2017-29702 Reso RESOLUTION NO. 2017-29702
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING, AS A SOLE SOURCE PURCHASE
PURSUANT TO SECTION 2-367(d) OF THE MIAMI BEACH CITY CODE, THE
PURCHASE OF SPIRAX SARCO METER SYSTEMS EQUIPMENT, PARTS,
SOFTWARE, SERVICE, AND RELATED ITEMS FOR THE CITY'S SATELLITE
CITY FLOW METERING SYSTEMS, FROM G-TEC EQUIPMENT SERVICES,
LLC, THE EXCLUSIVE AGENT FOR SPIRAX SARCO METER SYSTEMS
EQUIPMENT, PARTS, SOFTWARE, SERVICE, AND RELATED ITEMS IN THE
CITY'S GEOGRAPHIC REGION.
WHEREAS, the City currently has several Spirax Sarco flow meters installed in the
City's water and sewer system that from time to time require parts, service, and replacement
equipment to maintain safe and efficient operations; and
WHEREAS, Spirax Sarco, the manufacturer of Spirax Sarco metering products, has
notified the City that G-Tec Equipment Services, LLC is its exclusively authorized agent in the
City's geographic region for Spirax Sarco brand equipment, parts, and related items, as well as
its exclusive service provider; and
WHEREAS, G-Tec Equipment Services, LLC has agreed to offer the City a five (5)
percent discount from manufacturer's suggested retail price (MSRP) for new equipment
purchases, and an additional two (2) percent discount on invoices that are paid within fifteen
(15) days; and
WHEREAS, Section 2-367(d) of the Miami Beach City Code allows for the purchase of
goods and services without competitive bidding when only one source for the product or service
is evident; and
WHEREAS, the Procurement Department conducted its due diligence and released an
Intent to Sole Source (ITS) on December 2, 2016, to publically notify prospective bidders of: 1)
the City's intention to seek the required services directly from G-Tec Equipment Services, LLC.,
Spirax Sarco's exclusive agent; and 2) to allow those bidders who may also be authorized to
sell these items to notify the City; and
WHEREAS, no responses to the ITS were received; and
WHEREAS, the Procurement Department will re-evaluate this sole source purchase
every three (3) years; and
WHEREAS, the City Manager recommends that the Mayor and City Commission of the
City of Miami Beach, Florida, approve, pursuant to Section 2-367(d) of the Miami Beach City
Code, the purchase of Spirax Sarco equipment, parts, software, and related items and service,
from G-Tec Equipment Services, LLC, the sole authorized agent for these items in the City's
geographic region, to maintain safe, efficient and effective operations at the City's flow metering
systems where this equipment is installed.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve, pursuant to Section 2-367(d) of the Miami Beach City Code, the
sole source purchase of Spirax Sarco equipment, parts, software, service, and related items
from G-Tec Equipment Services, LLC, the exclusive agent for these items in the City's
geographic region.
PASSED AND ADOPTED this 1/ day of \-
PASSED , 2016.
ATTEST:
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F:\PURC\$ALL\Solicitations\2017\2017-065-ND(ITS)Maintenance of Sewer Pump Stations\ITS 2016-119-MT GTEC SPIRAX
SARCO-RESO FINAL.docx
Resolutions - C7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 11, 2017
SUBJECT: A RESOLUTION AUTHORIZING, AS A SOLE SOURCE PURCHASE, THE
PURCHASE OF SPIRAX SARCO METER SYSTEMS EQUIPMENT, PARTS,
SOFTWARE, SERVICE AND RELATED ITEMS, PURSUANT TO SECTION 2-367
(D) OF THE MIAMI BEACH CITY CODE, FOR THE CITY'S SATELLITE CITY
FLOW METERING SYSTEMS, FROM G-TEC EQUIPMENT SERVICES, LLC, THE
EXCLUSIVE AGENT FOR SPIRAX SARCO METER SYSTEMS EQUIPMENT,
PARTS, SOFTWARE, SERVICE AND RELATED ITEMS IN THE CITY'S
GEOGRAPHIC REGION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Procurement Department has received a request from the Public Works Department to
procure equipment and services in order to perform the necessary maintenance, revalidation
and replacement of the Spirax Sarco flow metering systems utilized in the City's pump stations.
The City currently has several Spirax Sarco flow meters installed in the City's water and sewer
system that require parts, service, and replacement equipment to maintain operations. Spirax
Sarco, Inc., the manufacturer of Spirax Sarco metering products, has notified the City that its
exclusively authorized agent in the City's geographic region for Spirax Sarco brand equipment,
parts, and related items, as well as the service provider, is G-TEC Equipment Services, LLC. In
lieu of seeking the advice of a consultant/industry expert that the required items are, in fact, only
available from G-TEC Equipment Services, LLC, the Procurement Department publically
released an Intent to Sole Source (ITS) No. 2017-065-ND, on December 2, 2016, requesting
that, should any vendor believe it can provide the City with the necessary items, it should submit
written notification to the contracting officer for consideration. No responses to the ITS were
received. The Procurement Department will reevaluate this sole source purchase on a periodic
basis every three years.
The due diligence of staff resulted in G-TEC Equipment Services, LLC agreeing to offer the
City a five (5) percent discount from manufacturer's suggested retail price (MSRP) for new
equipment purchases and an additional two (2) percent discount on invoices that are paid within
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fifteen (15) days.
Therefore, this item seeks approval to procure Spirax Sarco Meter Systems equipment, parts,
software, service and related items from by G-TEC Equipment Services, LLC, the exclusive
agent for Spirax Sarco meter systems equipment, parts, software, service and related items in
the City's geographic region.
CONCLUSION
After considering the need to maintain operational and maintenance efficiencies of the City's
satellite City flow meters and after review of the results of the Intent to Sole Source issued by
the Procurement Department, I recommend that the Mayor and City Commission approve the
Resolution authorizing, pursuant to Section 2-367 (d) of the Miami Beach City Code, the
purchase of maintenance, repairs, replacements and related services for the Spirax Sarco flow
meter systems from the sole source authorized by the manufacturer of the equipment, G-TEC
Equipment Services, LLC.
FINANCIAL INFORMATION
The cost of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
Legislative Tracking
Public Works / Procurement
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