2017-29734 Reso RESOLUTION NO. 2017-29734
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY
COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND
WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE PURCHASE OF SD-42 IRONSITE
SERIES LITTER RECEPTACLES FROM SITE HORIZONS, LLC., THE SOLE
AUTHORIZED DISTRIBUTOR OF VICTOR STANLEY LITTER RECEPTACLES
IN THE STATE OF FLORIDA, FOR PURPOSES OF STANDARDIZING LITTER
RECEPTACLES CITYWIDE, IN AN AMOUNT NOT TO EXCEED $240,000
ANNUALLY, FOR A PERIOD OF THREE (3)YEARS.
WHEREAS, the Sanitation Division has been using Victor Stanley, Inc. litter receptacles
since 2004; and
WHEREAS, on September 10, 2014, the Mayor and City Commission approved
Resolution No. 2014-28734, authorizing the purchase of SD-42 Ironsite series litter receptacles
from Victor Stanley, Inc.; and
WHEREAS, the City began replacing the older model receptacles with the new SD-42
model during Fiscal Year 2013-14, which model has various upgrade options; and
WHEREAS, at the present time, the City has 1,169 SD-42 Ironsite series litter
receptacles Citywide; and
WHEREAS, a Hot Dip Galvanizing (HDG) process is completed on the SD-42 Ironsite
series litter receptacles, which results in a surface that is resistant to rust and thus extends the
life expectancy to 3-5 years; and
WHEREAS, Site Horizons, LLC, the sole authorized distributor of Victor Stanley litter
receptacles in the State of Florida, has extended to the City a 10% discount in connection with
the purchase of new litter receptacles; and
WHEREAS, due to the extended life expectancy of the Victor Stanley SD-42 Ironsite
series litter receptacles, the discount extended to the City, and the various upgrade options
associated with the new SD-42 Ironsite model, the City Manager recommends the continued
use of the SD-42 Ironsite series litter receptacles, and waiver of the competitive bidding
requirements with respect to additional purchases of litter receptacles, as being in the best
interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission hereby accept the written recommendation of the City Manager (as further set forth
in the City Commission memorandum accompanying this Resolution) and waive, by a 5/7th vote,
the formal competitive bidding requirements, finding such waiver to be in the City's best interest,
and authorize the purchase of SD-42 Ironsite Series Litter receptacles from Site Horizons, LLC.,
the sole authorized representative of Victor Stanley, Inc. for the State of Florida, for purposes of
standardizing litter receptacles Citywide, in an amount not to exceed $240,000 annually, for a
period of three (3) years.
PASSED AND ADOPTED this 8' day of F b Navy 2017
ATTEST:
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Rafael akin ,•
el E. anado, City Clerk „„„tut Philip Ievineya,or
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APPROVED AS TO
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TAAGENDA\2017\2 - February\Procurement Department\Standardization of Litter
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Resolutions - C7 L
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 8, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION)AND WAIVING, BY 5/7TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITYS BEST INTEREST, AND AUTHORIZING
THE PURCHASE OF SD-42 IRONSITE SERIES LITTER RECEPTACLES FROM
SITE HORIZONS, LLC., THE SOLE AUTHORIZED DISTRIBUTOR OF VICTOR
STANLEY LITTER RECEPTACLES IN THE STATE OF FLORIDA, FOR
PURPOSES OF STANDARDIZING LITTER RECEPTACLES CITYWIDE, IN AN
AMOUNT NOT TO EXCEED $240,000 ANNUALLY, FOR A PERIOD OF THREE (3)
YEARS.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In 2004, the Sanitation Division began to transition to the Victor Stanley litter receptacles due to
their aesthetic, durability, and the fact that the Victor Stanley brand is the standard amongst
many government agencies, including the City of Key West, Fort Lauderdale and Orlando. In
2014 the Sanitation Division looked to replace the older model receptacles with the new SD-42
model. The replacement of the older models was made possible by the approval of Resolution
2014-28734 by the Mayor and City Commission on September 10, 2014.
At the present time the City has 1,169 Victor Stanley SD-42 Ironsite series litter receptacles
Citywide. In addition the City has 1,130 litter receptacles comprised of seven (7) different types.
The cost of these receptacles ranges from $150.72 to $3,072. The current price extended to
the City of Miami Beach for the SD-42 Ironsite series litter receptacles is $1,384.40. This
makes the price of these receptacles comparable and often favorable when compared to
market prices for similar products.
The standardization of litter receptacles for the City would result in the replacement of the 1,130
litter receptacles. The estimated cost of replacing these receptacles is $1,564,372. The
maintenance of all litter receptacles currently in the City, as a result of the seven (7) difference
Page 348 of 873
types, is currently budgeted at$60,000 annually. After replacement, and as a result of the use of
a Hot Dip Galvanizing (HDG) process used by Victor Stanley, the annual estimated cost of
repairs is $30,000. The Hot Dip Galvanizing (HDG) process extends the life expectancy to 3-5
years, therefore minimizing the need for frequent maintenance.
For over a decade, the Sanitation Division has been satisfied with the SD-42 Ironsite series litter
receptacles from Site Horizons. The City is extended a 10% discount by Site Horizons for the
purchase of SD-42 receptacles. Additionally, the SD-42 model has various upgrade options for
the City if necessary. Moreover, for over 54 years Victor Stanley has been a worldwide leader in
quality site furnishings. They meticulously design, engineer, and manufacture every detail to
ensure their site furnishings will withstand the test of time. Thanks to their integrated designs and
innovative use of materials and technology, they produce durable, strong, functional, and
attractive site furnishings.
Due to the extended life expectancy of the Victor Stanley SD-42 Ironsite series litter
receptacles as a result of the HDG treatment, the extended discount to the City, the various
upgrade options available, and the savings to the budgeted maintenance of the litter
receptacles, the City continues to utilize and further recommends the continued use of the SD-
42 Ironsite series litter receptacles, from Site Horizons, LLC., the sole authorized sales
representative of Victor Stanley, Inc.
CONCLUSION
Based on the foregoing, I recommend that the Mayor and City Commission adopt this resolution
to waive, by a 5/7ths vote, the formal competitive bidding requirements, finding such a waiver to
be in the City's best interest, and authorize the purchase of SD-42 Ironsite series litter
receptacles from Site Horizons, LLC., the sole authorized representative of Victor Stanley, Inc.
for the State of Florida, for purposes of standardizing litter receptacles Citywide, in an amount
not to exceed $240,000 annually, for a period of three (3)years.
KEY INTENDED OUTCOMES SUPPORTED
Improve Cleanliness In High Traffic Residential And Pedestrian Areas, Including Maximizing
Deployment Of Trash Cans On Every Corner
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Amount 1 $210,000 Account 1 435-0430-000343-29-421-511-00-00-00
Amount 2 $30,000 Account 2 435-0430-000342-29-413-511-00-00-00
Total $240,000
Legislative Tracking
Public Works
ATTACHMENTS:
Description
Page 349 of 873
❑ Resolution
Page 350 of 873