: Miami Beach Convention Center- Security Camera Video Surveillance System Design -Request for Additional Services(DLAA#P9788D) Dear John: We continue our work on the Video Surveillance System (VSS) infrastructure design for the Miami Beach Convention Center renovation. When we originally proposed to design the VSS, we requested information concerning the number of cameras to be included and were informed there would be around 250 devices. During design the number of cameras requested increased to the 490 devices that were included in the issue for GMP. Since that issue,the Owner has requested another 140 cameras for a total of 630 cameras to be included in the Video Surveillance System. This is an increase of 380 cameras over what was originally identified requiring more time and effort to document. Most recently we were asked to go back toGMP camera quantities. This required yet another revision and reissue of our construction documents. Compensation Based on the increased design time involved in adding, then deleting cameras,and the work required to revise the construction documents three times, we respectfully request an Additional Services amount of$7,600.00. This is to cover our time and costs that were incurred. Please let me know if you have questions concerning this request. Thank you, ark)/ Edward Logsdon, P.E. Associate Principal Cc: Holly Carson Chris Evans • \ /C1)1/ l Dt l7 FENTRESS 10/2/1/0 AACH,/ECTS tentressa rchitects.com October 6,2016 October 18,2016 revised Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach,FL 33139 Re: Miami Beach Convention Center Renovation Resolution No.2014-28538 Proposal 35—FPL Vault Revisions Project 20140021.001 A36 Dear Mr.Morales: This proposal is to provide structural design services for a revised configuration of the three FPL vaults within the project after the issuance of the final design package in February 2016.This work constitutes an additional service,as redesign of previously approved conditions is outside of the Design Team's current scope of work. SCOPE OF SERVICES: This proposal includes efforts expended to respond to FPL requests for room configuration revisions for the three FPL Vaults within the project. These revisions were issued as CCD 2 dated March 18,2016 and CCD 6 dated April 15,2016. The service includes structural engineering and documentation for the drawing package issuances. FEE Fees for all services will be a Lump Sum amount of Fifteen Thousand Forty-five Dollars($15,045). Reimbursable costs for printing,telephone,delivery and travel are included in the lump sum value of this fee. Billings for these services will be invoiced under the heading#20140021.001 A36: If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are very happy to be of service to the City and continue our successful relationship. Sincerely, Fentress Architects Jo Kudrycki,A1A, EED BD+C Principal encl: Design Fee Summary dated October 18,2016 Wallace proposal for 1510414.07 dated October 14,2016 c: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Strategic Advisory Group Steven DiBartolo,Hill International,Inc. Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects DEN DC LA SF LON SH I 421 Broadway I Denver CO 80203 I 303.722.5000 • Project: FPL Vault Revisions Miami Beach Convention Center Renovation&Expansion 10/18/2016 r1 _ Design Discipline Firm Name Firm Fee Number Architecture Fentress Architects 1 $925 Fire/Life Safety/Code Consulting Jensen Hughes 13 $0 Civil/Utility Engineering(Lump Si Kimley-Horn 6 $0 Landscape West 8 7 $0 Structural Engineering Wallace 8 $14,120 Vertical Transportation Lerch Bates 12 $0 Plumb,Mech,Elec,Lighting ME Engineers 14-18 $0 IT,Security,AV,Acoustics DL Adams 20 $0 Food Service Caruso 25 $0 Traffic Corradino 27 SO Graphics and Signage TKD 28 $0 Parking Consultation Walker Parking 29 $0 Wind Analysis RWDI $0 Design Fees(Lump Sum) $15,045 Expenses 0% $0 Total _ Total $15,045 FPL Vault Revisions Fentress Architects Hours.' Job Title Hourly Rate Hours Extension Task Management. .,_ .. . , Architect III $175.00 4 $700.00 John Kudrycki $225.00 1 $225.00 Totals this activity: Hours 5.0 $925.00 Total,Sub 1 5.0 $925.00 Hours Total 5.0 $925.00 f1 FPL Vault Revisions Miami Beach Convention Center Fentress Project No:2014002I October 6,2016 Page 2 of 3 FPL Vault Revisions Wallace Engineering Hours . Job Title Hourly Rate Hours Extension Task`I StructuralEngineermg,, Principal $170.00 25.0 $4,250.00 Registered Engineer 1I $135.00 13.0 $1,755.00 Registered Engineer I $120.00 12.0 $1,440.00 Intern Engineer $110.00 45.0 $4,950.00 CAD Technician Ill $105.00 14.0 $1,470.00 CAD Technician I $85.00 3.0 $255.00 Totals this activity: Hours 112.0 $14,120.00 Total,Sub 1 112.0 $14,120.00 Hours Total 112.0 $14,120.00 FPL Vault Revisions Miami Beach Convention Center Fentress Project No:20140021 October 6,2016 Page 3 of 3 October 18.2016 revl wallace .1, /,' • . • October 14,2016 Mr.John Kudrycki,AIA,LEED AP BD+C Fentress Architects 421 Broadway Denver,Colorado 80203 RE: Fee Proposal for Additional Services related to FPL Vault Additions and Changes Miami Beach Convention Center Renovation&Expansion 1901 Convention Center Drive Miami Beach,Florida Wallace Project No. 1510414.07 Dear John: • We have assembled costs associated with the FPL vault additions and changes at the north,southeast,and southwest areas as it relates to structural engineering re-design and re-drafting after the completion of construction documents no later than February 28,2016 per Appendix"A-8"Section II.7.c North Vault:structure and layout changes by others for the 3/18/16 and 4/15/16 drawing issues Southeast Vault: structure added by others on the 4/15/16 drawing issue Southwest Vault: structure and layout changes by others for the 4/15/16 drawing issue Based on the above,the proposed fee for this work is:$14,120. We appreciate the opportunity to provide this information. If you have any questions or need additional information,please do not hesitate to contact us. Sincerely, WALLACE ENGINEERING•STRUCTURAL CONSULTANTS,INC. An rew Kern,P.E.,S.E.,CWI,ICC-SI,AIA Pr ncipal cc: File Wallace Engineering • Structural Consultants,Inc. 200 East Mathew Brady Street Tulsa,Oklahoma 74103 918.584.5858.800.364.5858 www.wallacesc.com 1 • /2 /11S 0 FENTRE:SS: nRCH1 1EC rS October 3,2016 tentressarchitects.com October 18,2016 revised Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach,FL 33139 Re: Miami Beach Convention Center Renovation Resolution No.2014-28538 Proposal 30—Structural Unknown Conditions Phase 1 Project 20140021.001 A35 Dear Mr. Morales: This proposal is provided in accordance with Amendment 8 Appendix"A-8"Section V.Additional Services: 1.g.xiii: re-design resulting from new'or unknown site conditions arising after the execution of Amendment 8 on May 30, 2015. This proposal includes efforts expended by the Design Team to provide additional design resulting from RFIs i created for new or unknown site conditions after the of execution of Amendment 8. SCOPE OF SERVICES: The attached proposal from Wallace Engineering dated September 23,2016,delineates each RFI requiring new design. SCHEDULE • Services performed to date: March 2016 to September 2016 FEE Fees for all services will be a Lump Sum value in the amount of Eight Thousand Eight Hundred Ten Dollars ($8,810). Reimbursable costs for printing,telephone, delivery and travel are included in this fee. Billings for these services will be invoiced under the heading#20140021.001 A35. Attached is the breakdown of hours and associated fee for this additional effort. Please feel free contact me with any further questions or comments you may have. If the foregoing correctly states your understanding,please prepare a contract amendment for our execution. We are very happy to be of service to the City and continue our successful relationship. Sincerely, Fentress Architects I�ryA, • Jo Kudrycki,AIA, EER BD+C Principal encl: Wallace proposal for 1510414.10 dated October 14,2016 Fee Build Up dated October 18,2016 • c: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Strategic Advisory Group Steven DiBartolo,Hill International,Inc. Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects DEN DC LA SF LON SH I 421 Broadway I Denver CO 80203 I 303.722.5000 Project: Structural Unknown Conditions Phase 1 Miami Beach Convention Center Renovation&Expansion 10/18/2016 r1 Study &Design Discipline • Firm Name Firm Fee Number • . _ Architecture Fentress Architects 1 $825 Architecture Arquitectonica 4 i $0 Fire/Life Safety/Code Consulting Jensen Hughes 13 f. $0 CiviUUtility Engineering(Lump Si Kimley-Horn 6 t. , $0 Landscape West 8 7 q •$0 Structural Engineering Wallace 8 $7,985 Vertical Transportation Lerch Bates 12 r V' $0 Plumb,Mech,Elec,Lighting ME Engineers 14-18 $0 IT,Security,AV,Acoustics DL Adams 20 $0 Food Service Caruso 25 I. - $0 Traffic Corradino 27 $0 Graphics and Signage TKD 28 t. $0 j Parking Consultation Walker Parking 29 $0 Wind Analysis RWDI 35 i ;$0 Design Fees(Lump Sum) $8,810 Expenses 2% $0 Total Total '$8,810 • Structural Unknown Conditions Phase 1 Fentress Architects Hours Job Title Hourly Rate Hours Extension Task 1:Task Management Architect III $200.00 3 $600.00 John Kudrycki $225.00 I $225.00 Totals this activity: Hours 4.0 $825.00 Total,Sub 1 4.0 $825.00 Hours Total 4.0 $825.00 Structural Unknown Conditions Phase 1 Miami Beach Convention Center Fentress Project No:20140021 September 26,2016 Page 2 of 3 Structural Unknown Conditions Phase 1 Wallace Engineering Hours Job Title Hourly Rate Hours Extension Task 1:Structural Engineering Principal $170.00 4.0 $680.00 Associate $150.00 10.0 $1,500.00 Registered Engineer 11 $135.00 43.0 $5,805.00 Totals this activity: Hours 57.0 $7,985.00 Total,Sub 1 57.0 $7,985.00 Hours Total 57.0 $7,985.00 Structural Unknown Conditions Phase 1 Miami Beach Convention Center Fentress Project No:2014002I September 26,2016 Page 3 of 3 October 18,2016 revl • wallace ,i `,,� October 14,2016 Mr.John Kudrycki,AIA,LEED AP BD+C Fentress Architects 421 Broadway Denver,Colorado 80203 RE: • Fee Proposal for Additional Services resulting from New or Unknown Site Conditions(Phase 1) Miami Beach Convention Center Renovation&Expansion 1901 Convention Center Drive Miami Beach,Florida Wallace Project No. 1510414.10 We have assembled costs associated with the engineering work resulting from New or Unknown Site Conditions(Phase 1)in accordance with the contract Appendix"A-8"Section V.1.g.xiii. The following RFIs were created for New or Unknown Site Conditions that required additional work: RFI 0461.1 (Phase 1 -Elevator 7.01 Pit Depth) RFI 0619(Phase 1 -East Facade Stem Wall Column Bump Outs) RFI 0683.1 (Phase 1 -Existing field condition at CL U/7 Stem Wall) • RFI 0683.2(Phase 1 -Existing field condition at CL U/7 Stem Wall) RFI 0780(Phase 1 —Existing Grade Beam Conflict at Halls) RFI 0780.2(Phase 1 —Existing Grade Beam Conflict at Halls) RFI 0819.2(Phase 1 -Steel Column Connection to Existing Beam @ CL 7/T) . RFI 0834(Phase 1 -Additional Existing Grade Beam Conflict at Halls(CL 12)) RFI 1002(Phase 1 —Area 27—Existing Beam Conflict at Halls) RFI 1002.2(Phase 1 —Area 27—Existing Beam Conflict at Halls) RFI 1002.3(Phase 1 —Area 27—Existing Beam Conflict at Halls) RFI 1031 (Phase 1 -Area 16-Elevator 16.02 Pit Depth Infill Detail) RFI 1391 (Phase 1 -East Concourse Existing Foundation Conflict with Ramp) Based on the above,the fee for this work is:$7,985. We appreciate the opportunity to provide this information. If you have any questions or need additional information,please do not hesitate to contact us. Wallace Engineering Structural Consultants,Inc 200 East Mathew Brady Street Tulsa,Oklahoma 74103 918.584.5858,800.364.5858 rnw•v.wallacesccom Mr.John Kudrycki 1510414.10-Additional Services resulting from New or Unknown Site Conditions October 14,2016 Page 2 Sincerely, • WALLACE ENGINEERING•STRUCTURAL CONSULTANTS,INC. • ' )'•'d .,S. I,ICC-SI,AIA •ri cipal cc File Vieira, Thais From: Castrodad, Eladio <EladioCastrodad @hillintl.com> Sent: Wednesday, November 16, 2016 1:46 PM To: Vieira,Thais Subject: RE:Structural Unknown Conditions Phase 1 proposal Yes Eladio Castrodad,PE, PMP Vice President Hill International, Inc. Tel:305-468-4915 Fax:305-468-4919 Mobile:786-302-5201 From:Vieira,Thais[mailto:ThaisVieira@ miamibeachfl.gov] Sent:Wednesday, November 16,2016 1:17 PM To:Castrodad, Eladio Subject: FW:Structural Unknown Conditions Phase 1 proposal This is the revised proposal.Just confirm revised#is ok if it is. - From: Holly Carson [mailto:carson@ fentressarchitects.com] Sent:Tuesday, October 18, 2016 7:01 PM To: Hernandez, Maria; Vieira,Thais; 'Jeff Sachs(jeff.sachs @am.jll.com)' Cc: FA20140021; DiBartolo, Steven; John Kudrycki; Anne McNeely; Mikala Casillas Subject: RE: Structural Unknown Conditions Phase 1 proposal Based on conversation held between Eladio and John late last week, we have revised this proposal to be reduced by approximately 60%. We appreciate your continuation of review for this submittal. Regards, Holly Carson Fentress Architects 421 Broadway Denver,CO 80203 USA 303.722.5000 tel 1 303.282.6071 dir fentressarchitects.com From: Holly Carson Sent: Monday,October 03,2016 5:19 PM To:'Maria Hernandez(mariahernandezc miamibeachfl.gov)'<mariahernandez @miamibeachfl.gov>; 'ThaisVieira @miamibeachfl.gov)'<ThaisVieira(a)miamibeachfl.gov>;'Jeff Sachs(jeff.sachs @am.ill.com)' <jeff.sachs @am.jll.com> Cc:'MBCC(SMO-FA20140021 @fentressarchitects.com)'<SMO-FA20140021@fentressarchitects.com>;DiBartolo,Steven <StevenDiBartolo@hillintl.com>;John Kudrycki<Kudrvcki @fentressarchitects.com>;Anne McNeely <McNeely@ fentressarchitects.com>; Mikala Casillas(casillas @fentressarchitects.com) <casillas @fentressarchitects.com> Subject:Structural Unknown Conditions Phase 1 proposal 1 Please see attached for the design team's proposal to address redesign based on unknown existing conditions discovered through the RFI process. Thank you for reviewing this information. We appreciate your feedback to finalize this item. Regards, Holly Carson Architect Fentress Architects FENTRESS' 421 Broadway Denver CO 80203 303.282.6071 D 1 720.331.1360 M About Us I Website I Contact Us • 2 std • .FENTRESS 'ACHITECTS • fentressarchitects.com November 15,2016 • Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach,FL 33139 Re: Miami Beach Convention Center Renovation Resolution No.2014-28538 Proposal 38—Temporary Transition Slab Detailing RFI 1165 Project 20140021.001 A38 Dear Mr. Morales: This proposal is to provide details and construction administration support services for temporary slab information required for Art Basel 2016. The design and detailing of temporary conditions constitutes an additional service,as this scope is outside of the Fentress team's current scope of work. SCOPE OF SERVICES: This proposal includes efforts expended to detail and contribute support to the construction team related to RFI's 1165.2, 1165.3 and 1165.5. FEE Fees for all services will be a total proposed lump sum amount of Four Thousand Five Hundred Dollars($4,500). Reimbursable costs for printing,telephone,delivery,and travel are included in the lump sum portion of this fee. I ! If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are very happy to be of service to the City and continue our successful relationship. Sincerely, Fentress Architects Jo Kudrycki,AIA, EED BD+C Principal encl: Wallace email proposal dated August 16,2016 Wallace proposal for 1510414.21 dated October 14,2016 Wallace Temporary Transition Slab Fee Detail dated November 15,2016 c: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Strategic Advisory Group Steven DiBartolo,Hill International,Inc. Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects DEN DC LA SF LON SH 1 421 Broadway 1 Denver CO 80203 1 303. 722.5000 wrallace ,1e October 14,2016 • Mr.John Kudrycki,AIA,LEED AP BD+C Fentress Architects 421 Broadway Denver,Colorado 80203 RE: Fee Proposal for Additional Services related to Art Basel Topping Slab Miami Beach Convention Center Renovation&Expansion 1901 Convention Center Drive • Miami Beach,Florida Wallace Project No. 1510414.21 Dear John: We have assembled costs associated with the structural details,conference calls,and design development of the transition topping slab at existing exhibit halls for Art Basel 2016 per RFI 1165.2. Based on the above,the proposed fee for this work is:$4,500. We appreciate the opportunity to provide this information. If you have any questions or need additional information,please do not hesitate to contact us. Ii Sincerely, If WALLACE ENGINEERING•STRUCTURAL CONSULTANTS,INC. An rew Kern,P.E.,S.E.,CWI,ICC-SI,AIA Pr ncipal cc: File Wallace Engineering Structural Consultants,Inc. 200 East Mathew Brady Street Tulsa,Oklahoma 74103 918.584.5858,S00.364.5858 www.wallacesc.com Temporary Transition Slab Detailing Wallace Engineering Job Title Hourly Rate Hours Extension Structural Engineering Principal $170.00 20.0 $3,400.00 Associate $150.00 0.0 $0.00 Registered Engineer II $135.00 0.0 $0.00 Registered Engineer I $120.00 0,0 $0.00 Engineer Intern $110.00 10.0 $1,100.00 CAD Technician III $105.00 0.0 $0.00 Totals this activity: Hours 30.0 $4,500.00 Total,Sub 1 30.0 $4,500.00 Hours Total 30.0 $4,500.00 I , Temporary Transition Slab Detailing Miami Beach Convention Center Fentress Project No:20140021 Page 1 of 1 November 15,2016 Holly Carson From: Andrew Kern <akern @wallacesc.com> Sent: Tuesday,August 16, 2016 3:08 PM To: Holly Carson Subject: Fwd: FW: RFI 1165.2 -Transition Details Forwarded message From: Andrew Kern <akern@wallacesc.com> Date: Tue,Aug 16,2016 at 11:40 AM Subject: Re: FW: RFI 1165.2 -Transition Details To: Zach Munoz <Munoz@fentressarchitects.com> Cc: John Kudrycki <Kudrycki cJf fentressarchitects.com>, FA20140021 <SMO- FA2014002 l(8,,fentressarchitects.com>, MBCC <mbcc(@,wallacesc.com>, Steve Jacob <sjacob(@ wallacesc.com> Zach - Per our discussion this morning, Wallace can provide structural details of the 4" sloped topping slab described below for a fee of$4500. Fentress to provide plans of the topping slab. Andrew Kern,AIA,PE, SE,CWI Principal Wallace Engineering-Structural Consultants, Inc. Structural and Civil Consultants 200 East Mathew Brady Street Tulsa,Oklahoma 74103 918.584.5858 www.wallacesc.com Tulsa I Kansas.City I Oklahoma City I Denver I Atlanta I Chicago Connect with us: Facebook I Linkedln I Twitter I Origin This email and any files transmitted with it may contain confidential or privileged information. If you have received this email message in error,please notify the sender by email and delete this email from your system. The unauthorized use or dissemination of confidential or privileged information contained in this email is prohibited. On Tue, Aug 16, 2016 at 9:55 AM, Zach Munoz<Munoz@fentressarchitects.com> wrote: Please see below regarding Clark's request for transition details to accommodate Art Basel 2016. Zach Munoz AIA, NCARB, LEED AP BD+C,CDT • Architect 1 • Fentress Architects FENTRESSI rte* 421 Broadway Denver CO 80203 512.585.1589 D I 303.722.5000 0 About Us I Website I Contact Us From:Jose Payares[mailto:jose.payares @clarkconstruction.comj Sent:Tuesday,August 16,2016 10:52 AM To:Zach Munoz<Munoz @fentressarchitects:com> Cc:Jorge Mendoza<iorge.mendoza@clarkconstruction.com>; Kim Mahnken<mahnken @fentressarchitects.com>; Holly Carson<carson@fentressarchitects.com>; Heidi Wigand<HeidiWigand @hillintl.com> Subject:Re: RFI 1165.2-Transition Details Zach, Based on our walkthrough last week, in addition to the revised transition details based on actual field conditions, meaning where the main transition ramp should start and stop, and also around the pod area and other miscellaneous areas previously discussed. What we are expecting and/or requesting, is actual design details depicting the structural aspects we discussed during the walkthrough as far as floor scarifying, type of concrete (fibermesh), blockout for existing floor boxes, connection details between and existing concrete, control joint layout, basically a full design that enables us to build what its on the hybrid plans. Thanks, Jose Payares I Project Manager CLARK CONSTRUCTION GROUP,LLC 2 Vieira, Thais From: DiBartolo, Steven <StevenDiBartolo @hillintl.com> Sent: Friday, September 02, 2016 1:28 PM To: Vieira, Thais;'Hernandez, Maria Cc: FA20140021;John Kudrycki; Holly Carson;Wigand, Heidi;Castrodad, Eladio Subject: RE: RFI 1165.2 -Transition Details and RFI 1329 SE Electrical Room temporary exterior • walls Maria, Thais, We recommend that Fentress be released to design the transition slab. This would be an Owner contingency because of the GMP Clarifications-Part 2, 11.c.1v) "The Architect- Engineer will provide a design to accommodate a 4 inch difference in top-of-slab elevation between East and West exhibit halls during Art Basel 2016. We have included the design solution as identified as option "B" as discussed in the Art Basel meeting dated September 22, 2015." Steven DiBartolo Hill International, Inc. 786-812-7081 (trailer) 609-315-5925 (cell) sdibartolo@hillintl.com "Ill Hill International From: Holly Carson [mailto:carson @fentressarchitects.com] Sent: Monday,August 29,2016 11:05 AM To: DiBartolo,Steven<StevenDiBartolo@hillintl.com>;Wigand, Heidi<HeidiWigand @hillintl.com>; 'ThaisVieira @miamibeachfl.gov)'<ThaisVieira @miamibeachfl.gov> Cc: FA20140021<SMO-FA20140021 @fentressarchitects.com>;John Kudrycki<Kudrycki @fentressarchitects.com> Subject: RE: RFI 1165.2-Transition,Details and RFI 1329 SE Electrical Room temporary exterior walls This is the email proposal request that Eladio is concerned about. What is the status of approval? Thanks, Holly Carson Fentress Architects 421 Broadway Denver,CO 80203 USA 303.722.5000 tel 303.282.6071 dir fentressarchitects.com From: Holly Carson Sent:Tuesday,August 16,2016 5:03 PM To:'DiBartolo Steven'<StevenDiBartolo@hillintl.com>;'Wigand, Heidi'<HeidiWigand@hillintl.com>; 'ThaisVieira @miamibeachfl.gov)'<ThaisVieiraCtmiamibeachfl.gov> Cc:'MBCC`(SMO-FA20140021 @fentressarch itects.com_)'<SMO-FA20140021 @fentressarchitects.com>;John Kudrycki <Kudrycki @fentressarchitects.com> Subject: RFI 1165.2-Transition Details and RFI 1329 SE Electrical Room temporary exterior walls 1 FENTRESS ARCHITECTS fentressarchltects.com September 23,2016 Revised November 4,2016 Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach, FL 33139 Re: Miami Beach Convention Center Renovation Resolution No.2014-28538 Proposal 37—Existing Level 2 Kitchen Remodel Project 20140021.001 A39 Dear Mr.Morales: This proposal is for the Design Team to provide additional design services associated with the Existing Level 2 Kitchen Remodel that is currently outside of the Fentress team's current scope of work. The City would like to renovate this kitchen for use during Phase II of construction and as a satellite kitchen when the main kitchen becomes operational. Below is our understanding of the scope of services required: SCOPE OF SERVICES 1. General a. Reuse existing kitchen equipment and layout if code compliant with the following exceptions: 1) Provide new walk-in cooler to replace existing; 2) Provide new walk in freezer to replace existing; 3) Reuse newly purchased dish washer. b. All existing systems to be brought up to current code compliance. 2. Inventory of existing conditions: a. Determine condition of existing electrical system if any to remain; b. Determine code compliance of existing systems and materials; 3. Design Development Kitchen Layout; 4. Coordination of new building systems and systems in current scope: a. Architectural: 1) New ceiling in current scope; 2) New floor finish issued by RFI; 3) Wall repair issued by RFI; 4) New wall finishes will be required. b. Mechanical: • 1) New HVAC system if required for code compliance; 2) Reuse Kitchen Equipment Exhaust system if code compliant; 3) Determine fire rated duct wrap solution for grease duct. DEN DC LA SF LON SH 1 421 Broadway I Denver CO 80203 I 303.722 .5000 Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach Proposal 37—Existing Level 2 Kitchen Remodel September 23,2016 Revised November 4,2016 Page 2 c. Electrical: 1) New power distribution to panels and transformers in current scope; 2) New electrical distribution within kitchen if existing is not code compliant or at end of service life; 3) New lighting in current scope. d. Plumbing: 1) New domestic water system required if existing is not code compliant or at end of service life; 2) New sanitary waste system within kitchen required if existing is not code compliant or at end of service life; 3) New gas system within kitchen required if existing is not code compliant or at end of service life. e. Fire suppression: 1) Existing hood reuse if code compliant; 2) New Sprinkler System in current scope. f. Fire alarm: 1) New fire alarm system in current scope. g. Low voltage: 1) Audio system required; 2) Communication: a) Wireless access point provided in current scope; b) Coordinate communication access point in current scope. 3) Security: a) Coordinate surveillance system in current scope; b) Coordinate Access Control provided in current scope. h. No structural work anticipated. SCHEDULE Programming and Existing Equipment Inventory 1 weeks Schematic Design 2 weeks Design Development 2 weeks Contract Documents and Change Directive Preparation: 3 weeks TOTAL 8 weeks FEE Fees for all services will be a total proposed lump sum amount of Forty-two Thousand Seven Hundred Twenty-five Dollars ($42,725). Reimbursable costs for printing, telephone, delivery, and travel are included in the lump sum portion of this fee. Reimbursable expenses will be billed in accordance with the existing terms and conditions of our Agreement. Billings for these services will be invoiced under the heading#20140021.001,A39. Attached is the breakdown of hours and associated fee for this additional effort. Your assistance in facilitating the request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with any further questions or comments you may have. Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach Proposal 37—Existing Level 2 Kitchen Remodel September 23,2016 Revised November 4,2016 Page 3 If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are very happy to be of service to the City and continue our successful relationship. Sincerely, Fentress Architects Jo Kud ry cki,AIA,ZED. 714D÷c- Principal encl: Design Fee Summary dated November 4,2016 c: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Strategic Advisory Group Steven DiBartolo,Hill International,Inc. Holly Carson,Anne McNeely, Mikala Casillas,Fentress Architects t I' II 1 Project: East Kitchen Renovation Miami Beach Convention Center Renovation& Expansion 11/4/16 Study & Design Discipline Firm Name Firm Fee Number Architecture Fentress Architects 1 $4,780 Architecture Arquitectonica 4 $0 Fire/Life Safety/Code Consulting Jensen Hughes 13 $4,450 Civil/Utility Engineering(Lump Si Kimley-Horn 6 $0 Landscape West 8 7 $0 Structural Engineering Wallace 8 $0 Vertical Transportation Lerch Bates 12 $0 Plumb,Mech,Elec,Lighting ME Engineers 14-18 $18,255 IT,Security,AV,Acoustics DL Adams 20 $1,540 Food Service Caruso 25 $12,300 Traffic Corradino 27 $0 Graphics and Signage TKD 28 $0 Parking Consultation Walker Parking 29 $0 Wind Analysis RWDI 35 $0 Design Fees(Lump Sum) $41,325 Expenses $1,400 Total Total $42,725 East Kitchen Renovation Miami Beach Convention Center Fentress Project No:20140021 November 4, 2016 East Kitchen Renovation • Fentress Architects • Hours. Job Title Hourly Rate Hours Extension Task Management,Architectural Design,Coordination and Oversight . Project Architect $150.00 5 $750.00 Architect HI $200.00 4 $800.00 Architect II $130.00 18 $2,340.00 Interior Designer 11 $110.00 4 $440.00 John Kudrycki $225.00 2 $450.00 Totals this activity: Hours 33.0 $4,780.00 Total,Sub 1 33.0 $4,780.00 Hours Total 33.0 $4,780.00 • • East Kitchen Renovation Miami Beach Convention Center Fentress Project No:20140021 November 4,2016 Page 2 of 6 East Kitchen Renovation Consultant Jensen Hughes Hours . . Job Title Hourly Rate Hours Extension Task 1 Fire Alarm&Fire Protection Engineering and Code Consultation,, _ Vice President $250.00 1.0 $250.00 Senior Consultant/Associate Manager $205.00 12.0 $2,460.00 Associate II $150.00 3.0 $450.00 Associate I $135.00 9.0 $1,215.00 Project Administrator $75.00 1.0 $75.00 Totals this activity: Hours 26.0 $4,450.00 Total,Sub 1 26.0 $4,450.00 Hours Total 26.0 $4,450.00 • 4! � f ' East Kitchen Renovation • Miami Beach Convention Center Fentress Project No:20140021 Page 3 of 6 November 4,2016 East Kitchen Renovation M-E Engineers Hours Job Title Hourly Rate Hours Extension Task lHVACEngineering ' Principal $200.00 4.0 $800.00 Project Engineer $120.00 18.0 $2,160.00 CAD Operator $95.00 9.0 $855.00 Totals this activity: Hours 31.0 $3,815.00 Task 2 Electrical;Engineering.. Principal $200.00 18.0 $3,600.00 Associate $160.00 36.0 $5,760.00 CAD Operator $95.00 18.0 $1,710.00 Totals this activity: Hours 72.0 $11,070.00 Task3`Plumbing,Engineermg: -_ Principal $200.00 2.0 $400.00 Designer $110.00 27.0 $2,970.00 Totals this activity: Hours 29.0 $3,370.00 Total,Sub 1 31.0 $3,815.00 Total,Sub 2 72.0 $11,070.00 Total,Sub 3 29.0 $3,370.00 Hours Total 132.0 $18,255.00 II East Kitchen Renovation Miami Beach Convention Center Fentress Project No:20140021 Page 4 of 6 Novemner 4,2016 East Kitchen Renovation DL Adams.&Associates Job Title Hourly Rate Hours Extension Low Voltage Design,___ Principal $210.00 1.0 $210.00 Associate Principal $190.00 1.0 $190.00 Project Manager $155.00 3.0 $465.00 Senior Consultant $135.00 5.0 $675.00 Totals this activity: Hours 10.0 $1,540.00 Total,Sub 1 10.0 $1,540.00 Hours Total 10.0 $1,540.00 East Kitchen Renovation Miami Beach Convention Center Fentress Project No:20140021 Page 5 of 6 November 4,2016 East Kitchen Renovation WCA Hours, Job Title Hourly Rate Hours Extension Task l'Stryctural_Engineering „ Executive Principal $300.00 1.0 $300.00 Principal $225.00 16.0 $3,600.00 Sr Associates $150.00 27.0 $4,050.00 Technical $90.00 40.0 $3,600.00 Admin $75.00 10.0 $750.00 Totals this activity: Hours 94.0 $12,300.00 Total,Sub 1 94.0 $12,300.00 Hours Total 94.0 $12,300.00 East Kitchen Renovation Miami Beach Convention Center • Fentress Project No:20140021 Page 6 of 6 November 4.2016