2017-29706 Reso RESOLUTION NO. 2017-29706
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO AMEND THE CITY'S
AGREEMENTS WITH THE SALVATION ARMY AND CAMILLUS HOUSE, INC. FOR
THE PROVISION OF EMERGENCY SHELTER BEDS, EXTENDING THE
EXPIRATION DATE FOR BOTH AGREEMENTS FROM APRIL 30, 2017 TO
SEPTEMBER 30, 2017 IN ORDER TO ENSURE THE CURRENT LEVEL OF SERVICE
THROUGH THE END OF THIS FISCAL YEAR; AND FURTHER AUTHORIZING THE
CITY MANAGER TO AMEND THE AGREEMENT WITH THE SALVATION ARMY,
REQUIRING FIVE (5) ADDITIONAL SHELTER BEDS SERVING WOMEN AND
FAMILIES.
WHEREAS, homelessness is a national problem whose impact is felt locally, as the City
has a significant number of homeless persons; and
WHEREAS, the City employs a variety of strategies to address homelessness including
the provision of emergency shelter for men, women and families with children; and
WHEREAS, the City issued a Request For Proposals from emergency shelter providers
in 2013 that resulted in the City contracting with a variety of emergency shelter providers
including The Salvation Army, Sundari Foundation/ Lotus House and Camillus House; and
WHEREAS, the City's current contracts with these providers will expire on April 1, 2017;
and
WHEREAS, the City will be issuing a Request For Proposals for emergency shelter
providers in January 2017; and
WHEREAS, the City would like to align the terms of its contract with shelter providers
with the fiscal year to enable more accurate fiscal projections and ensure the current level of
service; and
WHEREAS, the City also contracts with Miami Rescue Mission, an emergency shelter
provider for men, whose contract aligns with the fiscal year and whose term ends September
30, 2017; and
WHEREAS, the City has asked The Salvation Army, Sundari Foundation/ Lotus House
and Camillus House, Inc. if they would be amenable to extending their agreements to
September 30, 2017 to facilitate the alignment of all provider agreements for this fiscal year; and
WHEREAS, The Salvation Army and Camillus House, Inc. have agreed to the extension
of term and Sundari Foundation/ Lotus House has declined; and
WHEREAS, The Salvation Army has further agreed to provide five (5) additional shelter
beds for women and families, in order to cover the gap in service which is currently being
provided by Sundari Foundation/ Lotus House.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Manager to amend the City's agreements with The
Salvation Army and Camillus House, Inc. for the provision of emergency shelter beds, by
extending the expiration date for both agreements from April 30, 2017 to September 30, 2017 in
order to ensure the current level of service through the end of this fiscal year; and further
authorize the City Manager to amend the agreement with The Salvation Army requiring five (5)
additional shelter beds serving women and families.
PASSED AND ADOPTED this ii day of Jkiu�r), , 2017.
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Date
Resolutions - C7 L
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COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 11, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO AMEND THE
CITY'S AGREEMENTS WITH THE SALVATION ARMY AND CAMILLUS HOUSE,
INC. FOR THE PROVISION OF EMERGENCY SHELTER BEDS, EXTENDING
THE EXPIRATION DATE FOR BOTH AGREEMENTS FROM APRIL 30, 2017 TO
SEPTEMBER 30, 2017 IN ORDER TO ENSURE THE CURRENT LEVEL OF
SERVICE THROUGH THE END OF THIS FISCAL YEAR; AND FURTHER
AUTHORIZING THE CITY MANAGER TO AMEND THE AGREEMENT WITH THE
SALVATION ARMY, REQUIRING FIVE (5) ADDITIONAL SHELTER BEDS
SERVING WOMEN AND FAMILIES.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City contracts a variety of providers for the provision of emergency shelter services for homeless
men; women and families with children. The City contracted its existing providers after issuing a
Request For Proposals (RFP) in July 2013 and negotiating contracts with the three (3) responding
parties as authorized by the City Commission at its February 12, 2014 meeting. The City contracted
with the following providers as a result of the RFP:
• The Salvation Army (providing services for men, women and families with children)
• Camillus House (providing services to men)
• Sundari Foundation/ Lotus House (providing services to women and women with female
children or male children to age 7)
The contracts provided for the following performance expectations from the shelter providers:
• Acceptance of the initial Care Plan submitted by the City at the time of client's placement in
shelter;
• Provision of weekly progress notes for clients placed in shelter;
• Ensuring that Care Plan timelines are met; and
• Notifying the City promptly if a client fails to meet the terms of his/her Care Plan.
At the time of the RFP issuance, the City was reorganizing homeless services and its overseeing
department. The contracts resulting from the RFP were executed as soon as possible so as to
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ensure that shelter services were available as needed. However, the contract start dates began in
May 2014 and were, therefore, out of synch with the City's fiscal year. Miami Rescue Mission is also
a shelter provider for the City. However, its contract runs with the fiscal year and ends on September
30, 2017.
For those contracts expiring on April 30, 2017, the Administration is requesting an extension of term to
September 30, 2017. This extension of term will allow the City to align the new emergency shelter
contracts with the City's fiscal year. By doing so, the Administration can align all of its shelter contracts to
the fiscal year and ensure accurate budget projections for all emergency shelter costs going forward.
Currently, only the City's contract with Miami Rescue Mission is aligned with the fiscal year.
The Administration has asked The Salvation Army, Camillus House, and Sundari Foundation/Lotus
House to extend the term of their current contracts. Camillus House and The Salvation Army agreed to
this extension. Sundari Foundation/Lotus House has declined.
The City is issuing an RFP for shelter services for the FY2016/17 budget year. Staff will work with local
area shelters to encourage the widest submission of proposals possible to ensure that the City is
prepared to offer suitable emergency shelter services to its homeless clients.
CONCLUSION
The Administration recommends adoption of the Resolution extending the contract term with willing
emergency shelter providers and subsequently enabling the alignment of new contracts with the
2017/18 fiscal year as expected through the issuance of this year's RFP.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Beauty And Vibrancy Of Urban And Residential Neighborhoods; Focusing On Cleanliness,
Historic Assets, In Select Neighborhoods And Redevelopment Areas
FINANCIAL INFORMATION
These costs were included in the FY 2016/17 approved budget.
Amount 1 $ 161,964.27 Account 1 011-0560-000349
Total $ 161,964.27
Legislative Tracking
Housing and Community Services
ATTACHMENTS:
Description
❑ Resolution
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