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2017-29730 Reso RESOLUTION NO 2017-29730 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO UTILIZE CONTRACT NO. FSA16-VEF12.0, SPEC. #03, WITH THE FLORIDA SHERIFFS ASSOCIATION, FOR THE PURCHASE OF THREE (3) 2017 HORTON MODEL 623 RESCUE TRANSPORT UNITS FROM HALL-MARK RTC, IN THE TOTAL AMOUNT OF $932,884.50, TO REPLACE THREE EXISTING UNITS WHICH HAVE EXCEEDED THEIR USEFUL LIFE. WHEREAS, upon approval of funds, the City has historically pursued the purchase of Fire Rescue vehicles through competitively awarded contracts by the Florida Sheriffs Association (FSA); and WHEREAS, the FSA also competitively awards a Fire Rescue Vehicles contract yearly, based on the requirements of public safety agencies state-wide, for use by various agencies and political subdivisions in the State; and WHEREAS, the City benefits from the expertise, staff resources, and the leveraged buying power of the FSA, resulting in cost-effective vehicle purchases; and WHEREAS, the City needs to replace three MEDTEC ambulances that were placed into service in 2005 and are no longer cost effective to maintain and operate; and WHEREAS, the average life-to-date maintenance and repair costs of these vehicles have exceeded their original cost; and WHEREAS, the Administration recommends that the City Manager be authorized to utilize Contract No. FSA16-VEF12.0, Spec #03, with the FSA for the purchase of three (3) 2017 Horton Model 623 Rescue Transport Units, mounted on a freightliner M2 chasses, from Hall-Mark RTC, in the amount of$993,884.50 to replace the existing units; and WHEREAS, The purchase of the new equipment will allow the Fire Department to maintain the same number of vehicles in its fleet and continue its Class 1 and International Accreditation ratings. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the City Manager to utilize Contract No. FSA16- VEF12.0, Spec. #03, with the Florida Sheriffs Association for the purchase of three 2017 Horton Model 623 Rescue Transport Units from Hall-Mark RTC, in the amount of $932,884.50. PASSED AND ADOPT w!1 IA lW . DAY OF Fe6rU4r y 2017. ATTEST: , \�':\ .......... '.- // Z r%' nRalEp YkJGE CI C Air RK ; IN��R ORM & �, /7, MA"• ® ' & FO XE UTION ti Z(y" TAAGENDA\2017\2-February Fleet 8 Fire\Rescue Van`eplace ts)Fleet.-F. .! �RESO 2017-02-08.docx �4-� Dote City Attorney Resolutions -C7 H MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: February 8, 2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO UTILIZE CONTRACT NO. FSA16-VEF12.0, SPEC. #03, WITH THE FLORIDA SHERIFFS ASSOCIATION, FOR THE PURCHASE OF THREE (3) 2017 HORTON MODEL 623 RESCUE TRANSPORT UNITS FROM HALL-MARK RTC, IN THE TOTAL AMOUNT OF $932,884.50, TO REPLACE THREE EXISTING UNITS WHICH HAVE EXCEEDED THEIR USEFUL LIFE. RECOMMENDATION The Administration recommends that the Mayor and City Commission adopt the Resolution. ANALYSIS The Fleet Management Division provides vehicles and equipment for all City of Miami Beach Departments and divisions. In coordination with the various departments, Fleet Management develops a list of replacement vehicles and equipment which is submitted for funding approval during the City's budget process each fiscal year. Replacement considerations are based on a combination of factors that include age, condition, maintenance/repair/collision expenses and operating environment. The list of replacement vehicles and equipment as well as any new vehicles and equipment submitted by a department as part of a service level enhancement initiative, are subject to approval by the City commission during the annual budget process. Upon approval of funds, the City has historically pursued the purchase of Fire Rescue vehicles through a competitively awarded contract by the Florida Sheriffs Association (FSA). The FSA competitively awards a Fire Rescue Vehicles contract yearly, based on the requirements of public safety agencies state-wide, for use by agencies and political sub-divisions in the State. The FSA founded in 1893 to promote effective public safety and law enforcement programs, is one of the largest law enforcement associations in the nation. The FSA has staff dedicated to the complex tasks of developing specifications, aggregating volume from agencies across the state, competitively soliciting awards, and managing contracts used by most public agencies in the State for the purchase of vehicles. The FSA program was also established in conjunction with the Florida Fire Chiefs Association (FFCA) and base model specifications are developed by a team of fire service professionals selected by the FFCA. This team develops minimum specifications, quality standards, and service requirements that all Page 303 of 873 bidders must meet. Once the bids are submitted, the team reviews all bid packages and posts a recommended award based upon competitive prices and qualifications. Through the use of Contract FSA16-VEF12.0, Spec. #3, for this budgeted Fiscal Year 2015/16 vehicle replacement, the City benefits from the expertise, staff resources, and the leveraged buying power of the FSA, resulting in cost-effective vehicle purchases. The three Horton Model 623 Rescue Transport Units, mounted on a Freightliner M2 chassis, will replace units #1023, #1024, and #1025, three 2005 MEDTEC Ambulances mounted on a 2005 International 4300 chassis.All three units were placed in service in March of 2005. Unit#1023 is not in service due to structural damage to the ambulance module. Recommended front line front line service time for rescue vans is 10 years. Units #1024 and #1025 are presently in service as active reserve units and will have been in service for nearly 13 years, by the time the new replacement unit is received and placed into service. The average life-to-date odometer reading and engine hours for these vehicles are in excess of 126,000 miles and approximately 16,000 hours, respectively. The average calculated equivalent mileage - based on engine hours — is approximately 350,000. The average life-to-date maintenance and repair costs of these vehicles have exceeded their original cost. The opportunity to offer three units as trade-ins will reduce the combined acquisition cost of the three new units to $932,884.50. The Miami Beach Fire Department is currently only one of a limited number of fire departments nationwide that hold both Class 1 rating from the National Insurance Office [ISO] and International Accreditation from the Center for Public Safety Excellence. The purchase of the new equipment will allow the Fire Department to help maintain its Class 1 and International Accreditation ratings. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the Resolution. KEY INTENDED OUTCOMES SUPPORTED Enhance Public Safety and Emergency Preparedness FINANCIAL INFORMATION Fleet Management Fund, previously appropriated in the FY 2015/16 Capital Budget (Account No. 510-1780-000673): $932,884.50 Amount 1 $932,884.50 Account 1 510-1780-000673 Total $932,884.50 Legislative Tracking Fleet Management ATTACHMENTS: Description ❑ Attachment 1 - FSA Notice of Award, Contract FSA16-VEF12.0 ❑ Attachment 2 - Hall-Mark RTC Quote Page 304 of 873 ❑ Resolution Page 305 of 873 f7 . Protecting,Leading&Uniting...since 1893 FLORIDA SHERIFFS ASSOCIATION n 4 t 4 ;n1 ion .�:-0 2617 Mahan Drive,Tallahassee,Florida 32308 p:(850)877-2165 i �-• 4,- P.O.Box 12519-Tallahassee,Florida 32317-2519 f:(850)878-8665 4..; www.ilsheriffs.org March 31, 2016 NOTICE OF AWARD of CONTRACT NUMBER FSA16-VEF12.0 Florida Sheriffs Association announces the award of the contract for FIRE RESCUE VEHICLES & OTHER EQUIPMENT Effective:April 1, 2016— March 31, 2017 The Florida Sheriffs Association is pleased to announce the successful results of the 13th . competitive bid for Fire Rescue Vehciles & Other Equipment. This year's bid added one new specification and commodity to help meet the needs of the end-users. Awarded Vendors have complied with the Invitation to Bid and the contract bid process and have, after review, met the specifications within the contract. Terms and Conditions can be found by visiting FSA Fire Bid Contract Terms and Conditions. Competitive bidding is designed to benefit the public body of the State of Florida and is administered to accomplish its purposes with sole reference to the public interest. This bid is extended and guaranteed to any and all units of local government/political subdivision, including but not limited to county, local county boards of public instruction, municipalities and other local public or public safety agencies or authorities. Out of state purchases may be made under the Contract Terms and Conditions by governmental entities located outside of the State of Florida. (Terms and Conditions Sec 1.09) All agencies, regardless of location, are bound by their local governing purchasing ordinances, rules and regulations and shall apply these to purchases made under this contract. Awarded Vendors are governed by their manufacturer agreements, A copy of the Contract Award Document can be viewed by visiting the FSA Fire Rescue/EMS Bid Award .page. Note: An official listing of all add/delete options and their process should be obtained from the awarded vendor. Page 306 of 873 1 I P a g e Awarded Vendors include the following Dealers/Manufacturers: Ambulance Dealer Ambulance Manufacturer Demers Ambulance USA Demers Ambulance USA Quality Emergency Vehicles (QEV) Demers Ambulance USA Quality Emergency Vehicles (QEV) Life Line Ambulance ETR, LLC American Emergency Vehicles (AEV) Hall-Mark, RTC Horton Emergency Vehicles Hall-Mark, RTC McCoy Miller Hall-Mark, RTC Road Rescue Hall-Mark, RTC Wheeled Coach Ten-8 Braun Industries Ten-8 Medix Specialty Vehicles Ten-8 Osage Industries Fire Apparatus Dealer Fire Apparatus Manufacturer Florida Apparatus Sales Headquarters Smeal Fire Apparatus Hall-Mark, RTC E-One Hall-Mark, RTC Hall-Mark, RTC HME,Inc. HME, Inc. KME KME Rosenbauer Rosenbauer South Florida Emergency Vehicles Sutphen Spartan Emergency Response Spartan Motors, Inc. Tactical Fire Toyne, Inc. Ten-8 Pierce Manufacturing Thank you to the Awarded Vendors for their responsiveness to this competitive process. Questions may be directed to undersigned or e-mail fleetL flsheriffs.org. Sincerely, Andrew E.Terpak, Business Operations Manager Page 307 of 873 2 1 P a g e Hall-Mark RTC 725 SW 46th Ave Ocala, FL 34474 AremmialuilimAgmal January 16,2017 This Proposal has been prepared for: Miami Beach Fire Rescue 2300 Pinetree Drive Miami Beach,FL 33140 We propose to furnish to you three (3) 2017 Horton model 623 rescue transport units mounted on a Freightliner M2 Chassis. Pricing is based on Florida Sheriffs Association Contract#FSA16-VEH12.0,specification #03. Delivery will be F.O.B.Miami Beach,FL and will be made approximately 230 days after receipt of order. Terms of payment shall he cash on delivery (C.O.D.) unless the purchaser elects to make a prepayment. Pre-payment discounts are available. (100% pre-payment discount is approximately$12,000.00 and is not included in price below. The current purchase price for the specified Rescue-Transport vehicle is$273,980.00.This proposal shall expire February 28,2017 unless extended in writing. Price per vehicle: $273,980.00 Loose Equipment Price per Vehicle: 41,981.50 Price per vehicle: $315,961.50 (see list for equipment) Total Price for three (3) units: $947,884.50 . Less Trade in Allowance for unit 1023, 1012, 1010' $-15,000.00 Total Contract Price for three (3) units: $932,884.50 Company: Purchaser: By: NI Lc,14.a.el Day By: Title: Ambulance Sales Title: Date: January 16, 2017 Date: Drawings submitted are for reference only.Pricing is based on enclosed written specifications. Quote#11936,R1. REVgroup.com Page 308 of 873 • • 725 5W 46th Ave Ocala,FL 34474 Tel:(800)5246072 TECHNICAL CENTER eow•ree by HALL-MARK Equipment Proposal Customer: Contract: Contact Mike Day Phone: 352-572-5399 Fax/email: Miko.Davt5revrtc.com • Last Updated: December 5,2016 Selling Price Extended Item Part# Vendor Qty Um Each Selling Price INX Inllne Cat Ship Kit 0000INXINLOINE Ferno 1 EA $ 32,780.00 $ 32,780.00 Milne 95 wfLong Floor Mount ' IFLM955TNEWMNT Femo 1 EA $ 4,120.88 S 4,120.88 INX Telescoping Frame Sto-Net 822453 Ferno 1 EA $ 100.05 $ 160.05 SX,Surface Extender Pair FWESX FERNO 1 EA $ 2,062.50 $ 2,062.50 1-reight S 400.00 Total Equipment $ 39,523.43 If quantities ordered are less than quantities quoted,additional charges may apply. Returned Items may be subject to restocking fees Quoted By:Rob Delflno Page 1 of 1 12/5/2016 8:26 AM • • Page 309 of 873 REV Selling Price 7% I' Rescue Van Loose Equipment-non medical Quantity Vendor/notes Item Number/Description Cost Each Total Discount Dive water buoys 2 american lifeguard #200 red $59 $118.00 whistle 2 american lifeguard item#:10-426-RD $2.50 $5.00 PFD-personal flotation device 2 onyx-datrek Onyx M24 $139 $278.00 rearming kit 4 onyx-datrek onyx.datrek $19.99 $79.96 center punch 2 gralnger Item#2YNE9 $5.90 $11.80 seat belt cutter 2 boundtree Item#K4026 $4.69 $9.38 trauma sheers 2 boundtree Item#4000053 $3.98 $7.96 spotlight 1 amazon WESTWARD SPOTLIGHT5RHL9 $110.00 $110.00 masks 2 amazon CRESS!Fl Frameless Mask-BLACK $29.99 $59.98 fins-short 2 amazon Voit Duck Feet Swim Fins[Large 8-9]Green/Blue $42.00 $84.00 snorkels 2 amazon CRESS!CORSICA PREMIUM ULTRA FLEX SNORKEL $20.95 $41.90 1 pelican float line 1 amazon pelican float line-look-yellow $40.28 $40.28 i Marsars Resale Bag(Bag w/1/4"floating line) 1 wvnv.marine-rescue.com Marsars Life Guard Ocean Rescue bag $165.00 $165.00 rescue disk 1 www.water-rescues.com Rescue Disk $80.00 $80.00 handheld spot light 1 amazon Princeton Tec Shockwave Ii Dive Light . $52.62 $52.62 i flashlightsw/safety cone 2 amazon Dorcy4l-1482 $4.29 $8.58 TOOL BOX Hacksaw 1 grainger Item#23TL79 $9.66 $9.66 hacksaw blades 1 grainger pack of 10 Item#SR&lfi $16.48 $16.48 Center punch 1 grainger ITEM If 2YNE9 $5.90 $5.90 Prybar 1 grainger Item 8 21XU25 $15.97 $15.97 Allen Wrenches Metric 1 grainger Item#5TH08 $5.22 $6.22 Allen Wrenches SAE 1 grainger Item If 5TH13 •$6.30 $6.30 Utility Knife 1 grainger Item#3Q021 $3.92 $3.92 Screw Driver Set(Flat and Philips)set of 6 1 grainger Item 41130269 $53.16 $53.16 claw hammer 1 grainger Item#5NA25 $14.66 $14.66 channel lock 1 grainger Item# 4CR41 $13.08 $13.08 ■ adjustable wrench 1 grainger item#31.01 $26.24 $26.24 slip joint pliers 1 gralnger item#3LY75 $11.53 $11.53 I needle nose pliers 1 gralnger Item 0 101917 $14.35 $14.35 pipe wrench 1 gralnger item#3R416 $35.00 $35.00 cutting pliers 1 grainger Item#3OPC04 $16.23 $16.23 vise grip 1 grainger Item#1A421 $14.60 $14.60 1 tool box 1 grainger item#1AC35 $51.52 $51.52 OTHER Jumper cables 1 grainger Item# $174.65 $174.65 5RXF8 I Collapsable cones 2 grainger Item II 40N592 $44.89 $89.78 FIRE SUPPRESSION TOOLS Axe 1 grainger Item#1THA5 $74.38 $74.38 Sledge 1 grainger Item#20Y880 $54.18 $54.18 Glas-Master 1 www.glas-master.com(MES) Glas-Master Extrication Tool(FL Dealer-MES) $260.00 $260.00 Halligan 1 grainger Item 8 20Y340 $210.59 $210.59 Bolt Cutters 1 grainger Item#211013 $161.64 $161.64 Hydrant Wrench 1 grainger Item ft 381111 $39.39 $39.39 Spanners 1 grainger item#152085 $34.88 $34.88 ExtIngusher 1 grainger Item#131002 $58.10 $58.10 Barricade Tape 1 grainger Item#4ACD5 $18.03 $18.03 i Total Cost per Rescue Unit $2,642.90 $2,457.90 Total Cost $5,285.80 $4,915.80 •MBFD Pricing for Reference • Page 310 of 873 .