Amendment No. 24 to the Agreement with Fentress Architects in the amount of $18,625 gof -c2Ys y
AMENDMENT NO. 24
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF$18,625
This Amendment No. 19 to the Agreement made and entered this 1 8 day of J Ao.ivART201b','by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado(hereinafter referred to as"Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project(the"Agreement");and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90%completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom,junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
to provide for completion of Construction Documents and all construction administration services required
1
of the Architect-Engineer for the Project, in the total amount of$15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of$36,875;
and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 1 9tn Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of$49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by
members of the design team for a weekly presence through approximately September 30, 2016, and for the
implementation of alternative designs requested by the Construction Manager, in the amount of$112,649;
and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes
associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress
travel distances of show layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of
steel submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel
2016; this Amendment is to be funded from a deductive change order to the Agreement with Clark
Construction, in the amount of$96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design
services associated with the incorporation of additional security cameras, revisions to vaults requested by
FPL, additional structural engineering resulting from unforeseen site conditions (RFIs), construction details
for the temporary transition slab required for Art Basel 2016, and renovation of the east kitchen not included
in the original scope of work, in the amount of$80,330;and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the
construction documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen
Harvey, selected as part of the Art in Public Places Program; and
2
WHEREAS, on December 20 Amendment No. 23 was executed for additional structural
engineering services due to non-conformances by Clark Construction; and
WHEREAS, this Amendment No. 24 is for design, permitting and construction administration
services related to a new sanitary sewer lateral for the Carl Fisher Clubhouse; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1.. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 24.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-24", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
24.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 24 to be executed
in their names by their duly authorized officials as of the date fir t set forth ab•ve.
lllllllllllllllllllll
ATTES • 4.4" \ B 44 TY '•F MIAMI B ACH
/ ,l..
f � c ,, irn L. Mot., e
Rafa:. Grana•o r `�a : _ u'�
City Clerk fly ana er
ORP ORATED: 1,.
AT T: I LTANT:
ESS ARCHITECTS
Signature: ' ,� gnature
,. ce may^
k :_�� Ex. `tlynt.V. I 2 F �t.a. ' a' •s_ iasea- ? �.C�
Print Name/Titles rn Print Name/Title ' ���
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
Q,ao,,, I
City Attorney 114
3
Appendix"A-24"
1. SCOPE OF SERVICES
Design, permitting and construction administration services related to a new sanitary sewer lateral for
the Carl Fisher Clubhouse. During the course of the project portions of the existing line were found to
be missing or damaged.
a) TIME OF COMPLETION
Design: 3 weeks
b) PAYMENT AND COMPENSATION
$18,625 upon completion of each task.
Summary
Project Contingency Added P Total
Original Agreement $10,967,200 $1,096,720 $12,063,920
Amendment-Reso 2015-28925 (5,6&8)
Amendment 5 $ 2,442,400 $ 2,442,400
Amendment 6 $(3,129,259) $(3,129,259)
Amendment 8 $15,156,359' $15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $25,436,700 $1,000,000 $26,436,700
Amendment 2-Civil $ 41,079
Amendment 3-Ballrm change $ 179,982
Amendment 4-Stormwater/website $ 76,605
Amendment 7-Wind study/roof survey $ 117,200
Amendment9-Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11-Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $148,999
Amendment 15-Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-Additional Site Visits $112,649
Amendment 19-East Bridge Retention $220,291
Amendment 20-Steel submittals and Truss loading analysis $ 96,710
Amendment 21-Cameras,vaults,RFIs,kitchen,transition slab $ 80,330
Amendment 22-AIPP(Morris,Ackermann&Harvey) $ 17,121
Amendment 23-NCRs $ 10,000
Amendment 24-Sanitary Sewer Lateral -Carl Fisher Clubhouse $ 18,625
Total $25,436,700 $1,000,000 $913,173 $27,349,873
1. Amendments 14,18,20&23,totaling$368.358,funded from Clark's contract via deductive change orders.
2. Amendment 22 funded from AIPP fund.
4
FENTRESS
hrrlarl r 0.701
fealresearchitects.com
December 19,2016
Mr.Jimmy Morales,City"Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami.Beaeh,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No 2014-28538
Proposal.39-Carl,Fisher,Utilities .
Project 20140021.001 A42
Dear Mr. Morales:
This proposal is to provide design services for a new sanitary sewer from the Carl Fisher House to a manhole location
in Washington Avenue. This work constitutes an additional service,as redesign of previously approved conditions is
outside of the Design Team's current scope of work.
SCOPE OF SERVICES:
The City has requested construction documents to'interconnect a new sewer lateral to the existing sanitary sewer
system in Washington Avenue. This scope request is due to the demolished or missing sanitary service line from
the previously understood existing condition on the Biscayne survey of October 2014.
• Task I Civil Engineering:
o Evaluate the route indicated as Option 3 in the attached SKA-063 and make necessary
adjustments in the alignment;
o Prepare revised drawings for sewer plan and profile sheets in the project package;
o Finalize package for City review and comment.
• Task 2 Permitting Assistance:
o Prepare revised permit applications for City signatures and fee checks,and submit to Miami-
Dade County Department of Regulatory and Economic Resources (DRER), for Sewer Ma in
Extension.
• Task 3 Construction Administration:
o CA services to match those identified in Amendments 5 and 8 Of the current design contract,
including added submittal review and two additional site visits.
EXCLUSIONS
• This proposal does not include design,permitting or construction administration should a private pump
station be necessary based on the evaluation
• This proposal does not included any permits related to environmental•concerns;
• This proposal does not include permit fees Or impact fees.
SCHEDULE
• Design Task 1: 3 weeks after Notice To Proceed
• Design Task 2: Time required will be determined by the Authority having Jurisdiction (AHJ) for the
permitting process.
i
DEN o[: 1-1 SF LAN 511 I 421 Broadway l Denver CO 80213 i 303 122 500n i
Mr.Jimmy Morales,City-Manager
City Manager's Office
City of Miami Beach
Proposal 39—Carl Fisher.Utilities
December 19,2016
.Page 2
FEE
Fees for all services will be.a total proposed amount of Eighteen Thousand Six Hundred Twenty-five Dollars
($18,625). Reimbursable costs for printing,telephone,delivery and travel are included in the lump sum portion
of this fee.
Reimbursable expenses-will be billed in accordance with the existing terms and conditions of our Agreement.
Billings for these services will be invoiced under the heading-420140021.001,A42.
if the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We,are
'very happy to be of service to the City and continue our successful relationship.
Sincerely;
Fentress Architects
Jo Kud cki,AIA,I;EED BD+C
r'S'.
Principal
encl: Design Fee Summary dated December 16,2016
SKA-063 dated October 13,2016
c: Maria Hernandez,Thais Vieira,City of Miaini Beach
Jeff Sachs,Strategic-Advisory Group
Steven DiBartolo,Hill'International,anc:
Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects
•
Project: Carl Fisher Utility
Miami Beach Convention Center Renovation&Expansion
12/16/16
Culvert Design..
Discipline Firm Name Firm Fee
Number
Architecture Fentress Architects 1 $2,050
Architecture Arquitectonica 4 $0
Fire/Life Safety/Code Consulting Jensen Hughes 13 j . , $0
Civil/Utility Engineering(Lump Si Kimley-Horn 6 $16,575
Landscape West 8 - 7 $0
Structural Engineering Wallace 8 $0
Vertical Transportation- Lerch Bates- 12' _ ! _ SO
Plumb,Mech,Elec,Lighting ME Engineers 1418 $0
IT,Security,AV,Acoustics DL Adams 20 j _ $l)
Food Service Caruso 25 $0
Traffic Corradino 27 $0
Graphics and Signage TKD 28 ( -$p
Parking Consultation Walker Parking 29 $0
Cost Estimate RLB 35 $0
Design Fees(Lump Sum $18,625
Expenses 0% $0
Total Total $18,625
•
Carl Fisher Utility
Fentress Architects
ours _
H
Job Title Hourly Rate Hours Extension
Task:Management;Coordination and 0"v_e'rsighG, _._
Architect III $200.00 8 $1,600.00
John Kudrycki $225.00 2 $450.00
Totals this activity: Hours 10.0 $2,050.00
Total,Sub 1 10.0 $2,050.00
Hours Total 10.0 $2,050.00
•
Fentress scope:Project management,attendance at meetings for alternates development,final scope definition and
coordination with Traffic,oversight of ongoing documentation issues and permit monitoring,management
of and contribution to the construction change directive preparation and issuance.
Ii I
I 1
4
•
•
Carl Fisher Utility
Miami Beach Convention Center
Fentress Project No:20140021
December 16,2016
Page 2 of 3
Carl Fisher Utility
Kimley-.Horn & Associates
Hours:
Job Title Hourly Rate Hours Extension
T400_Civil Engineering-,- . ,__
Principal $280.00 0.0 $0.00
Senior Professional $200.00 4.0 $800.00
Professional $120.00 8.0 $960.00
Analyst/Janior Professional_ $105.00 10.0 $1,050.00
Senior Technical Support $125.00 8.0 $1,000.00
• Technical Support $105.00 40.0 $4,200.00
Support Staff • . . $82.5.0, 2.0 $165.00
Totals this activity: Hours 72.0 $8,175.00 EE
Task 2 Permitting Assistance
Principal $280.00 0.0 $0.00
• Senior Professional $200.00 4.0 $800.00
Professional $120.00 10.0 $1,200.00
Analyst/Junior Professional $105.00 20.0 $2,100.00
Senior Technical Support $125.00 2.0 $250.00
Technical Support $105.00 20.0 $2,100.00
Support Staff $82.50 6.0 $495.00
Totals this activity: - Hours 62.0 $6,945.00
Tjat1 ,:Construttion.AtImMistratioq _,_
Principal $280.00 0.0 $0.00.
{ Senior Professional $200.00 0.0 $0.00
Professional $120.00 2.0 $240.00
Analyst/JuniorProfessional $105.00 10.0 $1,050.00
Senior Technical Support 4 $125.00 0.0 $0.00 4
Technical Support $105.00 0.0 $0.00
Support Staff $82.50 2.0 $165.00
Totals this activity: Hours 14.0 $1,455.00
Total,Sub 1 72.0 $8,175.00
Total,Sub 2 62.0 $6,945.00
Total,Sub 3 14.0 $1,455.00
Hours Total Lump Sum 148.0 $16,575.00
Carl Fisher Utility
Miami Beach Convention Center
Fentress Project No:20140021
Page 3 of 3 December 16,2016
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