Amendment No. 5 to the Agreement with Tyler Technologies, Inc. 2t (o-Z75 c13
AMENDMENT NO. 5
TO THE AGREEMENT, DATED OCTOBER 10, 2014, BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA AND TYLER TECHNOLOGIES, INC.
FOR THE IMPLEMENTATION OF THE MUNIS AND ENERGOV SYSTEMS
This Amendment No. 5 ("Amendment") to the Agreement is entered into this S day of
'Dcc_e,r„b.l , 2016 ("Effective Date"), by and between the City of Miami Beach, Florida, a
municipal corporation organized and existing under the laws of the State of Florida, having its
principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139
("City"), and Tyler Technologies, Inc., a Delaware corporation having its principal place of
business at One Tyler Drive, Yarmouth, Maine 04096 ("Tyler").
This Amendment hereby amends the Agreement as follows:
RECITALS
WHEREAS, on October 10, 2014, the Mayor and City Commission approved an
agreement with Tyler Technologies, Inc., to replace the City's current enterprise resource
planning ("ERP") system, known as Eden, with the Munis system, and to replace the City's
current permitting system, known as Permits Plus, with the EnerGov system (the "Agreement");
and
WHEREAS, the City has determined that the replacement of these systems is a key
component of the Administration's goal of re-engineering core business process to maximize
efficiencies and service to constituents, as well as improve internal controls; and
WHEREAS, the City Manager has appointed an ERP Steering Committee (the "Steering
Committee") to receive status updates on the implementation process, mitigate any project
risks, and evaluate any amendments or changes that may be requested by project
stakeholders; and
WHEREAS, on September 2, 2015, the Mayor and City Commission adopted Resolution
No. 2015-29110, which approved and authorized the City to execute Amendment No. 1 to the
Agreement, to modify the "go-live" dates set forth in the Agreement; and
WHEREAS, on October 14, 2015, the Mayor and City Commission adopted Resolution
No. 2015-29159, which approved and authorized the City to execute Amendment No. 2 to the
Agreement, to amend the provisions regarding mobile software licenses, project management
services, and the allowable hours for custom reports; and
WHEREAS, on February 10, 2016, the Mayor and City Commission adopted Resolution
No. 2016-29283, which approved and authorized the City to execute Amendment No. 3 to the
Agreement, to amend the provisions regarding reporting tools, end user training, and
professional services to support the User Acceptance Testing phase; and
WHEREAS, on April 13, 2016, the Mayor and City Commission adopted Resolution No.
2016-29344, which approved and authorized the City to execute Amendment No. 4 to the
Agreement, to modify the "go-live" dates set forth in the Agreement, the provisions regarding
professional services, and the maximum number of hours for custom report development
services; and
WHEREAS, the Steering Committee, at its meeting on May 19, 2016, determined that it
is necessary to amend the Agreement to reallocate unused data conversion funds in the project
budget to "Munis Implementation Days,"as indicated herein; and
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and Tyler hereby agree to amend the Agreement as follows.
1. ABOVE RECITALS.
To the knowledge of each party hereto, the above recitals are true and correct and are
incorporated as part of this Amendment.
2. MODIFICATIONS.
The Agreement, as modified by Amendment Nos. 1, 2, 3, and 4 is further modified as
follows:
a. Unused Data Conversion funds
The following line items regarding unused data conversion services, totaling
$11,250, are hereby removed from Exhibit Al to the Agreement:
Fixed Assets Option 1 — History, at a contract price of$1,750;
General Billing Option 1 —Recurring Invoices, at a contract price of$2,500;
Inventory Option 1 —Commodity Codes, at a contract price of$1,500;
Project Grant Accounting Option 1 —Actuals, at a contract price of$1,750;
Project Grant Accounting Option 2— Budgets, at a contract price of$1,750;
Project Grant Accounting Standard, at a contract price of$2,000.
b. Munis Implementation Days
Exhibit Al to the Agreement, entitled "Munis Investment Summary," is hereby
amended as follows:
A line item for "Financials" with eight and a half (8.5) Implementation Days, at a
rate of$1,275 per Implementation Day, for a total of$10,838 is hereby added.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall remain
unchanged and in full force and effect. In the event there is a conflict between the
provisions of this Amendment and the Agreement, the provisions of this Amendment
shall govern
THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK.
•
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
by their appropriate officials, as of the date first entered above.
.%Y
FOR CITY:
ATTEST: i'
By:
Rafa I E. Gr ado Philip Lev:ne;
City Clerk Mayor
4: S
i4 ��.
Date Q': 1 . late (4
�
FOR TYLER: i