2017-29728 Reso RESOLUTION NO. 2017-29728
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2017-037-KB FOR ROOFING CONSULTANT SERVICES; AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP
THREE (3) RANKED PROPOSERS, ROOF MANAGEMENT SOLUTIONS,
LLC; INTERTEK-PROFESSIONAL SERVICE INDUSTRIES, INC.; AND WISS,
JANNEY, ELSTNER ASSOCIATES, INC., AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EACH OF
THE PROPOSERS, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS
BY THE ADMINISTRATION.
WHEREAS, on November 9, 2016, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) 2017-037-KB for Roofing Consultant Services;
and
WHEREAS, the RFQ was issued on November 10, 2016, with an opening date of
December 29, 2016; and
WHEREAS, a voluntary pre-proposal meeting was held on November 23, 2016; and
WHEREAS, on December 29, 2016, the City received a total of seven (7) proposals; and
WHEREAS, the proposal received from Alleguez Architecture, Inc., was deemed non-
responsive for failure to meet the minimum requirements of the RFQ; and
WHEREAS, on December 29, 2016 the City Manager via Letter to Commission (LTC)
No. 006-2017, appointed an Evaluation Committee (the "Committee") consisting of the following
individuals:
• Jose Del Risco, Assistant Director, Parks and Recreation Department, City of
Miami Beach
• Adrian Morales, Interim Director, Property Management, City of Miami Beach
• • Diego Lopez-Medina, Capital Projects Coordinator, CIP, City of Miami Beach
The following individuals were appointed as alternates:
• Jorge Guanchez, Construction Manager, Property Management, City of Miami
Beach
• Francisco Garcia, Construction Manager, Property Management, City of Miami
Beach
• Ardeshir Mahtabfar, Capital Projects Coordinator, CIP, City of Miami Beach
• Oniel Toledo, Project Coordinator, Parks and Recreation Department, City of
Miami Beach
WHEREAS, the Committee, comprised of Jose Del Risco, Adrian Morales, and Diego
Lopez-Medina, convened to consider the proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Roof Management Solutions, LLC,
as the first-ranked proposer; Intertek-Professional Service Industries, Inc., as the second-
ranked proposer; Wiss, Janney, Elstner Associates, Inc., as the third-ranked proposer; Bluefin
LLC, as the fourth-ranked proposer; and both RJH Associates, Inc., and ECS Florida, LLC, as
tied for fifth-ranked proposer.
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission approve the
resolution authorizing the Administration to enter into negotiations with the top three (3) ranked
proposers, Roof Management Solutions, LLC, the highest-ranked proposer; Intertek-
Professional Service Industries, Inc., the second highest-ranked proposer; and Wiss, Janney,
Elstner Associates, Inc., the third highest-ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2017-037-KB (the RFQ), Roofing
Consultant Services; authorize the Administration to enter into negotiations with the top three (3)
ranked proposers, Roof Management Solutions, LLC; Intertek-Professional Service Industries,
Inc.; and, Wiss, Janney, Elstner Associates, Inc.; and further authorize the Mayor and City Clerk
to execute an agreement with each of the proposers, upon conclusion of successful
negotiations by the Administration.
PASSED AND ADOPTED this 7 day of ,bn 4'y 2017.
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 8, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017-
037-KB FOR ROOFING CONSULTANT SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP THREE (3)
RANKED PROPOSERS, ROOF MANAGEMENT SOLUTIONS, LLC; INTERTEK-
PROFESSIONAL SERVICE INDUSTRIES, INC.; AND WISS, JANNEY, ELSTNER
ASSOCIATES, INC., AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT WITH EACH OF THE PROPOSERS,
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Roofing consulting services are essential to the Administration's ability to establish a roof
system evaluation program, capital planning and preventative maintenance services, as well as
establish standards for repairs, replacements and maintenance. The Administration solicited
proposals from qualified firms to assist Property Management staff in evaluating the condition of
roofs at various municipal facilities, as well as assist in the development of competitive
specifications, bid review, project management and warranty tracking of major roof repairs or
replacement projects.
RFQ PROCESS
On November 9, 2016, the City Commission approved the issuance of Request for
Qualifications (RFQ) No. 2017-037-KB for Roofing Consultant Services. On November 10,
2016, the RFQ was issued. A voluntary pre-proposal conference to provide information to the
proposers submitting was held on November 23, 2016. RFQ responses were due and received
on December 29, 2016. The City received a total of seven (7) proposals. The City received
proposals from the following firms: Roof Management Solutions, LLC, Intertek-Professional
Service Industries, Inc., Wiss, Janney, Elstner Associates, Inc., Bluefin LLC, RJH Associates,
Inc.,Alleguez Architecture, Inc., and ECS Florida, LLC.
Page 282 of 873
The proposal for Alleguez Architecture, Inc., failed to provide a statement affirming that the
proposer is independent and not, in any way, associated (wholly held, subsidiary, distributor,
manufacturer's representative, etc.) with a specific manufacturer of roofing materials or
supplies; and, was deemed non-responsive for failure to meet the minimum requirements of the
RFQ.
The Evaluation 'Committee appointed by the City Manager pursuant to LTC# 006-2017
convened on January 13, 2017 to consider the responsive proposals received. The Committee
was comprised of the following individuals:
• Jose Del Risco, Assistant Director, Parks and Recreation Department, City
of Miami Beach
Adrian Morales, Interim Director, Property Management, City of Miami
Beach
Diego Lopez-Medina, Capital Projects Coordinator, CIP, City of Miami
Beach
The following individuals were appointed as alternates:
Jorge Guanchez, Construction Manager, Property Management, City of
Miami Beach
Francisco Garcia, Construction Manager, Property Management, City of
Miami Beach
Ardeshir Mahtabfar, Capital Projects Coordinator, CIP, City of Miami Beach
Oniel Toledo, Project Coordinator, Parks and Recreation Department, City
of Miami Beach
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
with general information on the scope of services and a copy of each proposal. The Committee
was instructed to score and rank each proposal pursuant to the evaluation criteria established in
the RFQ. The evaluation process resulted in the ranking of proposers as indicated in
Attachment A.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions, and the results of the evaluation process, it is determined to
be in the best interest of the City to establish a pool of qualified roofing consultants comprised
of the top three (3) ranked proposers to provide roofing consultant services, on an as needed
basis. The City Manager recommends that the Mayor and City Commission approve the
resolution authorizing the Administration to enter into negotiations with the top three (3) ranked
proposers, Roof Management Solutions, LLC, the highest-ranked proposer; Intertek-
Professional Service Industries, Inc., the second highest-ranked proposer; and Wiss, Janney,
ElstnerAssociates, Inc., the third highest-ranked proposer.
The following is a brief summary of the qualifications of each recommended firm:
Roof Management Solutions. LLC (RMS)
Roof Management Solutions, LLC is a respected and successful roof consulting and project
management firm. Based out of Deerfield Beach, FL, Roof Management Solutions, LLC has
Page 283 of 873
spent the past 20 years providing expert, individualized roofing consulting, inspection, and Total
Quality services. In 2009, RMS expanded to include the total building exterior envelope
(windows, walls, and fascia). Our firm has also expanded into expert witness work in areas
where roofing and waterproofing system failure results in litigation. Our goal is to provide a total
"team approach" of bringing together qualified consultants, top tier sub-consultants/testing firms
(including our own infrared imaging expertise), roofing and waterproofing manufacturers, and
roofing/waterproofing clients to solve the moisture intrusion issues that affect all buildings in
Florida.
Intertek-Professional Service Industries. Inc. (PSI)
PSI is a nationally recognized consulting, engineering and testing firm providing integrated
services in several disciplines, including roofing, building envelope, geotechnical engineering,
construction materials testing and engineering, facilities engineering and consulting,
environmental consulting, asbestos management and industrial hygiene. PSI is a leader among
the nation's independent testing organizations and ranks among the largest consulting
engineering firms in the country. PSI has been providing business and industry with objective,
accurate and useful information for more than 135 years.
PSI has been providing roofing consulting/building envelope related consulting services for
more than 40 years. PSI has performed this type of consulting for a variety of different clients
and construction types.As part of our building envelope team, PSI retains registered architects,
professional engineers, registered roof observers (RRO), registered roof consultants (RRC) as
well as LEED AP staff. PSI is proficient in the production and/or review of building envelope
related plans, specifications and system submittals; in the performance of envelope inspections
of new or existing buildings and envelope remediation design including full roof design and
testing.
bliss, Janney. Elstner Associates. Inc. (WJE)
As a company, Wiss, Janney, Elstner Associates (WJE) has been providing roofing consulting
services throughout the United States since the early 1960's. In Florida, WJE has been
providing full Architectural and Engineering Services since the 1970's; this includes full service
roof consulting, including investigative services, survey of buildings and design for replacement
of existing roofing with construction contract administration to oversee the implementation of the
roofing designs.
WJE's experience in building diagnostics is based on a sound understanding of the behavior
and performance of materials, which is supported by technical expertise in testing,
instrumentation, and monitoring. The WJE in-house laboratories offer state-of-the-art structural
and materials test facilities and equipment for construction-related investigations,
instrumentation, and research. WJE's experienced laboratory personnel are recognized leaders
in performing analyses and evaluations of construction-related materials, including chemical
analysis, petrographic studies, and other materials and structural laboratory evaluation
techniques.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to enter into negotiations with the top three (3) ranked proposers, Roof
Management Solutions, LLC, the highest ranked proposer; Intertek-Professional Service
Page 284 of 873
Industries, Inc., the second highest-ranked proposer; and Wiss, Janney, Elstner Associates,
Inc., the third highest-ranked proposer; and further authorize the Mayor and City Clerk to execute
an agreement, upon conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Legislative Tracking
Property Management/Procurement
ATTACHMENTS:
Description
❑ Attachment A Final Ranking
❑ Resolution
Page 285 of 873
Request For Qualifications(RFQ) No. 2017-037-KB, For Roofing Consultant Services
February 8, 2017
Page 4
ATTACHMENT A .
2017-037-KB Evaluation Committee Final Ranking
REQUEST FOR QUALIFICATIONS(RFQ) vU ,22 N
2017-037-KB ROOFING CONSULTANT o: o n
0
SERVICES o _, m LOW
1,2 0
cn o AGGREGATE
° Ranking a Ranking p 2 Ranking OTALS Rank
Roof Management Solutions,LLC ' 85 2 91 1 95 1 4 1
Intertek-Professional Service Industries,
Inc. 83 3 87 2 95 1 6 2
Wiss,Janney,Elstner Associates,Inc. 95 1 84 4 85 4 9 3
Bluefin LLC 80 4 86 3 90 3 10 4
ECS Florida,LLC 70 5 83 6 80 5 16 5
RJHAssociates,Inc. 65 6 84 4 75 6 16 5
Page 286 of 873