Grant Agreement with the Miami Beach Community Health Center, Inc. $22,000 A16 - 011c7
GRANT AGREEMENT BETWEEN THE CITY OF MIAMI BEACH FLORIDA(CITY)AND MIAMI BEACH
COMMUNITY HEALTH CENTER, INC. (GRANTEE) FOR THE ACQUISITION OF FURNITURE FOR CLINIC
LOCATED AT 1221 71ST STREET
This Grant Agreement is entered into this I Cs day of 1 'kcs\t-yf\5 - , 2016, between the City and Grantee.
Article I/Grant Description
1. Grantee: Miami Beach Community Health Center, Inc.
Grant Contact: Sorangely Menjivar, Chief Operating Officer and Senior Vice-President of
Patient Services
Address: 11645 Biscayne Boulevard, Suite 207
City, State, Zip: North Miami, Florida 33181
Phone, fax, e-mail : 305-538-8835, 305-938-4044, sorangelym @mbchc.com
2. Grant amount: $22,000
3. Project Description: See Exhibit 1 hereto
4. Grant Project Budget: See Exhibit 2 hereto
5. Expenditure deadline: September 30, 2017
6. Project completion date: September 30, 2017
7. Final Report deadline: Must be postmarked or delivered no later than 15 days after Project
completion date.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this I s day of
S t
Y (S\A.*ft , 2016. ;
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. _
Philip Levine, M..• •• ,� Signature
STATE 0 FLORIDA, COUNTY OF MIAMI-DADE
Attest:
•''�..�`"`-zaviw,„ The foregoing instrument was acknowledged before
/ lib I /j •�•• \ B it e this day of IJove�m► .- 2016,
Rafael Granado, City Clerk =•�Q - 4 a,a ow;-3/4"t , C.,E IP of
(Grantee's Corporate Seal Here) i �I •
( p ) , �:,-�. ,I.%f �1?- 69.t-h C_ , a not-for-
i * CRATED:proficorporation i1 .-e is personally known to me
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GRANTEE:' _ Ili I . mot#L.I —Add—
Federal ID#: 69 — 1 8'1-9 et 4 Signature of Not:ry Public
BY: IM,R-P-K f;-- 0-Ali I t'•31i,S ►r. C-177-0 1
Printed Name of Organization's Authorized ' Notary Name: lOpyli IADCO rA
Representative
Notary Public, State of Fl • a
(City Attorney Approval Here)
APPROVED AS TO My Commission Expires:
FORM & LANGUAGE ,, ll
& FOR EXECUTION NO∎lP IV 1 21)2-0
9`— 1 °/ZOi�
� ;�'�;; WENDY WOODWARD
ity Attorney (f�;�� Dote :•: •':My COMMISSION i!OG027849
✓� . EXPIRES September 07,2020
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Article II/General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Line item changes to
said Budget shall not exceed ten percent (10%) per category, and shall, in no event, exceed the total amount of
Grant funds. Notwithstanding the preceding sentence, amendments to the Grant Project Budget in Exhibit 2
shall not be permitted without the prior written consent of the City Manager or his designee. Said requests shall
be made in, in writing, detailing and justifying the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the activities and services
contemplated under the described Project will mutually contribute to the enhancement of services available to
City residents, businesses, and visitors. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the City Manager with a written Final Report documenting that the Grantee has fulfilled
all requirements. This report must be received by the City within 15 days of the Project's completion date (.e.
For example, Grantees completing their Project by the end of a City Fiscal Year, which is on September 30h1 of
such year, must submit their final reports no later than October 15th of that year). Notwithstanding the
preceding, and as a condition of disbursement of the Grant funds, the City Manager or his designee may require
Grantee to submit the written report, detailing Grantee's compliance at the time of the reimbursement request.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide financial
support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole principal
responsibility of the Grantee. The Grant funds will only be supplied to the Parties' execution of this Agreement.
5. Program Monitoring and Evaluation: The City Manager or his designee may monitor and conduct an
evaluation of the Project under this Grant, which may include, with or without limitation, visits by City
representatives to the project site to observe Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentations or
written reports, prior to the Project completion date, evidencing Grantee's progress on the Project.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the City Manager or his designee with the identity and title of individuals authorized to withdraw or
write checks on Grant funds.
7. Accounting and Financial Review: Funded activities must take place on or before the Expenditure
Deadline in Article I — 5. The Grantee shall keep accurate and complete books and records of all receipts and
expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records,
as well as all documents pertaining to payments received and made in conjunction with this Grant, including,
without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year for
which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the
Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5. These books, records,
and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices
during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or
have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit
line in all publications related to this Grant: "This Project is financially assisted by a grant from the City of
Miami Beach". Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and contractors, from any and all liability, losses or damages, including attorneys' fees and
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costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its officers, employees, agents, servants,
partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may
issue thereon. Grantee expressly understands and agrees that any insurance protection required by this
Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold
harmless and defined the City or its officers, employees, agents and contractors as herein provided.
10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported assignment
will be void, and shall be treated as an event of default pursuant to Article 11-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and
Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as
if fully set forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions
of this Agreement, the City Manager or his designee may terminate this Agreement and withhold or cancel all or
any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the
City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination,
the Grantee shall be required to immediately repay to the City all portions of the Grant which have been
received by the Grantee, as of the date that the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request
in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a
period not to exceed one (1)year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach,
Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time the breach or failure occurs, or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of
this Agreement, and to the City when addressed as follows: Office of Housing and Community Services, 1700
Convention Center Drive, Miami Beach, Florida 33139.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
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Article Ill/Miscellaneous Provisions
17. The Grant awarded herein is the result of a finding by the City, based on representatives, documents,
materials and other information supplied by Grantee, that the Grantee is performing a public purpose through
the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program
component not meeting this condition will be considered a breach of the terms of this Agreement and will allow
the City to seek remedies including, but not limited to, those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
• The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Chapter 62 of the City Code, and as amended from time to time, prohibiting actual or perceived
discrimination in employment, housing, public accommodations, or public services on the basis of race, color,
national origin, religion, sex, intersexuality, gender identity, sexual orientation, disability, marital status, financial
status, age, ancestry, height, weight, domestic partner status, labor organization membership, familial situation,
or political affiliation.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
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Exhibit 1 / Project Description
Project Description
Grant monies will be used to help provide prescription co-pay assistance and case management services to
Miami Beach residents served by the Grantee. The following expenses will be incurred in the delivery of these
services:
• Case Management Manager Salary
• Medicare Part D Prescription Co-Pay
See Exhibit 2 for a complete budget break-down.
Grantee Responsibilities
1. The Grantee will maintain the following as evidence of expenses incurred for providing prescription
subsidy assistance and case management services to Miami Beach residents:
a. Payroll records (including salary,fringe, benefits, etc.)
b. Medicare Part D Co-Pays provided (as documented by client and amount)
2. The Grantee will submit a final report no later than October 15, 2017, which documents compliance with
the Project and includes the following information:
a. Total Number and Value of Co-Pays granted to Miami Beach residents
b. Total Number of Miami Beach residents served by the Case management Manager
c. Final project budget
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Exhibit 2/Project Budget
Line Item Expense I Total
Purchase and installation of cubicles $ 22,000.00
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2016/17 City of Miami Beach Award
Budget for Location Improvement and Supplies
for enhancing the Center's services to the Miami Beach Community
Miami Beach Community Health Center, Inc.
Location: Miami Beach Community Health Center,Inc.
Address: 1245 71st Street
Miami Beach FL 33141
Description: To renovate the 1245 71st Street facility and purchase and install cubicles to
accommodate staff in case management and outreach and enrollment.
Pricing: Contractor will seek 3 competitive bids with documentation and support
for final bid selected.
Contractor: By His Grace Construction,Inc.(general contractor)
10840 NW 138th Street,Unit A-1
Hialeah Gardens,FL 33018
Per Budget Actual•°
Total Budget for purchasing staff cubliicles for case management,outreach and enrollment
1221 71st Street $ 22,000.00 $ -
City of Miami Beach Award 2016/2017 $ 22,000.00 I$
Prepared by:
Mark Delvaux
CFO
•
Submitted: Alf
Sorangely Men)! .r
Chief Operating Officer and Senior Vice-President of Patient Services
G:\Departments\FINANCE\FINANCE COMMON\City of Miami Beach Grant\Grant 2016_2017\City of Miami Beach FINAL Budget_Proposal 16_17 SCM 09232016 alayng
MIAMI BEACH COMMUNITY HEALTH CENTER
2016/2017 City of Miami Beach CityWide Grant Project Scope
Key Intended Outcome: Ensure well maintained facilities
Miami Beach Community Health Center (MBCHC) will use the funds from the CityWide
2016/2017 grant to renovate its 1245 71 Street, Miami Beach facility. The total cost of the
renovation will be approximately $62,000. We request to use the CityWide grant funds to
support part of the cost of the renovation. Patients will receive Ryan White case management,
Healthy Start and outreach and enrollment services at the location. Our goal is to have an
adequate facility for patients and staff. MBCHC will document progress of the number of
patients served and the services provided at the site.